ASBSU Budget Application

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					                 Fiscal Year 2011 ASBSU Budget Application for        426-1440
                 Student Organizations
                                                   DUE: Friday, January 29, 2010

                      DO NOT TURN THE DIRECTIONS PAGE IN WITH YOUR BUDGET.

                                                    INSTRUCTIONS
    •   Complete the form as thoroughly as possible, answering every question. If a question does not pertain to your
        organization, write “N/A” in the space provided. All submissions must be typed.
    •   If the space provided for answers is too small, feel free to attach a sheet of paper with the information, typed.
        At the top of the sheet, write the section number the sheet refers to.
    •   In Section 2, include all the activities of your organization for the CALENDAR year of 2009, January to
        December. This helps show the Financial Advisory Board (FAB) what your organization has done. Also,
        information in this report helps Student Activities develop a list of accomplishments provided to the media.
    •   In Section 3, include all income your organization anticipates receiving. This includes dues, fundraisers,
        donations—deposits of any kind OTHER than any ASBSU Grant Funds.
    •   In Section 4, list any expense that is not event-related, for example dues to a national office, office supplies, a
        one-time purchase of equipment, etc.
    •   Complete a Section 5 page for EVERY unique event your organization is planning that has expense. If, for
        example, you plan five major functions, you need one page for each. However, if you plan an activity that
        occurs more than once (i.e. a monthly social or lecture with the same expenses each time) you only need to fill
        out one page for all those activities combined.
    •   Complete a Section 6 for EVERY travel. If you do not plan to travel, you can delete this page from your final
        application.
    •   On the totals page, write the final dollar amount of Section 4 on line 2; write the final dollar amount of all
        Sections 5 on line 3 and all Sections 6 on line 4. Add those three lines together, putting the total on line 5.
        Write the income total from Section 3 on line 1. Subtract line 1 from line 5. This is how much money you are
        asking from ASBSU. Amount of line 1 must be at least half of line 5. If not, then you have to plan for more
        income, or reduce expenses.
            o A club can only ask for 150% of its approved budget from last year, or $3,000, whichever is less.

             o   New clubs, or clubs with no approved budget from last year, can ask for up to $700.
    •   See the last page of the budget application for how to turn it in.
    •   Once turned in, THIS IS NOT THE END. You will need to schedule a 15 minute appointment with the FAB
        in February or March. At least one club officer must present the budget to the board and answer questions.
        The advisor can be there to assist, but may not make the presentation.

Other Rules:
    • Budgets submitted after January 29 shall receive an automatic ten percent (10%) reduction off of their FAB
        recommended budget amount.
    • Budget requests not submitted by February 12 will not be accepted.
    • Organizations who miss their first scheduled meeting will automatically receive ten percent (10%) off their
        final FAB recommended budget amount. A new meeting with the FAB may be scheduled. An additional forty
        percent (40%) reduction shall be taken off the final FAB recommended budget amount with every subsequent
        missed hearing.
    • You are not guaranteed the amount you requested, or any funding at all. ASBSU will fund only projects or
        activities that benefit the student and enhance the image of Boise State University, with special emphasis on
        activities that will benefit large numbers of students.
    • Once an organization has submitted their budget to the ASBSU Office that organization may no longer change
        their budget in any way. Before the final budget recommendations have been given to the ASBSU President,
        only the Financial Advisory Board may adjust an organization's budget. The amount that an organization
        requests cannot be increased.


                                                                                                    Page 1 of 7
                       Fiscal Year 2011 ASBSU Budget Application for
                       Student Organizations
                                                         DUE: Friday, January 29, 2010

                            (Club Sport are not eligible for funding.) Fiscal Year Dates: July 1, 2010 to June 30, 2011


Section 1 Club Information

    Full Club Name    _____________________________________________________________________
    President                                                      Advisor

        Name _______________________________________               Name _______________________________________

        Phone _______________________________________              Phone _______________________________________

     E-mail _______________________________________                E-mail ______________________________________
    Vice-President                                                 Treasurer

    Name _______________________________________                    Name _______________________________________

    Phone _______________________________________                  Phone _______________________________________

    E-mail _______________________________________                 E-mail ______________________________________

    Number of students in the organization ______                   Number of non-students in the organization ________

    •     Is your organization affiliated with an off campus group (either regional or national)? ___ Yes           ___ No

              o    Name of off-campus group ______________________________________________________________

              o    How much funding does your organization receive from this off campus group and how frequently (i.e.
                   once a year, once a month, etc) ___________________________________________________________
              o    Does your organization pay money to this off campus organization? If so, how much, how frequently and
                   for what? _____________________________________________________________________________

