GAUTENG DEPARTMENT OF EDUCATION

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					    GAUTENG DEPARTMENT OF EDUCATION
DIRECTORATE EXAMINATIONS AND ASSESSMENT




 GUIDELINE DOCUMENT PORTFOLIO




          PORTUGUESE
    HIGHER GRADE & STANDARD GRADE

                2002




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TABLE OF CONTENTS

1.    Introduction

2.    Rationale for the Introduction of CASS at Grade 12

3.    Breakdown of the Components of CASS

4.    The Educator‟s Portfolio

5.    Absenteeism

6.    Guidelines for the Preparation and Presentation of a Portfolio:
      Creative Writing

7.    The Portfolio of the Learner

8.    Some Ideas the Educator should keep in mind

9.    The Portfolio of the Educator

10.   Final Deadlines of Contents

11.   Marking Grid: Creative Writing

12.   Assessment: Creative Writing




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1. INTRODUCTION

  1.1 Implementation of Continuous Assessment for the Senior Certificate in 2002

  The document, A resume of Instructional Programmes in Public Schools, Report 550
  (revised December 2000) is the legal policy document for the Assessment Policy at
  Grade 12 level of the Gauteng Department of Education. Report 550 makes provision
  for the implementation of CASS (Continuous Assessment) at Grade 12 level.
  The Government Notice No. 21093, 20 April 2000, calls for the inclusion of a
  Continuous Assessment Component of 25 % in the Final Senior Certificate
  Examinations at Grade 12.
  Furthermore, provinces must adhere to specific SAFCERT requirements for the
  standardisation, monitoring and moderation of school-based assessment in the Senior
  Certificate Examination. In terms of the above legal requirements, the Gauteng
  Department of Education will continue with school- based continuous assessment for all
  full-time learners in Grade 12 in 2002.
  1.2 The Importance of the CASS Portfolio for Senior Certificate Candidates
  The CASS portfolio in every subject will constitute 25 % of the final promotion mark for
  the Senior Certificate.
  It is the responsibility of every principal to see that every candidate has a portfolio for
  every subject taken by candidates in his/her school and by his/her candidates taking
  extra subjects.
  The CASS portfolio is compulsory for all full-time candidates in all their subjects. A
  candidate who takes 7+ subjects must have a CASS portfolio mark for the additional
  subjects as well.

2. RATIONALE FOR THE INTRODUCTION OF CASS AT GRADE 12
  The benefits of the introduction of CASS will include the following:

     Learners will be assessed using different and appropriate assessment methods and
      this will provide a more valid assessment of the learner‟s performance.
     Assessment will now take place in an authentic context i.e. the learner will be
      assessed in a realistic situation, which is integral to the learning process.




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     During assessment, there will be immediate feedback into the learning process, thus
      promoting the formative role of assessment.
     Opportunities are provided that would be impossible in a once-off external
      examination.
     A variety of skills can be assessed by internal assessment, which otherwise would
      not have been considered for assessment purposes.
     Assessment is on-going and therefore learners are compelled to work consistently
      and this will contribute to re-instating the culture of teaching and learning.
     The educator who works closely with the learner will now carry out judgment of the
      learner‟s performance.

3. THE BREAKDOWN OF THE COMPONENTS OF CASS

  The general breakdown of the components of CASS should follow the diagram
  given below:

  3.1 Final Senior Certificate Result

               End of year external                     School-based continuous
           examination (This includes the                    assessment
               theory and practical)                             25 %
                       75 %



                           School based assessment
           Exams and controlled tests    Common Assessment Tasks
                    40 %                           60 %



         Preparatory      3 Controlled           Example of a breakdown:
            Exam             tests               A research assignment/ project 20 %
                                                 Journal entries                      5%
            20 %             20 %
                                                 Group activities                     5%
                                                 Work sheets                         10 %
                                                 Reflection on work by a learner 5 %
                                                 Self Assessment                      5%
                                                 Other activities like practicals etc 10 %




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  3.2 The Preparatory Examination

  The term Preparatory examination is used here in preference to Trial or Prelim as
  preparatory indicates a formative aspect of these examinations. The Preparatory
  examinations are formative in that:
      They prepare the learners in the skills needed to write the final examination
      They inform the educator of the learners‟ strengths and weaknesses

  3.3 Controlled Tests

  A controlled test has the following characteristics:

      It is set on a longer section of work;
      It has a duration of at least an hour;
      All learners in the school write the same subject test simultaneously;
      It is set by one teacher for all learners;
      The test is further standardised by using a common marking memorandum.

