Info-Tech's bundle of The Top 50 IT Policies are valuable tools designed to help you bank your most precious asset – time. Their ready-to-use format means that you can download and edit these tools whenever you need them to suit your specific IT and business needs. Let us do the time-consuming work for you – take advantage of our ever-expanding collection of downloadable policies.
E-Mail Archiving and Retention Policy Introduction Most organizations must archive copies of e-mail messages for legal, regulatory, and/or operational reasons. [Company name] is committed to good business practice and upholding the laws and regulations that govern its operation. The goal of this policy is to outline [company name]’s proper procedures for archiving and retaining electronic e-mail messages. Relevant Laws and Regulations The following local, federal, and industry laws, regulations, and directives have affected the development of this e-mail archiving and retention policy: [List and describe law/regulation] [List and describe law/regulation] [List and describe law/regulation] What Shall Be Archived 1. Any e-mail message deemed a “business record” shall be archived and retained for a specified period of time. A business record is any print or electronic document created and maintained in the ordinary course of business. However, not every e-mail message constitutes a business record that must be kept. An e-mail and any of its attachments should be retained if it documents business activities that have evidentiary or reference value, or it is the sole copy of the information. This includes, for example, job offers, contract negotiations where final pricing is set, or a policy memo. It does not include, for example, in-progress drafts, discussions, or negotiations; received copies of policy memos where an original already exists; or non-business correspondence. 2. Any e-mail that is required by law to be stored for legal reviews and/or audits will also be archived and retained for as long as the law demands. These messages will also be disposed of in accordance with any regulations governing [company name] and the industry in which it resides. Particular legal references include: [Describe legal/regulatory requirement here] [Describe legal/regulatory requirement here] [Describe legal/regulatory requirement here] 3. Any and all archived e-mails will be tagged with metadata in order to make e-mail headers, content, attachments, and text fully searchable. In additi
Pages to are hidden for
"E-Mail Archiving and Retention Policy"Please download to view full document