GAUTENG DEPARTMENT OF EDUCATION
DIRECTORATE EXAMINATIONS AND ASSESSMENT
GUIDELINE DOCUMENT PORTFOLIO
HIGHER GRADE & STANDARD GRADE
TABLE OF CONTENTS
2. Rationale for the Introduction of CASS at Grade 12
3. Breakdown of the Components of CASS
4. The Educator‟s Portfolio
6. Guidelines for the Preparation and Presentation of a Portfolio:
7. The Portfolio of the Learner
8. Some Ideas the Educator should keep in mind
9. The Portfolio of the Educator
10. Final Deadlines of Contents
11. Marking Grid: Creative Writing
12. Assessment: Creative Writing
1.1 Implementation of Continuous Assessment for the Senior Certificate in 2002
The document, A resume of Instructional Programmes in Public Schools, Report 550
(revised December 2000) is the legal policy document for the Assessment Policy at
Grade 12 level of the Gauteng Department of Education. Report 550 makes provision
for the implementation of CASS (Continuous Assessment) at Grade 12 level.
The Government Notice No. 21093, 20 April 2000, calls for the inclusion of a
Continuous Assessment Component of 25 % in the Final Senior Certificate
Examinations at Grade 12.
Furthermore, provinces must adhere to specific SAFCERT requirements for the
standardisation, monitoring and moderation of school-based assessment in the Senior
Certificate Examination. In terms of the above legal requirements, the Gauteng
Department of Education will continue with school- based continuous assessment for all
full-time learners in Grade 12 in 2002.
1.2 The Importance of the CASS Portfolio for Senior Certificate Candidates
The CASS portfolio in every subject will constitute 25 % of the final promotion mark for
the Senior Certificate.
It is the responsibility of every principal to see that every candidate has a portfolio for
every subject taken by candidates in his/her school and by his/her candidates taking
The CASS portfolio is compulsory for all full-time candidates in all their subjects. A
candidate who takes 7+ subjects must have a CASS portfolio mark for the additional
subjects as well.
2. RATIONALE FOR THE INTRODUCTION OF CASS AT GRADE 12
The benefits of the introduction of CASS will include the following:
Learners will be assessed using different and appropriate assessment methods and
this will provide a more valid assessment of the learner‟s performance.
Assessment will now take place in an authentic context i.e. the learner will be
assessed in a realistic situation, which is integral to the learning process.
During assessment, there will be immediate feedback into the learning process, thus
promoting the formative role of assessment.
Opportunities are provided that would be impossible in a once-off external
A variety of skills can be assessed by internal assessment, which otherwise would
not have been considered for assessment purposes.
Assessment is on-going and therefore learners are compelled to work consistently
and this will contribute to re-instating the culture of teaching and learning.
The educator who works closely with the learner will now carry out judgment of the
3. THE BREAKDOWN OF THE COMPONENTS OF CASS
The general breakdown of the components of CASS should follow the diagram
3.1 Final Senior Certificate Result
End of year external School-based continuous
examination (This includes the assessment
theory and practical) 25 %
School based assessment
Exams and controlled tests Common Assessment Tasks
40 % 60 %
Preparatory 3 Controlled Example of a breakdown:
Exam tests A research assignment/ project 20 %
Journal entries 5%
20 % 20 %
Group activities 5%
Work sheets 10 %
Reflection on work by a learner 5 %
Self Assessment 5%
Other activities like practicals etc 10 %
3.2 The Preparatory Examination
The term Preparatory examination is used here in preference to Trial or Prelim as
preparatory indicates a formative aspect of these examinations. The Preparatory
examinations are formative in that:
They prepare the learners in the skills needed to write the final examination
They inform the educator of the learners‟ strengths and weaknesses
3.3 Controlled Tests
A controlled test has the following characteristics:
It is set on a longer section of work;
It has a duration of at least an hour;
All learners in the school write the same subject test simultaneously;
It is set by one teacher for all learners;
The test is further standardised by using a common marking memorandum.
4. THE PORTFOLIO OF THE LEARNER
The educator‟s portfolio should accompany the learner‟s portfolio when moderation
The following information should be found in the Educator‟s portfolio:
An example (i.e. worksheet, instruction sheet, etc.) of each of the portfolio items on
which the continuous assessment mark is based.
