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									                       RESEARCH VESSEL SEWARD JOHNSON
                           CRUISE PLANNING MANUAL


       This manual has been developed to provide the prospective user with not only
the arrangement and operational capabilities of Research Vessel SEWARD JOHNSON
but the various procedures, policies, regulations, safety and lifesaving precautions for
embarked personnel. All prospective ship users are encouraged to review this manual
with regard to specific requirements of the proposed cruise.           In addition, if a
JOHNSON-SEA-LINK manned submersible is being utilized, a separate Cruise Planning
Manual is available upon request.

       Do not hesitate to request additional information from the personnel listed in the

Revised: March, 2009

SECTION I – CHAIN OF COMMAND                           PAGE #
Introduction and Summary of Shipboard Administration   1
Vessel Specifications                                  5
Berthing                                               8
Messing                                                8
Galley Regulations                                     9
Prohibited Items                                       9
Communication                                          10
Safety                                                 10
Emergency Drills                                       11
Medical Capabilities                                   12
Personal Conduct                                       13
Misconduct                                             14
Visitors                                               14
Small Boat Regulations                                 15
Scuba Diving                                           16
Radioactive Materials                                  18
Hazardous Material/Chemical Handling                   18
Overboarding Procedures                                18
Filming or Taping                                      19
Scheduling                                             20
Uniform Operations & Cost Accounting Terminology       21
Submersible Operating Day                              22
Post Cruise Reports                                    22
UNOLS Research Vessel Cruise Assessment                22
Foreign Clearances                                     23
Port Calls and Agents                                  24
Customs and Immigration                                25
Post Cruise Reporting                                  26
Shipping                                               27
Weight Handling Equipment                              28
Portable Vans                                          28
Securing of Scientific Equipment                       28
Security                                               29
Appleton Light Weight Crane                                                 A-1
Caley „A‟ Frame (18 tons swl, stern)                                        A-2/3
Gallows Crane (7.5 tons swl, side)                                          A-4
HBOI@FAU / University of Miami Marine Technician Support Group              B-1
R/V Seward Johnson Instrumentation Inventory                                B-2
Mobile Shared Equipment Inventory                                           B-3
Outboard Profile                                                            C-1
Main Deck Lay-Out                                                           C-2
Deck Tie Downs                                                              C-3
Berthing Diagrams                                                           C-4/5
NTRVOs No. 61, Claimed Maritime Jurisdictions
NTRVOs No. 66, Post Cruise Obligations
NTRVOs No. 67, Foreign Clearance Requests
NTRVOs No. 68, Advance Notice Requirements for Foreign Clearance Requests
NTRVOs No. 70, Precise Use of Term “Hydrography”; Rules for Clearances
NTRVOs No. 74, Listing of Equipment in Clearance Requests
NTRVOs No. 79, Avoid Last Minute Changes
NTRVOs No. 85, Foreign Participation aboard U.S. Research Vessel
Shipper‟s Export Declaration
Certificate of Registration                          D-1
Shipboard Acknowledgement Form                       D-2
Request for Port or Agent Services Form              D-3
Application to Use Radioactive Material on Vessels   E-1
Wipe Test Monitoring Results                         E-6
Post Cruise Radioisotope Use Report                  E-7
Radioisotope Van Lay-Out                             E-8
Diver Experience Questionnaire                       F-1
Diver Emergency Information Form                     F-4
Dive Plan                                            F-5
Diver‟s Log                                          F-6
AAUS Scientific Diving Reciprocity Request Form      F-7
Liability Release and Assumption of Risk             F-8
Participant Agreement Form                           F-9
Medical History Questionnaire                        G-1
                                 DIRECTORY OF CONTACTS

Bill Baxley                                              772-465-2400
Marine Operations                                        ext: 410

Debbie Monday                                            772-465-2400
Ship/Sub Logistics Coordinator                           ext. 279

Craig Caddigan                                           772-465-2400
Diving Supervisor, Marine Operations                     ext. 278

Stewart Moreaux                                          772-465-2400
Port Engineer                                            ext. 515

John Reed                                                772-465-2400
Chairman, HBOI@FAU Diving Control Board                  ext. 205

Mike Nistico                                             561-297-1052
FAU, Radiation Safety Officer

Don Liberatore                                           772-465-2400
Manager, Undersea Vehicles/Chief Sub Pilot               ext. 284

Rich Findley                                             772-465-2400
Scientific Liaison, Marine Tech Group                    ext. 372

Aubri Steele                                             772-465-2400
Program Assistant, Marine Tech Group                     ext. 582
                                   SECTION I


Introduction and Summary of Shipboard Administration

The following duty assignments constitute the formal delegation of authority to
persons assigned those duties.         In addition, they provide a description of
responsibilities and accountability for the management and operation of HBOI@FAU
Research Vessels.

