MyEpiCentre Cheat Sheet
On Demand, No Software Cuts down on consultancy time Empowers the company with the tools
Continuous Improvement Solution
Procurement Analysis & Planning (PAP)
4 Components 1. Spend Analysis Analyse spend data Identify areas to save money Find Quick Win opportunities Model the change impact on spend Cost benchmark spend over periods of time Create customisable graphs and charts
2. Enterprise Modeller Visually represent your company and the costs it consumes, by: o Location, o Department o Process o Supplier, Etc See where the cost hotspots are so they can be investigated and reduced. Assign responsibility for the costs to individuals, so spend is managed.
3. Contract Register Pull together disparate contract information in to one central place for ease of management and organisation wide visibility Notify relevant people of contract renewals; before and when they lapse:
o o o o
Gives extra negotiation time Can keep the organisation compliant Reduces risk of insurances, etc, lapsing Saves any penalties occurring from late renewals
4. Process Scheduling Define a continuous improvement programme, then manage and monitor it. Manage cost by setting up notification triggers for projects and contracts that may go over budget – to stay ahead of impending issues Receive notification of new cost saving solutions available in the budget area - to save money Alert cost managers when a review is due - to stay on top of costs
Enterprise Improvement Projects
Cost Reduction (Spend Analysis) Access to a knowledge database of cost processes – empowering the user to find ways of reducing costs in their area. Attach solutions to tender documents for suppliers to drive down your current or future costs.
Best Value Sourcing Consistent approach to sourcing, OJEU and best practice compliant. Transparency across the process for full audit-ability. Central store for tenders and the capability to re-use tender information from previous tenders leading to a more streamlined tender process Source from identified cost reduction solutions in the Spend Analysis Evaluate suppliers on “Non Financial” basis with the balanced score card. e.g. Lead time, quality, reliability, etc. Short list suppliers through easy to create RFI and PQQs
Process Improvement Mapping and visualisation of business processes - to give a clear picture of how the organisation fits together. Assignment of cost profiles to process maps. Publication of cost profiles and process maps in a brainstorm event. Invite multiple disparate participants to the brainstorm, including industry experts – saving time and cost on travel The output of the event can be: o Internally focused by re-engineering processes o External focussed by finding different suppliers o A hybrid of the 2