UK Report on Working Parties 1 and 2 UK

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					                                                                 UK ITU-T (03) 21
TSAG, 24-28 February 2003, Geneva

UK Delegation Report

The UK delegation was composed of the following:

Malcolm Johnson              DTI Head of Delegation
Keith Whittingham            DTI Deputy Head of Delegation
Stewart Alexander            BT     Chairman WP1
Roy Blane                    Inmarsat
Phil Davidson                DTI
Wyn Lucas                    DTI
John Magill                  Consultant
Brian Moore                  Lucent
Paul Glennon                 Inmarsat

The meeting was attended by 145 representatives from 35 administrations and 30 organisations,
and considered over 125 documents (white, delayed and temporary).

The following lists the UK Delegation responsibilities. Thanks go to the UK Lead Spokesmen who
provided the texts for this Report in their relevant areas:

Brian Moore                  Lucent                       WP1 and C&C Lead
Phil Davidson                DTI/RA Consultant            WP2 Lead Spokesman
John Magill                  Consultant                   WP3 Lead Spokesman
Wyn Lucas                    DTI/RA Consultant            WP4 and Finance Lead
Keith Whittingham            DTI/RA                       Reform Lead Spokesman
Roy Blane                    Inmarsat                     WP1/WP2

Meeting Results
The results are presented under the following headings;

               Working Methods             Working Party 1
               Work Programme              Working Party 2
              EDH and promotion           Working Party 3
              Strategy                    Working Party 4
              Finance Adhoc Group
              Cooperation and Coordination Group
              Inernet domain name and address issues
              IPR Ad-hoc Group

Working Party 1 (Working Methods)

Review of Correspondence Group Activity

The report of the correspondence group on ITU-T working methods, deliverables and related
matters was considered. There had been little activity apart from the issue of Technical
Specifications. This was dealt with later in the meeting.

Review of Interim Activity of Operational Group

The meeting considered a report from the TSAG Chairman concerning the sequence of steps for
the approval of Questions. It was concluded that no fundamental problems existed in Resolution 1,
Section 7, and therefore, no changes were needed at this time. It was also agreed to send a liaison to
Study Groups reminding them of the procedures, the bounds and flexibilities, and suggesting some
training in the use of the procedures.

It was also agreed that as Questions are used for various purposes,

       there is a need to take a fresh look at Questions and recognise three levels of application:
       SG mandates, study areas and work items.

       there could be consideration of different procedures for approving new Questions, revised
       Questions and Questions that define broad mandates, study areas and work items.

Use of “must” or “shall” in Recommendations

The previous meeting of TSAG/WP1 had received a liaison from Study Group 9 concerning the
use of the terms “must” or “shall” to cover mandatory aspects of implementing technical features
described in Recommendations. After a long and lively discussion and some drafting activities it
was agreed that the reverse of the first page of all Recommendations should include a Note, and
that in Part 7 of the Authors Guide a new item 7.5 should be added, explaining the use of „must‟
and „shall‟ in the context of conformance to voluntary Recommendations.

A liaison will be sent to all Study Groups with this information.

Modifications to Recommendation A.9 - Working Methods for SSG on IMT200 and Beyond

It was noted that the SSG had suspended work on investigating any alternative types of deliverable
in its consideration of the existing Recommendation A.9. This was due to the lack of any possible
consensus at this time.

However, the Working Party agreed to submit to TSAG for “Determination” the revised draft
Recommendation A.9 as contained in Annex 1 of TD/185, that is with the section 5 on alternative
deliverables removed, see next item below for further information.
However, with Section 4.3 retained in this version of Recommendation A.9, there is the possibility
to address alternative deliverables in the future.

TSAG subsequently Determined the revised Recommendation A.9, as contained in Annex 1 of

New Deliverables and Working Procedures
Following a long and animated discussion, which went over much of the ground covered in
previous TSAG meetings, the Working Party recognised that consensus on “Technical
Specifications” could not be reached.
The Chairman proposed that a document be prepared, which would capture the issues for and
against such a new deliverable. Concern was expressed by some that it would be difficult to
produce a document which captured the arguments with the right balance. After a brief discussion
the drafting group concluded that all that could be produced was a list of past contributions on this
issue for future reference. The list produced by the drafting group is contained in TD/189 Rev 1.