A detailed marking memorandum for each of the portfolio items showing mark
allocation for each question and all possible, accepted answers. Teachers at the
same school must use the same memoranda and cross moderation of items
should be carried out to maintain the correct standard and fairness for all learners.
Consolidation of mark schedule
A detailed marking memorandum for each for the standardised tests
Learners must be given an opportunity to catch up missed portfolio exercises, e.g. on a
Friday afternoon at the end of each term. The same exercise may be given. Should the
learner fail to attend this '„catch up” session, no subsequent session need be organised
and the learner gets zero.
(A doctor’s note should be produced if a learner misses a portfolio exercise,
provided timeous warning was given about the date of the exercise.)
6. PORTUGUESE THIRD LANGUAGE (HIGHER / STANDARD GRADE):
GUIDELINES FOR THE PREPARATION AND PRESENTATION OF A PORTFOLIO:
The final end of the year mark will consist of:
Portuguese Language and Literature exam (200 Marks)
Portuguese Portfolio (100 Marks)
Portuguese Oral exam (100 Marks)
In keeping with one of the basic philosophies of Outcomes Based Education, that of
Continuous Assessment (CASS), the candidate‟s knowledge and understanding of
Creative Writing will be assessed by means of work submitted throughout the Grade
12 year. The candidate‟s educator will assess this work. A selection of this work will be
sent as a PORTFOLIO to the Gauteng Department of Education for moderation.
is a collection of work produced by a learner, providing evidence of the learning
and growth that he / she has achieved.
encompasses a selection of the candidate‟s work (carefully chosen by the educator
and candidate according to the requirements set out below).
must show the educator‟s marking, corrections, comments and marks.
must include copies of instructions given by the educator.
7. THE PORTFOLIO OF THE LEARNER
SIX pieces of work must be submitted (Total: 100 Marks):
1. Letter (friendly / formal) 200 – 250 words (20 Marks)
2. Report / Daily Routine / Diary 200 – 250 words (20 Marks)
3. Dialogue / Interview 200 – 250 words (20 Marks)
4. CV / Letter of application 200 – 250 words (20 Marks)
5. Response to an insert / advert 50 – 100 words (10 Marks)
6. Card / Postcard 50 – 100 words (10 Marks)
N.B.: The Portfolio must also include:
- the appropriate preparatory examination
- THREE tests done during the year.
However, the marks awarded for the examination and the tests will not be taken into
account for purposes of portfolio assessment.
7.2 GUIDELINES ON THE SIX PIECES OF WORK TO BE PRESENTED:
7.2.1 Letter (friendly / formal) - the correct format of a Portuguese friendly / formal
letter must be adhered to. Candidates must be penalised for not adhering to the
criteria indicated by the educator. Please note that a formal letter is not a
The educator must clearly indicate the content(s) of the letter. Note that “write a
letter to your friend,” is not a clear topic and is thus unacceptable.
7.2.2 Report / Daily Routine / Diary – Candidates should use a variety of vocabulary
of an appropriate standard. The work must reflect exposition and sound
organisation of the topic. Pedestrian sentence patterns and limited vocabulary
should be severely penalised. Creativity must be rewarded, although the theme
requires a preponderance of factual information.
7.2.3 Dialogue / Interview – Dialogue must be adequately presented. Direct speech
must predominate, although narrative parts may be used. Ideas must be clearly
expressed, accurate and to the point. Content must be „rich‟, varied and relevant.
The educator‟s instructions for this topic must promote a preponderance of
content and be well illustrated. Simply “write a dialogue,” is not an acceptable
7.2.4 CV / Letter of application – The strict format required for these two tasks must
be closely adhered to. If the candidate is required to write a letter of application,
the educator‟s instruction must include the job / position advert the candidate is
responding to. The language level used must be formal and idiom appropriate.
7.2.5 Response to an insert – The candidate must respond to and insert (advert: for
sale / to rent / to hire, etc). The educator‟s instruction must show the advert the
learner is responding to. Language used must be formal and idiom appropriate.
Information requested must be relevant and detailed.
7.2.6 Card / Postcard – Subjects must be mature. Vocabulary used must be extensive
and complex sentence patterns used.
7.2 OTHER REQUIREMENTS:
THREE pieces of work submitted must have been done under controlled
conditions in the classroom, e.g.: two pieces of 200-250 words and one of
THREE pieces of work must have been done either as class work or homework,
e.g.: two pieces of 200-250 words and one piece of 50-100 words.
