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BOARD OF MAYOR AND ALDERMEN CITY OF SEVIERVILLE TENNESSEE - PDF

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									BOARD OF MAYOR AND ALDERMEN CITY OF SEVIERVILLE, TENNESSEE November 20, 2006 A regular meeting of the Board of Mayor and Aldermen of the City of Sevierville, Tennessee, was held at the Sevierville Civic Center, 130 Gary Wade Boulevard, Sevierville, Tennessee, on November 20, 2006, at 7:00 PM. There were present and participating at the meeting: Bryan C. Atchley, Mayor Dale Carr, Vice-Mayor Jerry W. Loveday, Alderman Travis L. McCroskey, Alderman Claude Ownby, Alderman Ed White, Alderman Senior Staff Present: Doug Bishop, City Administrator Jim Bryant, Planning Director Jim Deanda, Information Services Director Steve Flynn, Water & Sewer Director Bryon Fortner, Public Works Director Steve Hendrix, Assistant City Administrator Dennis Jarvis, City Attorney Lynn McClurg, Chief Financial Officer Bob Moncrief, Events Center Acct. & Admin. Director Don Myers, Police Chief Bob Parker, Parks & Recreation Director Faye Randolph, Golf Director Mike Rawlings, Fire Chief Butch Stott, Codes Enforcement Director Mayor Atchley chaired the meeting with Lynn K. McClurg as secretary of the meeting. A motion was made by Alderman White and seconded by Vice-Mayor Carr to approve the minutes of the October 16, 2006 meeting and to dispense with the reading. Motion carried. PUBLIC FORUM Mayor Atchley opened the public forum section of the meeting. Atchley recognized Jim Kyker, who inquired about procedures and requirements for peddler’s permits. Dennis Jarvis stated that Mr. Kyker’s request could be handled administratively. There being no comments, the public forum was closed. COMMUNICATIONS Council recognized the following community events: Council Workshop December 4th, 4:00 PM Knifeworks Grand Re-Opening December 10th Applebees December 11th, 10:00 AM Bank First Grand Opening December 14th, 4:00 PM Employee Appreciation Dinner December 1st, 6:30 PM Chamber of Commerce Breakfast December 5th, 9:00 AM Sevierville Christmas Parade December 2nd

Council Hall Sevierville Sevierville Sevierville Sevierville Sevierville Sevierville

Alderman White requested staff attention to leaves on the sidewalk on High Street. Mayor Atchley passed along a request for reflector signs at the entrance to Pheasant Ridge. Alderman White inquired about the Thanksgiving trolley schedule. REPORTS Mayor Atchley recognized Doug Bishop, who presented monthly staff reports, the Sevier Solid Waste report, the Sevier County Transportation Board report, the Sevier Water Board report, and the Sevierville Chamber of Commerce brief. Atchley recognized Janet King, with the Sevier County Library Board, who invited City officials to become involved in the library and to appoint a member to the library board per state regulations. NEW BUSINESS Mayor Atchley recognized Lynn McClurg, who presented a contract for the distribution of Sevier County Electric System Payment In-Lieu of Property Taxes among the City of Sevierville, the City of Gatlinburg, the City of Pigeon Forge, the Town of Pittman Center, and the Town of Townsend. McClurg explained that the contract is a one-year extension of the previous contract with an identical tax distribution. A motion was made by Vice-Mayor Carr and seconded by Alderman White to approve the contract as presented. Motion carried. Mayor Atchley recognized Lynn McClurg, who presented a Resolution R2006-027 Directing Payment of a Tax Equivalent. McClurg explained that the resolution allocates the Sevier County Electric System in-lieu of tax payments in accordance with the contract between the City of Sevierville and other governmental entities passed in the preceding agenda item and in accordance with State law. A motion was made by Alderman White and seconded by Alderman McCroskey to approve the resolution as presented. Motion carried. Mayor Atchley recognized Steve Flynn, who presented a Resolution R2006-028 Authorizing Condemnation Proceedings for the Purpose of Acquiring Permanent Easement Areas for a 24-inch Sewer Line Along Veteran’s Boulevard. Flynn explained that numerous attempts had been made to negotiate a fair settlement for easements with the subject property owners. A motion was made by Vice-Mayor Carr and seconded by Alderman Loveday to approve the resolution as presented. Motion carried. Council directed staff to make one more attempt to negotiate with property owners prior to initiating suit. Mayor Atchley recognized Lynn McClurg, who requested approval and/or ratification of the following expense(s) in excess of $5,000.00: 1. CDW Government Incremental hardware expense $9,530.43 Low price 2. Cherokee Group Trolley stop electric connection $6,540.00 Prof. services 3. Cherokee Group Trolley stop electric connection $7,860.00 Prof. services 4. CMI Equipment Sales Garbage truck arms $7,694.90 Sole source 5. Craig’s Firearms Tactical armor (5) $5,675.00 Low price 6. Ebus, Inc. Traction drive motor & install $10,471.48 Sole source 7. Ebus, Inc. Transducer traction board $5,332.73 Sole source 8. Power Equipment Company Tracks/paver repair $6,274.00 Prof. Services 9. Road Solutions, Inc. Geomelt snow control $5,100.00+sh Low price 10. Sevier Water Board Additional allocation $1,624.80 Government 11. Washing Equipment of TN Pressure washer $5,363.00 Low price A motion was made by Alderman Ownby and seconded by Vice-Mayor Carr to approve the expense(s) as presented. Motion carried. Mayor Atchley recognized Doug Bishop, who presented a contract between the City and Sevier County for the purpose of establishing and supporting health professional educational opportunities. Bishop explained that the contract is for three one-year terms committing $20,000.00 each year. A motion was made by Alderman Ownby and seconded by Alderman Loveday to approve the contract as presented. Motion carried.

