How to Print and Save Files at the Library

							                              How to Save Files at the Library
Saving Files
Library customers can save information on library computers while they work. However, the files are
only stored temporarily. You must transfer your work to a floppy disk, a CD, or a flash drive. You can
also use your Web-based e-mail account and send yourself copies of your work as e-mail attachments.

Best Practices
              While you work, save your work on the public drive: Local Disk (D:)--instructions below.
              Save often!
              The Library sells floppy disks and CDs. They each cost $1
              Give yourself plenty of time to transfer your files from the (D:) to a floppy, CD, or flash
               drive.
              Be safe not sorry! Save your work to at least twice.
               For example: Save your work to a floppy disk and send the file to yourself via e-mail
                              Save your work to a floppy disk and burn the file to a CD
                              Save your work on your flash drive and send the file to yourself via e-mail
              Not all library workstations can save files to CDs. Ask a librarian or Computer lab
               assistant to help you find a library workstation that can burn (save) files on a CD. See p.3
               for more information.

Saving Files to the Public Drive—Local Disk (D:)
      Click on File and select Save As from the drop down menu.                  View 1
      The Save As window will open (see view 2)




                                          View 2

 1. Make sure the
 Save in: box says
 Local Disk (D:).
                                                                                               Click on
                                                                                               Save when
                                                                                               steps 1-3 are
                                                                                               completed

2. Click in the File                               3. Check to see the correct file
name text box to type a                            type is selected. Click on the
file name.                                         down arrow to see other file
                                                   type options.




            Hennepin County Library www.hclib.org Public Learning & Training 3/2007                           1
                         How to Save Files at the Library—Cont’d

Saving Files to a Floppy disk
       Click on File and select Save As from the drop down menu (see p.1, View 1).
       The Save As window will open.

 1. Make sure the
 Save in: box
 says 3 1/2 floppy
 (A:)                                                                                   Click on
                                                                                        Save when
                                                                                        steps 1-3 are
                                                                                        completed
                                                3. Check to see the correct file
 2. Click in the File                           type is selected. Click on the
 name text box to                               down arrow to see other file
 type a file name.                              type options.




Saving Files to a Flash Drive
   1. Attach your Flash drive to the USB port on the front of the library computer CPU.
   2. Click on File and select Save As from the drop down menu (see p.2 View 1).
   3. The Save As window will open.


 Make sure the Save
 in: box says (F:).
 Your flash drive will                                                                          Click on
 always be (F:)                                                                                 Save when
                                                                                                steps 1-3 are
                                                      3. Check to see the correct               completed
                                                      file type is selected. Click on
 2. Click in the File                                 the down arrow to see other
 name text box to                                     file type options.
 type a file name.




Removing the Flash drive

   1. Locate this icon on the taskbar:          Click on it. When this message appears, click on the
      message:



   3    The light on the flash drive will go out.
       When this message appears, remove the flash drive.

             Hennepin County Library www.hclib.org Public Learning & Training 3/2007                     2
                       How to Save Files at the Library—Cont’d

Using CDs at the Library
      Not all library workstations can save (or burn) files to a CD. Ask a librarian or Computer Lab
       assistant to identify which workstations can burn files on CDs.
      The steps for burning (saving) files to a CD may vary from library to library because the computer
       equipment in each library was purchased and installed at different times.
      The instructions below will work on most library workstations. Please ask a librarian or Computer
       Lab assistant for assistance if you have any questions about how to burn a CD.

Burning Files to a CD

 1. Save the file(s) you want to burn/write to a CD to the public drive: Local Disk (D:).
 2. Close the file(s) that you want to burn/write to a CD.
 3. Insert a CD-R or CD-RW into the drive. Wait a few seconds for the computer to recognize it (when
    it stops moving).
 4. From the Start menu, click Shortcut to Public (D) drive.
 5. Click the file(s) you want to copy. To select more than one file, hold down the CTRL key while
    clicking on each file.
 6. Click File on the menu bar, and then choose Send To. Select CD drive (E:).
 7. From the Start menu, click Shortcut to CD-ROM (E). You will see files ready to be written to the
    CD, as well as any files currently on the CD. Note: New files written to the CD will replace any files
    already on the CD that have the same file name. Rename the new file to avoid writing over an old
    one with the same name.
 8. Click File on the menu bar, and select Write these files to CD. The CD Writing Wizard will open.
    This is also your chance to name your CD, if desired.
 9. Click Next. The CD will eject when all of the files have been copied.
10. Click the Finish button in the CD Writing Wizard window.
11. Reinsert the disk in the CD drive. From the Start menu, click Shortcut to CD-ROM (E) to make
    sure all of the files have been copied successfully.


E-mail Attachments
1. Login to your Web-based e-mail account.
2. Address an e-mail to yourself.
3. Attach your file to the e-mail. Send it.
4. Check to see that the e-mail has been received.




            Hennepin County Library www.hclib.org Public Learning & Training 3/2007                     3