4. THE PORTFOLIO OF THE LEARNER


  The educator‟s portfolio should accompany the learner‟s portfolio when moderation
  takes place.
  The following information should be found in the Educator‟s portfolio:

      An example (i.e. worksheet, instruction sheet, etc.) of each of the portfolio items on
       which the continuous assessment mark is based.
      A detailed marking memorandum for each of the portfolio items showing mark
       allocation for each question and all possible, accepted answers. Teachers at the
       same school must use the same memoranda and cross moderation of items
       should be carried out to maintain the correct standard and fairness for all learners.
      Consolidation of mark schedule
      A detailed marking memorandum for each for the standardised tests
   .
5. ABSENTEEISM

  Learners must be given an opportunity to catch up missed portfolio exercises, e.g. on a
  Friday afternoon at the end of each term. The same exercise may be given. Should the
  learner fail to attend this '„catch up” session, no subsequent session need be organised
  and the learner gets zero.

  (A doctor’s note should be produced if a learner misses a portfolio exercise,
  provided timeous warning was given about the date of the exercise.)


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6. PORTUGUESE THIRD LANGUAGE (HIGHER / STANDARD GRADE):
   GUIDELINES FOR THE PREPARATION AND PRESENTATION OF A PORTFOLIO:
   CREATIVE WRITING

  The final end of the year mark will consist of:
      Portuguese Language and Literature exam           (200 Marks)
      Portuguese Portfolio                              (100 Marks)
      Portuguese Oral exam                              (100 Marks)


  6.1 INTRODUCTION

  In keeping with one of the basic philosophies of Outcomes Based Education, that of
  Continuous Assessment (CASS), the candidate‟s knowledge and understanding of
  Creative Writing will be assessed by means of work submitted throughout the Grade
  12 year. The candidate‟s educator will assess this work. A selection of this work will be
  sent as a PORTFOLIO to the Gauteng Department of Education for moderation.

  6.2 DEFINITION

  The Portfolio
     is a collection of work produced by a learner, providing evidence of the learning
      and growth that he / she has achieved.
     encompasses a selection of the candidate‟s work (carefully chosen by the educator
      and candidate according to the requirements set out below).
     must show the educator‟s marking, corrections, comments and marks.
     must include copies of instructions given by the educator.

7. THE PORTFOLIO OF THE LEARNER

  7.1 CONTENT

  SIX pieces of work must be submitted (Total: 100 Marks):

  1.   Letter (friendly / formal)          200 – 250 words (20 Marks)
  2.   Report / Daily Routine / Diary      200 – 250 words (20 Marks)
  3.   Dialogue / Interview                200 – 250 words (20 Marks)
  4.   CV / Letter of application          200 – 250 words (20 Marks)
  5.   Response to an insert / advert       50 – 100 words (10 Marks)
  6.   Card / Postcard                      50 – 100 words (10 Marks)

  N.B.: The Portfolio must also include:
       -    the appropriate preparatory examination
       -    THREE tests done during the year.
  However, the marks awarded for the examination and the tests will not be taken into
  account for purposes of portfolio assessment.


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7.2 GUIDELINES ON THE SIX PIECES OF WORK TO BE PRESENTED:

    7.2.1 Letter (friendly / formal) - the correct format of a Portuguese friendly / formal
          letter must be adhered to. Candidates must be penalised for not adhering to the
          criteria indicated by the educator. Please note that a formal letter is not a
          business letter.
          The educator must clearly indicate the content(s) of the letter. Note that “write a
          letter to your friend,” is not a clear topic and is thus unacceptable.

