34th Annual Meeting Big Sky Owners Association 8th Annual Meeting
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Announcing 2006 Annual Meeting 34th Annual Meeting Big Sky Owners Association and 8th Annual Meeting Big Sky Community Corporation 1:00 PM Friday, September 1, 2006 Talus Room of the Summit Hotel • Big Sky, Montana Hosted Reception to Follow Meeting at The Peaks Ballot Packet – The contents of this ballot packet include a draft Meeting Agenda as well as copies of the approved 2006/2007 budgets. Note that for the upcoming ﬁscal year, independent budgets for the Big Sky Owners Association and Big Sky Community Corporation have been developed and approved by the Board. The Big Sky Community Corporation budget illustrates all grant revenues and associated costs of providing various public services including the maintenance of community parks, trails, and historical sites. The ballot packet also includes the Ofﬁcial Mail Ballot for the 2006 Annual Meeting, draft meeting minutes from last year’s 2005 Annual Meeting, statements from candidates running for the Board of Directors, and an addressed return envelope for ballots. A sample ballot is also enclosed to assist with the completion and return of valid ballots. Quorum - A quorum of 25% of the Membership Interests eligible to vote as of the Date of Record (June 30, 2006) is required to be in attendance or represented by a written mail ballot to convene the Annual Meeting and validate the elections for Board of Directors. Please return all mail ballots no later than 1PM on Wednesday, August 30, 2006. You may also vote/revote in person at the Annual Meeting. Completing Your Ballot - There are three 3-year terms and one 1-year term up for election to the Board of Directors. Candidate proﬁles are provided in this packet for additional information on each candidate. Association bylaws provide for 4 votes for each member interest in the BSOA. To complete your ballot, multiply your total number of member interests (see sample ballot) by 4 to determine your total number of votes. If you own and pay assessment dues on two properties, then your total number of votes would be 8 (4 x 2 property interests); if you own 5 properties, your total number of votes would be 20 (4 x 5). Members owning one property have 4 votes. Don’t fo rg to sign y et our ballot or your vote is ineligib le. Multiply M ship inte emberrests by 4 to calcu la total # of te your votes. ex. 3x4= 12 total votes. Apply no m than you ore r total votes (in th case 12) is to your prefe candidate rred s(s). CANDIDATES FOR BSOA BOARD OF DIRECTORS Kevin Frederick Redwood City, California Position Sought: Three year term in Billings. He is a graduate of Stanford University and the University of California Hastings School of Law in San Francisco. California is where Kevin met and married his wife as well as where they have raised their two sons. He is an attorney licensed to practice in both California and Montana; Kevin specializes in homeowner association law. For fun in Big Sky he enjoys skiing, ﬂy ﬁshing and going to the Corral! Position Statement: With construction and growth all around us, Kevin wants to preserve and protect the open spaces and wildlife in Big Sky. He is interested in the future of Big Sky’s parks and trails while ensuring a responsible approach to the future growth in and around the Big Sky area. Personal Proﬁle: Kevin Frederick is a Montana native that grew up General business relationship and ownership in Big Sky: Kevin currently owns a few properties in Big Sky, including a cabin, a lot and two condominiums. He also serves on the Silverbow Homeowners Board of Directors. Mitch Furr Big Sky, MT Position Sought: Three year term Personal Proﬁle: Mitch Furr has lived and worked in Big Sky for the past nine years. She is a graduate of the University of Florida and a licensed real estate broker with ERA Landmark – Big Sky. Having served on the Big Sky Owners Association Board of Directors for the last three years, she would like to continue serving the membership of the BSOA. Position Statement: With the new growth and development in Big Sky, Mitch believes it is important for the BSOA to continue to maintain property values as well as the architectural integrity of properties within the association. She feels the strength of the association rests on sound ﬁscal management and well thought out