Mayor Atchley presented and placed for passage an Ordinance O2006-035 entitled “AN ORDINANCE TO AMEND THE ZONING MAP OF THE CITY OF SEVIERVILLE, TENNESSEE, AS SET FORTH IN THE SEVIERVILLE MUNICIPAL CODE, SECTION 14-201, TO REZONE THE FOLLOWING PROPERTY NEAR RIVER ROAD FROM C-4 COMMERCIAL TO R-1 RESIDENTIAL.” A motion was made by Alderman Loveday and seconded by Alderman White to approve the ordinance as presented and to dispense with the reading. Those voting Yes: Carr, Loveday, McCroskey, Ownby, White. Those voting No: None. Atchley declared the ordinance passed on first reading. Mayor Atchley called for a second reading of Ordinance O2006-035 entitled “AN ORDINANCE TO AMEND THE ZONING MAP OF THE CITY OF SEVIERVILLE, TENNESSEE, AS SET FORTH IN THE SEVIERVILLE MUNICIPAL CODE, SECTION 14-201, TO REZONE THE FOLLOWING PROPERTY NEAR RIVER ROAD FROM C-4 COMMERCIAL TO R-1 RESIDENTIAL.” A motion was made by Vice-Mayor Carr and seconded by Alderman Loveday to approve the ordinance as presented and to dispense with the reading. Those voting Yes: Carr, Loveday, McCroskey, Ownby, White. Those voting No: None. Atchley declared the ordinance passed on second reading. Mayor Atchley presented and placed for passage an Ordinance O2006-036 entitled “AN ORDINANCE TO ANNEX CERTAIN TERRITORY AND TO INCORPORATE SAME WITHIN THE BOUNDARIES OF THE CITY OF SEVIERVILLE, TENNESSEE, PROPERTIES NEAR ALLENSVILLE ROAD AND WHALEY HOLLOW ROAD.” A motion was made by Alderman McCroskey and seconded by Alderman Loveday to approve the ordinance as presented and to dispense with the reading. Those voting Yes: Carr, Loveday, McCroskey, Ownby, White. Those voting No: None. Atchley declared the ordinance passed on first reading. Mayor Atchley presented and placed for passage an Ordinance O2006-037 entitled “AN ORDINANCE TO AMEND THE ZONING MAP OF THE CITY OF SEVIERVILLE, TENNESSEE, AS SET FORTH IN THE SEVIERVILLE MUNICIPAL CODE, SECTION 14-201, TO REZONE PROPERTY NEAR WINFIELD DUNN PARKWAY FROM A-R AGRICULTURAL TO C-3 AND C-4 COMMERCIAL.” A motion was made by Vice-Mayor Carr and seconded by Alderman Loveday to approve the ordinance as presented and to dispense with the reading. Those voting Yes: Carr, Loveday, McCroskey, Ownby, White. Those voting No: None. Atchley declared the ordinance passed on first reading. Mayor Atchley recognized Bob Parker, who presented bids for a bus and requested that Council reject all bids as none meet specifications and approve the purchase of a 24 seat passenger bus from International Bus Group in the amount of $40,664.00 under state contract #4033553. A motion was made by Vice-Mayor Carr and seconded by Alderman McCroskey to reject all bids and approve the purchase as requested. Motion carried. Mayor Atchley recognized Bob Parker, who presented proposals for playground equipment for Northview Park and recommended acceptance of the proposal and award of contract to Howlett Equipment Company in the amount of $23,258.00. Parker noted that the selection process involved school children from Northview Elementary School and that installation is anticipated in Spring 2007. A motion was made by Alderman Ownby and seconded by Alderman McCroskey to accept the proposal and award the contract as presented. Motion carried. Mayor Atchley recognized Bob Parker, who requested approval to purchase a 2007 Jeep Liberty model KJJH74 from Gossett Motor Cars, Inc. in the amount $17,984.26 under state contract #4034519. A motion was made by Vice-Mayor Carr and seconded by Alderman Loveday to approve the purchase as requested. Motion carried. Mayor Atchley recognized Mike Rawlings, who presented bids for extrication equipment and recommended acceptance of the low bid and award of contract to Res-q-tec in the amount of $22,795.00. A

