"ST GERMANS COMMUNITY SHOP MANAGER SUB-POSTMASTER JOB DESCRIPTION"
ST GERMANS COMMUNITY SHOP MANAGER & SUB-POSTMASTER JOB DESCRIPTION This position combines two roles - that of Manager for the Community Shop and the post of Sub-postmaster, as described below. The postholder will be responsible to: St Germans Village Shop Management Committee Post Office Ltd - in relation to sub-postmaster duties The postholder will be responsible for: managing shop volunteers, sub-postoffice counter staff and, if/when appointed, a salaried Shop Assistant Main Duties and Responsibilities of Shop Manager Being accountable for the effective operation of the Community Shop Stock ordering, control, rotation and display. Checking of invoices/delivery notes. Organising the collection of goods from suppliers. Organising the delivery of customer orders. Promotion of goods and services to maximise sales and profitability. Supporting the induction, training, monitoring and updating of staff and volunteers. Ensuring that Environmental Health and Trading Standards legislation are adhered to. Undertaking such book-keeping as required by the Management Committee. Reporting to the Management Committee on a regular basis. In accordance with the provisions of the Health and Safety at Work etc Act 1974, take reasonable care for the health and safety of yourself and other people who may be affected by your acts or omissions at work; and co-operate with the Directors/Committee so far as is necessary to enable the Directors/Committee to perform or comply with duties under any statutory health and safety provision. This job description is intended as a general guide to the duties attached to the post and is not an inflexible specification. It may therefore be altered from time to time to reflect the changing needs of the community, always in consultation with the post holder. Main Duties and Responsibilities of Sub-postmaster Providing services including: pensions and benefits, postal services, postal orders, banking services. Ordering of stock. Promotion of Post Office services. Safe handling of money and stock belonging to the Post Office. Using the Post Office's Horizon computer system for managing transactions and accounts. Be responsible for training of staff in the use of Post Office systems. Accounting: Balancing the sub-postoffice accounts weekly and forwarding relevant paperwork to central processing centres on a weekly basis. Any shortage in the account must be made good immediately and the Sub-postmaster is responsible for any shortages in the office, including those caused by any staff the post holder employs, or those caused by negligence. Some transactions must be accounted for on a daily basis and relevant paperwork despatched. Sub- postmasters have the responsibility for accurate completion and despatching of paperwork to various sections on a periodic basis. Safe guarding of the sub-postoffice premises to the standards and procedures recommended by the Post Office. (Failure to comply with recommendations may result in a Sub-postmaster being asked to make good any loss incurred in the event of a robbery or break-in.) Meeting Post Office performance targets. Post Office Ltd retains the right to review its network requirements according to current demands at any time and to make adjustments within the terms of the contract as it deems necessary. Working Arrangements for Sub-postmaster The St Germans Sub-postoffice counter must be open a minimum of 18 hours per week. Core hours of business for the Post Office, nationally, are 9am - 5.30pm Monday to Friday and 9am to 1pm on Saturdays. The sub-postmaster may engage appropriately trained staff to operate the post office counter. As agents of Post Office Ltd, sub-postmasters are not entitled to paid holidays. Those who provide more than 18 hours personal service each week may claim against the cost of a substitute. The maximum relief allowance is currently £30.50 per day pro rata, and may not exceed the amount paid to the substitute. Claims are available for up to 42 weekdays and 7 associated Sundays in a 2 year period. Postmasters are responsible for the office even in their absence. The Post Office requires 3 months notice of resignation Working Hours 18-28 hours per week, open to negotiation