POSITION DESCRIPTION Tourism, Sport and the Arts
POSITION TITLE: DIVISION: UNIT: ActNow BC Branch APPROVED CLASSIFICATION SUPERVISOR’S TITLE: SUPERVISOR’S CLASSIFICATION:
Performance Management Analyst Sports, Recreation and Volunteers ActNow BC N21 Director, Program Evaluation Business Leadership
POSITION NUMBER(S):
92293
LOCATION:
Victoria
CLASS CODE POSITION NUMBER PHONE NUMBER:
89756 387-7424
PROGRAM The ActNow BC branch is responsible for leading the ActNow BC prevention strategy; a partnership between BC organizations and the provincial government to promote and support healthy choices that improve the health of British Columbians. The pillars of ActNow BC include healthy eating, physical activity, tobacco reduction and healthy choices during pregnancy. The Branch is responsible for the executive stewardship for the ActNow BC strategy through providing direction, ongoing review, support, monitoring and evaluation, and course correction across government. It also facilitates best practice development and evaluation of legislation, policies, strategies, and performance expectations for ministries related to ActNow BC.
PURPOSE OF POSITION This position supports the Director, Performance Management in the implementation of a framework to evaluate the impact of ActNow BC initiatives on populations. The Analyst provides information and data analysis, research, performance monitoring and reporting expertise that contributes to the review, development and implementation of ActNow policies, guidelines, templates, systems and procedures that support strategic, business and operational planning and performance measurement monitoring and reporting. The position supports the ActNow BC Branch’s planning and reporting processes, by collecting, maintaining and analyzing data related to project and population health performance measures. The position provides analytical capacity and advice in regard to complex management information issues and manages the gathering of data and reporting data and information from a sources within and outside of government.
NATURE OF WORK AND POSITION LINKS
PERFORMANCE MANAGEMENT ANALYST POSITION DESCRIPTION.docOct. 2007 Page 1 of 5
ActNow BC is intended to address common chronic disease risk factors through programs and initiatives. ActNow! BC focuses on five goals for BC’s population by 2010: • Healthy Eating – increase by 20 percent BC’s population who eat recommended daily servings of fruit and vegetables • Physical Activity – increase by 20 percent BC’s population who are physically active • Tobacco Use- reduce tobacco use by 10 percent among British Columbians • Overweight and Obesity – reduce by 20 percent the BC population classified as overweight or obese • Fetal Alcohol Spectrum Disorder (FASD) – Increase by 50 percent women who access prevention and information on the risks of alcohol use during pregnancy Within a number of program areas under the purview of The Ministry of Tourism, Sport and the Arts, working with the Ministry of Health and other Ministries and NGOs, numerous projects are underway that support ActNow! BC goals. This position provides research, performance measures and project monitoring and evaluation related to ActNow BC priorities and accountability reporting functions. The position conducts complex analysis of data from multiple data sources to determine whether program objectives have been met, plans, develops and update reports that inform ActNow BC planning priorities and identifies and investigates measures to build capacity to meet future needs. Position Links: • Director - receives direction and provides evaluation, monitoring and standards of comparison expertise. • ADM and Executive Director – provides reports and analysis and summarizes results. • Other Ministry divisions and other Ministries – consults with ministry leads through the cross-ministry Evaluation subcommittee and provides related training, advice and analysis to support the implementation and performance monitoring of ActNow BC. Performance Management and Evaluation Plan and project tracking to support government reporting requirements. • Community Stakeholders and Health Authority Partners – establishes and maintains working relationships and obtains required data to support evaluations. • National and Provincial Health Associations (e.g. CIHI, BC stats) – establishes working relationships and obtains required data to support evaluations. • Other jurisdictions – obtains information and data on ActNow BC related research including surveys, reports, models and trends, and compares BC’s progress in relation to other jurisdictions.
SPECIFIC ACCOUNTABILITIES / DELIVERABLES • Develops and implements and produces internal and external regular and ad hoc reports, reviews and projects related to the ActNow BC Performance Management and Evaluation Plan. • • Manages data/information collection and qualitative/quantitative analysis processes related to ActNow BC performance indicators, accountabilities and projects. Solves logistical problems associated with the development and implementation of the evaluation plan. Examines and resolves issues regarding data validity and reliability working with a wide range of data sources(e.g. ministries and related committees, Vital Stats, Statistics Canada, Federal research, NGOs, other jurisdictions and internal and external sources). Applies research, evaluation and accountability expertise to support the monitoring and reporting of programs and initiatives to ensure new and expanded ActNow programs are consistent with government and Ministry priorities, and to maximized intended outputs, outcomes and results.
•
•
Provides research and analysis to support ActNow BC and ministry performance management and evaluation needs. • • Conducts analysis of health outcome changes, analyze results, write and produce the annual report on ActNow BC progress and periodic profiles, reports throughout the year. Based on analysis, draws conclusions, prepares reports on trends, projects and significant program implications and makes recommendations to management and Ministry executive. Prepares and presents performance management information in the form of briefing notes, logic model, business plans, project charters, reports and presentations for senior management, executive and the Minister. Researches and coordinates performance indicator development to support the ActNow implementation and reporting framework within overall government and ministry accountability objectives/strategic initiatives. Identifies key output and outcome indicators and standards of comparison. Researches and reviews benchmarks, surveys and best practice reviews and summarizes results through reports and briefing notes.
