Grant Writing How to Get Started

Grant Writing: How to Get Started Janet Fredrick WI Department of Health and Family Services October 25, 2004 1 Agenda     Introductions Scope and Content How To Get Started Resources       Collaboration Elements of Developing and Writing Grant Proposals Federal Resources Blue Cross / Blue Shield Funding Opportunities Grant Writing Resources 2  Q&A October 25, 2004 Scope and Content  To help both new and experienced personnel:   How to get started in preparing grant proposals Identify internet funding opportunities  Expand personal knowledge on the intricacies of maneuvering and getting through the grant proposal process October 25, 2004 3  Any grant proposal must start with a problem statement   How To Get Started A problem is the reason for a project Your proposal begins with and flows from the problem statement  Once you identify a problem, you can match a funding source  Your connection with the funding source is that you both want to solve the same problem “Your goal is to match a critical interest for the funding source in order for your proposal to October 25, 2004 4 be considered.”  A successful grant proposal is one that is: Well prepared  Thoughtfully planned  Concisely packaged  Every funding source wants to see the major steps to accomplish your project  If you do not know the details of your project, you do not know if you meet the funding source’s agenda  How To Get Started October 25, 2004 “Unless you have planned the major and minor steps in your proposal, you do not have a project--only a vague idea.” 5 How To Get Started  Funding sources are requiring more and more accountability  Goals and objectives should be measurable with clear outcomes “It is a good idea to make project development - problem solving - a consistent part of your organization’s planning process.” October 25, 2004 6  Become familiar with all of the pertinent program criteria from the funding source  How To Get Started  Don’t submit a $250,000 grant proposal to a funding source that generally awards $25,000 Don’t submit a grant proposal to a funding source that does not identify problem in their bylaws  Refer to the information contact person listed in the Request for Proposal (RFP) to obtain information:    October 25, 2004 Whether funding is available When applicable deadlines occur Process used for accepting application 7 How To Get Started “In project development and in proposal writing, it does not matter which words are used, as long as the intended meaning is clearly conveyed to the funding source.” October 25, 2004 8 Collaboration  Community support for most proposals is essential  Funding sources are looking for collaborative partnerships to maximize funding and effectiveness in achieving grant program objectives   The type and caliber of community support is important Do not overlook support from local government agencies and public officials 9 October 25, 2004 Developing & Writing Grant Proposals  Part One: Developing a Grant Proposal   Preparation Initial Proposal Development • • • • Developing Ideas for the Proposal Community Support Identification of a Funding Resource Getting Organized to Write the Proposal Constructive Criticism Signature Neatness Mailing 10  Review • • • • October 25, 2004 Problem Statement & Goals  Part Two: Writing the Grant Proposal        Project Summary: Outline of Project Goals Problem Statement: Stating the Purpose at Hand Project Mission, Goals and Objectives: Desired Outcome Project Description Evaluation Plan: Product and Process Analysis Timelines The Proposal Budget: Planning the Budget • Budget Summary • Budget Justification October 25, 2004 11 Budget Preparation-General Principles  A well-prepared budget justifies all expenses  Consistent with the proposal narrative  Salaries in the proposal should be similar to those in the organization  The budget should include all costs to operate the program October 25, 2004 12 Budget Preparation-General Principles  Some vulnerable budget areas are:  Utilities, Rental of Buildings and equipment, salary increases, cell phones, LAN charges, food, telephones, insurance, and transportation Leases, in-kind, match requirements, audits, development, implementation and maintenance of