Close Calendar to Mgs - Excel - Excel by nxz19571

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									                        Florida International University
                              Controller's Office
                       Monthly Financial Close Calendar

                                          Office of                  Exec. Area
                                                                                  Area Budget
Calendar Day                              Financial   Controller's     Budget
                         Action                                                    Manager      UTS
  in Month                                Planning      Office        Manager
                                                                                     (ABM)
                                           (OFP)                      (EABM)
          Preliminary Budget
          Exceptions Report
20 - Last
                                                          X                           X
          emailed to ABM cc:
 day of
          EABM and budgets are
 month
          monitored and
          exceptions cleared.
          Accounts Payable &
                                                          X
          Travel and Purchasing
    1
          Card Expense modules
          closed
                                                          X
          Last day to load ID
    1
          Transfers
               Budget Exception Report
   1-5         updated and emailed to                     X
               EABM on a daily basis

   1-5         EABM clears exceptions                                   X             X
               OFP meets with EABM to
                                            X                           X
               explain cause of
     6
               remaining exceptions and
               final resolution
                                            X
               OFP and OSRA clears
     7
               exceptions
                                                          X
               Last day to post entries
     8
               from departments
               Controller's Office
  8 - 10       Reconciles and makes                       X
               necessary adjustments.
    10         General Ledger Closes                      X
               Month-End Financial
    11         Reports can be run by        X                           X             X
               users
               Month-End Financial
    13         Reports available from                                                           X
               UTS

Please Note:
* The Area Budget Managers may clear budget exceptions at any time period to the
timeline listed avove. All dates listed must be adhered to.

* * When a due date falls on a weekend or holiday the closing will occur on the following
business day.
Controller's General Ledger Close Process
Calendar Day                                    Controller's
                          Action
  in Month                                         Office
               Run Nvision Report for the   Fin. Reporting -
     5
               month and analyze            Milly Garcia
               Run Depreciation and Asset
                                           Property - Paty
     5         Management Final additions
                                           Llewelyn
               for the month.
                                           Cash
     5         Ensure all wires are posted management-
                                           Aixa
     5         Post Pro Card Wire          Procard - Tracye
                                           Cash
     8         Reconcile Transfers In/Out management-
                                           Aixa
                                            General
     8         Post all remaining entries   Accounting - Hilda
                                            Jauma - Falcon
                                            Osra - Mirtha
               Osra and Auxiliaries run
     9                                      Alberto
               allocations
                                            OFP - Marc Bello
               Final Review of Nvision      Fin. Reporting -
     9
               Financials for the month     Milly Garcia
                                            Cash
    10         Cash Allocation by fund      management-
                                            Aixa/Brian
                                            Cash
               Quarterly Interest
    10                                      management-
               Distribution
                                            Aixa/Brian
               Close General Ledger -       Fin. Reporting -
    10
               Send e-mail to managers      Aime Martinez

								
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