decisions. Mitch thinks that it is the job of the board to be the voice of the membership, while looking forward and continuing to provide excellent membership services. Mitch is an involved community member that strongly supports the area trails and is excited to work toward completion of our Big Sky Community Park! Mitch currently owns two Silverbow Condominiums: one which is her place of residence and the other she maintains as a rental unit. General business relationship and ownership in Big Sky: Gregory L. Ruff San Francisco, CA Position Sought: Three year term small town of 2000 people 60 miles east of Pittsburgh, PA and ten miles from Laurel Mountain Ski Area. Skiing has been a part of his life since he was 12; he taught to earn part of his college tuition and ski patrolled after graduation in Virginia and West Virginia respectively. Greg also grew up in the shadow of his father’s involvement as Mayor in the development of their little community, the issues of supporting the transition from a little farm town to a resort town for the Pittsburgh banking, retail and steel communities, and the ensuing growth of Laurel Mountain, Rolling Rock Club and Laurel Valley Golf Club. He took his undergrad degree in Electrical Engineering from the University of Virginia and his Masters in Business, Finance and International Management from NYU while working full time. Greg started his career at Hewlett Packard where he spent 13 years and was an international marketing manager when he left to join Booz, Allen & Hamilton (at that time the leading Worldwide Management Strategy ﬁrm along with McKinsey & Company). In 1990, Greg left BAH to join Regis McKenna, Inc. the leading Silicon Valley Marketing ﬁrm and build their management strategy consulting business, going on to run the business as managing partner. Today, he is a management strategy consultant for high tech companies with his own ﬁrm and worldwide client base including fortune 500’s such as Apple, Adobe, IBM, and Hewlett Packard (HP) and start-ups such as Groundwork Open Source in San Francisco and TransAria (formerly Cutthroat Communications) in Bozeman. Greg’s current ﬁrm is partnered with The Chasm Group, a market strategy ﬁrm founded by Geoffrey Moore, the author of “Crossing The Chasm” and a current leader in market strategy for high tech companies. He is also in the process of forming a new ﬁrm, “White Space Strategies” based on a book and materials he is developing for publication in late 2006 and 2007, that focuses on “changing the rules” of conventional thinking to create innovative new market opportunities and models in the un-served, “White Spaces” within, around and between current markets. Position Statement: In 1993, Greg visited Big Sky for the ﬁrst time, after nearly 15 years of a skiing hiatus prompted by his discovery that the overdeveloped, overcrowded and over-hyped Lake Tahoe experience was the antithesis of what he grew up loving about skiing. In his ﬁrst 15 minutes on the Big Sky snow, Greg knew he had to become a part of “The Last Best Place” and started plotting his home in Big Sky. He purchased a Beaverhead condo in 2001 after years of looking and saving, and today, he is the Chairman of the Beaverhead Condo Unit Owners Association, with a great Board and Homeowners working with him. Greg’s position with regard to the future of Big Sky mirrors his philosophy in initially becoming a part of the community – that to enjoy the privileges of being part of such a wonderful place, one has to work to see that place develop responsibly, thoughtfully, and with careful regard to its virtues - Encouraging development that preserves and enhances them, and discouraging unbalanced, thoughtless growth for growth’s sake. As soon as he became a Beaverhead owner, he promptly embarked on becoming a contributing member of the community and volunteering to guest lecture at the undergraduate business program at MSU, becoming an advisor to TechRanch, the new business incubator for MSU technologies and working with technology clients in Bozeman and Belgrade including TransAria, Scientiﬁc Materials and Dobeck Performance. Greg has spoken before the Montana State grants board on the topic of technology investment, and participated in seed stage investing conferences focused on developing investment in Montana technologies from agritech to medical applications and computer software. Greg