Following a discussion in the Working Party on the drafting group input (TD/189 Rev 1), it was
agreed to restructure the documents listed into date order, to number them for easy reference and to
remove the column indicating For/Against. It was agreed to attach the list of documents as an
Annex to the Working Party report (Annex 3).

ITU Restructuring

For some reason the matter of possible restructuring of the ITU-T was also taken in WP2, although
the results of PP-02 were included in WP1 remit.

Based on contributions from Canada and the UK the meeting considered some principles that
could be used as a basis for restructuring. Whilst in general the meeting supported the principles of
the contribution from Canada some felt that the ITU-T had to be prepared to flexible and adapt to
meet changing market requirements. In addition, whilst there was some support for the proposals
which had been put forward by the UK to stimulate thought and discussion, there was concern
from a few participants about the proposals which would affect the current procedures.

WP1 also noted TD/127, which contains extracts from PP-02 Final Acts related to the activities of
TSAG, this reference was added to the Report to counter the conclusions contained in the US input
D104, which purported to have analysed the relationship between the PP-02 results with the
WTSA Resolution 1. The US maintained that the Plenipotentiary Conference (Marrakesh, 2002)

had approved additions to the ITU Constitution and Convention (CS/CV) explicitly giving the
WTSA the authority to adopt working methods and procedures for management of the ITU-T‟s
activities. The contribution proposed that the additions were completely in line with provisions of
WTSA Resolution 1 that are already in place. Similarly, the replacing of “study groups” by “study
groups and other groups” in the CS/CV did not create any inconsistency with WTSA Resolution 1.
Accordingly, the contribution concluded there was no need for WTSA-2004 to amend the existing
language of Resolution 1 to reflect these changes in the CS/CV adopted at Marrakesh.

However, the Working Party agreed that it was premature at this stage to reach a final decision on
this matter recognising Resolution COM 5/11(Marrakesh, 2002) (See pages 18/19 of TD/127)
which concerns the review of the ITU structure and working methods.

Authors Guide

Based on proposals from Australia some modifications to the Summary section of the Author‟s
Guide were agreed.

User Involvement in ITU-T work

The drafting of an ITU-T Guide for Study Groups was agreed in principle but the first task should
be to define and categorise the users. It was agreed to establish a correspondence group to discuss
this possible guide under the leadership of Mr. Ron Box (Australia).

ITU meetings

The Working Party agreed to send a liaison to all Study Groups informing them of the need for a
regional balance in the hosting of their meetings. A preference should be made to invitations
coming from developing countries.

Report of the ITU-T Chairmen’s meeting

The Working Party noted that the Chairmen had agreed to collaborate to bring an AAP Best
Practices guide for discussion at the next Chairmen‟s meeting. They had also agreed to include all
AAP related timelines into these guidelines.
The chairmen‟s meeting had also encouraged Working Party 1 to start discussion on the possibility
and implications of combining White and Delayed Contributions into a single series of documents
(also taking account of the timescales for submission of contributions).

Alternative Approval Process (Recommendation A.8)

The meeting noted a number of inputs from the TSB and the TSAG and Study Group chairmen
concerning statistical information and particular experiences with implementing the AAP.

Future Activities

The Chairman reminded everyone of the establishment of the correspondence group on a possible
ITU-T Study Group Guide. He also pointed out that there were only two further meetings of TSAG

before the WTSA in 2004. If any changes were foreseen for the Resolutions and
Recommendations relating to working methods, we should be thinking of issues, so that text can
be drafted at the November meeting. In particular there was the issue of white and delayed
contributions raised at the Chairmen‟s meeting. The Working Party Chairman proposed the
establishment of a correspondence group to consider possible working methods issues. He agreed
to act as the convenor.