    7.2.2 Report / Daily Routine / Diary – Candidates should use a variety of vocabulary
          of an appropriate standard. The work must reflect exposition and sound
          organisation of the topic. Pedestrian sentence patterns and limited vocabulary
          should be severely penalised. Creativity must be rewarded, although the theme
          requires a preponderance of factual information.

    7.2.3 Dialogue / Interview – Dialogue must be adequately presented. Direct speech
          must predominate, although narrative parts may be used. Ideas must be clearly
          expressed, accurate and to the point. Content must be „rich‟, varied and relevant.
          The educator‟s instructions for this topic must promote a preponderance of
          content and be well illustrated. Simply “write a dialogue,” is not an acceptable
          theme.

    7.2.4 CV / Letter of application – The strict format required for these two tasks must
          be closely adhered to. If the candidate is required to write a letter of application,
          the educator‟s instruction must include the job / position advert the candidate is
          responding to. The language level used must be formal and idiom appropriate.

    7.2.5 Response to an insert – The candidate must respond to and insert (advert: for
          sale / to rent / to hire, etc). The educator‟s instruction must show the advert the
          learner is responding to. Language used must be formal and idiom appropriate.
          Information requested must be relevant and detailed.

    7.2.6 Card / Postcard – Subjects must be mature. Vocabulary used must be extensive
          and complex sentence patterns used.

7.2      OTHER REQUIREMENTS:

       THREE pieces of work submitted must have been done under controlled
        conditions in the classroom, e.g.: two pieces of 200-250 words and one of
        50-100 words.
       THREE pieces of work must have been done either as class work or homework,
        e.g.: two pieces of 200-250 words and one piece of 50-100 words.
       Educators should set work of an acceptable level (i.e. Grade 12)
       An initial version, with errors underlined, but not corrected by the teacher and
        some general suggestions on how to improve on content, but no mark plus a
        second version redone by the candidate may be submitted. Only the final version
        will be marked. This does not apply to pieces done under test conditions.

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     Each piece of work must
      1. be clearly dated.
      2. indicate the topic / instructions / questions given.
      3. indicate whether it was done under test conditions or as
         homework / class work.

  7.4 Practical Considerations

     The portfolio is to be presented in a light, flat, sturdy A4 plastic or cardboard file,
      with the contents firmly affixed.
     The learner‟s examination number must be filled in on the front cover page.
     The learner‟s name may appear on the work inside the portfolio.
     Both learner and educator must sign the declaration on the front cover page.
     Sections should be clearly indicated as such by separate pages in the portfolio. As
      the candidate‟s work must be easily accessible, plastic sleeves may not be used.
     Margins (suggested width 3 - 5 cm) on both left and right hand side of page must
      be kept clear for the educator‟s corrections and comments.
     Work should be neat and legible, written in blue or black ink only.
     Work done as class work or homework may be typed.
     No credit will be given for decorated files.
     Educators are strongly advised to file and retain all work done by the
      candidate throughout the year so that they and the candidate have a good
      range of work from which to make the selection for the Portfolio.

8. SOME IDEAS FOR THE EDUCATOR TO REMEMBER

  In any given assignment or task, learners should be informed as to the following:

     The exact aim or end product expected of the experiment, assignment or
      presentation or task.
     The format that will be acceptable and what will not be acceptable.
     Sources available for reference / research / comparison / assistance.
     The assessment criteria to be applied in the specific task.
     The assessment procedure to be followed. LSEN learners (Learners with special
      educational needs), must be taken into consideration.
     Exact, non-negotiable dates for handing in of work, including check points along
      the way.
     Marks for practical work, such as experiments and investigations, will count
      towards the final assessment.
     Group work: individual effort of each learner as well as the group result will be
      assessed. Every learner‟s contribution to the work of the group must be verified.
     Research, collection of samples and information, consultation, etc, may take place
      outside the classroom, but the final report, findings, conclusions, etc, will always
      be done in the classroom under the educator‟s close supervision and signed as
      being the learners own, original work.



