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					Form 14.1

                           Resolution # _________-__________

               __________________Soil and Water Conservation District

On This ______day of __________________, ________, The Board of Supervisors of the
_______________________soil and Water Conservation District being in session in
accordance with the Open Meetings Act, a quorum being present, and following public
discussion does hereby resolve:

      1.     The district is unable to meet the expenses of its statutory duties under
             sections 73-20-25 to 73-20-49 M-NMSA 1978;

      2.     The supervisors propose to establish a mill levy against all real property
             within the District at a rate of [up to one dollar per thousand dollars of net
             taxable value];

      3.     This resolution shall be subject to approval in writing by the New Mexico
             Soil and Water Conservation Commission;

      4.     This resolution shall be submitted to a vote of the eligible voters pursuant to
             Title 21, Chapter 9, Part 3 of the New Mexico Administrative Code.

      5.     If adopted by majority vote of the eligible voters casting ballots on the
             resolution, authority to assess real property shall remain in effect for [10]
             years and may be extended pursuant to section 73-20-46(A) NMSA 1978.



_______________________________
Chairman, Board of Supervisors

____________________Soil and Water Conservation District

_____________________________
(Date)




                                             1
Form 14.2

                                 Sample Letter to County Clerks
     (Customize the letter as needed, but the following text is recommended at a minimum.)

Dear County Clerk:


The ___________ Soil and Water Conservation District (SWCD) will be conducting a district
wide mill levy referendum on __________, 20__ . Authority for this referendum is found in the
Soil and Water Conservation District Act (73-20-46 NMSA 1978) which states: “ In the event a
district is unable to meet or bear the expense of the duties imposed upon it by the Soil and Water
Conservation District Act [73-20-25 to 73-20-48], the supervisors may adopt a resolution that, to
be effective, shall be approved by referendum in the district and that shall provide for an annual
levy for a stated period of up to ten years…” The _________________ SWCD board of
supervisors passed a resolution to establish [renew] the mill levy at a duly noticed and open
public meeting on __________, 20__. The New Mexico Soil and Water Conservation
Commission approved the supervisors’ resolution at their _________, 20__ meeting.

The Act states that the Soil and Water Conservation Commission (SWCC) has authority to
promulgate rules for the conduct of SWCD elections and referenda (73-20-31 NMSA 1978).
SWCD supervisors are directed in NMSA 73-20-41 to “call upon the county clerk…for advice
and assistance with conduct of election and referenda.” The Act also states in NMSA 73-20-48
“County Clerks…shall provide advice and assistance with conduct of election and referenda.”

In order for the ___________ SWCD to provide appropriate access to voters, we are requesting
that your office provide a list of eligible voters. The election rules call for the list to be available
for inspection by _______, 20__.

Enclosed for your reference are the following: district boundary description, district boundary
map, referendum timeline, and referendum rules.

If you have any questions you may contact us at (phone #).

Thank you,



Chairman




                                                   2
Form 14.3

                              FIRST NOTICE of REFERENDUM

Notice of referendum for the ___________ Soil and Water Conservation District to assess a levy
on lands within the district, [excluding][including] the municipalities of __________________.

To all registered voters situated within the ______________ Soil and Water Conservation
District, counties of _____________ and ____________, State of New Mexico.

Notice is hereby given that on the ______ day of May, 200__ between the hours of ____ a.m.
and ______ p.m. a referendum will be held on the following proposition:

Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?

Polling locations will be: [List polling locations and include name of building and street address]

Eligible voters within the district shall obtain and cast their ballots at the polling place on the day
of the election; OR

Eligible voters who will be absent on the day of the referendum may request an absentee ballot
application by mail, by phone, and in person. Absentee ballot applications will be available
between _______, 20__ and _______, 20__ between the hours of ____a.m. and ____p.m. at:

 _____ (name of location) ___________ C/O Referendum Superintendent, __________ (address
of location) ____________. To request an absentee ballot application by phone call (phone #).

Completed absentee ballots must be received at the address above not later than _____ PM,
__________,20__.

Voters are asked to bring proof of residency to the polling location. This can be a voter
registration card, utility bill, or other documentation of district residency.

Referendum authorized by the NM Soil & Water Conservation Commission at a public meeting,
[Month/Day/Year] and will be conducted pursuant to the Soil and Water Conservation District
Act, 73-20-25 through 73-20-48 NMSA 1978, and 21.9.3 NMAC.

If you have any questions regarding this election please call __ (name of contact person)__ at
____(phone #)____.