The report of Working Party 1 is in TSAG TD 191Rev.1

Working Party 2 (Work Programme)
Metrics, Statistics on Existing SGs, WPs, Questions

There were several contributions suggesting that the collection of some statistical information will
be of help to the Study Group restructuring work. The information provided was input to an ad-hoc
ITU-T SGs Restructuring Group for further consideration. See below.

SGs Restructuring

There was a general discussion on restructuring initiated by 4 contributions from Canada. A
contribution from France and several verbal contributions suggested that a maximum figure of 10
Study Groups should be agreed prior to any studies, but this was not agreed.

It was agreed to create an ITU-T SG Restructuring Group to work up to the November 2003 TSAG
meeting by e-mail and with one face to face meeting 7-9 October 2003 in Paris. The Group is to be
lead by Mr Boulvin (France Telecomm), the WP2 Chairman, at his insistence. See Annex 3 for the
Terms of Reference for this Group.

Telecommunications Disaster Recovery and Mitigation (TDR)

Telecommunications Disaster Relief is the new name for ETS, and a joint Report from SGs 2 and
16 reported on progress of this topic since the last meeting, see TD 127. A TDR workshop had just
been held in Geneva and the papers can be located by a link from the ITU-T home page. It was
noted that it had been agreed to form a TDR Partnership Co-ordination Panel and that a listing of
the work in the ITU and other SDOs has been compiled, see Annex to TD 127. It was noted that list
was to be updated, especially regarding ETSI work on this subject. (NB.TD 127 has been
circulated to the UK Adhoc EMTEL Group for information)


A SG 17 report on the progress of security work was presented with a plea for more participation in
the work in line with PP02 resolution on this topic. A liaison to the SGs was drafted seeking their
assistance on this topic and further a further report will be made at the next TSAG.


TSAG endorsed Questions 3/6 (Networks for shared multiple services), I/16 (TDR) and 15/11 (
Inter-working of AAL Type 2 and IP bearers).
It was noted the work on Question 27/17 (Middleware) had been suspended through a lack of

Quality aspects of Protocol-related Recommendations

A.Sup1 will be considered for deletion at the next TSAG when Recommendation Z.450 reaches
consent at the September 03 meeting of SG 17.

Morse code

It was agreed to transfer the responsibility for morse code to the ITU-R.

Work Programme Database

Systems beyond IMT-2000, mobile was agreed as a new Standardisation Area and OAM&P (
Operations and Maintenance Performance) and FCAPSM (Fault, Configuration, Accounting,
Performance and Security Management) new standardisation domains.

The report of Working Party 2 is in TSAG TD 201.

Working Party 3 (EDH and promotion)

WP3 has reduced the number of Rapporteur Groups from 3 to 2, and now has:

RG1 – EDH and publication policy (Rapporteur: Tatsuo Shibata, KDDI, Japan)
RG2 – ITU-T Promotion (Rapporteur: Ray Hapeman, Telcordia, USA)

In the absence of Ray Hapeman at this meeting, RG2 was chaired by John Magill, UK. As usual
participation in WP3 was low (10-20 delegates).

EDH and publication policy

Progress on EDH issues was maintained with the following new actions agreed:

   TSB will continue to update the website to provide the summary and table of contents for older
    Recommendations, giving priority to best sellers.
   TSB will formally introduce the “Jive” discussion software for electronic meetings, and WP3
    will have a trial electronic meeting before the next meeting of TSAG.

   Following the initiative started at the last meeting by a UK contribution, and new email
    reflector has been established on “Time E” (date for implementation of all-electronic
    working). The email moderator is Paul Glennon, Inmarsat, UK.

ITU-T Promotion

All new suggestions for promotion activities were supported, and the key conclusions were:

   The ITU-T needs to be able to market itself independently;
   A marketing name and logo for the ITU-T should be considered to enhance its image;
   TSB, with TSAG support, should develop a Guidelines document to help and encourage Study
    Groups and their participants to promote the ITU-T;
   TSB should update the ITU-T information on the ITU website, e.g. the “Overview of ITU-T”
    information, and addition of AAP statistics;
   TSB and Study Groups should promote the success of the FS-VDSL Focus Group (so far) as an
    example of ITU-T flexibility etc.;
   TSAG supported the ideas to have:
        - a Workshop “Business and economic benefits of standardization”;
        - a “prize” for a case study that illustrates the benefits of (ITU-T) standardization, subject
        to funding by voluntary contribution;
   TSB objectives for 2003 given in “ITU-T Communication and Promotion Objectives 2003”
    were endorsed.

