NOTARY PUBLIC COMMISSION
Hennepin County Administrative Manual
Effective Date: October 2003
Effective Date History: October 1997, August 2001, August 2002
Department Responsible: Taxpayer Services, Service Centers
The Taxpayer Services Department provides oversight and review of state laws and procedures for
obtaining or renewing a Notary Public Commission for employees for use in county business. Employees
are responsible for completing the application for the commission, registering their signature, and
obtaining the notary seal and stamp.
State Notary Public Application Form
Obtain a Notary Commission Application and a Criminal Background Check form from the Minnesota
Department of Commerce online website at: www.commerce.state.mn.us or call 651-296-6319. Complete
the forms, have the Notary Commission Application form notarized, and attach legal name documentation
(for example, a copy of a valid Minnesota Drivers License or Minnesota ID is acceptable). Applicant must
be 18 years of age or older and be a Minnesota resident or a resident of a county in Iowa, North Dakota,
South Dakota, or Wisconsin that shares a boundary with a Minnesota county.
As Notary Public Commissions are required for business purposes, the employing department will submit
warrant requests for advance payment of the $40 state application fee and the $100 county registration
fee to General Accounting, along with copies of the completed application as documentation for the
Applicants should mail completed forms, the $40 fee and other supporting documents to the Minnesota
Department of Commerce, Licensing Division, 85 – 7 Place East, Suite 600, St. Paul MN 55101-3165.
After the applicant receives their Notary Public Commission from the State of Minnesota, the applicant
who is a resident of Hennepin County will register their signature and pay the registration fee of $100 at
one of the Hennepin County Service Centers. Residents of other counties are to register their signature
with the Clerk of District Court of the county in which they reside.
Notary Stamp Request
To obtain a notary stamp and seal, prepare a Central Services Work Order (HC-1660A) specifying the
applicant’s name exactly as it appears on the Notary Public Commission card and the expiration date and
send to Central Services (mail code 004).
Name Change Procedure
Within 30 days of a name change, attach your former commission to the application and include a copy of
your current valid Minnesota Drivers License or Identification Card or a legal document showing name
change. Upon receipt of your new commission, you must re-register your signature and obtain a new
notary seal and stamp. No fee is required.
Address Change Procedure
In the case of an address change, you must notify the Department of Commerce of any address change
within 30 days. No fee is required. If you have changed your home address to a new county, you will be
required to re-register your signature in that county.