motion was made by Alderman McCroskey and seconded by Vice-Mayor Carr to accept the bid and award the contract as recommended. Motion carried. Mayor Atchley recognized Mike Rawlings, who requested permission to purchase portable and mobile radios from LandAir Communications in the amount of $303,007.98 in conjunction with a countywide effort to create a new radio system. Rawlings explained that the City Attorney approved language in the Sheriff’s department bid so that the City might also participate. Rawlings further noted that use of the system would include a share of the annual backbone maintenance cost and an AVL fee of $10 per month per mobile radio. A motion was made by Alderman Ownby and seconded by Vice-Mayor Carr to approve the purchase as requested. Motion carried. Mayor Atchley recognized Doug Bishop, who presented a contract with Charles Blalock & Sons in the amount of $17,500.00 for London Lane at Veterans Boulevard intersection construction. A motion was made by Alderman Ownby and seconded by Vice-Mayor Carr to approve the contract as presented. Motion carried. Mayor Atchley recognized Jim Bryant, who presented a contract with Saratoga Associates for a hillsides/ridges study. Bryant noted that the project cost of $59,000.00 would be split between the three cities and county for a net cost of $14,750.00. A motion was made by Alderman Loveday and seconded by Alderman Ownby to approve the contract subject to review and approval by the City Attorney. Motion carried. Mayor Atchley recognized Doug Bishop, who presented a contract supplement to the Wilbur Smith Associates construction/engineering/inspection contract for Collier Drive in the amount of $22,000.00. Bishop explained that construction had lasted longer than anticipated causing Wilbur Smith Associates to incur additional costs. Bishop stated that staff is reviewing data to determine the feasibility of seeking liquidated damages from the contractor. A motion was made by Vice-Mayor Carr and seconded by Alderman Ownby to approve the contract as presented. Motion was subsequently withdrawn. A motion was made by Alderman Loveday and seconded by Alderman White to defer consideration of the contract pending information review. Motion carried. Mayor Atchley recognized Bryon Fortner, who requested approval to purchase a ½ ton 4x4 pick-up truck from Ted Russell Ford in the amount $23,544.00 under state contract #4034532. A motion was made by Alderman McCroskey and seconded by Vice-Mayor Carr to approve the purchase as requested. Motion carried. Mayor Atchley recognized Bryon Fortner, who presented bids for a bucket truck and recommended acceptance of the sole negotiated bid and award of contract to O.G. Hughes, Inc. in the amount of $119,103.00. A motion was made by Alderman Ownby and seconded by Alderman Loveday to award the contract as presented. Motion carried. Mayor Atchley recognized Don Myers, who requested permission to change the parade route for the annual Christmas parade on December 2nd. A motion was made by Alderman White and seconded by Vice-Mayor Carr to approve the parade route change as requested. Motion carried. Mayor Atchley recognized Don Myers, who requested approval of General Order 520.1 – Use of Force. Myers explained that, along with minor changes, the order was amended to accommodate the new handguns recently purchased by the department. A motion was made by Alderman McCroskey and seconded by Alderman Loveday to approve General Order 520.1 as presented. Motion carried. Mayor Atchley recognized Steve Flynn, who presented a request for water service to 809 Alder Branch Road. Flynn noted that line extensions would be completed at no cost to the City. A motion was made by Alderman Ownby and seconded by Alderman Loveday to approve the request as presented. Motion carried.

Mayor Atchley recognized Steve Flynn, who requested permission to waive the bid process of the following inventory items and to allow the purchase of the items at competitive spot prices. Threaded brass fittings Copper Casing PVC pipe Tracer wire 2”, 3”, and 4” meter boxes Flynn explained that vendors would not bid the items beyond one or two weeks due to the volatility of the relevant commodity markets. A motion was made by Vice-Mayor Carr and seconded by Alderman Loveday to waive the bid process and approve purchase as presented. Motion carried. Mayor Atchley recognized Alderman Ownby, who requested that administration address leaves being blown from an employee’s property on the Parkway to a sidewalk below the property. There being no further business to discuss, the meeting adjourned. Approved: Attest: ____________________________________ Bryan C. Atchley, Mayor ____________________________________ Lynn K. McClurg, City Recorder


								
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