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      Any work that is not the learner‟s own, or has been directly copied from any other
       source, may lead to all of his / her work being discounted and no marks being
       awarded for the work. Repeated dishonesty will lead to the entire continuous
       assessment (CASS) mark of 25 % being discounted and only an examination mark
       of 75 % counting for the learner.
      Learners must be able to secure interview time with educators should they need to
       improve upon their marks in the course of the year.
      Parents of learners must be kept informed of learner‟s progress.
      Educators must ensure that all portfolios are kept in a safe place – preferably
       locked in a cupboard – and that all assessment marks are immediately recorded in
       a mark book, to ensure that a record is available, should the portfolio disappear.
      Departmental officials will be visiting the schools from time to time to ensure that
       progress is being made.
      The final portfolio mark, however it has been recorded must ultimately be
       converted and reflected as a mark out of 60, e.g. a mark out of 100 would be
       multiplied by 0.6.
      The appropriate preparatory examination must be included in the portfolio.
      THREE tests given during the year must also be included.
      Each educator must submit ONE copy of the question paper, plus a memorandum
       for tests and for the exam. It is imperative that all tests and exams used for CASS
       purposes are correctly set, marked and moderated, in order to ensure that the
       work is of the required standard for the Senior Certificate.

9. The PORTFOLIO OF THE EDUCATOR

  In order to assist the moderators in their task of moderation the candidate‟s work in
  August, the portfolio of the educator must accompany the candidates‟ Portfolios.

  This portfolio must include:
      Front Cover Page with Declarations
      Mark lists
      Evaluation Grids (for assisting in the assessment of Creative Writing)
      Educator‟s instructions to learners per task;
      Copy of preparatory examination paper and THREE tests together with
       corresponding educators‟ memoranda.

  Practical Considerations

      The Portfolio is to be presented in a light, flat, sturdy A4 plastic or cardboard file,
       with contents firmly affixed.
      Sections should be clearly indicated as such by separate pages in the Portfolio. As
       the educator‟s work must be easily accessible, plastic sleeves may not be used.
      If an Educator is teaching various candidates at various schools, a separate
       Portfolio of the educator must accompany each set of candidate‟s portfolios per
       school.


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   Educators must bear in mind that all portfolios must be available for moderation by
    AUGUST of each year.
   Educators must encourage learners – throughout the year – to keep up to date
    with their work so that they do not have a mad scramble to get everything ready for
    moderation.
   ALL full-time Grade 12 learners are obliged to submit a portfolio in each subject
    being offered. Failure to do so will mean that they do not get credit for 25 % of
    the final mark.




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10.                               PORTUGUESE THIRD LANGUAGE
                                    (Higher / Standard Grade)

                                 FINAL DEADLINE OF CONTENTS

  LEARNER’S NAME: ________________________                  GRADE: _____

  SUGGESTED                CONTENTS                    SIGNED:        SIGNED:
    DATES                                             EDUCATOR        LEARNER

      25 Jan.:    Friendly letter /
                  Formal letter          (20)


      25 Feb.:    Report / Daily routine /
                  Diary                   (20)


      25 March:   Response to an insert /
                  advert                (10)


      25 April:   Dialogue / Interview    (20)


      25 May:     Letter of application / CV
                                          (20)


      25 June:    Card / Postcard        (20)


  Educators are given more scope and are encouraged to set specific tasks relevant to
  the interests and needs of their particular group of learners. This scope could be
  enlarged without risking a deviation from the right standard as long as educators
  carefully take into account deadlines to be met and subject-matter dealt with in class
  until such dates.