In addition WP3 encouraged TSAG to have a “technology watch” to look out for potential new
areas for standardisation.

Other business

The closing WP3 plenary had a long debate on the availability of lockers for lap-tops in the ITU-T
buildings. The conclusion was an agreement that:

   the TSB and relevant ITU Departments were strongly encouraged to provide lockers for
    securing computers on a self-service basis without any charge.

The report of Working Party 3 is in TSAG TD 204.

Working Party 4 (Strategy)
The establishment of the Ad Hoc Group on Finance meant that Working Party 4 had little work to
do and as a consequence it met for just over half of one session.

Review of the mandate of WP 4.

When the Strategy Working Party was established it was agreed that after two meetings, the Group
would assess its mandate and terms of reference as well as working methods and proposes any
needed adjustment. However, as there was no contribution on this subject, Working Party
concluded that there is no need, for the time being, to modify WP4/TSAG mandate and terms of

Given the linkage of the Operational plan, the Strategic plan, the Financial Plan and Budget
together with the establishment of the Ad Hoc Group on Finance, the UK should consider the
need/role of this working party. A new WP (not chaired by the current Chairman of WP4) dealing
with all the linked items may be more appropriate.

Strategic plan of the ITU-T Sector

Under this item the Working Party considered D.114 (USA), which proposed that TSAG should
undertake a through analysis and review of the draft Operational Plan for ITU-T and consideration
of linkage amongst the strategic, financial and operational planning process. Working Party 4
concluded that from a strategic point of view it endorsed D.114, noting that it was addressed
mainly to the Ad Hoc Group on Finance for linkage.
Operational plan

The TSB presented TD/121 which contained a draft Operational plan for ITU-T for 2003 and
2004, prepared in line with Resolution 72 (Linking strategic, financial and operational planning in
ITU). This document will be submitted to the Council-2003 after review by TSAG.

There were no contributions on this topic. Working Party 4 concluded that the Operational plan for
year 2003 reflected the strategic plan adopted in Minneapolis. The draft for 2004 was left to the Ad
Hoc Group on Finance!

Working Party 4 noted Resolution 71 (Strategic Plan for the Union 2004-2007) and Resolution 72
(Linking strategic, financial and operational planning in ITU). It further noted that in Resolution
71, the mission of ITU-T is, among others, to develop high-quality, global, consensus-based
recommendations in its core competency area. Working Party 4 agreed that it should look and
examine in the next meeting what is the core competency of ITU-T from strategic point of view.

Discussion on “Business and Economic Benefits of Standardisation”

In Temporary Document 164 the TSB invited TSAG to provide comments on three actions to
demonstrate the business and economic benefits of Standardisation:

      ITU-T to catalyse an international study on the benefits of standardization in the ICT
       Organize a conference on “Business and economic benefits of standardization” in the 4th
       quarter of 2003
      Establishment of prize “The value of standardization”

Working Party 4 considered the proposals and supported, in principle, them with the following

      The study on the benefits of standardization in the ICT market should be limited to the ITU
       and in particular to the ITU-T activities on ICT Standardization.
    In addition to benefits, the study should include also criticism. Therefore, if the study is
       undertaken, we should also invite those concerned to provide practical suggestion they
       may feel useful.
    The term “Conference” is used in the ITU for a big event. This could be a “Workshop” or
       an equivalent.
Although the proposals were supported, the detailed implementation should be considered by WP3
from promotional point of view, including any cost implications.

The report of Working Party 4 is in TSAG TD 198

Finance Adhoc Group
TSAG established an ad hoc group on financial matters, dealing in particular with the draft budget
and operational plan and the linkage between the Strategic plan, Financial Plan, Operational Plan
and the Budget. It was chaired by Mr. Lieser (Germany).