The HBOI@FAU‟s Research Vessels unite two or more highly specialized groups into
a team. The ship's crew, science party, submersible crew, and Marine Technology
Group are all equally essential groups, each having its own command structure.
The Master, Chief Scientist, Marine Technician, and Submersible Ops Coordinator
are the respective heads of these groups. It is up to them to use their experience
and expertise to coordinate the successful completion of the mission. Their duties
are as follows:


The Master manages the organization and operation of the vessel. He or she is
responsible for all official communications and business transactions. The Master
has full and final legal responsibility regarding operations and safety at sea and the
conduct of all embarked personnel on board and ashore. His or her authority is

Chief Scientist

One member of the scientific party will be designated Chief Scientist. When two or
more Co-Chief Scientists are designated, one shall clearly be identified as
spokesman. He or she will be responsible for the coordination and execution of the
entire scientific mission and is accountable, to the Master, for the conduct of all
scientific personnel on board and ashore. The Chief Scientist will work closely with
the Master and Sub Ops Coordinator (if applicable) to develop an acceptable
mission plan to include location, depth, tasks, equipment and/or personnel required.
In matters of operational safety, he/she must always defer to the Master of the
vessel. In practice, the Chief Scientist informs the Master of what he or she desires
and unless it is unsafe, illegal, or against accepted procedure it will be carried out.

In addition, the Chief Scientist is responsible for the assignment of scientific
staterooms and berths, the safe and secure storage of all scientific equipment and
the cleanliness of the scientific work areas.

Marine Technician(s)

The Marine Technician(s) is (are) responsible for maintaining shared use equipment
in optimum condition and continuously monitoring instrumentation data acquisition
quality as well as assuring safe and proper usage. Technicians also train scientific
personnel in the operation of instrumentation they are unfamiliar with.

The Marine Technician must know the capabilities and limitations of the ship, the
instrumentation and the crew, and balance that against the needs of the Chief
Scientist. The Marine Technician will be responsible for maintaining an overview of
the entire operation to avoid conflicting demands and work closely with the Master
in coordinating all efforts. In practice, the Marine Technician informs the Master of
what he or she desires and unless it is unsafe or illegal, it will be carried out.

Two Marine Technician‟s are mandatory when equipment is being used from the
shared equipment pool.

Marine Technicians are paid for ten hours per day by the annual Shipboard
Technician Support Grant from NSF. If a cruise is scheduled after the final grant
budget is approved, this cost must be paid by the Principal Investigator‟s grant.
Charges for technician time in excess of ten hours per day are also paid by the
Principal Investigator‟s grant. Principal Investigators not funded by NSF, must pay
for technician support from their grant.

Submersible Operations Coordinator (SOC)

A Submersible Operations Coordinator is appointed by the Marine Operations
Director, and embarked aboard ship if the mission requires the use of a manned
submersible. The SOC is responsible for the safe and efficient operation of the
submersible and its associated systems. He or she is responsible for scheduling
dives, interfacing mission related gear to the submersible and determining if
conditions are favorable for a successful launch and recovery.

The SOC must know the capabilities and limitations of the ship, the submersible and
their crews, and balance that against the needs of the Chief Scientist. He/She is
the liaison between the Master of the vessel and the Chief Scientist. The SOC will
be responsible for maintaining an overview of the entire operation to avoid
conflicting demands and work closely with the Master in coordinating all efforts. In
practice, the SOC informs the Master of what he or she desires and unless it is
unsafe or illegal, it will be carried out.

Chief Mate

The Chief Mate is an underway watchstanding officer and is responsible for the
daily routine of the vessel and for the maintenance of the vessel's hull, equipment,
lifesaving and firefighting apparatus, and for the discipline and efficiency of the
crew. He/she is second in the chain-of-command and is the Master's direct
representative. The Chief Mate is thoroughly familiar with the duties of the Master
and qualified to relieve him or her if required.

Chief Engineer

The Chief Engineer is responsible for the management of the vessel's engineering
department. He or she is responsible for the safe and efficient operation and
maintenance of the main propulsion system, auxiliary propulsion system, ship's
service generators, submersible handling system, and all auxiliary machinery,
valves, piping, and associated equipment.

Assistant Engineer(s)

The Assistant Engineer(s) is/are responsible for the preventive maintenance and
cleanliness of the engineering spaces, main propulsion system, auxiliary propulsion
system, ship's service generators, submersible handling system, all auxiliary
machinery and associated equipment. They are thoroughly familiar with the duties
of the Chief Engineer and may relieve him/her in the event of his or her absence.

