Use of SSHRC Grant Funds Excerp

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					Use of SSHRC Grant Funds:
Excerpts from the SSHRC Program Guide for Professors




        Things to consider when drafting your
        SSHRC application budget




                  Office of Research, Trent University
General Principles

   SSHRC awards funds for direct costs of research
    only
   SSHRC will only fund direct cost associated with the
    project awarded
   Funds must be used economically and effectively
   Expenses must be essential to the approved
    program of research
   In the absence of an explicit SSHRC policy, Trent
    University’s policies will be applied
   Trent University has the right & responsibility to
    withhold approval of expenses which contravene
    SSHRC regulations or institutional policies

                     Office of Research, Trent University
Compensation-Related Expenses: Eligible

   Salaries, stipends and federal, provincial &
    institutional non-discretionary benefits fro
    research work performed by research
    personnel (summer students, research
    assistants, technicians, etc.)
   Master’s students will be eligible for stipends
    up to $12k per year; Doctoral students may
    receive up to $15K per year; Post Doctoral
    Fellows may receive up to $31.5k per year

                    Office of Research, Trent University
Compensation-Related Expenses: Eligible
   Consulting Fees

   Fees paid to research subjects (modest
    incentives fro participation) * where ethically
    acceptable

   Sub-contract Costs

   Research Time Stipends
                    Office of Research, Trent University
Compensation-Related Expenses:
Non-Eligible
   Any part of a salary or consulting fee to the
    grantee or other persons whose status would
    make them eligible to apply for SSHRC
    funding
   Administrative or management charges/fees
   Severance or separation packages
   *Grantees cannot personally benefit from a
    grant directly or indirectly

                   Office of Research, Trent University
Travel & Subsistence: Eligible

   Travel and subsistence costs which represent
    reasonable out-of-pocket expenses for field work,
    research conferences, collaborative trips, archival
    work or historical research for the grantee and
    research personnel (personnel must be directly
    linked to the approved project of research)
   Air travel must be claimed at the lowest rate
    (economy fare)
   Trips are limited to a maximum of 125 days per year
   Travel Cancellation Insurance

                     Office of Research, Trent University
Travel & Subsistence: Eligible con’t

   Child care or babysitting expenses while a
    nursing mother or single parent is travelling.
    The eligible cost for a single parent is limited
    to overnight child cares costs incurred while
    travelling (SSHRC only allows costs over and
    above your usual daycare expenses)
   Safety-related expenses (field gear,
    immunizations)


                    Office of Research, Trent University
Travel & Subsistence: Non-Eligible
   Child care costs incurred during normal
    working hours in the week
   Commuting costs between residence and
    place of employment or between two places
    of employment
   Passport or immigration fees
   Costs associated with thesis
    examination/defence including external
    examiner costs (teaching costs are not
    considered eligible)

                  Office of Research, Trent University
Equipment and Supplies: Eligible

   Research equipment and supplies
   Travel costs to visit equipment manufactures (again,
    linked to required purchases)
   Transportation costs for purchased equipment
   Extended warrantees
   Brokerage or custom charges
   Costs of training staff to use specialized equipment
   Maintenance and operating costs of equipment and
    vehicles used for SSHRC supported research


                     Office of Research, Trent University
Equipment & Supplies: Non-Eligible

   Insurance costs for equipment or research
    vehicles
   Costs of renovation, construction, rental of
    labs or supporting facilities




                    Office of Research, Trent University
Computers & Electronic
Communications: Eligible
   Computers, modem, and other hardware &
    software required for the research
   Monthly charges for the use of the Internet
    from Trent or Home




                   Office of Research, Trent University
Computers & Electronic
Communications: Non-Eligible
   Standard monthly connection or rental costs
    of telephones
   Connection or installation of lines
   Voice mail, cellular phone rental or purchase
   Library acquisitions computer or other
    services provided to all members of Trent




                   Office of Research, Trent University
Dissemination of Research Results: Eligible

   Costs of developing web-based information
    including web maintenance fees
   Costs associate with circulation of findings (videos,
    CD-Rom’s, etc.)
   Page charges for articles published
   Costs of preparing a research manuscript for
    publication
   Translation costs
   Costs of holding a workshop or seminar which relate
    directly to the funded research (including non-
    alcoholic refreshments or meal costs)

                      Office of Research, Trent University
Services & Miscellaneous Expenses:
Eligible
   Recruiting costs for research personnel (advertising and
    airfare)
   Safety waste disposal costs
   Costs for the purchase of books, periodicals, specialized
    office supplies, computer equipment and information
    services NOT formally provided by Trent
   Hospitality costs (non-alcoholic refreshments, meals) for
    networking purposes and research-related activities
   Costs of membership in professional associations if they
    direct economic benefits to the research program/project




                       Office of Research, Trent University
Services & Miscellaneous Expenses: Non-
Eligible
   Costs of alcohol
   Costs of entertainment, hospitality and gifts
   Costs of membership in professional associations or societies
   Costs related to professional training such as computer and
    language training
   Costs involved in the preparation of teaching materials
   Indirect costs of research (water, heat, light, cleaning, etc.)
   Costs associated with regulatory compliance (ethical review,
    biosafety, radiation safety, environmental assessments)
   Monthly parking fees
   Sales taxes to which an exemption or rebate applies
   Cost of regular clothing
   Patenting expense
   Costs of moving a lab

                          Office of Research, Trent University
Travel Rates and Per Diem

   To obtain preferred hotel accommodation visit
    http://www.travel.ubc.ca/Shared%20Documents/Can
    adian%20University%20Hotel%20Rate%20Program
    .xls
   Trent’s per diem rates:
    Breakfast        $ 7.30
    Lunch            $10.40
    Dinner           $18.80
    Daily            $36.50


                   Office of Research, Trent University