Educators should set work of an acceptable level (i.e. Grade 12)
An initial version, with errors underlined, but not corrected by the teacher and
some general suggestions on how to improve on content, but no mark plus a
second version redone by the candidate may be submitted. Only the final version
will be marked. This does not apply to pieces done under test conditions.
Each piece of work must
1. be clearly dated.
2. indicate the topic / instructions / questions given.
3. indicate whether it was done under test conditions or as
homework / class work.
7.4 Practical Considerations
The portfolio is to be presented in a light, flat, sturdy A4 plastic or cardboard file,
with the contents firmly affixed.
The learner‟s examination number must be filled in on the front cover page.
The learner‟s name may appear on the work inside the portfolio.
Both learner and educator must sign the declaration on the front cover page.
Sections should be clearly indicated as such by separate pages in the portfolio. As
the candidate‟s work must be easily accessible, plastic sleeves may not be used.
Margins (suggested width 3 - 5 cm) on both left and right hand side of page must
be kept clear for the educator‟s corrections and comments.
Work should be neat and legible, written in blue or black ink only.
Work done as class work or homework may be typed.
No credit will be given for decorated files.
Educators are strongly advised to file and retain all work done by the
candidate throughout the year so that they and the candidate have a good
range of work from which to make the selection for the Portfolio.
8. SOME IDEAS FOR THE EDUCATOR TO REMEMBER
In any given assignment or task, learners should be informed as to the following:
The exact aim or end product expected of the experiment, assignment or
presentation or task.
The format that will be acceptable and what will not be acceptable.
Sources available for reference / research / comparison / assistance.
The assessment criteria to be applied in the specific task.
The assessment procedure to be followed. LSEN learners (Learners with special
educational needs), must be taken into consideration.
Exact, non-negotiable dates for handing in of work, including check points along
Marks for practical work, such as experiments and investigations, will count
towards the final assessment.
Group work: individual effort of each learner as well as the group result will be
assessed. Every learner‟s contribution to the work of the group must be verified.
Research, collection of samples and information, consultation, etc, may take place
outside the classroom, but the final report, findings, conclusions, etc, will always
be done in the classroom under the educator‟s close supervision and signed as
being the learners own, original work.
Any work that is not the learner‟s own, or has been directly copied from any other
source, may lead to all of his / her work being discounted and no marks being
awarded for the work. Repeated dishonesty will lead to the entire continuous
assessment (CASS) mark of 25 % being discounted and only an examination mark
of 75 % counting for the learner.
Learners must be able to secure interview time with educators should they need to
improve upon their marks in the course of the year.
Parents of learners must be kept informed of learner‟s progress.
Educators must ensure that all portfolios are kept in a safe place – preferably
locked in a cupboard – and that all assessment marks are immediately recorded in
a mark book, to ensure that a record is available, should the portfolio disappear.
Departmental officials will be visiting the schools from time to time to ensure that
progress is being made.
The final portfolio mark, however it has been recorded must ultimately be
converted and reflected as a mark out of 60, e.g. a mark out of 100 would be
multiplied by 0.6.
The appropriate preparatory examination must be included in the portfolio.
THREE tests given during the year must also be included.
Each educator must submit ONE copy of the question paper, plus a memorandum
for tests and for the exam. It is imperative that all tests and exams used for CASS
purposes are correctly set, marked and moderated, in order to ensure that the
work is of the required standard for the Senior Certificate.
9. The PORTFOLIO OF THE EDUCATOR
In order to assist the moderators in their task of moderation the candidate‟s work in
August, the portfolio of the educator must accompany the candidates‟ Portfolios.
This portfolio must include:
Front Cover Page with Declarations
Evaluation Grids (for assisting in the assessment of Creative Writing)
Educator‟s instructions to learners per task;
Copy of preparatory examination paper and THREE tests together with
corresponding educators‟ memoranda.
The Portfolio is to be presented in a light, flat, sturdy A4 plastic or cardboard file,
with contents firmly affixed.
Sections should be clearly indicated as such by separate pages in the Portfolio. As
the educator‟s work must be easily accessible, plastic sleeves may not be used.
If an Educator is teaching various candidates at various schools, a separate
Portfolio of the educator must accompany each set of candidate‟s portfolios per
Educators must bear in mind that all portfolios must be available for moderation by
AUGUST of each year.