wants to see Big Sky, Bozeman, Belgrade and the State of Montana develop together to remain the “Last Best Place” in a balanced and thoughtful way that preserves the quality of life for “natives”, adoptees and visitors and multiplies the value of all of our investments in Big Sky. Personal Proﬁle: Gregory Ruff grew up in Western Pennsylvania, in a Joshua M. Heller Big Sky, MT Position Sought: One year term Personal Proﬁle: Joshua Heller was born and raised in Boston, Massachusetts. He attended Cornell University in Ithaca, NY where he was the captain of the lacrosse team. After college, Josh went back to Boston and worked two years at Gensler, the largest architecture ﬁrm in the world. Four years ago, looking to get away from the lifestyle of the big city, he decided to make the move from Boston to Big Sky; he is very happy with his decision and has truly enjoyed the sense of real community. Since his arrival in Big Sky, Josh started the construction company Lone Pine Builders, Inc. with his partner Brian Scott. He enjoys all the outdoor activities Montana has to offer including golf, softball, camping and hiking. Position statement: Josh believes that with his background in architecture and construction he could greatly aid the board in controlling and managing the growth in Big Sky. He would like to see a continuous style used throughout all new and future projects. Josh has fallen in love with the characteristics of a small town. He views the upcoming park project as a great opportunity for the BSOA to create something special that will be immensely appreciated by the Big Sky community. General business relationship and ownership in Big Sky: Josh is both a business and property owner here in Big Sky. His company focuses on building quality residential projects and he currently owns a lot on the seventh hole of the Big Sky Golf Course. General business relationship and ownership in Big Sky: Greg, with his ﬁancée, Jill Smith, own Beaverhead #1429. Jill currently lives in Big Sky full time, and he spends 25% to 30% of his time here (as his clients permit). Jill is a Cordon Bleu chef at the Yellowstone Club, and owns her own catering and personal chef business – “Cowgirl Catering” of Big Sky. Greg will be establishing a “Montana Branch” of White Space Strategies in 2007, and hopefully recruiting a few of MSU Business School Dean Rich Semenik’s grads to help out. In short, “He’s Bullish on Big Sky!” and “if you want something done right, give it to the person who’s already too busy” --- Greg thanks you for your consideration. Expense Category Wages Payroll Taxes Employee Beneﬁts Subtotal Staff Expenses Misc Ofﬁce Expenses Telephone and Internet Utilities Ofﬁce Leases/Equipment Property Taxes Insurance Dues and Subscriptions Software Lic and Maintenance Subtotal Ofﬁce and Administrative Expenses Communications - Web Site O&M Communications - Quarterly Newsletter Communications Postage and Mail Architectural - Miscellaneous Covenant Compliance Costs Elections - Ballots/Annual Packet Finance - Annual Audit and Tax Prep General Legal/Liens Training and Travel Meeting Expenses Annual Meeting Subtotal Board/Committee Expenses LMR X-Country Trails Signage Repair/Replacement Winter Road Maintenance Downhill Ski Pass Project BSCC Membership/Donation Subtotal Activities Expense Bad Debt Miscellaneous/Contingency BSOA Condo Reserve BSOA Capital Reserve Subtotal Other Expenses Historical Budget Line Items-Eliminated Gain/Loss Other Subtotal Other Expenses Total Expenses 2005/06 Budget 164,200 14,760 39,000 217,960 8,000 4,000 4,000 8,000 6,000 15,000 1,000 3,000 49,000 0 6,000 4,500 1,000 0 0 8,500 5,000 1,000 4,500 3,000 33,500 45,000 5,000 292,000 0 25,000 367,000 20,000 0 0 20,000 84,540 0 84,540 772,000 2005/06 Budget 630,000 50,000 500 4,000 55,000 12,000 500 0 0 752,000 2006/07 Budget 195,000 18,000 35,000 248,000 8,000 4,000 4,000 16,000 3,000 15,000 1,000 3,000 54,000 6,000 6,000 6,000 1,000 5,000 3,000 9,000 5,000 7,000 6,000 4,000 58,000 45,100 3,000 341,900 25,000 25,000 440,000 10,000 10,000 5,000 5,000 30,000 0 0 0 830,000 Expense Category Property Taxes Insurance Bank Fees General Event Expenses Grant/Proposal Expenses Legal Member Recruitment Other Administrative Expenses Subtotal BSCC Administrative Expenses Camp Supplies/Miscellaneous Expenses External Camp Fees Staff Payroll Communications/Publications Tuition Offsets Subtotal