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					                                                  Job Description

Job Title:                                                       Organisation/Department/Unit:
Club Administrator
Current Position Holder:                                         Reports to:
                                                                 Club Chairperson / Club Rugby Manager
Location:                                                        FTE:
                                                                 Fixed Term


PURPOSE OF THE POSITION:

    Assist in building strong, healthy relationships with all stakeholders within the insert name
    Rugby Club, through the provision of advice, guidance, planning support and the development
    of strong club/school relationships in order to strengthen rugby within the community.




Accountability Statements
Working                           Establish and maintain effective and efficient communication links with
Relationships                      players, coaches, schools to develop, distribute, and educate on strategies
                                   and ‘best practice’ that assist the insert name         Club.
                                  Assist to develop strong relationships between key personnel.
                                  Assist with ensuring insert name          Club has sound financial management
                                   practices in place and provide hands on support where required.
                                  Ensure that the insert name          Club is aware of the funding opportunities
                                   available to them and the application requirements.
                                  Ensure awareness of services and support available through Regional
                                   Sports Trusts.
                                  Develop initiatives to promote the insert name        Club as the focal point for
                                   the community.
                                  Provide effective lobbying support and representation for club/school
                                   interests in appropriate forums.
                                  Provide information to support full database of administrative and
                                   management personnel within the club and local schools including
                                   development of a resource register within the club.
Planning and                      Develop a succession plan for club volunteers, coaches, players that
Process Support                    identifies, recruits and trains potential candidates.
                                  Provide regular feedback to the Executive committee against key
                                   accountabilities.
                                  Create closer link with local schools.
                                  Assist with the facilitation of a planning process that ensures that insert
                                   name         Rugby Club has a workable development plan with a view to
                                   establishing a three year plan and annual action plans.
                                  Encourage the development and implementation of IT strategies and
                                   resources at club level, including www.nzrugbynet.co.nz
                                  Establish the specific development and administrative requirements for the
                                   club and schools in the area and provide a needs analysis.
                                  Work to develop and deliver practicable strategies to support the growth of
                                   the game in the community.
                                  Ensure proactive low-level, feasible solutions are provided to correct



Job Description – (Position)                                                                              Date
                                   immediate problems..
                                  Ensure that insert name            Rugby Club is party to, and observes the
                                   requirements of, the club agreement.
                                  Further the professional development of club players, coaches, volunteers
                                   through the provision of appropriate courses or forums.
                                  Develop a volunteer reward/recognition programme.

Other                             Undertake other reasonable duties to meet team and/or organisation
                                   objectives.




Reporting Relationships:

This job’s immediate Manager
reports to:


This job reports to:                                Club Rugby Manager




Authorities / Dimensions of the job:




Reporting and Performance Review information (recommendation only)
Reporting                         Report to insert name Rugby Club executive monthly and PU quarterly.
requirements
Performance                       Six monthly written performance appraisal
review
                                  Annual written performance appraisal




Job Description – (Position)                                                                         Date
Relationships/Interactions:

External                                                     Internal
     New Zealand Rugby Union                                   All insert provincial union Staff
     insert provincial union Rugby Referees                    insert provincial union Board
      Association                                               insert provincial union Rugby Services
     Other provincial unions                                    Board
     Schools                                                   insert provincial union rugby clubs
     Regional Sports Trusts                                    insert provincial union REO
     Funding providers
     Media
     insert provincial union sponsors
     SPARC NZ



                                              PERSON PROFILE

Competencies / Attributes:
     An interest in, and knowledge of, rugby in general and within the region.
     Knowledge or understanding of the education sector.
     Have basic accounting/numeracy skills and experience and an appropriate level of IT
      knowledge.
     Experience in speaking to and leading groups of people in either a public speaking or work
      group situation.
     Be able to display sufficient organisational skills to manage and implement a range of different
      processes across various sectors.
     The ability to work with a range of different people including coaches, players, teachers,
      volunteers and professionals.
     The ability to meet strict reporting and organisational deadlines and work in pressure
      situations.



Qualifications and Experience:
Qualifications
                                  Preferably a tertiary qualification in the area of business, sports
and Experience
                                   management or education.
                                  Experience as a sports volunteer, preferably with a rugby club background,
                                   possible with involvement in strategic planning and financial management.




Manager’s Signature                                           Job Holder’s Signature

Date:                                                         Date:




Job Description – (Position)                                                                        Date

				
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posted:2/12/2010
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