                                                   3
Form 14.4


                             SECOND NOTICE of REFERENDUM

Notice of referendum for the ___________ Soil and Water Conservation District to assess a levy
on lands within the district, [excluding][including] the municipalities of __________________.

To all registered voters situated within the ______________ Soil and Water Conservation
District, counties of _____________ and ____________, State of New Mexico.

Notice is hereby given that on the ______ day of May, 200__ between the hours of ____ a.m.
and ______ p.m. a referendum will be held on the following proposition:

Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?

Polling locations will be: [List polling locations and include name of building and street address]

Eligible voters within the district shall obtain and cast their ballots at the polling place on the day
of the election; OR

Eligible voters who will be absent on the day of the referendum may request an absentee ballot
application by mail, by phone, and in person. Absentee ballot applications will be available
between _______, 20__ and _______, 20__ between the hours of ____a.m. and ____p.m. at:

 _____ (name of location) ___________ C/O Referendum Superintendent, __________ (address
of location) ____________. To request an absentee ballot application by phone call (phone #).

Completed absentee ballots must be received at the address above not later than _____ PM,
__________,20__.

Voters are asked to bring proof of residency to the polling location. This can be a voter
registration card, utility bill, or other documentation of district residency.

Referendum authorized by the NM Soil & Water Conservation Commission at a public meeting,
[Month/Day/Year] and will be conducted pursuant to the Soil and Water Conservation District
Act, 73-20-25 through 73-20-48 NMSA 1978, and 21.9.3 NMAC.

If you have any questions regarding this election please call __ (name of contact person)__ at
____(phone #)____.


                                                   4
Form 14.5


             _____________________________Soil and Water Conservation District




                                                 Oath of Office

I, _________________________________________, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the State of New Mexico, and that I will faithfully
discharge the duties of the office of Referendum Superintendent for the ____________________________ Soil and
Water Conservation District.

         _________________________________________________________________
         Signature                                                 (date)

         _________________________________________________________________
         (Mailing address)

         _________________________________________________________________
         (Telephone number)



         _________________________________________________________________
         (witness signature)                                       (date)


         _________________________________________________________________
         (witness signature)                                       (date)




                                                          5
Form 14.6
         CERTIFICATION OF MILL LEVY REFERENDUM RESULTS

           _______________________________Soil and Water Conservation District

I, the undersigned, hereby certify the results of the referendum held on ______________,
20__ pursuant to 20.9.3 NMAC, on the question:

Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?

“Yes” votes _______________                          “No” votes _______________

No. of absentee ballots tallied _______              No. of ineligible absentee ballots _______
No. of regular ballots tallied _______
No. of provisional ballots tallied ________ No. of ineligible challenge ballots _______
Total number of ballots tallied _______              Number of polling locations _________

Election Superintendent
                                    (printed name, signature, and date)

The Canvassing board hereby certifies the results of the referendum held on ___________,
20__, and that all challenges presented as of this date have been resolved.

This is to certify that the referendum election [passed] [failed] based on a vote of _______
votes cast in favor and ______votes cast against.


________________________________________________________________________
Canvassing board official (printed name, signature, and date)


________________________________________________________________________
Canvassing board official (printed name, signature, and date)


________________________________________________________________________
Canvassing board official (printed name, signature, and date)



Note: This certification must be sent to the Soil and Water Conservation Commission in Las Cruces within 7
days of the completion of the canvass.


                                                         6
Form 14.7


      _____________ SOIL AND WATER CONSERVATION DISTRICT
                ABSENTEE BALLOT APPLICATION
                                  (this is not an absentee ballot)

Date of Application:____________________

Voter Name (first, middle initial, last):______________________________________

Address of Residence Within The Soil and Water Conservation District:
________________________________________________________________________

Mailing Address: _________________________________________________________

Address Where Ballot Should be Mailed (if different from mailing
address):________________________________________________________________

Phone Number:__________________________________


Upon verification of voter eligibility, an absentee ballot will be mailed to the address
specified above. All absentee ballots will be mailed out at least 15 calendar days prior to
the date of the election.

____________________________________________
Voter Signature

_____________________________For District Use only______________________

Date Absentee Ballot Application Received: _____________________

Received By:____________________________________

Signature of Recipient:_____________________________________

Eligibility Confirmed (check one): ______________              ____________
                                         Yes                         No

Serial Number of Ballot Issued: ______________________

Date Absentee Ballot Mailed to Voter: ______________



                                                 7
Form 14.8

              __________________Soil and Water Conservation District
                        Mill Levy Referendum Absentee Ballot

Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?


