REQUEST FOR QUALIFICATIONS Historic Structures Report & Preservation Plan For Storey County Courthouse Virginia City, Nevada Proposals Due: Monday, February 15, 2010 5:00 PM PST Storey County Courthouse 26 South B Street, Virginia City A. INTRODUCTION: Storey County has received grant funding to hire a qualified professional to develop a Historic Structures Report and Preservation Plan for the Storey County Courthouse. The project focuses on developing an architectural evaluation for defining features, a determination of existing condition of the structure, development of a plan for repair and maintenance; including short and long term goals, and treatment recommendations that preserve the historical integrity and current functionality of the building. Background: Organized in 1861, Storey County is named after Captain Edward Storey who died during the 1860 Pyramid Lake War. Virginia City has always been the county's seat of government. Officials initially operated from a variety of structures, the last of which stood on B Street, one block above the main commercial corridor. The Great Fire of 1875 destroyed this building and many of its records. The county commission employed Kenitzer and Raun of San Francisco to design a replacement courthouse. Completed in 1877 for roughly $117,000, it was the most costly courthouse in Nevada until the completion of the Washoe County facility in 1911. Storey County's two-story Italianate structure includes a two-tier jail, a spacious courtroom, and large iron-sheathed vaults for records. Its facade combines fine brick and ornate iron details. The courthouse's statue of Justice is the only one to grace the exterior of a Nevada building. The full-sized, zinc figure came from New York and cost $236 including shipping. Local folklore maintains it is one of two or three in the nation without a blindfold, presumably because the Wild West needed Justice to pursue crime vigorously. In fact, Justice with eyes exposed was a common option in the nineteenth century, and over twenty examples survive throughout the country. Electrified during the depression, the courtroom features Art Deco style light fixtures. The building is one of two nineteenth-century courthouses (the other being in Eureka) still serving local government. (Background information courtesy Ronald James and Julie Rose: Online Nevada Encyclopedia. (2010). Storey County Courthouse. Retrieved January 11, 2010, from http://www.onlinenevada.org/Storey_County_Courthouse) B. PROJECT TEAM REQUIREMENTS & QUALIFICATIONS: The project team shall meet the professional qualification standards for architectural history or historic architect as set forth in 36 CFR Part 61 Appendix A. The ideal consultant team would include a Historical Architect and/or an Architectural Historian, a structural engineer with a minimum of five years experience dealing with historical properties and a mechanical/electrical and plumbing engineer with a minimum of five years experience dealing with historic properties. Submittals for each team member should include a resume, description of experience, references, samples of work and project approach. C. PROJECT SCOPE OF WORK—TASKS & DELIVERABLES: The selected consultant will prepare a Historic Structures Report for the Storey County Courthouse. The primary focus of the report will be typical treatment recommendations, repair, maintenance and operational requirements to preserve the historic structure. The contents of the Historic Structures Report and Preservation Plan should be organized according to the following format: 1. Table of Contents 2. Forward 3. Purpose of Report—Preservation Objectives 4. Brief History of the Property 5. Construction History 6. Architectural Evaluation 7. Existing Conditions 8. Prioritized Repair Schedule 9. Maintenance and Operational Requirements 10. Treatment Recommendations 11. Drawings and Photographs 12. Sources 13. References 14. Appendices The selected consultant shall prepare all work products resulting from this project in accordance with Preservation Brief 43 The Preparation of Historic Structures Reports when such standards are applicable and the State Historic Preservation Office (SHPO) guidance. The activities of the selected consultant will include minimal archival research with the assistance of County staff, interviews with residents of the community and inspection of the property. The interior and exterior of the building shall be documented and surveyed. Attendance at Meetings: The scope of services requires the selected consultant to work closely with staff in completing the project. The consultant will budget (at a minimum) attendance at four project meetings with County staff including a “kick-off” meeting with SHPO representatives. One project meeting will be held in advance of the research process so that staff may supply historic documents and photographs that can help inform the preparation of the final report. Project Materials: The consultant team is required to provide powerful visuals that effectively completed and enhance the meeting and project process. All materials developed for this project will become the property of Storey County. Additional deliverables as required include: monthly and quarterly progress reports, electronic files on CD (Word and PDF format) for each final product; presentation boards and PowerPoint presentations for meetings. Meeting materials including agendas, minutes, presentations, supplementary handouts, and materials and display boards shall be submitted to the Grant Manager for approval prior to all meetings, workshops or public hearings. Products: Final product