Camp Big Sky General Parks and Trails Maintenance Weed Management Public Lighting Public Signage Pond Reserve Big Sky Community Park Reserve Ousel Falls Park and Trail Reserve Area Trails Reserve Translator Maintenance Subtotal BSCC Public Services Historic Crail Ranch Maintenance Historic Crail Ranch Utilities Historic Crail Ranch Miscellaneous Historic Crail Ranch Reserve Subtotal Historic Crail Ranch Big Sky Community Park Expansion Big Sky Community Park Construction Spur Road Trail Construction Ousel Falls Parking Area Improvement Subtotal Special Projects Gain/Loss Other Subtotal Other Total BSCC Expenses 2006/2007 3,200 3,000 0 500 500 1,000 1,000 700 9,900 2,000 7,000 9,000 1,500 4,500 24,000 25,000 3,500 8,300 2,000 5,000 5,000 3,000 1,500 2,000 55,300 2,000 500 0 3,000 5,500 512,500 0 512,000 13,000 1,037,500 Amount Covered by Grant 0 0 0 0 0 0 0 0 0 0 0 0 0 4,500 4,500 23,200 0 8,300 2,000 0 0 0 0 1,000 34,500 0 0 0 0 0 512,000 0 512,000 13,000 1,037,000 Delta (BSCC) 3,200 3,000 0 500 500 1,000 1,000 700 9,900 2,000 7,000 9,000 1,500 0 19,500 1,800 3,500 0 0 5,000 5,000 3,000 1,500 1,000 20,800 2,000 500 0 3,000 5,500 500 0 0 0 500 Big Sky Community Corporation Big Sky Owners Association Approved Budget Worksheet 2006-2007 Approved Budget Worksheet 2006-2007 0 1,132,200 0 1,076,000 Spent Pre 06/07 0 56,200 Revenue Category Tuition Camp Big Sky Donations - Camp Big Sky Subtotal Camp Big Sky Revenues BSOA Membership Donation Membership Donations - Other HOA’s Fundraising - BSCP Expansion Fundraising - Parks and Trails Miscellaneous Fundraising - Trails Collection Boxes Fundraising - Trails Buy a Plank Fundraising/Other Revs - Historic Crail Ranch Subtotal BSCC Fundraising/Donations Park Use Fees (BSAA/BSSL) Forfeited Park Use Deposits Subtotal Other Fees Subtotal BSCC Revenues BSRAD Public Services Grant BSRAD Park Transaction Costs BSRAD Park Purchase OLB Park Purchase Grant NPS Cost Challenge Grant BSRAD Spur Road Construction Rollover BSRAD Spur Road Add-on FWP RTP 2004 FWP RTP 2005 FWP RTP 2006 (pending award) Subtotal Grant Revenue Total BSCC Revenues 2006/2007 15,000 4,500 19,500 25,000 0 0 0 1,000 5,000 5,000 36,000 200 500 700 56,200 34,500 12,500 350,000 150,000 30,000 393,004 47,710 26,000 10,000 35,000 1,088,714 1,144,914 Remaining 0 0 0 0 Revenue Category Assessment Income Madison County Owned Roads Late Fee and Owner Interest Interest Income BSAC-Design Review Fees LMR X-Country Ski Pass Sales Miscellaneous Income Title Company Assessment Fee Covenant Compliance Penalties Total Operating Revenues 2006/07 Budget 655,000 73,000 500 20,000 60,000 19,000 0 2,500 0 830,000 0 0 0 2,000 0 0 13,405 0 0 0 0 15,405 0 0 34,500 10,500 350,000 150,000 16,595 393,004 47,710 26,000 10,000 35,000 1,073,309 BIG SKY OWNERS ASSOCIATION – BIG SKY COMMUNITY CORPORATION ball lights and construction impacts led the discussion topics at the 2005 Annual Meeting. Various comments include: • Anne Marie Mistretta – Can BSOA help precipitate a census in Big Sky as student populations are exploding and it is very difﬁcult to plan • Greg Ruff – Great difﬁculty ﬁnding the BSOA website on any search engine. Limited information available on how to run for boards or participate in the BSOA and BSCC. We need to do a better job of getting members involved. • Sally Moskol – Can BSOA try to get voting machines in the Mountain Village? Voting is extremely difﬁcult for BSOA members who live (and vote) in the Big Sky portion of Madison County. • Carol McGuire – Can BSOA work on trafﬁc control at Highway 64 and Ousel Falls Road. How can BSOA do a better job of participat- Meeting Minutes 33rd Annual Meeting of the BSOA & 7th Annual Meeting of the BSCC Friday, September 1, 2005 The 33rd Annual Meeting of the Big Sky Owners Association and the 7th Annual Meeting of the Big Sky Community Corporation convened September 1, 2005 at 1:00 PM in the Talus Room of the Summit Hotel, Mountain Village. The meeting began with a viewing of a twenty minute professional video production on the Historic Crail Ranch. After a brief introduction by Anne Marie Mistretta, annual meeting attendees were treated to beautiful images of original Crail Ranch, interviews with surviving Crail family members, and a photo montage of our valley of the past and present. Following the video, BSOA Chairman Steve Barrett extended a welcome to all members and guests. Remaining Board of