HOW TO DO BUSINESS WITH LEWISVILLE ISD HOW TO GET ON LISD’s BID LIST PURCHASING To ensure your company is included on our bid lists, please fax or mail a request on your company’s ABOUT LEWISVILLE ISD letterhead. Please include all products and services your company provides. Purchasing will file your Lewisville ISD is located about 25 miles north of request in the appropriate bid folder. A postcard will downtown Dallas, the communities making up the be mailed to your company notifying you of the Lewisville Independent School District offer many request for bid or quote and instructing you on how to small town advantages while still being close to a obtain the specification documents. large metropolitan area. SUBMITTING QUOTES, BIDS, COMPETITIVE HOW TO DO The school district encompasses 127 square miles in the southeast portion of Denton County and serves SEALED PROPOSALS OR REQUEST FOR QUALIFICATIONS AND PROPOSALS the cities and communities of Lewisville, Flower Mound, The Colony, Highland Village, Double Oak, The majority of specifications for bids and quotes will BUSINESS WITH Copper Canyon, Hebron, the northern portion of Carrollton and the western portion of Plano, as well as be available to download or print from our website noted in the CONTACT INFORMATION below. portions of Frisco, Coppell and Grapevine. • QUOTES (FORMAL & VERBAL) LEWISVILLE Most of Lewisville ISD’s school campuses were constructed during the last ten years with 47 schools Formal Quotes are generally utilized for categories with dollar values less than built between 1980 and 2004. $25,000.00. Verbal Quotes are generally utilized for INDEPENDENT The Lewisville ISD is fully accredited at all grade levels (K-12) by the Texas Education Agency. categories with dollar values less than $10,000.00. All high schools are accredited by the Southern • BIDS SCHOOL DISTRICT Association of Colleges and Schools. Bids are generally used for specific items with cumulative dollar values of $25,000.00 or more. COMPETITIVE BID LAW • COMPETITIVE SEALED PROPOSALS The Lewisville Independent School District, as well as Competitive Sealed Proposals are generally used all other school districts in the State of Texas, is for categories with dollar values of $25,000.00 or governed by the state competitive bid law. Therefore, more. the majority of our purchasing is done via competitive sealed proposals. • RFQ (REQUEST FOR QUALIFICATIONS) AND RFP (REQUEST FOR PROPSALS) The purpose and intent for the competitive bidding These processes are utilized for the procurement process is to help public schools obtain the best of professional services that are not required to products at the lowest practical prices in the best be bid (architects, engineers, consultants, etc). interest of the taxpayers by stimulating competition. The Lewisville ISD is committed to fair and equal • QUOTE AND BID DOCUMENT INFORMATION competition among all vendors. In addition, the state 1. Date, time, and place bid is to be opened. It is competitive bid law does not allow favoritism to be absolutely mandatory that all bids be delivered in shown to any vendor. accordance with those instructions. Bids that are received late are not accepted. All bids must be delivered to the Lewisville ISD Purchasing Department by the date and time specified in the bid document for the bid to be considered. All • BID OPENING PROCEDURES PURCHASING COOPERATIVES bids must be sealed when presented to the All bids are opened promptly on the date and at Purchasing Department. the time stated in the bid specification document. Lewisville ISD is a member of numerous purchasing All interested vendors are invited to attend. All cooperatives in the state of Texas. These include the 2. General Requirements and Conditions. bid openings are public; however, only the names Texas Building and Procurement Commission, Texas of the submitting vendors will be made public at Cooperative Purchasing Network, and Educational 3. Detailed specifications. Many times, brand the time of opening. Bid tabulations are available Purchasing Cooperative of North Texas. names, and model numbers are utilized in the bid online after the bid is awarded. specifications as a way of communicating minimal requirements of the district. This in no way prevents • BID EVALUATION a company from bidding alternates; however, all It is the intent of the school district and the deviations must be stated in the bid document or the Lewisville ISD Purchasing Department to obtain bidder will be required to supply the item completely the best quality materials at the lowest prices as specified. All alternates must meet or exceed the possible. The bid evaluation process will begin at specifications in order to be considered. the lowest bid price and if that bid meets all requirements and specifications an award will be 4. Pre-bid meetings. For many bids, pre-bid made. If the lowest bid price does not meet all meetings are a part of the process. This requirements and specifications, we will move to information is included in the bid specification the next lowest bidder until a bid is found that documents. These meetings are an opportunity meets all requirements. for bidders and LISD staff to meet, discuss the bid specifications and ask all questions that are • BID AWARDS NOTIFICATION necessary to enable the bidders to prepare their CONTACT INFORMATION The Lewisville ISD Purchasing Department will bid response. issue all official bid award notifications. Award Lewisville ISD Purchasing Department notifications from any other department or staff 5. Questions pertaining to bid specification 1565 W. Main Street, #220 member of the district may be incorrect documents must be presented in writing to the Lewisville, TX 75067 information. Purchasing Department to insure that proper Phone: (972) 350-4749 information is included in your bid response and Fax: (214)222-2450 INVOICE AND PAYMENT TERMS also to insure that all vendors receive the same www.lisd.net/purchasing/frontpagepurch.htm. information. Purchasing is not responsible for By law the school district has 30 days after receipt of information that is provided by other an invoice to present payment. It is the intent of the departments. school district to pay all invoices promptly as possible; however, by acceptance of a Lewisville ISD purchase • BID ADVERTISEMENTS order you have agreed to the 30 day payment policy. By state law, notice of the time, date and place All invoices are submitted to: where bids will be opened are published in a newspaper, The Denton County Morning News, a Lewisville ISD Dallas Morning News Community newspaper, in Accounts Payable Department accordance with state bid law requirements. Any PO Box 217 company or individual, who sees our Lewisville, TX 75067 advertisements and is interested in obtaining a (972) 539-1551 bid specification document, may contact the Lewisville ISD Purchasing Department in person, TAX EXEMPTION in writing, by telephone, or by accessing our website at the following address, The Lewisville Independent School District is tax www.lisd.net/purchasing/frontpagepurch.htm, Revised exempt on the basis that it is a governmental entity - August 15, 2005 under the tab listing of “Upcoming Bids” or school district. A tax exemption certificate can be “Upcoming Quotes”. provided upon request.
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