Docstoc

constitution

Document Sample
constitution Powered By Docstoc
					                                                     Constitution
The University of Toronto Drama Coalition, referred to as “the Coalition”.
II. Purpose:
The purpose of the Coalition is to stimulate interest in dramatic activities within the University community and foster
relationships between various dramatic groups/clubs through its Festival and subsequent activities.
III. Running Year:
1. The Coalition’s year shall begin on April 1st of each year and shall conclude on March 31st. The Executive for any one
year shall remain in office until the official end of that year, when the Executive-elect automatically assumes office.

2. The fiscal year shall be concurrent with the Coalition’s year. All expenditures must be made within the fiscal year
only. There shall be no retroactive expenditures.
IV. Membership:
1. All undergraduate and graduate students and University faculty, staff and alumni shall have the right to participate in
all of the Coalition’s activities and shall be eligible to run for any position stipulated in Section V, subject to its
conditions.

2. An associate member shall have the right to participate in all of the Coalition’s activities. He/She shall not have any
voting or nominating rights, and shall not be eligible for any office of the Coalition. Anyone not of the university
community may become an associate member of the Coalition with the approval of the Executive.
V. Executive Committee:
1. The Executive of the Coalition shall be composed of:
a) President
b) Secretary
c) Treasurer
d) 2 (two) Festival Coordinators
e) 1 (one) Representative from each recognized group/club.
f) Representative from Hart House Theatre
2. The Executive must be composed of at least 50%+1 students of the University of Toronto.
3. The Executive shall be the controlling body of the Coalition. It will have full control of the choice of activities, the
budget, and all other matters of the Coalition’s affairs. It is responsible to the Coalition as a whole.
4. Elections of the Members of the Executive:
a) The President of the Coalition shall be elected from past Executives by a majority vote by preferential ballot at the
last meeting of the Coalition in March.
The President must be a student for the period of his/her presidency.
b) Positions (b) through (d) shall be filled by any member in a majority vote by preferential ballot at the last general
meeting of the Coalition in March.
c) The Hart House Theatre Representative shall be appointed by the Hart House Theatre Manager.
5. Duties of the Members of the Executive:
a) The President shall act as Chairman of all meetings and shall have the power to vote on any motion or in any election
only in the case of a tied vote.
b) The Secretary shall take minutes, and be responsible for the upkeep of archival records and the notification of all of
the Coalition’s meetings.
c) The Treasurer shall be in charge of the management of the Coalition’s finances. He/She shall present a budget and a
financial statement at the beginning and end of each fiscal year.
d) The Festival Coordinators are jointly responsible for monitoring the Rules and Regulations of the Drama Festival,
determining its schedule and play order, and proper delegation of tasks to corresponding subcommittees.
In addition, they are jointly responsible for the organization of the Festival Workshop.
e) The Hart House Theatre Representative shall act as liaison between the Coalition and the Hart House Theatre.
6. The Executive shall have the right to form any subcommittee that it deems necessary at any time and subsequently
choose its members.
7. Each recognized group/club representative must sit upon one or more subcommittees.
8. No executive meeting shall convene without a quorum of a majority of voting members.
Of the voting members present, a majority must be composed of students.
9. Proxy votes are permissible in writing and shall be given directly to the Chair.
10. President of the Coalition shall be elected from past Executives by a majority vote by preferential ballot at the last
meeting of the Coalition in March.
The President must be a student for the period of his/her presidency.
VI. Finances:
1. One signing officer, the Hart House Theatre Manager.
2. All transactions must be concurrent with the Executive year and completed by year-end.
3. The president and Treasurer must approve all expenditures.
4. Goal of Coalition to raise funds for working capital.
5. Financial statements and records maintained/ presented by the treasurer.
VII. Meetings:
1. Two annual general meetings for the general theatre community.
2. Weekly meetings of the executive
3. Sub-Committee meeting on a as need basis.
VIII. Elections:
1. Eligibility to nominate, and to vote, for non-appointed Coalition Executive positions, with the exception of Presidency,
shall be open to all members of the Coalition.
2. All elected Executive positions shall be filled by preferential ballot.
3. Elections shall be conducted in the order in which the positions are listed in Part V, Section 1. Every candidate shall
be nominated and seconded by a member of the Coalition.
4. The President shall cast a vote only in the event of a tie.
5. The President and Hart House Representative shall conduct the counting of the ballots.
6. Immediately after each election, the President shall announce the result.
7. Any member of the Executive may succeed himself or may be elected to any other Executive position.
8. No one person shall hold more than one Executive position, ether elected or appointed.
9. A non-appointed Executive position vacated at any point during the year shall be filled by a preferential ballot election
at a meeting.
IX. Regulations:
1. The authorization of the Executive must be obtained before the following expenditures may be made:
a) Those exceeding the approved budget.
b) Any expense not covered in the budget.
2. The Executive shall determine ticket-sale policy, admission prices, and performance dates and times for all Coalition
productions of the season.
3. Signing officers of the Coalition:
The President or the Treasurer, as well as the Hart House Theatre Representative shall jointly sign all financial
transactions.
4. The Treasurer shall submit a budget for the approval of the Executive at the beginning of each year, and shall
present financial statements to the Coalition at the last meeting.
5. The President shall present a written report summarizing the year’s business and any policy suggestions. This report
shall be read at a joint meeting of the outgoing and incoming Executives.
X. Amending the Constitution:
1. There shall be two kinds of amendments to the Constitution:
a) Temporary Amendments, valid for one year ending on March 31st. These amendments shall be made for exceptional
cases only, when and if, the Coalition is unable to adhere to the clauses of the Constitution. These amendments shall be
recorded as “Temporary Amendments to the Constitution for the year ending March 31, 20__.”
b) Constitutional Amendments, made on a permanent basis. These amendments shall be recorded as “Amendments to
the Constitution.”
2. Amendments shall be validated in the following way:
a) All Constitutional Amendments shall be passed by a two-thirds majority of the general membership at the annual
general meetings.
b) Temporary Constitutional Amendments shall be enforced in the same year they were passed and only that year.
c) Constitutional Amendments shall be enforced the year after they were passed and thenceforward.
Trevor Spencer Rines
Paul Templin -1992
Revised -October 2001
Alex Corlazzoli
Matt DesRosiers
Paul Templin
Kaija Robinson