Directors were then introduced and included Bill Olson, Kevin Frederick, Don Loyd, John Boersma, Mitch Furr, Barb Starz, Russ DeRemer, and Mindy Nowakowski. Special thanks was given to Carol Collins who departed the BSOA after 15 years of service. Several reports were then presented to the membership: Taylor Middleton, General Manager Boyne USA, Inc. – Taylor reviewed the $400MM Master Big Sky Resort Plan and updated the membership on progress to date. $150MM has been spent towards the Master Plan, and includes construction of the Summit Hotel. All condominium units in the Summit are sold. Current projects include installation of the high-speed lift at Southern Comfort ($4MM); terrain park improvements; special events and entertainment; and purchase of the Golden Eagle Lodge for staff housing. Boyne was pleased to announce a new relationship with Moonlight for dual ticket sales making Big Sky Resort/Moonlight the largest terrain based resort in North America. Construction on the new Mountain Village Center has commenced, and this $130MM project will include 70,000 square feet of restaurant/retail space, and 58 condo units which have already pre-sold. Taylor talked about Boyne’s commitment to community and announced that a seed fund had been started for Katrina victims with the resort adding $10,000 to the fund. David O’Connor, Chair Chamber of Commerce Solutions Group Steering Committee, Big Sky Strategic Plan – David updated the membership on the various solutions groups and their progress to date. Active committees include Affordable Housing; Growth and Development; Community and Infrastructure; and Business. Gallatin County has opened a satellite planning ofﬁce in Big Sky as a result of the Growth and Development Committee and the other committees continue to work diligently towards presenting strategic solutions to the community in their assigned areas. Mary Michelle Furr, Chair Parks Committee – Director Mitch Furr provided an update on area Parks. Resort Tax has funded the development of a Master Plan for the Big Sky Community Park and a Greenprint for the greater Big Sky area that will be conducted in the upcoming year. Mitch acknowledged the community in their devotion to parks and open spaces and encouraged continued support as the Parks committee works to exercise the 22.3 acre option at the park. Recent improvements at the Ousel Falls trailhead were presented and include an updated parking area plus the opening of the Yellow Mules Trail. Mitch also announced a party in honor of those who worked so hard to make Ousel Falls a reality to be held on the following Saturday. The efforts of Joe Sabol, Dee Rothschiller, Carol Collins, Bill Olson, Mel MacDougal, Tim Blixseth, Spanish Peaks Resort, and the USFS will be honored and everyone is invited to attend. Mitch also gave a preliminary report on the Silverbow and Little Coyote Ponds. Joel Thotz, Biologist for Fish, Wildlife, and Parks has made a site visit and provided guidance on how long it will take to get permitting. Staff and consultants will start researching water rights requirements and entertain bids to complete pond maintenance in the coming year. Bill Olson, Co-Chair Trails Committee – Outgoing Director Bill Olson gave a trails report. The old parks and trails committee has been split into two standing committees given the increased amount of effort and time required to maintain the community assets. Three trail initiatives are in the works: Lower Beehive Basin – easements through Summit View still need to be acquired; Beehive Creek; and Spur Road Trail. The Spur Road Trail will connect the Town Center and Ousel Falls Trail with the Highway 191 Trail and will provide critical pedestrian access between school and “town”. $440,000 was awarded earlier in the summer from Resort Tax and additional funds are coming from the Montana Department of Transportation and the Recreation Trails Program managed through the Montana State Department of Fish, Wildlife and Parks. Phase I of the Spur Road Trail will be completed in June of 2006. Mary Jane McGarity, Executive Director – Year in Review – Mary Jane McGarity introduced staff and provided a historical summary of activities at the BSOA. Projects for the upcoming year include continued improvements to member communications (website and newsletters), an asset reserve analysis, corrections to governing documents, and continued development of area parks and trails. Call to Order - The meeting was called to order by Director Barrett at 2:15 PM. Determination of Quorum – Director Bill Olson stated that this year, there were 2,057 eligible member interests with 1,990 voting interests and 1,523 total property owners voting. The calculated quorum was 498. 