Second Mate

The Second Mate is an underway watchkeeping officer and is responsible for the
maintenance and proper operation of all navigation and communications equipment,
and the maintenance and correction of all navigation charts and publications.
Under direct supervision of the Master, he or she is charged with the responsibility
for the safe navigation of the vessel, and is prepared to relieve the Chief Mate, if


The Seamen are charged with lookout and helm watchstanding, the general
cleanliness and maintenance of the vessel, the care and use of ground tackle,
mooring and towing lines, and the operation of deck machinery, auxiliary boats and


The Steward is charged with the responsibility for the galley and its equipment. He
or she plans menus and stores requirements for extended periods. The Steward
initiates requisitions and controls disbursement of provisions, and prepares
shipboard meals.

Assistant Steward

The Assistant Seward assists with shipboard food preparation, provisioning,
cleaning, food service and preparation of scientist accommodations between
mission legs.

                                    SECTION II
                                 Vessel Specifications

Length Overall - 204 feet
Length between perpendiculars - 183 feet
Beam, overall - 36 feet
Draft - 12 feet
Displacement (weight) - 1282 Tons
Gross Tonnage - 285 Registered Tons
Fuel Capacity - 63,000 Gal.
Fuel Consumption - 70 gal./hour, normal cruise
Potable Water - 18,000 Gal. with Reverse Osmosis Unit (4,000 gal/day)
Galley Messing - 14
Max. Speed - 13 knots
Cruising Speed - 12 knots
Range - .6,000 nautical miles/30 days
Year Built/Converted -1984/1994

American Bureau of Shipping: Hull and Machinery

Crew Compliment: (Appendix C)
11 ship's crew plus 2 Marine Techs

Science Berthing Accommodations: (Appendix C)
Without submersible:
28 berths including Pullman bunks

With submersible:
20 berths including Pullman bunks

(2) Caterpillar 3512 TI Diesel Engines, 850 hp each (@ 1200 rpm), driving fixed-pitch
props through Lufkin reverse-reduction gearboxes.

Bow and Stern Thrusters and Dynamic Positioning:
(2) 360 degree, rotatable, Elliot White-Gill 32 T3 Thrusters, 7000 Lbs. thrust each,
powered by General Electric 325 hp. DC/SCR drive motors.
Simrad / Robertson Dynamic Positioning System/Autopilot with position and attitude
hold on submersible vehicle or pinger, wind direction or Differential GPS fix.

(3) 295 kw. generators driven by Cat. 3406 engines--480v. 3ph. 60Hz.(1) 110 kw.
emergency set driven by Cat 3304 engine with auto-starting--480v. 3ph. 60Hz.

Navigation Equipment:
(1) Integrated mission profiler / navigation system on stand-alone IBM-PC (Pentium)
based; or in conjunction with mainframe / server system; provides differential GPS track
for ship, submersibles, and ROVs; Nobeltec Admiral Chart Program and Maxsea
Commander (ECDIS).

Sperry Mark 37 Gyro Compass (stepper output)--on bridge
Sperry Mark 37 Gyro Compass (synchro output)-- in Data Acquisition/ROV Lab.
Magnetic Compass with sensor pick-up
Furuno FAR 2825 and Furuno FAR 2835
Positioning / Satellite Navigation
(2) Northstar 952 XWD
(1) Magnavox MX200 DGPS set
(1) Furuno GP-90 DGPS
Sperry, S.R.D. 331 Doppler Speed / Distance Log

Acoustical and Sounding Systems:
ORE Trackpoint Model 4410 C Acoustic Position System
Straza UQC Model ATM 504-15/TIP or EDO Model 5400 underwater
telephone/transponder Simrad ES 60 video echo sounder, dual frequency--38/50 kHz
Data Marine 1000 digital depthfinder
12 kHz. transducer (for PDR) and 3.5 kHz. transducer (for sub-bottom profilers)
RDI 150 kHZ ADCP and RDI 600 kHZ ADCP

Communication Equipment:
HighSeasNet – real time internet communication
NERA Satellite Communication System with Inmarsat B (voice, fax, data)
SeaNet high speed data and Cmail system
Seawave Integrator/Fleet 77
Inmarsat C -- data only.
Sailor Iridium/SSAS System
Furuno FA-100 AIS
SEA 330 SSB HF transceiver
(2) bridge-to-bridge VHF radiotelephones
(5) hand-held VHF radiotelephones
Intra-ship PBX type telephone and intercom system / Sound-powered telephone system
ICS Nav 6 Navtec Receiver
Weatherfax for Windows
Simrad Taiyo L-1550 RDF
Simrad Taiyo L1620A RDF

