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Automated Calendar Setup by yog11315

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									                                                                         System Administrator
                                                                                  User Guide

   4. Click the period number for the bell schedule item you want to edit. The Edit Bell
      Schedule Item page appears.
   5. Edit the information as needed. For field descriptions, see How to Set Up Bell
      Schedule Items.
   6. Click Submit. The Bell Schedule: [bell schedule] page displays the edited bell
      schedule item.


How to Delete Bell Schedule Items

   1. On the start page, choose School from the main menu. The School Setup page
      appears.
   2. Under Calendaring, click Bell Schedules. The Bell Schedules page appears.
   3. Click Edit Schedule next to the bell schedule you are working with. The Bell
      Schedule: [bell schedule] page appears.
   4. Click the period number for the bell schedule item you want to delete. The Edit Bell
      Schedule Item page appears.
   5. Click Delete. The Selection Deleted page appears.



Automated Calendar Setup
The Automated Calendar Setup tool can be used in combination with Calendar Setup to set
up or edit your school's calendar for the current academic year. The Automated Calendar
Setup tool simplifies the calendar setup process by providing you with a quick and easy way
to perform the following functions for a specified date range:
   !   Modify In Session Flags
   !   Modify Cycle Days Pattern
   !   Modify Bell Schedules
   !   Modify Membership Value
   !   Clean Up Not-In-Session Days


Prerequisites
   !   Set up years and terms.
   !   Set up periods and days, either when setting up years and terms or by committing a
       master schedule.
   !   Set up attendance conversions.
   !   Set up bell schedules.
   !   Set up holidays and vacations on your school's calendar for the current academic
       year.


How to Use Automated Calendar Setup
   1. On the start page, choose School from the main menu. The School Setup page
      appears.
   2. Under Calendaring, click Automated Calendar Setup. The Auto Calendar page
      appears.

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                                                                          System Administrator
                                                                                   User Guide

   3. Use the following table to enter information in the Days to Affect fields:

        Field                 Description

        First Date To Be      Enter the first date of the date range you want to apply
        Changed               updates to using the format mm/dd/yyyy or mm-dd-yyyy.
                              If you do not use this format, an alert appears.
                              Note: The date entered must fall within the selected school
                              year term, must be today or later, and be before or equal
                              to the last date to be changed.

        Last Date To Be       Enter the last date of the date range you want to apply
        Changed               updates to using the format mm/dd/yyyy or mm-dd-yyyy.
                              If you do not use this format, an alert appears.
                              Note: The date entered must fall within the selected school
                              year term.

        Days Of Week To       Indicate the days of the week you want to update by
        Change                selecting the appropriate checkboxes.

   4. Use the following table to enter information in the Modify In Session Flags fields:

        Field                 Description

        Modify In-Session     Select the checkbox to modify which tracks are in-session
        Flags                 for a particular range/pattern of days.

        Set In-Session        For each days of the week you want to set, select the
        Flags To              appropriate options:
                                  !   Leave As-Is
                                  !   In-Session
                                  !   Not In-Session
                              Note: To reset the calendar to its "out of the box" state,
                              set the date range to the entire school year, set the days to
                              change to Monday through Friday, and set all tracks and
                              the master in-session flags to In-Session.

   5. Use the following table to enter information in the Modify Cycle Days Pattern fields:

        Field                 Description

        Modify Cycle Days     Select the checkbox to update the cycle days pattern for all
        Pattern               in-session days within the specified date range.

        Follow pattern        Indicate the cycle days pattern you want to follow by
        (blanks will be       choosing the appropriate cycle days from the applicable
        ignored):             pop-up menus.

        Reset Day Pattern     Indicate the day of the week you want to reset the cycle
        Every:                days pattern by selecting the appropriate checkbox.

        Suspend Day           Indicate the days of the week you want to suspend the
        Pattern for Days:     cycle days pattern by selecting the appropriate checkboxes.


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                                                                              System Administrator
                                                                                       User Guide


        Field                 Description

        Handle Not-In-        Indicate how you want to handle not-in-session days by
        Session Days as:      selecting one of the following options:
                                  !   Select Ignore to continue the cycle days pattern on
                                      not-in-session days.
                                  !   Select Pass over to suspend the cycle days pattern
                                      on not-in-session days and resume the pattern on
                                      the next in-session day..
                                  !   Select Reset to restart the cycle days pattern after
                                      not-in-session days.

   6. Use the following table to enter information in the Modify Bell Schedules fields:

        Field                 Description

        Modify Bell           Select the checkbox to update the bell schedule values for
        Schedules             all in-session days within the specified date range.

        Adjust Empty Bell     Select this option to update empty bell schedules to a new
        Schedules To          bell schedule value. Then, choose the new bell schedule
                              value from the pop-up menu.

        Adjust All Bell       Select this option to update all bell schedules to a new bell
        Schedules To          schedule value. Then, choose the new bell schedule value
                              from the pop-up menu.

   7. Use the following table to enter information in the Modify Membership Value fields:

        Field                 Description

        Modify Membership     Select the checkbox to update the membership value for all
        Value                 in-session days within the specified date range.

        Set Membership        Enter the new membership value (attendance value
        Value To              students receive if they are present in school).

   8. Use the following table to enter information in the Clean Up Not-In-Session Days
      fields:

        Field                 Description

        Clean Up Not-In-      Select the checkbox to perform the following basic cleanup
        Session Days          of not-in-session days, such as holidays or weekends,
                              within the specified date range:
                                  !   Reset cycle day to blank.
                                  !   Reset bell schedule to blank.
                                  !   Clear all A-F track in-session flags.
                                  !   Set membership value to 0.0.

   9. Slick Submit. The Calendar Setup page for the current academic year appears.



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