Worcestershire Information Communication Technology (ICT by onx77558

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									         Worcestershire Information & Communication Technology (ICT) Programme

              Project Managers’ Forum (Notes & Decisions) – 5th Apr 2007 - DRAFT
 Agenda Item 1a – Attendees                                        Agenda Item 1b – Apologies
    • Ian McGregor (IM) (Chair)                                       • Margaret Rowley (MR)
    • Chris Greening (CG) (Secretary)                                 • Rob Neill (RN)
    • Dave Griffiths (DG)                                             • Vernie Flores-Francis (VFF)
    • Jas Cartwright (JC)
    • Scott Hannaford (SH)
    • Alan Luckman (AL)
    • Dave Minnock (DM)
    • Tom Harvey (TH)
    • Martin Paxton (MP)
    • Pravin Mistry (PM)
    • Nick Beeching (NB)
    • Liz Taylor (LT)

Agenda Item 2 – Notes from Last Meeting & Matters Arising
                                                      Notes                                                       Action / Lead
 The Notes from the last meeting (1st Feb 07) were accepted. Items not covered in other sections of the
 meeting:
 Agenda Item 2 – Notes from Last Meeting & Matters Arising – Internet Extranet Internet
 1) Agenda Item 2.2 (Capital) IM indicated that 850 PCs and 30 printers had been ordered and
     delivered. This was the majority of the stock for 2007/8. PM was awaiting further details on the exact
     areas these were allocated to.
 2) It was noted that the PCs for the Real Time Oasis project had already been allocated, configured and
                                                                                                                       IM
     were awaiting completion of the network and power sockets in the relevant areas
 3) Agenda Item 3.1 (NCRS – Leg Ulcer Assessment) IM indicated that the funds for inputting the
     backlog of information was to be claimed from the Cluster / SHA from the data centre reimbursement.
 4) Agenda Item 3.2 (Spine Upgrade) JC confirmed that the upgrade scheduled for 25th Mar 07 went
     ahead successfully.
 5) Agenda Item 3.3 (Data Quality Workshop) JC indicated that she was awaiting the confirmation on a
     date and details for the workshop from Paul Johnson. Theatre data quality would then be raised at                 JC
     that workshop.
 6) Agenda Item 4 (Pathology Logging Out) IM indicated that a meeting had been arranged for 2nd May
                                                                                                                       IM
     07.
 7) Agenda Item 5 (mis-numbered 2) (EIS Ardentia – 18 Week Wait) It was noted that some
     discussions had taken place regarding the use of Ardentia for 18ww. CG indicated that this must be
     covered under a separate project from the current EIS which had suffered a number of scope changes
     without full consideration of the impact on deliverables. NB confirmed that the scope for the existing
     EIS work had been agreed with the Project Board and that it did not include 18ww. JC added that
                                                                                                                       IM
     Capula offered richer functionality than EIS. It was also understood that the 18ww group also wished
     to consider the use of the Document Workflow Management product to assist in process control. It
     was therefore agreed that before any decisions were made, an options appraisal should be
     recommended to the group responsible for 18ww. It was understood that Jo Tomlinson now manages
     this group.
 8) Agenda Item 6 (mis-numbered 3) (Skills for Information Age) IM noted that the deadline for
     expressions of interest in using the product were today (5th Apr 07). It was felt that this was not
                                                                                                                       IM
     required. He also indicated that he was awaiting a response from Andrew Haw on access to existing
     data held in the system.
 9) Agenda Item 7 (Real Time Oasis Project) JC reported that there are some issues with data quality
     and that extra training for staff is to be arranged. TH also reported that there were a significant number
                                                                                                                     JC / LT
     of double registrations on Oasis origination from A&E departments and this may also be a training
     issue. This was ongoing.