              _________ YES

              _________ NO



              __________________Soil and Water Conservation District
                        Mill Levy Referendum Absentee Ballot

Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?

              _________ YES

              _________ NO


              __________________Soil and Water Conservation District
                        Mill Levy Referendum Absentee Ballot
Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?

              _________ YES

              _________ NO


                                               8
Exhibit 14.3


VOTER CERTIFICATION:
I am a registered voter of precinct no.__________ of the county of ______________, state of New Mexico. I reside

at _____________________________________________________________________ , within the boundaries of

the ______________________________________ Soil and Water Conservation district;

I make the foregoing affidavit under oath, knowing that any false statement herein constitutes a felony punishable
under the criminal laws of New Mexico.

         _________________________________________________________________
         (Voter) Printed name and signature

         _________________________________________________________________
         (Mailing address)

         _________________________________________________________________
         (Residence address)

         _________________________________________________________________
         Telephone number (if voter wishes to be notified of ineligibility to vote)




NOTE: print the above information on a business size envelope. Use a separate envelope for each voter. Use
smaller envelopes for ballots, only one ballot per envelope. An Excel template is available to print voter
certification envelopes with serial numbers.




                                                         9
Form 14.9

              __________________Soil and Water Conservation District
                              Mill Levy Referendum Ballot
Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?

              _________ YES

              _________ NO



              __________________Soil and Water Conservation District
                              Mill Levy Referendum Ballot
Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?


              _________ YES

              _________ NO


              __________________Soil and Water Conservation District
                              Mill Levy Referendum Ballot
Shall the resolution of the _______________ Soil and Water Conservation Districts to levy an
assessment of [up to one dollar] per thousand dollars of net taxable value of real property,
[excluding property in the municipality of _____________] for a period of [up to 10 years] for
the purpose of meeting the expenses of said District be approved?


              _________ YES

              _________ NO



                                               10
Form 14.10

             _____________________________Soil and Water Conservation District




                                                 Oath of Office

I, _________________________________________, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the State of New Mexico, and that I will faithfully
discharge the duties of the office of Polling Officer for the ____________________________ Soil and Water
Conservation District.

         _________________________________________________________________
         Signature                                                 (date)

         _________________________________________________________________
         (Mailing address)

         _________________________________________________________________
         (Telephone number)



         _________________________________________________________________
         (witness signature)                                       (date)


         _________________________________________________________________
         (witness signature)                                       (date)




                                                         11
Form 14.11


                                           ABSENTEE BALLOT REGISTER
                                        ____________________ Soil and Water Conservation District

           Voter’s Name                    Application      Date          Date         Eligible to     Outer      Date        Date Absentee
Mailing Address for Application Phone       Requested     Application   Completed     Vote? (yes/no   Envelope   Absentee    Ballot is Returned
              Number                       (date; mail,    Mailed       Application    and initial)    Serial    Ballot is       to SWCD
                                           phone or in                   Received                     Number     Mailed to
                                             person)                      From                                    Voter
                                                                          Voter




                                                  12
Exhibit 14.2

     _______________ SOIL & WATER CONSERVATION
                         DISTRICT
                     Polling procedures
General Information

Eligible Voter (according to Title 21,Chap 9,Part 2, Sec 7, Para A, of the
SWCC supervisor election rules) - Shall mean a person who is registered to
vote in New Mexico pursuant to provisions of the election code, and resides
within the soil and water conservation district for which the election is being
conducted.


Outline of Polling officials Duties

Conducting the voting during the period stated in the due notice

      Polls will be open from ________________ (hours).

      Each polling location will have one chief polling official assigned to it. This
       person will be in charge of that location. The responsibilities of this individual
       include opening and closing the polling location, insuring the necessary voting
       supplies and equipment are available, verifying voter eligibility, resolving any
       problems which may arise, and overseeing the general operation of the polling
       location.

      The remaining polling officials will be responsible for verifying voter eligibility,
       overseeing the proper completion of the poll roster by eligible voters, distributing
       official ballots, providing technical instructions to voters on the proper
       completion of the ballots and insuring the ballots are cast properly.

      Polling officials are typically asked a variety of questions. Most of them deal
       with the actual voting process. However, you may be asked direct questions
       regarding the function or operation of the _________ Soil and Water
       Conservation District, the duties of SWCD supervisors, or specific information
       regarding supervisor candidates. Even if you know the answer to these types of
       questions please refrain from discussing these matters. Discussing any details of
       the ballot question within 100 feet of the polling location is not allowed.