Deck Equipment:
A-frame on stern - 18 ton capacity (ABS classed) for towed systems or submersible vehicles
A-frame on side, with forward (1.5 tons) center (10 tons) and after (5 tons) lift points
Appleton crane - 10 ton capacity with 38 foot outreach.
Appleton lightweight crane, 3.5 ton capacity with 21 foot outreach (installed, if required.)
(2) capstans at stern
New England Trawler anchor windlass (2) anchors and (2) rope heads at bow
Various trawl, hydrographic, conductor, CTD and constant tension tow winches available
Various laboratory and storage modules available
Various small boats available, including: 21' Boston Whaler Impact, Avon RIB's, Zodiac and 13'
Boston Whalers

Laboratories and Mission Support Facilities:
Dry Lab (468 sq. ft.)
Wet Lab (288 sq. ft.)
Environmental Lab (85 sq. ft.)
Mechanical Maintenance (272 sq. ft.) equipped with mill drill, lathe, sanders, band saw,
vise, hand tools, etc.
Electronics Lab with test equipment, spares, etc. (224 square feet)
Video and Computer Network Lab (136 sq. ft.)
Data Acquisition and ROV Lab (152 sq. ft.)
Briefing Room (192 sq. ft.) VCR, 27" monitor and stereo
McElroy 90 cu ft/min @ 150 psi ship's compressor
Compressor room with (2) Mako 5000 PSI compressors
Haskell Oxygen and Helium pumps
Mako air filters, four T-cylinders (scuba air bank) and 12000 cu. ft. air and oxygen
Real-time, continuous flow, uncontaminated sea water sampling system with
flourometry, salinity and temperature measurements with supply of product to the
208v. 1ph. 60HZ and UPS receptacles available in labs
Complete meteorological sensor and data logging system; wet and dry bulb
temperatures, relative humidity, heat index, true and relative wind, position, wind chill
and solar radiation.

Computer and Data Processing:
Network server computers with multiple remote terminals.
Mission-required PC Computers at various points throughout the ship.
Ethernet LAN.
Fiber-Optic LAN.
Video / coax inter-lab. distribution system.
SeaBird 911 CTD/Carousel
MOCNESS (1 or 10 meter)

                              SECTION III

                        Ship‟s General Regulations


Ship's crew, Marine Technicians, and/or sub crew (if applicable), berthing
arrangements are assigned by the Master and are implemented by the Chief
Mate. All personnel are required to keep their quarters clean. Linens are
supplied at regular intervals by the Steward‟s Asst. and each individual has the
responsibility for changing his or her own linens. Ship's laundry equipment is
available to all shipboard personnel for care of their laundry. Please observe the
posted notices as to laundry restrictions and water conservation.

There is no steward service; scientists are responsible for keeping their quarters
clean and orderly. Upon completion of the cruise, the departing scientists shall
give their quarters a thorough cleaning so they will be habitable for the next

No person will:

1.   Sleep in any space or use any bunk or berth other than that to which he/she
     has been assigned, except as may be authorized by proper authority.

2.   Sleep in or lie on any bunk while clothed in working clothes or while wearing


Three meals per day are prepared and served at sea and when in any port other
than home port. Please observe the posted regulations as to meal hours. Shirt
and deck shoes are required in galley and mess deck. (Meal times may vary due
to operational constraints).

     0630 - 0730           Breakfast
     1130 - 1230           Lunch
     1730 - 1830           Dinner

Meals will be served to persons involved with scientific operations as operational
requirements dictate.

The mess deck and lounge will be cleaned daily.

Galley Regulations

Food procurement, preparation, and services aboard the vessel are the primary
responsibility of the Steward. The Steward is responsible for the cleanliness of
food preparation and storage areas, as well as for the sanitary manner in which
food is served in the mess area. Please be considerate of those working in the
Steward‟s Department by returning your plates and silverware as quickly as
possible and cleaning up after yourself at all times.

It is the responsibility of the Master and Steward to make regular inspections of
areas used for the storage, preparation, and service of food, as well as self-
dispensing food service units aboard ship.

No person suffering from infections or from a communicable contagious disease
shall be assigned to duty on the mess decks, in stores areas, or engaged in
handling provisions. Removal of mess gear from the mess deck is prohibited.

Do not discharge or otherwise dispose overboard any garbage at any time.
Garbage is stowed in storage containers on board vessel.

Prohibited Items

All HBOI@FAU vessels are by company policy "Dry Ships". Questions concerning
storage and transporting of liquor must be referred to the Master.

Appropriate attire for shipboard use is encouraged, especially deck shoes. Bare
feet, sandals, and rubber flip-flops are considered a safety hazard at sea and not
suitable for a working vessel.

The illegal (by U.S. or host nation statutes) possession or use of any controlled
substance on board or while associated with any HBOI@FAU vessel will result in
expulsion from the vessel at the next port of call. Zero Tolerance Notices are
posted throughout the vessels in conspicuous locations.