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Agenda Item 3 – ICT Services Report & Project Updates
                                                    Notes                                                         Action / Lead
 A summary of the reports is included in Attachment 1. Additional items of note:
 1) NCRS Project
     a) MP indicated that reconfiguration testing had been completed by the Cluster, however, this did not
          help the local checking.
     b) Discussions for priority 2 users is to take place with training.
 2) CaB
     a) Discussions regarding named consultant referral continue.
     b) It was noted that NCRS (Fleming) can use the CaB functionality
     c) It was noted that discussion as to whether maternity would use CaB is taking place. It was
          highlighted that although Bluespier offer a OP functionality it’s product is not currently compliant.
          It was therefore important for there to be agreement as to where midwife OP appointments to be
          held.
 3) Theatres (Kidderminster) Project:
     a) DM noted that discussions were currently taking place on the ‘user friendliness’ of the previous
          deployment. John Thornbury has indicated to the theatres team that they need to articulate there
          concerns over this so that they can be considered formally. It was felt that there was a wish top
          move to Bluespier and this may be being used as a vehicle to make that change. It was agreed
          that ICT will implement whatever is the most appropriate strategic solution, however, it would not
          throw out a system without a sound business case and alternative. The manner in which the
          current system utilises OPCS codes is often cited as an issue – this being a configuration issue
          affecting the booking stage of the process, as opposed to the theatre waiting list.
     b) It was noted that the remaining snags are being worked on. The scheduling snag is
          acknowledged as a bug by Capula and is currently being worked on.
     c) IM agreed he seek a position statement on declaration of external interests.                                   IM
 4) Interim Orders
     a) It was understood that the Project Board are happy to accept the system with the 2 remaining
          system issues. Rollout of the (interim) product will be dependent on a new brief.
 5) Master Patient Index (Acute Duplicates Removal)
     a) It was felt that a review of this work was required to consider whether the work proposed was the
          most appropriate way forward. It is understood that a Project Board meeting has been arranged
                                                                                                                       IM
          and it was recommended that a review of the work take place at this to consider whether the
          business case still applied.
     b) It was noted that the batch tracing is working well and automation of this is still required. It was
          suggested that in the short term this should be the priority for the systems department as it was
                                                                                                                       IM
          working on such a large number of areas that it was difficult for it to complete one set of tasks
          before being moved to a new priority.
 6) EIS
     a) NB indicated the 3 priorities agreed by the Project Board were:
          i) Acute OP, IP, A&E, Radiology, Pathology – these were nearing completion and planning for
                piloting operational deployment was expected in the next month.
          ii) Social Care had proved the technical proof of concept and could now be closed.
          iii) Community (NCRS) – the failure of the system to take up data had been narrowed down to a
                stored procedure and this was currently being checked. It was agreed that the P1R1
                mappings could now be completed, as well as the IP / OP data after Easter.
 7) Internet / Extranet / Intranet
     a) It was noted that the DWM work had been extended to include content management for web
          publishing. It was agreed that the details of this needed to be managed separately and that a new
          brief was required to manage the various strands of work and stakeholders involved. The group
                                                                                                                       IM
          was reminded that the County Communications Leads Group was supposed to be leading this
          from a service perspective. IM agreed to address this and recommend that the work be separated
          from DWM which was supposed to have a formal review on its existing pilots in June.
     b) It was agreed that AL, IM and CG would meet to discuss further.                                                AL




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Agenda Item 4 – NPIT Update
                                                 Notes                                                                       Action / Lead
 IM gave a update (Attachments 2 and 3), including screenshots of the Map of Medicine product.

Agenda Item 5 – ICT Programme Board Notes & ICT Services Report
                                                    Notes                                                                    Action / Lead
 1)   Notes from last meeting (12th Jan 07) were included with the agenda.

Agenda Item 6 – ICT Strategy
                                                      Notes                                                                  Action / Lead
 1)   CG noted that the strategy had been sent to the SHA for the deadline of end of Mar 07 on 30th Mar 07.
      The full strategy is available at http://www.worcestershirehealth.nhs.uk/npfit/gov/strategylocal0711.asp

Agenda Item 7 – Information Governance Board - ToR
                                                    Notes                                                                    Action / Lead
 1)   Received for information

Agenda Item 8 – Any Other Business
                                                    Notes                                                                    Action / Lead
 None

Agenda Item 9 - Date & Time of Next Meeting
            Date
  (incl. Report Deadlines
                                   Time                                                       Location
     Agenda, HoD, Proj.
  Progress, Man. of Risk))
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         3rd May 07           12:00 – 14:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 1 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         7th Jun 07           09:30 – 11:30     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         5th Jul 07           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         2nd Aug 07           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         6th Sep 07           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         4th Oct 07           12:00 – 14:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         1st Nov 07           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         6th Dec 07           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         3rd Jan 08           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         7th Feb 08           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x
                                                Room 4 – Education Centre, Kidderminster Hospital, Bewdley Road, Kidderminster, DY11 6RJ
         6th Mar 08           10:00 – 12:00     http://www.multimap.com/map/browse.cgi?lat=52.3852&lon=-2.2613&scale=10000&icon=x


Attachments
    • Attachment 1           SHA Project Summary Report
    • Attachment 2           NPfIT Update - General
    • Attachment 3           NPfIT Update – Map of Medicine presentation
Contacts
• Ian McGregor (Worcestershire Health ICT Deputy Director)  ian.mcgregor@worcsacute.wmids.nhs.uk (077 987 965 98)
• Chris Greening (Worcestershire Health ICT Programme Manager)       chris.greening@nhs.net (01905 760105)

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