The Operational Plan 2003 (Doc TD/121) and related aspects

The TSB presented TD 121 that contained the draft operational plans for 2003 and 2004 which
after consideration my TSAG would be submitted to the 2003 meeting of Council. The TSB were
not able to produce the draft budget for ITU-T for the 2004/5 period. The new head of the finance
division commented that he could see problems in implementing the already approved budget for
2003 due to potential reductions in income.

The secretariat also informed the meeting that for the period of the next financial plan 2004 - 2007
the number of contributory units chosen by Sector Members had fallen from 191 ½ to 175 ½ which
means a further reduction in income of around 1 M CHF per year for the Union.

Thanks to an intervention by the Director the Ad Hoc Group spent considerable time looking into
the promotional activities of the TSB and the costs of publication.

After much rambling around the financials of the draft operational plan the group agreed that
TSAG should endorse the draft operational plan, which it did in plenary. The draft is attached as
Annex 1.

Operational Plan 2004 (TD/121)

As an introduction to the draft operational plan for 2004, the TSB introduced the proposed savings
for the period 2004 – 2007. The savings agreed by TSAG are in bold below.

The meeting discussed the proposed change in the number and frequency of TSAG meetings. The
USA, France, Germany and others did not accept arguments from UK, Canada, Italy and Denmark
that TSAG should align with RAG and TDAG and only have one meeting per year.

The reduction of the number of meetings of Study Group 3 from 4 to 3 in a two year period was
discussed. The TSB informed the meeting that the management team of Study Group 3 has
accepted this reduction (kind of them) provided that one of the three meetings could be of 7 days
duration. The TSB said that this would still show a positive saving since interpreters would be
hired on a daily basis and not therefore paid over the weekend.

As regards the number of posts to be reduced it was noted that the reduction seems to be a
reasonable one compared with the economic situation in the Telecommunications Industry and
that it remains the responsibility of the Director TSB to maintain services provided to the
membership at the highest possible level.

The group agreed that TSAG should endorse the draft operational plan, which it did in plenary.
The draft is attached as Annex 2.

TSAG agreed the following cost reductions:

   -   Abolition of summary records during WTSA,                            CHF      79000
        in line with item 11 of COM6/2;

   -   Further decrease in postal mailings costs                            CHF 120000

   -   Reductions in translation, typing pool                               CHF 1275000
        and reprography workload,
        (less 40 % in typing and less 60 % in reprography)
        Three SG 3 meetings per biennium,
        but one of them longer by two days
        (= 34 meeting days instead of 40 days)                              CHF 168000

   -   Reduction in Study Group appropriations                              CHF 135000

         Cut of fellowships in proportion to the reduction                  CHF      60000
         of Study Group 3 meeting days (34/40)

   -   Cut of 6 TSB-posts in 2004-2005 and five                             CHF 3167000
        additional ones in 2006-2007, leading to
        a reduction of 15.8 % of TSB work capacity
        at the end of 2007 compared with 2003.
                                                            ----------------------- ---------
                                                                     CHF 7084000

In relation to the proposed staff reduction for the period 2006 to 2007 TSAG plenary agreed that it
should reconsider these reductions once the budget 2004 - 2005 is implemented and the budget for
2006 - 2007 is going to be prepared.

Linking strategic, financial and operational planning in ITU

The Ad Hoc group addressed the problem of how to implement Resolution 72 (Marrakech 2002)
on the linkage of the strategic, financial and operational plan.
Document TD/124 from the USA proposes that TSAG develops its own timeline for the sequence
of events. The UK put forward as a working paper the UK contribution to RAG on this topic.

The meeting concluded that at the present time the creation of a definitive timeline was not
possible as not all parameters for the process were known. It did agree that rather than a time like
that a schedule of actions relative to a fixed point should be developed and that the fixed point
should be the meetings of Council.

The group was clearly not going to get any further so concluded on a UK proposal that a
correspondence group should be created with the following terms of reference:

      Define the action TSAG has to take in the area of linking the strategic, financial and
       operational plan
      Define the information resources necessary to enable TSAG to achieve the action
      Define the sequence of events required that the linkage can be achieved.