Do not discharge, throw overboard, or otherwise dispose of any waste from the
vessel except by proper means (See the Chief Mate). This may endanger the
public health or welfare and violate environmental laws, local regulations, and
international treaties.

Smoking while inside the vessel is prohibited.

Personal possession of firearms, sheath knives, explosives, hazardous or noxious
chemicals is not permitted.

Pets are prohibited.


Ship-to-shore Communications – HBOI@FAU vessels are equipped with an
International Maritime Satellite B system for world-wide communications. Ship to
shore calls can be placed using the HiSeasNet or a Seawave.

Shore-to-Ship Communications - R/V SEWARD JOHNSON can receive voice and
fax communications at the caller/sender‟s expense. No collect messages are
accepted. The SEWARD JOHNSON contact numbers are as follows:

011 874 330357611/612 (INMARSAT B voice)
011 874 330357613 (INMARSAT B fax)

NOTE: 871 is the ocean area code if the vessels are in the Atlantic Ocean-East;
874 for Atlantic Ocean-West. If they are in the Pacific, the code is 872, and the
Indian Ocean is 873.

Email and internet service is through HiSeasNet at no charge. E-mail accounts
through Seawave can be established by contacting them directly at 1-800-746-
6251; on line at; or can be set up upon arrival on board the
vessel. Credit card or company purchase order is required. Rates and
instructions are posted on board. It is recommended that you avoid large files,
pictures and attachments, and use plain text messages where possible. For
transfer of data, satellite images, contact the Marine Technician Group.


At the start of each mission, all new personnel will be given a safety and general
information orientation to acquaint them with general ship‟s rules and

The purpose of the Safety program is to enhance the operational readiness of
the vessel by reducing the number of accidents to personnel and losses and
damage to material from accidental causes. In order to coordinate the overall
shipboard effort, thorough monitoring is necessary to determine the adequacy of
the ship's safety standards. All personnel are strongly urged to read the UNOLS
/ RVOC Safety Training Manual posted in each stateroom.

1.   All work will be performed in the safest possible manner to avoid problems,
     injuries and occupational illnesses, and to prevent damage to equipment.

     Eye protection, hard hats, safety shoes and apparel will be utilized as
     directed by the supervising personnel.

2.   The Chief Mate, in company with the Chief Engineer will conduct surveys of
     all areas of the vessel for compliance with safety requirements and report
     results and recommendations to the Master.

3.   All injuries must be reported. Accident/incident reports will be made in
     accordance with Standard HBOI@FAU Safety Policy by the Master and
     submitted to the Director, Marine Operations.

4.   The vessel safety procedures will comply with U.S. Coast Guard Standard
     Safety Regulations.

5.   Bi-monthly, semi-annual and annual safety inspections will be conducted and
     logged per appropriate regulations.

6.   No hazardous, toxic, or radioactive substances may be brought on board
     without the knowledge and approval of the Master.

Conducting research at sea is inherently dangerous. It is imperative that each
individual be safety conscious at all times. Any situation or condition that might
constitute a safety hazard shall be reported immediately to the watch officer on
the bridge for further action.

Each person should learn the locations and uses of all life rings, life jackets, and
safety clothing. Work vests should be worn when working outside lifelines and
bulwarks or on weather decks in heavy weather and hard hats and safety shoes
when working with heavy or overhead weights.

Stand clear of all wires, ropes, and blocks that are under load or are moving; do
not let yourself get caught between a moving object and a stationary part of the
ship. Be aware of all activities going on while on deck. Be careful when passing
through doorways and hatches. Keep fingers away from the knife edges of
watertight doors. All doors and hatches must be secured either open on their
hooks or completely closed and dogged. Doors shall never be allowed to swing
freely with the roll of the ship.

Emergency Drills

Fire and abandon ship drills are required by law and are held weekly. It is the
responsibility of each member of the scientific party to become familiar with his
assignment for each drill. These drills must be approached seriously as training

in survival. All members of the scientific party will attend drills properly attired
with hat, jacket, and life jacket as if the ship were to be abandoned.


 BRIEFING AND SUBMERSIBLE Announcement                     on   the   general   P.A.
 SURFACING                system.

 FIRE AND EMERGENCY                       Continuous sounding of the general
                                          alarm bells or ship‟s whistle, or for a
                                          period of at least ten seconds.

 ABANDON SHIP                             More than six short blasts and one long
                                          blast on the ship‟s whistle and general

 DISMISSAL FROM STATION                   Three short blasts on the ship‟s whistle
                                          and/or three short rings of the general
                                          alarm bell.

General Instructions

If fire, smoke, or any other hazardous or emergency situation is observed, the
bridge is to be informed immediately.

 FIRE                                     Conform to Stations Bill as posted on

 ABANDON SHIP STATIONS                    All hands to wear life jacket or survival
                                          suit and to muster on main deck. NOTE:
                                          Life rafts shall not be launched except by
                                          order of the Master.

