Introduction to Adobe Acrobat

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					Introduction to Adobe

James Crowley
C3 – Crowley Computer Consulting

 Have you read PDF file(s)?
   Screen
   Paper
   PDA

 Can you search a PDF?
 Can you email a PDF?
 Have you created a PDF?

 Have you used an application besides
  Adobe Acrobat?
 Do you want to create PDFs?
     Purpose?
     How often?
 Why are you here?
Electronic document exchange

 PDF = Portable Document Format
 Required for the “paperless office”
 Universality
 PDF is a proprietary format owned by
Current standards

 PDF/A: May 2005, for the long term
  preservation of digital documents.
 PDF/X: for exchange of high-quality,
  print-ready pages.
 U3D: open, extensible format for sharing
  and viewing 3D designs
Future standards

 PDF 1.7: Jan 2007, submitted to AIIM,
  for the purpose of publication as a
  standard by the ISO.
 PDF/E: officially accepted as ISO
  working item for exchange of project
  info, review and document markup with a
  3D component
 PDF/UA: universally accessible -
  extended for visually or mobility impaired
Electronic document exchange

 PDF is not the only game in town, but it
  is the market leader.
     Past: Envoy
     Current
        HTML

        XML

        ODF: Open Document Format
        Microsoft XPS: XML Paper Specification
PDF History

 Original concept by John Warnock in 1984
  when hand programming an IRS tax form into
  PostScript for an Apple LaserWriter.
 In 1991, Warnock wrote a paper referring to
  Camelot that led to the development of COS
  which is the foundation of the PDF language
  and data structure.
 Acrobat Reader was not free at first and nearly
  sunk PDF when competing products like Envoy
  gave their reader away.
The Dream   What works     The Reality

universal   26 languages   does not translate
                           Computer based
                           translation is still a
                           very new
                           technology and
                           leaves a lot to be
The Dream      What works         The Reality
exchangeable   PDF readers on     Support varies
documents      23 major platforms
                                  You need a
The Dream         What works           The Reality

everyone can read 500 million copies   You still need the
the documents     of Acrobat and       PC and the ability
                  Reader have been     to download
                  distributed.         Reader if you
                                       don’t have a CD.
The Dream      What works          The Reality

everyone can   Acrobat starts at   Many applications
create the     $299.               have the ability to
documents                          produce PDFs.

                                   Other creation
                                   utilities are
                                   available, starting
                                   for free.

                                   Everyone can
                                   create bad PDFs
                                   or good PDFs!
The Dream         What works        The Reality

reduced storage   PDFs can do the   Many agencies
space             job of paper.     still required
                  Natural           documents.
                                    Many agencies
                                    don’t recognize
                                    digital signatures
The Dream           What works          The Reality

increased security digital signature  Signature
                   technology is here technology is still
                   and works          new.

                                        No security is

                                        technology is not
                                        overly simple to
                                        get started.
What is so tough about
universal documents?
 Media
 Resolution
Who is who…

 Adobe is the corporation that owns the
  PDF format.
 Current version is 8.
 Reader is the application to read PDFs.
  Reader used to be called Acrobat
 Acrobat is the application to read and
  create PDFs.
Adobe Pricing
Reader                 free
Acrobat Standard       $299
Acrobat Professional   $499
Acrobat 3D             $995
From Adobe

 Reader available from
 30 day demo of Acrobat Professional
  available from
Other PDF creating options

 Create Adobe PDF Online
     Five free PDFs
     Subscribe for $9.99 per month or $99.99
      per year
 Non Adobe options: Adobe “opened” the
 file format to allow others to write PDF
 creation applications.
     Wikipedia:
     PC Magazine: and search reviews
      for PDF
Other PDF creating options

 Not all PDF
  creators are
  create equally!
Adobe Reader - when you
 Acrobat Reader 8.1 - 22.3MB
 Do you want Photoshop Album Starter
  Edition? 8.4MB
 Do you want Google Toolbar? 1.1MB
 Installation of Adobe Download Manager
 Close apps during installation so it can
  “plug in” better.
          Making PDFs

           You already have the tools you
              need to make PDFs!
Documents          Word processor            Word, WordPerfect,

Newsletters        Page layout application   Publisher, In Design,
                                             Word, WordPerfect…

Forms              Many possibilities        Word, Excel…

           Then you create the PDF!