•
•
PERFORMANCE MANAGEMENT ANALYST POSITION DESCRIPTION.docOct. 2007 Page 2 of 5
•
Manages and maintains the ActNow team’s internal information/data systems by collecting, analyzing and updating information including performance results, statistics received from various sources, working with data sources to ensure that information provided meets data standards and quality controls. Represents ActNow BC on internal and external committees, assesses the impact of policy or program plans related to ActNow BC, identifies critical issues and recommends options and potential actions. Trains staff and leads and/or support project teams by developing and facilitating training of staff from the ministry and other ministries and stakeholder organizations on performance reporting requirements, processes, timelines and tools. Performs other related duties
• •
•
FINANCIAL RESPONSIBILITY None
DIRECT SUPERVISION (i.e., responsibility for signing the employee appraisal form) Role Directly supervises staff Supervises staff through subordinate supervisors PROJECT /TEAM LEADERSHIP OR TRAINING (Check the appropriate boxes)
Role Supervises students or volunteers Lead project teams No # of FTE’s Role Provides orientation/training to other staff Assigns, monitors and examines the work of staff Yes # of FTE’s
# of Regular FTE’s 0 0
# of Auxiliary FTE’s 0 0
19
SPECIAL REQUIREMENTS
TOOLS / EQUIPMENT Laptop or Personal Computer Standard Office Equipment Variety of Data or Information Reporting Software WORKING CONDITIONS
WORK EXAMPLES 1. Monthly and Quarterly Progress Reports for the ADM, Deputy Minister and Minister (internal reports) 2. Analysis and synthesis of relevant reports 3. Research, obtain data, collate and draft reports including Progress Report – Measuring Success
COMMENTS
PERFORMANCE MANAGEMENT ANALYST POSITION DESCRIPTION.docOct. 2007 Page 3 of 5
PREPARED BY
NAME: DATE:
July 17, 2007
EXCLUDED MANAGER AUTHORIZATION I confirm that: 1. the accountabilities / deliverables were assigned to this position effective: (Date). 2. the information in this position description reflects the actual work performed. 3. a copy has / will be provided to the incumbent(s).
NAME: SIGNATURE: DATE:
ORGANIZATION CHART Deputy Minister, Tourism, Sport and the Arts ADM, Sports, Recreation and Volunteers Executive Director, (Strategic Leadership) Director, Performance Management, (Business Leadership) Topic Position Performance Management Analyst
PERFORMANCE MANAGEMENT ANALYST POSITION DESCRIPTION.docOct. 2007 Page 4 of 5
STAFFING CRITERIA Education Bachelors degree in a related discipline and two years related experience; or a Master’s degree and one year of related experience; or an equivalent combination of related experience, education and/or training. Experience Two years experience in the following: • Data collection and use of databases and data management, including gathering, synthesizing, evaluating, reporting and interpreting data and information from diverse sources • Public or private sector data, quantitative analysis and information reporting role or other related area • Contributing to the development of policy, procedures, and data or information management practices • Supporting or leading diverse projects Knowledge • Knowledge of, and expertise in, the use of current data and reporting tools and software (i.e. MS Project, SPSS, SQL, Access, Hyperion, Oracle, etc.) in order to understand the technical feasibility of data linking projects and to provide support to ministry staff and service partner contacts who require assistance. Experience and knowledge working with health related data bases and surveys preferred. • Knowledge of project management methodology and techniques • Knowledge of data warehousing • Knowledge of Intranet and Internet tools, systems and processes • Knowledge of data administration and best practices with data quality and integration Skills/Abilities • Analytical and problem solving skills and the ability to provide advice in the implementation of solutions to teams, internal staff, other ministry staff and external stakeholders • Strong interpersonal (written and oral) and negotiation skills. • Demonstrated competency in written and oral communications including presentations (e.g. powerpoint) appropriate for management, external partners and organizations and the public • Ability to organize, manage and implement multiple projects • Ability to work as a member of a team. •
COMPETENCIES Analytical Thinking – the ability to comprehend a situation by breaking it down into its components and identifying key or underlying complex issues; the ability to systematically organize and compare the various aspects of a problem or situation and determine cause-and-effect relationships to resolve problems in a sound, decisive manner. Teamwork and Cooperation – is the ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals. It includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views. Information Seeking – is driven by a desire to know more about things, people or issues. It implies going beyond the questions that are routine or required in the job. Initiative – involves identifying a problem, obstacle or opportunity and taking appropriate action to address current or future problems or opportunities. Service Orientation – implies a desire to identify and serve clients, who may include the public, co-workers, other branches/divisions, other ministries/agencies, other government organizations, and non-government organizations. It means focusing one’s efforts on discovering and meeting the needs of the client. Results Orientation – takes action to achieve goals and standards within deadlines
PERFORMANCE MANAGEMENT ANALYST POSITION DESCRIPTION.docOct. 2007 Page 5 of 5