702 ballots had been counted making a determination of quorum for the 2006 Annual Meeting. Approval of 2004 Annual Meeting Minutes – Buck Horn motioned and Jack McGuire seconded to approve the minutes from the 2004 Annual Meeting. Election of Directors – Director Barrett announced the election open for three 3-year terms with terms expiring for Don Loyd, Russ DeRemer, and Bill Olson. Candidates on the ballot include John Leeper, Rachel Thesing, Pete Mroczkiewicz, and Don Loyd running for re-election. There were no nominations from the ﬂoor. Bill Davis moved and Randy Fryberg seconded to close nominations. Nominations were closed at 2:18PM Presentation of 2005/2006 Budget – Director and BSOA Treasurer Don Loyd presented the new budget. No increases to assessments are proposed. Membership comments were made regarding the need for additional staff to run the expanding BSOA – Board was asked to assess needs and propose dues increases if needed. Membership also commented on the taxes paid to local County governments and the poor return Big Sky gets, particularly with regards to road maintenance. Director Loyd clariﬁed that subdivision roads are managed through county RID’s. Membership Questions and Discussion – Soft- ing on meetings regarding 191 and 64 safety? • Kate Evans – Acknowledged rules and regs that are in place and encouraged the Board and staff to get out regulatory to make sure BSOA community is in compliance. • Lisa Knorr – Thanks to the BSOA for its leadership role in noxious weed management in Big Sky. Lisa serves on the Board of the Big Sky Transportation District and took the opportunity to inform members that they are working on upgrading the Snow Express. • Walter Ainsworth – Expressed concern about a variety of growth management issues in Big Sky – increased light pollution, the sand and gravel operation by the sewer ponds, and other activities. Walter asked the BSOA to do a better job of informing member’s on how they can help. • Nancy Hutson – Concern for the ponds that are silting in. • Several members expressed concern about light pollution and in particular, the process that was followed to install lights at the Big Sky Community Park softball ﬁeld. Some of the membership support the lights while others felt strongly that a vote of the members should have been taken. Suggestions to improve next year’s Annual Meeting include moving the meeting to a later time when working members can attend. Two microphones are also needed to facilitate comments from members. Acknowledgements - Director Barrett gave special thanks to outgoing Directors Bill Olson and Russ DeRemer for all their efforts in years past. Russ and Bill were presented with jackets and were applauded by the membership. The 2005 Annual Meeting of the BSOA and BSCC adjourned at 3:09 PM. We are the BSO A! 34th Annual Meeting Big Sky Owners Association 8th Annual Meeting Big Sky Community Corporation 1:00 PM Friday, September 1, 2006 Agenda Report of the Chair – Introductions Reports -Big Sky Resort of Montana -Big Sky Chamber of Commerce – Community and Infrastructure -Big Sky Community Corporation – Trails Committee -Trust for Public Lands – Big Sky Green Print and Park Master Plan -BSOA/BSCC Report of Staff Call to Order Determination of Quorum Approval of 2005 Annual Meeting Minutes Election of Directors Announcement of Candidates on Ballot Nominations from the Floor Close Nominations Collection of Ballots Presentation of 2006/2007 Budget Acknowledgements Membership Questions and Discussion Adjourn Meeting Speaker Steve Barrett, Vice Chair Brian Wheeler, Boyne USA Kate Wilson, Chamber President John Leeper, Chair Deb Love, Montana Director Mary Jane McGarity, Executive Director Steve Barrett, Vice Chair Barb Starz, Secretary Membership Steve Barrett, Vice Chair Don Loyd, Treasurer Steve Barrett, Vice Chair Membership Reception immediately following meeting in The Peaks. Exhibitors available at this year’s reception include Blue Water Task Force, Gallatin County/Big Sky Noxious Weed Committee, Historic Crail Ranch, and Big Sky Resort.