 MAN OVERBOARD                            Whomever sees a person go overboard
                                          shall throw over a life ring buoy and pass
                                          the word to the watch in the pilot house.
                                          All hands will keep the victim in sight and
                                          will assist the rescue as directed.

Medical Capabilities

The ship does not carry a medical doctor, but all crewmembers are trained in
basic first aid and CPR. The ship maintains a medical chest under control of the

Master, which contains emergency supplies and some common use medications.
Any member of the scientific party having a known medical problem should bring
an adequate supply of prescription medication, and note the particulars on their
Shipboard Acknowledgement Form. If you will be traveling to a foreign port, you
may be called upon to provide a valid prescription for such drugs in your
possession. Such individuals, together with the P.I., should judge health and
medical problems and the liability they pose to the scientific mission. In the
event of serious injury or medical emergency, all scientific work will be
terminated and the ship moved as necessary to facilitate evacuation of the
patient to the nearest competent medical facility. HBOI@FAU has contracted
with Medical Advisory Systems (MAS) for a medical support program at sea. MAS
is organized and equipped to provide direct medical advice to subscriber ships at
sea by radio. A physician, physician's assistant and communications specialist
are on duty round-the-clock in a medical telecommunications response center
(MTRC). Completing the MAS Medical History Questionnaire (Appendix G) is
optional but may save valuable time in a critical situation. By using a medical
protocol manual, a medical situation can be diagnosed, treatment prescribed and
a rational decision reached on when, where and how to evacuate a patient.
MTRC personnel clearly understand the need to allow a ship to complete its
mission without jeopardizing the health of a patient. The MTRC will continually
monitor a case with a ship and its operator until final resolution, including
hospitalization, if necessary, in any port and repatriation. MAS costs are covered
by the UNOLS Office. Any additional costs such as communications and/or
additional medical attention will be the patient‟s responsibility.

HBOI@FAU does not provide Accident or Medical Insurance for non-crew
personnel on board our vessels. The Marine Operations Office may require
evidence of insurance coverage.

Personal Conduct

Most science personnel are at sea for only short periods, whereas the officers
and crewmembers are aboard ship for many months at a time. The ship is their
home and should be respected as such.

Be considerate of the belongings of others. Ask permission before borrowing
tools, spare parts, or personal items and be sure to return them. Most things
cannot be replaced at sea

Social conditions at sea are very different from those on land. Privacy is greatly
reduced, and as a result, interactions can become more intense. Instances.
which in normal circumstances would be annoying, can take on exaggerated
proportions in a shipboard environment. Individuals should be alert to this

Sexual awareness and tensions may be heightened at sea. Anyone aboard ship
may be subject to intense or excessive attention, welcome or not, than he or she
might experience ashore. This attention can be magnified to the point of sexual

If you feel that you are being harassed or that someone else may be, it is your
duty to report it to the Chief Scientist, or if there is no clear response, to the
Master of the Vessel. The Captain is required by law and institution policy to
insure an atmosphere free of such harassment and to take definite action to
correct such a situation including filing a report to the Director of Marine
Operations who will then report it to the Personnel Manager.

If harassment advances to the point of assault, it becomes a felony.
Immediately report the offense to the Master, who is required by law to take
certain action.

Failure of a supervisor to take immediate, appropriate action where it was
known, or should have been known, that a case of inappropriate conduct existed,
will place that supervisor in serious jeopardy should future legal action be

Sexual harassment is defined as unwelcome sexual advances, request for sexual
favors, and other verbal or physical conduct of a sexual nature, which has the
purpose or effect of unreasonable interference with an individual's work
performance or creates an intimidating, hostile, or offensive work environment.


In the interest of carrying out operations effectively and safely, certain rules
covering the conduct of all employees and mission participants while at work or
aboard ship must be observed. Violation of these rules, as stated in the
HBOI@FAU Policy & Procedure Manual, will result in disciplinary action ranging
from reprimands to termination of employment to early suspension of a research
cruise depending upon the nature and severity of the infraction. Therefore, it is
imperative that all personnel become thoroughly familiar with institutional rules
and regulations.


As of July 2004, new CFRs (Code of Federal Regulations) require all US ships to
exercise positive access control. This requires a manned gangway watch at all
times. A security member or crewmember will permit or deny access to the ship
depending upon the person‟s identity and business aboard (in accordance with

the Vessel Security Plan). Newly arriving scientists must be prepared to identify
themselves with photo identification when first joining the vessel.

Notification of all visitors must be submitted to the Vessel Security Officer at the
earliest opportunity. Crewmembers are permitted to have family members as
visitors at turn-around ports between disembarkation and embarkation, in which
case a visitor‟s pass will be issued by the Vessel Security Officer after approval by
the Master/Captain.