Canada will undertake the role of the moderator of that group. TSAG endorsed this proposal.

Review of the management of the Union

The group had little time to consider Resolution COM6/1 of Marrakech. But it recommended to
TSAG and TSAG agreed that the Group of Specialist be advised of the request that
    there is an urgent need that the transparency of the process of reallocation of costs within
       the Union is improved
    that management of a Sector's finances should (a) encourage savings, (b) clearly identify
       cost savings by the Sector and (c) promote and coordinate the use of those funds to advance
       the mission of the Sector.

Cooperation and Coordination Group
Implementation of Recommendations A.4, A.5 and A.6

The following additions to the list of recognised organisations were noted:

      ASN.1 Consortium - A.4
      The Metro Ethernet Forum (MEF) - A.4 and A.5
      Society of Motion Picture and Television Engineers (SMPTE) - A.6

Relationship with other organisations

The meeting discussed the report from ICG-SAT and also the proposal for a
Partnership Coordination Panel (PCP) to progress work on Telecommunications for
Disaster Relief and Mitigation (TDR - formally referred to as ETS).

The PCP proposal had been developed at the TDR workshop held the week prior to TSAG.

Concerning relations with the IETF, the proposal for the IETF and the ITU-T
to be able to develop a single document (as proposed in an input from the
TSAG chairman) was not agreed. Further discussion is required. Also it was
reported that the IETF are putting procedures in place to be able to better
respond to liaisons from the ITU-T and that the IETF were formalising procedures for
changes to MPLS and RSVP protocols.

World Standards Cooperation (WSC) activities

The meeting noted a report on WSC activities and the plans for a standards
users workshop, see TSAG TD 187 Rev2.

The report of Cooperation and Coordination Group is in TSAG TD 187 Rev 2

Internet domain name and address issues
ICANN issues
The meeting considered the changes in ICANN affecting the ITU-T and noted
that the Protocol Supporting Organisation was to cease and will be replaced
by a Technical Liaison Group (Brian Moore and Richard Hill will continue to
be the ITU-T representatives).

IANA- ITU-T Working

Experiences in using the IANA procedures for allocation of code points, label values etc. were
examined and the improvements noted. It was also noted that that the IETF portion of the IANA
function is carried out by ICANN under a contract with the US Department of Commerce and
under the supervision of the IETF.

Follow –up to Res102

A contribution from France containing proposals for the follow up of Resolution 102 was
introduced. During discussion of the proposals it was recognised that Study Group 2 is the lead
Study Group on numbering, addressing and naming issues and would deal with contributions in
this area. The meeting noted that actions (such as Workshops) have already taken place or are
planned and that related work is already going on in the other Study Groups e.g. Study Group 13. It

 was also noted that Study Group 2, as are all Study Groups, is contribution-driven, and that work
 will only progress if contributions are submitted.

 In summary the ad hoc group;
      concluded that no specific action was required at this stage and noted that the membership
       should submit contributions to progress work items related to Resolution 102 and proposed
       to bring this to the attention of TSAG,
      proposed that TSAG reinforce the message that Study Group 2, as the lead Study Group
       within ITU-T for numbering, naming, addressing requirements and resource assignment
       including criteria and procedures for reservation and assignment.

 IPR Ad-hoc Group
 See Annex 4 for details regarding Patent Policy issues and Software Copyright Guidelines
 discussed in the IPR Ad-hoc Group.

 Keith Whittingham
 RA1/IPU/ 7 March 03
                                                                                               Annex 1

                       Use of TSB resources in 2003 - Overall recapitulation
                   ITU-T activities                           P         G       Direct costs   Document
                                                          staff-mo   staff-mo      CHF           costs
                                                            nths       nths                      CHF
– TSAG (Telecommunication Standardization                   13          8          253,000     240,000
                             Advisory Group)
          2 planned meetings, 10 working days
– Chairmen‟ meetings:                                        1          1
           2 planned meetings, 3 working days
– Study Group meetings:                                     74         147       3,045,000      5,850,000
           24 planned meetings, 152 working days
           12 Study Groups
            1 Special Study Group
          198 Questions under study
          300 new ITU-T Recommendations,
       12,770 pages of text
       17,140 pages of translation in E, F, S
       46,030 pages of typing pool
   38,760,000 pages of reprography
– Seminars and technical workshops:                         24          7          100,000
            8 planned workshops, 19.5 working days
– Regional presence:                                        10         12          225,000
            4 regional briefing meetings
            Study Group meetings in the regions