      Make sure the voter is instructed to read over the ballot carefully before making a
       selection. If a ballot is marked incorrectly or is otherwise spoiled, mark the ballot



                                                13
       void, fold it, and place it in the spoiled ballot envelope. These ballots need to be
       retained for the record.

      A minimum of______ polling officials must be on duty at all times at each polling
       location. If one of the officials at your location does not report for duty, needs to
       leave prior to the poll closing, or becomes ill please notify the election
       superintendent and he/she will arrange for an alternate to fill that position.

      Each polling location will have a cell phone. If for some reason the cell phone
       does not work at the location, an alternate means of communication should be
       established. Hard wired telephones should be available at most of the polling
       locations.

Determine The Eligibility of Voters

      Voters must be determined to be eligible to vote before they sign in on the Poll
       Roster, and cast a vote.

      There shall be only one vote for any eligible voter.

      There will be a registered voter listing at each polling location. This will be the
       primary method of verifying voter eligibility.

$      If the voter=s information does not appear on the registered voter listing, a
       challenge ballot may be cast. Request ID. Have the voter in question complete the
       challenge ballot roster, and the voter verification information on the outer
       envelope of the challenge ballot. Issue the voter a ballot. Have them complete the
       ballot and insert it in the official inner envelope. This envelope is then placed
       inside of the completed outer envelope of the challenge ballot, and sealed. Have
       the voter Place the completed challenge ballot envelope with the plain envelope
       and ballot inside, into the slot on the ballot box. This information will be used by
       the election superintendent to research the eligibility of the voter in question.

Maintain a complete list of all persons voting, and those applying for a ballot and
       determined ineligible to vote, before voting.

      Once a person=s eligibility is verified, they may complete the Poll Roster.

      The Poll Roster will serve to document the individuals that cast ballots at each
       polling location, and provide an accurate count of the number of votes cast at each
       location. It is extremely important that the Poll Roster be completed by each
       person that casts a ballot. At the close of the poll, the total number of ballots cast
       will be compared with the total number of voters completing the Poll Roster.
       These numbers should match.

Ballot Handling procedures



                                                14
A. Voting Machines
    The voting machines will maintain an accurate record of the ballots cast. The chief
     polling official who is in charge of the polling location will be trained on the
     operation of the voting machine, and will generate a report at the close of the polls.
     A copy of this report must be signed by the polling officials from the polling
     location, and posted in a conspicuous location at the polling place. The report
     should be visible to the public after the poll closes.

B.    Paper Ballots
      Each polling location will be issued a specific number of ballots. The chief
        polling official who is in charge of the polling location will sign for these ballots
        on the ballot accounting form. At the close of the polls, all ballots must be
        accounted for. This includes ballots cast, ballots spoiled, and unused ballots.

        If at any time the chief polling official at a polling location feels that the ballot
         supply is inadequate to meet voter turnout, they may request additional ballots
         from the election superintendent. These will be issued and accounted for in the
         same manner as the initial ballot supply.

        The close of the polls, ballot boxes must be sealed by placing tape over the ballot
         slot, and having each polling official sign over the seal. All ballot boxes will then
         be transported by the chief polling official for each polling location, to the ballot
         collection site located at ___________________________________________

        Once at the collection site all ballot boxes will be checked in by the election
         superintendent.
        If the ballot boxes are to be stored overnight for tallying the next day, they must
         be secured in a locked area of the building.

        Upon tallying ballot boxes will be opened and counted by polling location. One
         polling location at a time will be counted. Once the ballots for that polling
         location have been counted they should be placed in an envelope, or other suitable
         container, marked with that polling locations name and number.

$        Any challenge ballots should be placed in a separate envelope, or other suitable
         container, marked with that polling locations name and number. These will be
         verified at a later time.

$        Each polling location will have a separate tally sheet marked with that polling
         location=s name and number. Ballots from that polling location only will be
         recorded on the assigned tally sheet

$        Once the ballots from each polling location (including any verified challenge
         ballots) are counted, totals from each polling location will be placed on the master
         tally sheet. The master tally sheet will be submitted to the canvassing board by
         the election superintendent.



                                                    15
$   After all votes have been counted, polling records should be sealed and stored
    according to polling location. Each polling place record should contain:
    1)      All ballots cast (including verified challenge ballots)
    2)      Polling place tally sheet
    3)      Ballot accounting form(s)
    4)      Spoiled ballots
    5)      Unverified challenge ballots
    6)      Unused ballots




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