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job description of night auditor

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					                                   NIGHT AUDITOR

Job Title:
Night Auditor

Place of Work:
A hotel

Scope and General Purpose:
To audit, balance and consolidate departmental ledger accounts, prepare various hotel operating
reports and take over duties of Front Office Cashier.

Responsible to:
Night Manager
Front of House Manager

Responsible for:
Audit Clerks

Liaises with:
Restaurant Cashiers

    Co-ordinates with: The Front Office staff of night shifts, including the
   Cashier, Duty         Manager and if necessary other Executives when they are

Main Duties:
 To post all daily room and outstanding charges.
 To balance all revenue totals of cash and credits against revenue report.
 To take over from the evening cashier, checking and accepting float and takings.
 To accept revenue and floats from restaurant cashiers, ensuring that these are securely locked
 To accept and lock away keys from various departments.
 To prepare hotel operating reports and complete audit package to laid-down standards.
 To correct any errors or omissions made by cashiers.
 To prepare Credit Card/Charge Card summaries and post to ledger account.
 To maintain a high standard of personal hygiene and appearance.
 To hold regular training and coaching sessions ensuring that staff are performing their duties
   Duties and Responsibilities:
1. The Night Auditor should check the PMS and close all the guest folio at
   12 midnight and simultaneously open new account for the next data.
2. Individually each guest folio is examined to see all the guest charges are
   posted and this is tallied with the supporting voucher present.
3. Checks up the billing instruction of all the bill regarding discounts,
   special rates, creditors, travel agency voucher and makes sure all the
   billing instruction are followed correctly.
4. He should check physically the cash box and its content. The amount of
   cash collected should tally with the guest folio payments
5. The Night Auditor pays special attention to foreign currency payments
   ensuring these have been charged at correct officials rates and the
   encashment certificate have been made
6. The Night Auditor should compile the D report (trial balance) and ensure
   the total of the entire debit equal the total all the credits. For any service
   delivered with the debit for which payment is not received at the
   moments, the same is referred to city ledger (amount due)
7. The Night Auditor should ensure zeroing the accounts for each and every
   guest folio by examining physically all the folio.

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