Scientists are not allowed visitors in turn-around ports without the written
permission of the Vessel Security Officer or Master/Captain, in which case a
visitor pass will be issued by the Vessel Security Officer and collected upon

Visitor passes will be handed to the visitor when they arrive at the gangway on
production of valid photographic identification. Visitor passes will be surrendered
to the officer on gangway watch when leaving the ship.

As defined for security purposes, a visitor is any person who is not a member of
the Marine Operations Division.

Small Boat Regulations

The Chief Mate is responsible for the care of the small boat and all of its

1.   No persons other than those specifically designated by the Chief Mate shall
     operate the boat or fuel the outboard.

2.   All members of a boat crew shall wear rubber-soled deck shoes when
     embarked in the boat.

3.   No person shall be assigned as a boat operator unless he has demonstrated
     a practical knowledge of boat seamanship, rules of the road, and boat safety
     regulations, and has been duly qualified for his particular assignment by the
     Chief Mate.

4.   All boats leaving the ship shall be equipped as per current U.S.C.G.
     Regulations and have sufficient life preservers onboard to accommodate
     each person embarked and they shall be readily available and used when
     directed. Boats shall not be overloaded. Fuel is to be checked before
     operations and refilled upon return.

5.   All boats shall be equipped with emergency signals and a "Walkie-Talkie"
     and will stay in communication with the ship. When embarked away from
     the vessel, a destination, route, plan of operations, check-in times and return
     e.t.a. shall be agreed upon, and the deck watch so informed, before the
     boat's departure.

6. A hand spotlight must be supplied if the boat will be operated within an hour
   of sunset.

Scuba Diving

All diving under the auspices of HBOI@FAU shall be conducted according to the
regulations promulgated in the latest edition of the HBOI@FAU Diving Safety
Manual. All research diving must be approved in advance by HBOI's Diving
Safety Officer (DSO) or Diving Control Board (DCB). Only those divers currently
authorized by the DSO or DCB may dive under HBOI@FAU auspices. All diving
must meet the minimum standards of American Academy of Underwater
Sciences (AAUS).

In a multi-institutional diving cruise, a lead DCB will be designated by agreement
of all DCBs involved. The procedures, rules and regulations that govern diving
operations for a particular cruise will be those of the designated lead DCB which
will nominate the cruise Diving Supervisor. The Master has responsibility for,
and ultimate authority over, diving operations conducted from SEWARD
JOHNSON and her small boats.

The Chief Scientist is responsible for ensuring that research diving activities are
conducted in accordance with all applicable regulations. In a timely manner, the
Chief Scientist must supply copies of all diver credentials including Research
Diver Certification, current physical, and dive logs, and pre-cruise dive plans (See
Appendix F). Reciprocity for scientific divers in good standing exists between
HBOI@FAU and other AAUS member organizations, between HBOI@FAU and the
Smithsonian Institution, and between HBOI@FAU and NOAA. Diving by outside
contractors on HBOI@FAU vessels will operate under the standards of the lead
DCB which will be determined by HBOI@FAU DCB prior to diving operations.

For safety reasons, scuba diving during submersible operations is limited to less
than 60'. Also, divers shall not participate in submersible diving ops for at least
two hours after a scuba dive that is greater than 60' or involves decompression.

It is the responsibility of the Cruise Diving Supervisor to:

a.   Submit in advance, divers credentials and pre-cruise dive plan to both the
     lead DCB and HBOI@FAU‟s Marine Operations office.

b.   Submit, in advance, emergency plans which are acceptable to both the lead
     DCB and the Marine Ops office.

c.   Well in advance, inform the Marine Ops office regarding what diving
     emergency medical supplies should be aboard. These are supplied by the
     ship facility where possible.

d.   Assure that a copy of the lead DCB's diving manual is aboard, and available
     to the crew and scientists. This copy should be filed on the bridge, for ready

e.   Brief the Master, Mates and Sub Ops Coordinator (when applicable) on the
     details of planned science diving, and procedures to be followed.

f.   Act, at all times, as principal controller and supervisor of diving operations.
     Before diving, divers should submit, in writing, a detailed dive plan (See
     Appendix F) to the Cruise Diving Supervisor for approval. The supervisor will
     then communicate the plan to the Master for final go-ahead. No diving is to
     be undertaken without the knowledge of both the Cruise Diving Supervisor
     and the Master or watch officer. Failure to follow this last procedure can
     result in revocation of diving privileges for the duration of the cruise.

g.   Submit all cruise dive logs for each dive and a detailed report of any diving-
     related accident, injury, or dangerous incident to the DSO as soon as

Where feasible, all diving should be done from small boats. Small boats can be
operated by a qualified member of the ship's crew or scientific party. At all times
when divers are in the water, a small boat with boat operator will standby to
assist. The small boat shall be equipped with an oxygen resuscitator (User
supplied). Whenever safety permits and at the Master‟s discretion, diving can be
accommodated from the research vessel (i.e., ship at anchor-not underway, no
other ops going on at the same time).

