Creating a Newsletter in Microsoft Word - Download as PowerPoint

							Creating a Newsletter in
    Microsoft Word
          Freeform
  Without Using a Template

      Created by Bill Ernst
           Getting Started
• Select Microsoft Word. It will be located on
  the dock and is represented by a blue “W”
  icon.


• A “Project Gallery” box will appear and “Word
  Document” will be highlighted (in blue).
  Select “Open” to bring up a blank document
  on your desktop.
    Microsoft Word Toolbars
• The key to control is using the
  toolbars, which are located at the
  top and bottom of the document. If
  no toolbars are present, select
  “View”, then “Toolbars”, then check
  “Standard”, “Formatting”, and
  “Drawing”. These three toolbars
  will appear at the top and side of
  the desktop. Additional toolbars
  (specialized in nature) are also
  available.
     Microsoft Word Toolbars

The “Standard” toolbar lets you
• Create a new blank document
• Open a previous document and save your current
  document
• Print, copy, cut, paste, undo and redo an action
• Create tables, borders, and columns
• Increase and decrease your document size
• Pull down a floating Formatting Palette
• Get help from the Toolbox or MS Word Help
       Microsoft Word Toolbars

The “Formatting” toolbar lets you
•   Choose a font and style
•   Choose a font size
•   Make words (or letters) bold, italic, or underlined
•   Align the document (left, centered, right)
•   Make a bulleted or numbered list
• Control indentation and adding borders
• Highlight (with color) words and change text from
  black
       Microsoft Word Toolbars
The floating “Formatting” toolbar
  lets you do everything the fixed
  Formatting toolbar does and
• Lets you move the Formatting
  Palette to any convenient location
• Add objects such as symbols, lines,
  graphics, WordArt, and AutoShapes
• Control the margins of the document
  with numeric control (in inches)
Microsoft Word Toolbars
    The “Drawing” toolbar (by default) is a
      vertical panel that
    • lets you draw and create shapes with
      straight and curved lines
    • add objects such as WordArt,
      ClipArt, AutoShapes,and pictures
    • create and place geometric shapes
      on your document
    • add text using a text box
    • control the color and thickness of
      your lines
    • Rotate any object you’ve place on
      your document
    • Fill in areas with color
        Creating a Newsletter
• Here is a sample
  newsletter. This step-by-
  step tutorial will guide you
  through the steps required
  to create this document.
  This document relies
  heavily on the creation of
  “Text Box” information
  areas. Also included is
  WordArt, ClipArt, and a
  photograph.
          Creating a Newsletter
o   Open a new blank document.
o   Type the desired date (size 14 bold)
    and place it in the top right corner
    by highlighting the text and
    selecting the right-hand justify icon.
o   Now type in your newsletter title.
    (Use font size 24 and make it bold.)
    Center this title by using the
    centering tool.
o   Create a Text Box by selecting
    “Insert”, then “Text Box” from the
    Standard Toolbar. Expand the box
    to your desired size and move it to
    your desired location.
                                        Cen
               Bold Tool       tering         Right-hand
                               tool           justify
               Creating a Newsletter
 The Text Box feature allows a user to create
any size box. This newsletter is divided into
two columns. The text boxes can be moved
anywhere and can be resized. The right text
box is wider and is given a border. The three
text boxes on the left are customized to fit the
amount of information displayed.



Text inserted into the box will automatically
wrap around to give a neat appearance. Size
14 works well; use size 12 if you have a lot of
information to convey. Use the bold tool for
titles.
             Font Size
             Change Tool                           Right Hand
                                                   Justify
               Creating a Newsletter
Adding WordArt, in this case “Happy New
Year”, is added from the WordArt folder.
Select “Insert”, then “Picture”, then “WordArt”.
You will get a large selection of styles from
which to choose. Make your choice and select
“OK”. Then type your text and select “OK”.
You can resize your WordArt if you think it is
too big or small. Your WordArt will appear on
top of your document and can be moved to
any position.
                              Change WordArt
                              size here




                                                   Note: WordArt can also be
                                                   added from the “Drawing”
                                                   toolbar
              Creating a Newsletter
ClipArt is added from the ClipArt folder.
Select “Insert”, then “Picture”, then
“ClipArt”. You will get a category list from
which to choose. Highlight the category
and image you want to use and select
Insert. The image can be resized and
moved anywhere on your document. You
can even put ClipArt inside a text box.
            Creating a Newsletter
   Adding photographs can be
   problematic because megapixel
   cameras generate huge images.
   You may find the newsletter can’t
   print correctly unless you shrink the
   size of the photo. Here is one way
   to make an image smaller.
1. Download your image to iPhoto from
   your digital camera.
2. Put the photo on your desktop by
   dragging it from iPhoto.
3. Note the photo’s name and location
   on your desktop. We will use
   Preview to reduce the photo’s size.     Preview
            Creating a Newsletter
4. Using Preview, “Open” the image.




5. Find the image on your desktop (it
   will have letter/number name unless
   you renamed it) and open it.

                               Select the
                               image and
                               Open
             Creating a Newsletter
6. The photo will appear on the Preview
    clipboard. Choose “Tools” and “Adjust
    Size”. The Image Dimensions box will
    appear.




7. Choose “Other”, then
select “640 x 480”. This
will downsize the photo to
a manageable size.
              Creating a Newsletter
8.   You will now see a much smaller
     image on the Preview clipboard.
     Select “File”, then “Save As”, and
     rename the image with a memorable
     name. Select “OK” and the image will
     appear on your desktop. You can now
     drag the image onto your newsletter.
     Resize it to fit your needs.
     Another way to downsize your photo is
     to highlight it from the iPhoto contact
     sheet. Then select Email from the
     bottom right of the window.
            Creating a Newsletter
   A “Mail Photo” box will appear.




Change the size to “Small”. Then select
“Compose”. It will take about 15
seconds for the downsized photo to
appear in a new email window. Drag
this smaller photo onto your document.
You can now resize and move the photo
to your desired location.
         Creating a Newsletter
Each of the elements presented
(text box size and shape, fonts,
ClipArt, WordArt, photographs)
can be changed from week-to-
week. Common and recurring
topics (such as weekly work or
the date and title) can be in a
fixed position and size through-
out the school year.
          Creating a Newsletter
Remember to use the “Help” tool
(located on the right-hand side of
the topmost Word tool bar) when
you have questions.