NIGHT AUDITOR Job Title: Night Auditor Place of Work: A hotel Scope and General Purpose: To audit, balance and consolidate departmental ledger accounts, prepare various hotel operating reports and take over duties of Front Office Cashier. Responsible to: Night Manager Front of House Manager Accountant Responsible for: Audit Clerks Cashiers Liaises with: Restaurant Cashiers Reception Security Co-ordinates with: The Front Office staff of night shifts, including the Cashier, Duty Manager and if necessary other Executives when they are available. Main Duties: To post all daily room and outstanding charges. To balance all revenue totals of cash and credits against revenue report. To take over from the evening cashier, checking and accepting float and takings. To accept revenue and floats from restaurant cashiers, ensuring that these are securely locked away. To accept and lock away keys from various departments. To prepare hotel operating reports and complete audit package to laid-down standards. To correct any errors or omissions made by cashiers. To prepare Credit Card/Charge Card summaries and post to ledger account. To maintain a high standard of personal hygiene and appearance. To hold regular training and coaching sessions ensuring that staff are performing their duties correctly. Duties and Responsibilities: 1. The Night Auditor should check the PMS and close all the guest folio at 12 midnight and simultaneously open new account for the next data. 2. Individually each guest folio is examined to see all the guest charges are posted and this is tallied with the supporting voucher present. 3. Checks up the billing instruction of all the bill regarding discounts, special rates, creditors, travel agency voucher and makes sure all the billing instruction are followed correctly. 4. He should check physically the cash box and its content. The amount of cash collected should tally with the guest folio payments 5. The Night Auditor pays special attention to foreign currency payments ensuring these have been charged at correct officials rates and the encashment certificate have been made 6. The Night Auditor should compile the D report (trial balance) and ensure the total of the entire debit equal the total all the credits. For any service delivered with the debit for which payment is not received at the moments, the same is referred to city ledger (amount due) 7. The Night Auditor should ensure zeroing the accounts for each and every guest folio by examining physically all the folio.