information and accounting systems, and other long-term financial commitments 13  Consider costs associated with:  October 25, 2004 Federal Resources  Catalog of Federal Domestic Assistance (CFDA)   http://12.46.245.173/cfda/cfda.html Online database of all Federal programs available to: • State and local governments • Recognized Indian tribal governments • Private profit and nonprofit organizations and institutions • Specialized groups and individuals October 25, 2004 14 Federal Resources  Features of CFDA Database  User’s Guide • What this web site can do for you  Search for Assistance Programs • Search for assistance programs in a variety of ways • Live System Updated as often as daily  Additional Catalog Resources • Helpful information applying for assistance October 25, 2004 15 Federal Resources  Features of CFDA Database       Types of Assistance Applying for Assistance Writing Grant Proposals Top 10% Program List All Programs Listed Numerically Historical Index  Features Links of CFDA Database   Firstgov.gov Grants.gov 16 October 25, 2004 Federal Resources - Federal Agencies  Environmental Protection Agency (EPA)  http://es.epa.gov/ncer/grants/ http://www.hhs.gov/ http://www.ed.gov/  Health and Human Services (HHS)   Education (ED)   Housing and Urban Development (HUD)  http://www.hud.gov/ 17 October 25, 2004 Federal Resources - Grant Resources  EPA Grant Writing Tutorial  http://www.epa.gov/seahome/grants/src/grant.htm http://www.hhs.gov/grantsnet/ http://www.ed.gov/fund/landing.jhtml http://www.hud.gov/grants/index.cfm 18  HHS   ED   HUD  October 25, 2004 Federal Resources - HUD  Lead Hazard Control Grant Start-up Guidance  http://www.hud.gov/offices/lead/lhc/startup/startup_ guidance.cfm http://www.hud.gov/offices/adm/grants/nofa04/snof aforms.cfm 19  2004 SuperNOFA Forms  October 25, 2004 Blue Cross/Blue Shield  UW Medical School -The Wisconsin Partnership Fund     Between $4 million and $5 million will be available annually for community-based health initiatives. Approximately two-thirds of the total will be earmarked for community organizations To fund public health improvement programs Through a competitive request for proposal (RFP) process. 20 October 25, 2004 Blue Cross/Blue Shield  University of Wisconsin Medical College  Wisconsin Partnership Fund of a Healthy Future • http://wphf.med.wisc.edu/  Medical College of Wisconsin  Healthier Wisconsin Partnership Program • www.mcw.edu/healthierwisconsin/ October 25, 2004 21 UW Medical School Award!!!  Racine City Health Department $25,000 Collaboration Planning Grant  Collaboration on Lead Education, Abatement and Reduction (CLEAR) October 25, 2004 22 Blue Cross/Blue Shield Funding Cycle Timetable  Request for Partnerships  Planning Grants Due  Planning Grants Reviewed  Planning Grants Awarded  Notices of Intent-Implementation Grants Due  Invitation to Submit Application  Implementation Grants Due  Implementation Grants Reviewed  Implementation Grants Awarded October 25, 2004 Deadline  May 3, 2004  July 2, 2004  July-August 2004  About September 1, 2004  July 6, 2004  July 16, 2004  October 1, 2004  October-December 2004  About January 7, 2005 23 Writing Resources  The Executive Writer: A Guide to Managing Words, Ideas, and People, by Edith Poor  Grant Writing for Dummies, by Beverly A. Browning October 25, 2004 24  http://fdncenter.org  Researching Grant Seeking Opportunities The Foundation Center The Wisconsin Partnership Fund for a Healthy Future  www.med.wisc.edu/BlueCross/   http://www.rwjf.org/applying/index.jhtml  Robert Wood Johnson Foundation Greater Milwaukee Foundation Government Printing Office site that contains the Federal Register that announces grant opportunities October 25, 2004 25  http://www.greatermilwaukeefoundation.org   http://www.access.gpo.gov  Researching Grant Seeking Opportunities  http://www.tgci.com/  TGCI - The Grantsmanship Center  http://grants.library.wisc.edu/  http://library.uwsp.edu/depts.foundation/  http://www.marquette.edu/library/fic/  There are three libraries in Wisconsin that are a part of the Foundation Center’s participating libraries. They have a wealth of directories, online application forms, and information on grants. 26 October 25, 2004 Questions and Answers October 25, 2004 27