            Workshops in the regions
            Regional tariff group meetings
– Promoting ITU-T activities                                 18     9      100,000
– External cooperation                                       9     12
Study Group publications:                                    23    157     264,500     232,000
         12,000 pages of Recommendations to published
         per language (x3)
– Operational Bulletin:                                      17    16       14,500      20,000
         24 issues a year
– Databases accessible to public                             5      8
– UIFN registrar                                             2     13      374,000
       (Universal International Freephone Numbers)
       3,000 UIFN
– UIPRN/UISCN registrar                                      1      1       47,500
       (Universal International Premium Rate Numbers)
       (Universal International Shared Cost Numbers)
       400 UIPRN/UISCN
– AESA registrar                                             –      –        –           –
       (ATM End System Addresses)
       0 AESA
– Bureau support                                             33    20     9,909,000    139,000
– EDH (Electronic Document Handling)                               34
          Documents & information posted on ITU Website
Total of allocated resources                                 230   445   14,332,500   6,481,000

 Assumption: 10 staff-months per person per year

                                                                                                 Annex 2

                         Use of TSB resources in 2004 - Overall recapitulation
                    ITU-T activities                            P         G       Direct costs   Document
                                                            staff-mo   staff-mo      CHF           costs
                                                              nths       nths                      CHF
– WTSA-2004, 8 working days                                   11          8          643,000     333,000
– TSAG (Telecommunication Standardization                      8          6          139,000        58,000
                          Advisory Group)
         1 planned meeting, 5 working days
– Chairmen‟ meetings:                                          1          1
           1 planned meetings, 2 working days
– Chairmen‟ meetings:                                         73         124       2,235,000      4,513,000
            12 Study Groups
               1   Special Study Group
            197 Questions under study
            286 new ITU-T Recommendations,
        13,430 pages of text
        15,050 pages of translation in F, E, S
        25,925 pages of typing pool
    13,600,000 pages of reprography
– Seminars and technical workshops:                           23          7           10,000
        8 planned workshops, 19.5 working days
– Regional presence:                                           8         11          135,000
        4 regional briefing meetings
        Study Group meetings in the regions
        Workshops in the regions
         Regional tariff group meetings
– Promoting ITU-T activities                                  18          9         45,000
– External cooperation                                         9         11
– Study Group publications:                                   22         151         265,500       120,000
        12,000 pages of Recommendations to published
        per language (x3)
– Operational Bulletin:                                       17         16           14,500        14,000
        24 issues a year
– Databases accessible to public                               5          3
– UIFN registrar                                               2         13          152,000
       (Universal International Freephone Numbers)
       3,000 UIFN
– UIPRN/UISCN registrar                                        1          1           15,000
       (Universal International Premium Rate Numbers)
       (Universal International Shared Cost Numbers)
       400 UIPRN/UISCN
– AESA registrar                                               –          –            –             –
       (ATM End System Addresses)

       0 AESA
– Bureau support                                           32    19    10,238,000    130,000
– EDH (Electronic Document Handling)                             25
        Documents & information posted on ITU Website
– Total of allocated resources                             230   405   13,892,000   5,168,000

    Assumption: 10 staff-months per person per year


                     Terms of Reference: ITU-T SG Restructuring Group

Aim : The "ITU-T SG Restructuring" Group should propose to November 2003 TSAG meeting a
target SG structure for next Study Period, in order to have a stable structure to be approved at the
June 2004 TSAG meeting, in order for the ITU-T to maintain its
pre-eminence as a global standardization organization. This work should be guided by the
following principles:


       Attract participants, including new members
       Avoid duplication
       Cost effective for the membership and for the ITU-T
       Effective development of standards
       Efficient development of standards
       Efficient utilization of participant resources
       Flexibility in groupings (dissimilar topics can run in one group independently)
       Forward looking
       Groups do not get too large and unwieldy
       Groups have critical mass of related work for:
        - adequate diversity of interests, including geographical spread (to attract participants)
        - challenging, interesting, cross-fertilized and sizeable work program
        - adequate talent pool for leaders
        - legitimacy in representing the ITU-T to external organizations
       Make ITU-T attractive place to do standards
       Minimize unnecessary interaction
       Provide a home for new and unanticipated topics
       Put like topics together
       Well-correlated topics grouped together

Tasks to be done :
(Plenary added a general reference to take account of Council and PP02 work here,)

1       Identify data required to establish the strengths and weaknesses of the existing structure in
        order to inform consideration of any revised structure.

2       Establish a list of work areas relevant to ITU-T, from TD/163 (Chairmen's meeting, taking
        into account "Forward looking", "goal" parts of this TD), D.100 (Canada), D.103 (US).

3       Consider the relevance of work areas established in 2 above relative to ITU-T‟s core
        competencies, future directions, and work programmes. Consider other SDOs activities as

4       Examine how these work areas could be best gathered, and propose an optimal
        structure for Study Groups and other Groups as necessary.

5       How should existing Questions be allocated within the re-structured Study Groups and
        other Groups as necessary?

6       Give guidance (via TSAG) to Study Groups on the format of the revised/new Questions for
        the next Study Period, so that all Questions contain about the same level of detail.

7       Take due account of the work arising from the Council Working Group on the review of the
        ITU structure established under the PP-02 Resolution COM5/11.

Note : TSAG should make the ITU-T SGs aware of the restructuring process (a Liaison Statement
will be sent to the SGs).

                           Proposed working method and planning

The ITU-T SG Restructuring Group is instructed to carry out its task through correspondence and
a face-to-face meeting according to the following schedule:
       Correspondence Group on ITU-T SG Restructuring will be created and will begin the work
        immediately. This correspondence group will be active all the time, except during the
        meeting indicated in the next bullet.
       A face-to-face meeting, location and host to be determined is planned for 7-9 October 2003
        in Paris.
       The membership should decide by 24 June whether the face-to-face meeting indicated
        above should take place based on the anticipation of progressing the work per the Terms of
        Reference above.
       The TSAG/WP2 Chairman offers to chair the ITU-T SG Restructuring group anywhere the
        meeting will take place.

                                                                                            Annex 4

                               IPR Ad-hoc Group

Patent Policy issues

The following is a summary of progress on patent policy issues:

   The issue of the application of the patent policy to informative parts of Recommendations (e.g.
    Appendices) was not resolved. This will continue to be addressed on a case-by-case basis for
    decision by the relevant SG.
   There was still no agreement on whether the patent policy applies to normative referenced
    texts developed by other organizations.
   The issue of whether the policy should apply to “published” or “pending” patent applications
    was not resolved and is left open for further discussion by email and resolution at the next
   A new definition of reciprocity was provisionally agreed, but further discussion is planned for
    the next meeting on whether to address RAND-for-RAND or "royalty-free" for "royalty-free"
    reciprocity specifics.
   There was no agreement on the following issues and they were left for further study:
         Defensive use of patents;
         Further clarification on obligations to declare IPR;
         Issues arising in “complex IPR” cases, i.e. multiple essential patents.

   The patent declaration will be updated to allow companies to provide a URL where further
    information can be found.

Software Copyright Guidelines

Further amendments were made to the Software Copyright Guidelines, and a new version 2.1
agreed (still for use on a trial basis by SGs). The changes were primarily for clarification or of an
editorial nature. A number of open issues remain for further study.

The issue of a software copyright notice for video coding reference software jointly developed
with ISO/IEC (H.264) was discussed but left for resolution at a future meeting. It is intended to try
to develop a joint “notice” but in the meantime each organisation will use it‟s own text.

Next meeting

The next meeting is scheduled for 7-8 November 2003, again just prior to TSAG.