How to Create a Zip Folder and Save Files to It by hermanos


									How to Create a ZIP Folder and Save Files to It

The idea behind ZIP folders is file compression. File compression means the original file is reduced in size so
that it is a smaller representation of the original. When you place a large file into a ZIP folder, the file becomes
compressed. When you move the file back out of the ZIP folder, it reverts back to its original size. How much
the file size is reduced depends on the format of the original file, since ZIP algorithms treat the various file types
differently. There are several methods you can use, for example, software programs (sometimes referred to as
utilities), such as WinZip and Stuffit, will allow you to compress and uncompress files. Microsoft Windows XP
has a built-in ZIP utility, as well. These instructions are based on this latter one.

    1) Creating the ZIP folder:
           a. Point your mouse pointer to an open space (not over an icon) in a Windows folder (such as the
                Desktop, My Documents, etc.) and press the right mouse button.
           b. A small menu pops up on the screen.
           c. Select (left click) the “New” menu selection to see the menu expand into more selections.
           d. Select (left click) the “Compressed (Zipped) Folder” menu selection—it’s typically the last
                menu item on the list and the icon for it appears as a folder with a zipper running across it.
           e. A new zipped folder icon appears with the folder name “New Compressed (zipped)”
                highlighted in blue. You now need to rename the folder to something else more meaningful to
           f. You can start typing the file name in and the default name (mentioned above) will be written
                over automatically; however, be sure to include “.zip” at the end of your file name or the file
                will loose its compression attributes.
           g. You have now successfully created a ZIP folder. The next step is to place files into it.
    2) Placing files into the ZIP folder you just created: (In the world of computers, there is usually more than
       one way to accomplish any one task. Here is one method that explains how to copy files into a ZIP
           a. Open your newly-created ZIP folder by double-clicking on it.
           b. Shrink the size of the folder window by clicking the “Restore Down” button located in the top,
                right corner of the folder (between the “Minimize” (short line) and the “Close” (red X) buttons).
                Reposition the folder so it occupies one half of the screen.
           c. Locate the file(s) that you plan to place inside the ZIP folder. You can use My Computer or My
                Documents to browse to the correct location. Do not open the files, but do browse to the folder
                in which they are located so that you can see the file(s) icon(s).
           d. After you locate your file(s), shrink the size of the folder window by following the same steps
                described above. This time, reposition the folder so it occupies the other half of the screen.
                Your two folders should now be sitting side-by-side on the computer screen.
           e. Drag the subject files from their original folder and drop into the ZIP folder. A copy is made,
                so now you will have the same file in two locations on your computer. Dragging and dropping
                is achieved with the mouse as follows:
                      i. Click once and hold (do not let go of the left mouse button).
                     ii. Move the mouse pointer toward the ZIP folder—the file you are clicked on will follow
                         along (as if it was tethered to you!).
                    iii. Continue moving the file until you reach the ZIP folder, then let go of the mouse button.
                         The file will drop there. In this case, since the ZIP folder is a new location for this file,
                         Windows automatically knows to make a copy and to leave the original file in its
                         original folder.
                    iv. What happens if you run out of desk space with your mouse as you are moving and still
                         holding the left mouse button?
                             1. You can pick the entire mouse up off the desk (still don’t let go of the left
                                  mouse button or you will “drop” your file), and set the mouse back down where
                                  you have more room to move. As long as you don’t let go of the left mouse
                                  button, you won’t drop your file (until you are ready to).

                                                                                    Written by Pamela Bilodeau, Fall, 2006

To top