    •     Is your organization affiliated with a university department?         ___ Yes        ___ No
               o Name of department ____________________________________________________________________

              o    How much funding does your organization receive from this university department, how often is it given
                   and what does it fund? ___________________________________________________________________




 ASBSU Use Only:

 Day of FAB Hearing:                                            Location of Hearing:




                                                                                                            Page 2 of 7
Section 2 Club Activity Report for 2010

   In this section, please brag about your organization. What did you do from July 2008 to June 2009 that you are
   most proud of? Be detailed, and tell us things you would like the media to know about. A list of accomplishments of
   student organizations will be compiled from these reports and released to local media organizations. Some items could
   be used in Boise State promotional materials or used in the Student Organization of the Year Program. If you would
   like, you can attach this information on a separate sheet of paper.

   Name of event             Date              # of participants         What was accomplished/completed?




                                                                                                    Page 3 of 7
Section 3 Estimated Income Projection for 2010-2011

   ASBSU Matches Student Organizations $1 for every $1 deposited into the club account. It is therefore necessary for
   the Financial Advisory Board to know how much your organization plans to receive.

   Description of anticipated income                                                               Amount to be deposited




                                                                              Total Income:
             Line 1

   Attach sheet of paper (typed) if you need more room. Mark at the top of the paper “Section 3 Estimated
   Income”.

Section 4 Non-event Related Expenses for 2010-2011
   Please list all items you may need (i.e. office supplies, one-time expenses, dues/fees, etc) that are not related to a
   specific event or function.

   Description of Expense                                                                          Amount to be spent




                                              Total of Non-event Related Expenses:
                 Line 2

                                                                                                          Page 4 of 7
Section 5 Events/Functions for 2010-2011

  For each event planned by your organization, please provide the following information. Please
  duplicate this page as many times as needed (one page for each event/function). Any project where
  a grade will be received cannot be funded by ASBSU.

  Name of Event/Function _________________________________________________________________________

  Estimated Date(s) of Event/Function _____________________________ Estimated Attendance _______________

  Anticipated Location of Event/Function ____________________________________________________________

  Description and Purpose of Event




  How will This Event/Function benefit the students of Boise State?




  Will the Boise State student body be able to participate in this event/function?      ___ Yes           ___ No

      Estimated Cost of Event
   Item                                                                       # of    Cost per         Total Cost
                                                                              Items   item




               Line 3                                                    Event Total
  Attach sheet of paper (typed) if you need more room. Mark at the top of the paper “Section 5 Event
  Expenses”. Number each event, to help FAB keep them organized.

                                                                                                  Page 5 of 7
Section 6 Travel for 2010-2011

For each trip planned by your organization, please provide the following information. Duplicate this
page as many times as needed (one page for each anticipated trip).

Purpose and Description of the Trip




Estimated Travel Dates




Destination

Means of Travel (i.e. car, airplane, etc)

Number of Students Attending

How will this trip benefit the Boise State student body?




    Estimated Cost of Travel
 Item                                                 # of people       Cost per          Total Cost
                                                      going             person
    Transportation
     Lodging
     Registration or Other Fees
     Food ($30 per day per person max)
     Other (please specify)



           Line 4                                                   Travel Cost Total

Attach sheet of paper (typed) if you need more room. Mark at the top of the paper “Section 6
Travel Expenses”. Number each travel, to help FAB keep them organized.




                                                                                        Page 6 of 7
                  Fiscal Year 2011 ASBSU Budget Application for Student
                  Organizations
                                                                       Totals

Line 2 Total Here:
Non-event Related Expenses
Line 3 Totals Here
(Add up all Line 3’s for as many events as you have and place them here)
Line 4 Totals Here
(Add up all Line 4’s for as many trips as you have and place them here)
                                                     Total of All Expense:
                                                                    Line 5


Line 1, Income Total Here
                                                                                               Line 1
Line 1 must be at least half of line 5.
SUBTRACT LINE 1 FROM LINE 5

                                 Total of Budget Request from ASBSU
Please include account number. This number can be found at the top of your monthly statement. If still unsure, contact ASBSU at 426-1440.

Account Number 986L10 __ __ __ __

Advisor’s Signature ___________________________________Date ________________________

Phone _______________________________ E-mail _____________________________________

How to turn this in:
     •    Give 1 paper copy, with the advisor’s signature, to the ASBSU Office, second floor,
          SUB (expansion).
     •    E-mail an electronic copy, in MS Word, to ASBSU@boisestate.edu (Subject: BUDGET)

                                       For Financial Advisory Board Use only

Appointment Date:                                                      Appointment Time:

FAB members present:

          Motion:                                                      Vote:
          Motion:                                                      Vote:

Final Recommendation amount:

Contingencies:

                                                                                                                Page 7 of 7