Educators must encourage learners – throughout the year – to keep up to date
with their work so that they do not have a mad scramble to get everything ready for
ALL full-time Grade 12 learners are obliged to submit a portfolio in each subject
being offered. Failure to do so will mean that they do not get credit for 25 % of
the final mark.
10. PORTUGUESE THIRD LANGUAGE
(Higher / Standard Grade)
FINAL DEADLINE OF CONTENTS
LEARNER’S NAME: ________________________ GRADE: _____
SUGGESTED CONTENTS SIGNED: SIGNED:
DATES EDUCATOR LEARNER
25 Jan.: Friendly letter /
Formal letter (20)
25 Feb.: Report / Daily routine /
25 March: Response to an insert /
25 April: Dialogue / Interview (20)
25 May: Letter of application / CV
25 June: Card / Postcard (20)
Educators are given more scope and are encouraged to set specific tasks relevant to
the interests and needs of their particular group of learners. This scope could be
enlarged without risking a deviation from the right standard as long as educators
carefully take into account deadlines to be met and subject-matter dealt with in class
until such dates.
EDUCATOR’S COMMENTS: ____________________________________________
11. PORTUGUESE THIRD LANGUAGE
(Higher / Standard Grade)
CREATIVE WRITING: GRID FOR MARKING
MARK ALLOCATION: 60 % = Contents 40 % Language correctness
MAXIMUM MARKS MAXIMUM (20): MAXIMUM (10):
CONTENTS (12) CONTENTS (6)
LANGUAGE (8) LANGUAGE (4)
LENGTH: WORDS 200-250 WORDS 50-100 WORDS
Outstanding: 20 – 18 10 – 9
100 % - 90 %
Excellent: 17 – 16 8
89 % - 80 %
Very Good: 15 – 14 7
79 % - 70 %
Good: 13 – 12 6
69 % - 60 %
Average: 11 – 10 5
59 % - 50 %
Satisfactory: 9–8 4
49 % - 40 %
Not Competent: 7–0 3–0
- 40 %
Higher Grade / Standard Grade separation can be done by reducing the required
number of words / retaining the word limit of the draft copy, with the educator taking
care when formulating the specific writing tasks that the particular, given situation
outlined for writing requires a somewhat shorter piece; / by reducing the required
number of pieces of writing; / by considering a slightly different mark allocation /
THEMES PORTFOLIO (ONLY SUGGESTED, NOT OBLIGATORY)
1. Family / Home / Report / Letter / Diary (20)
School Daily / weekly routine (20)
Information: Portugal, South Africa (10)
2. Travelling Travel Agency:
Brochure information (10)
Report of FOUR cities in Portugal / SA (10)
Route directions (10)
Formal / Friendly letter to / from
Guests / family (20)
3. Media Response to an insert (10)
Weather report (10)
Dialogue / Interview (20)
4. Careers Friendly letter / Letter of application (20)
Response to an insert (10)
Curriculum Vitae (10)
5. Food & Drinks Restaurant:
- Dialogue / Menu / Recipe / Advert / Report (10)
- Birthday / Thanks / Invitation (10)
Report / Letter / Dialogue (20)
6. Free Time Letter / Dialogue (20)
Brochure Information (10)
Response to an insert (10)
12. GAUTENG DEPARTMENT OF EDUCATION
SENIOR CERTIFICATE EXAMINATION
PORTUGUESE THIRD LANGUAGE
(Higher / Standard Grade)
CREATIVE WRITING ASSESSMENT
NAME OF CANDIDATE: _______________________________________
POSSIBLE ACTUAL SYMBOL MODERATED
MARK MARK MARK
CV / Application 20
Insert response 10
FINAL MARK 100
Each learner is required to present his / her writing assignments in a clear plastic
A4 folder for assessment by the school and moderation by the Gauteng Department
of Education. The folder must be flat and able to hold papers securely.
This mark sheet must be placed in the front of the folder before being submitted to the
Gauteng Department of Education by end of August.
Statement by Learner
I hereby certify that the work presented in this folder is my own.
SIGNATURE: ______________________________________ DATE: __________
Statement by Educator
I, (print name) _________________________________________ hereby
certify that all the work in this folder is the candidate‟s own work.
SIGNATURE: ______________________________________ DATE: __________
MODERATOR: ______________________________________ DATE: __________