  EDUCATOR’S COMMENTS: ____________________________________________
  ________________________________________________________________
  ________________________________________________________________
  ________________________________________________________________
  ________________________________________________________________




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11.                    PORTUGUESE THIRD LANGUAGE
                             (Higher / Standard Grade)

                       CREATIVE WRITING: GRID FOR MARKING

  MARK ALLOCATION: 60 % = Contents                 40 % Language correctness

      MAXIMUM MARKS               MAXIMUM      (20):           MAXIMUM    (10):
                                  CONTENTS      (12)           CONTENTS    (6)
                                   LANGUAGE      (8)           LANGUAGE    (4)
      LENGTH: WORDS                 200-250 WORDS               50-100 WORDS
  A+
    Outstanding:                        20 – 18                      10 – 9
    100 % - 90 %
  A
    Excellent:                          17 – 16                         8
    89 % - 80 %
  B
    Very Good:                          15 – 14                         7
    79 % - 70 %
  C
    Good:                               13 – 12                         6
    69 % - 60 %
  D
    Average:                            11 – 10                         5
    59 % - 50 %
  E
    Satisfactory:                        9–8                            4
    49 % - 40 %
  F
    Not Competent:                       7–0                          3–0
     - 40 %


  Higher Grade / Standard Grade separation can be done by reducing the required
  number of words / retaining the word limit of the draft copy, with the educator taking
  care when formulating the specific writing tasks that the particular, given situation
  outlined for writing requires a somewhat shorter piece; / by reducing the required
  number of pieces of writing; / by considering a slightly different mark allocation /
  assessment criteria.




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       THEMES        PORTFOLIO (ONLY SUGGESTED, NOT OBLIGATORY)


1. Family / Home /   Report / Letter / Diary                         (20)
      School         Daily / weekly routine                          (20)
                     Information: Portugal, South Africa             (10)


2. Travelling        Travel Agency:
                            Brochure information                     (10)
                            Report of FOUR cities in Portugal / SA   (10)
                            Route directions                          (10)
                            Dialogue                                 (20)
                            Student Exchange:
                            Formal / Friendly letter to / from
                            Guests / family                          (20)
                            Postcard                                  (10)


3. Media             Response to an insert                           (10)
                     Weather report                                  (10)
                     Dialogue / Interview                            (20)


4. Careers           Friendly letter / Letter of application         (20)
                     Response to an insert                           (10)
                     Curriculum Vitae                                (10)


5. Food & Drinks     Restaurant:
                     - Dialogue / Menu / Recipe / Advert / Report    (10)
                     Parties/ Cards:
                     - Birthday / Thanks / Invitation                (10)
                     Report / Letter / Dialogue                      (20)


6. Free Time         Letter / Dialogue                               (20)
                     Brochure Information                            (10)
                     Response to an insert                           (10)




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12.                        GAUTENG DEPARTMENT OF EDUCATION
                             SENIOR CERTIFICATE EXAMINATION

                                PORTUGUESE THIRD LANGUAGE
                                   (Higher / Standard Grade)
                                CREATIVE WRITING ASSESSMENT

      NAME OF CANDIDATE: _______________________________________

      EXAMINATION NUMBER:

                            POSSIBLE         ACTUAL          SYMBOL        MODERATED
                             MARK             MARK                           MARK

      Letter                    20

      Report                    20

      Dialogue                  20

      CV / Application          20

      Insert response           10

      Card                      10

      FINAL MARK               100

      Each learner is required to present his / her writing assignments in a clear plastic
      A4 folder for assessment by the school and moderation by the Gauteng Department
      of Education. The folder must be flat and able to hold papers securely.
      This mark sheet must be placed in the front of the folder before being submitted to the
      Gauteng Department of Education by end of August.

      Statement by Learner
      I hereby certify that the work presented in this folder is my own.
      SIGNATURE: ______________________________________              DATE: __________
      Statement by Educator
      I, (print name) _________________________________________ hereby
      certify that all the work in this folder is the candidate‟s own work.
      SIGNATURE: ______________________________________              DATE: __________
      MODERATOR: ______________________________________              DATE: __________




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