deliverables will include 4 hardcopies of the preservation plan (3 bound and 1 unbound) and one electronic copy on a CD (in word and PDF format). Deliverables and Schedule: Except as noted above, one hard copy and one electronic copy shall be submitted as follows: Building & Site Evaluation with photo documentation 4/30/10 90% Draft 6/30/10 Final Historic Structures Report & Preservation Plan 7/30/10 D. SCHEDULE: January 25, 2010 Release RFQ February 15, 2010 Proposals Due by 5:00 pm February 16, 2010 Notification of Top Proposals February 26, 2010 Execution of Contract E. SUBMITTAL REQUIREMENTS: A. All SOQ’s should address the following: Indentify the primary contact for this contract and list key personnel, roles and responsibilities of those who would be working on this project. Please include resumes for the primary and key personnel. Identify how principal project personnel meet the professional qualification standards for historic architecture or architectural history pursuant to 36 CFR Part 61 Appendix A. Provide educational background and work history of these key personnel, including descriptions of their projects and their responsibilities. Explain the responsibility of each subconsultant firm, if any, who will be assigned to this project and their respective experience. Briefly describe related projects for which the team has provided for similar services. List the contact persons, client names, titles, addressed, and phone numbers for each project. Samples of prior HSR’s are strongly encouraged. Provide a billing rate sheet covering all personnel who will charge to the project and any relevant billing policies. Unless specified in the submittals, the County will assume that the professional fee schedule will include any cost associated with complying with the County’s insurance and business license requirements. Organize the cost proposal into sections matching the scope of work described above. Price must include all reimbursable costs (printing, travel, etc.). Disclose any real or perceived conflict due to interest in real property development within Storey County. These interests may include property ownership or current consultant contracts with private entities. B. Demonstrated ability to obtain the required insurance coverage. The selected consultant shall furnish Storey County with certificates of insurance and with original endorsements affecting required coverage, which shall be provided by the consultant’s insurance company as evidence of coverage. The consultant shall include all subconsulants as insured under its policies or shall obtain separate certificates and endorsements for each subconsultant demonstrating evidence of coverage. Each insurance policy shall be endorsed to stat that coverage shall not be suspended, voided, canceled, or reduced in limits except after thirty (30) days prior written notice has been given to the City. C. The Grant Manager will not accept the application if any document or item necessary to the proposal is incomplete, missing, improperly executed, indefinite or ambiguous. F. SELECTION CRITERIA: The Consultant Selection Committee will evaluate the proposals based on the criteria listed below: Quality of the Proposal Capability and experience of the contractor Specifically: Demonstrated ability to provide qualified historic preservation services for the development of a Historic Structure Report and Preservation Plan. Timeliness. The activity which is subject to this RFP has been financed in part by grant funding through the Nevada Office of Historic Preservation. The County per the executed grant agreement, is obligated to meet certain requirements and deadlines. The selected consultant will be responsible for complying with those deadlines and requirements on behalf of the County. G. SELECTION PROCESS: The Consultant Selection Committee will use the selection criteria and submittal requirements above to evaluate all responses to the RFQ that meet submittal requirements and the submittal deadline based on: Experience and qualifications of staff assigned to the project References Firm key personnel accessibility to Grant Manager Willingness and demonstrated ability to meet deadlines Demonstrated understanding of the overall project and relevant issues The Consultant Selection Committee will rank the proposals and recommend the highest- ranked consultant to the Board of County Commissioners for approval. Upon confirmation by the Commissioners, the Grant Manager will proceed with developing a contract with the selected consultant. Submitted proposals will form the basis for the scope of work for the agreement between the County and the selected consultant. If the County and the selected consultant cannot reach agreement on the contract, the County will terminate the contract development and, at its option, contact the next-ranked consultant for contract development. Storey County and the selected consultant will negotiate a professional services contract for the time period February 2010 to August 2010. The County reserves the right to extend the term of the contract and augment the amount of the contract with the agreement of the selected consultant, pending approval from the County Manager. H. PROPOSAL SUBMITTAL: One (1) unbound original and Four (4) bound copies of the RFQ response must be received no later than 5:00 PM PST, FEBRUARY 15, 2010, at the following address: STOREY COUNTY COURTHOUSE HSR/PP RFQ Attention: Holli Kiechler Storey County Post Office Box 176 26 South B Street Virginia City, Nevada 89440 Late Responses Will Not Be Accepted.
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