Prior to the cruise, certification of visual internal inspection (VIP) and hydro,
performed according to accepted methods, must be supplied by the cruise Diving
Supervisor to the lead DCB. All cylinders must be secured aboard ship in an
appropriate manner.

Diving-quality compressed air is available aboard R/V SEWARD JOHNSON.
Certification of air quality for all compressors will be supplied to the lead DCB
upon request. All compressors are operated in accordance with manufacturer's
specifications and AAUS minimum standards.

Radioactive Material

Refer to Appendix E for the HBOI@FAU Policy on Shipboard Use of Radioactive
Material. Application for Use of Radioisotopes Aboard HBOI@FAU‟s Vessels must
be made through Mike Nistico, FAU Radiation Safety Officer. He can be reached
at 561-297-1052 or Authorization can take several months
and Chief Scientists should plan accordingly. All radioisotope work must take
place in the designated Radioisotope van, which must be requested in advance
on the Shipboard Configuration Form. Availability of such vans must be
coordinated through the Marine Operations Office or the Marine Technician

Hazardous Material/Chemical Handling

Scientists can help maintain a safe working environment by providing all
requested information regarding chemicals and other hazardous materials as far
in advance as possible. (Also refer to the UNOLS Research Vessel Safety
Standards, Chapter 9, which is available on line at

If it is necessary to use any reagents on board HBOI@FAU ships or submersibles,
they must be approved in advance by the Director of Marine Operations.

The user must supply Material Safety Data Sheets (MSDS) for all reagents to be
used, prior to the cruise, for review by the Marine Operations Division. These
sheets must be made available to the vessel Master on board ship at the time of
embarking. In addition, appropriate materials must be supplied by the user to
neutralize an accidental spill.

Wherever possible, it is recommended that the quantities be kept to a minimum
and the container be plastic. All laboratory materials and equipment must be
properly stowed and secured to the satisfaction of ship personnel before the
vessel departs port. Laboratories must be cleaned by scientific personnel at the
end of each mission leg and all unused chemicals, as well as all samples, must
be shipped out of HBOI@FAU. Dry ice can be arranged through a local vendor, if

Lithium batteries are considered hazardous material.    The Captain should be
informed of all lithium batteries brought on board.


Overboarding is dictated by several factors including but not limited to:
instrumentation, weather, sea state, objectives, handling characteristics and
project requirements. Safety is always the first consideration. All hands involved
in overboarding operations shall be required to wear and make use of safety
equipment and clothing as required by the operation at hand and to observe
safety procedures as set forth and under the direction of the “deck boss.” All
personnel involved with overboarding operations shall wear PDFs.

The Mate on Watch shall be in charge or, if so designated, a Mate on deck. In
some cases, a recognized expert in the field may lead the operations on deck.
All other persons not directly involved with the evolution shall remain clear of the
work area.

Prior to engaging in overboarding operations, a plan shall be established. A pre-
deployment/recovery plan shall take place between the Master, Chief Mate and
Scientist/Owner or other person responsible for the equipment being put over
the side. Issues will be discussed, considered, accepted or modified, as needed,
to ensure maximum reasonable methods to safely accomplish the task at hand.
The plan will consider and where applicable provide for a fall back or back up
plan to cover contingencies.

The equipment shall be secured to the deck/bulkhead by lines, straps or chains
of sufficient strength when not in use.

Taglines shall be used to control the load during launch and recovery.


If there will be any filming or taping during your mission, please contact Marine
Operations, 772-465-2400 x 279 for a contract agreement.

                             SECTION IV
                    Scheduling, Planning and Reports


Harbor Branch Oceanographic Institute @ Florida Atlantic University is a member
of UNOLS--the University National Oceanographic Laboratory System
(http:\\ As such, scheduling is a joint effort with other member
institutions, maintaining the following objectives: 1) maximum utilization of
oceanographic facilities; and 2) accessibility of these facilities by the
oceanographic community.

Ship scheduling at HBOI@FAU is done by the Marine Operations office. Shiptime
requests for NSF funding MUST be submitted to NSF by Feb. 15, along with
research proposal, for research planned in the following calendar year. Shiptime
Request Forms should also be submitted to the UNOLS Office on line at with hard copy to the HBOI
@FAUMarine Ops office.

Marine Ops will accept ship time requests from other sources at any time during
the year. Every effort to schedule optimum dates will be made.

Once a Chief Scientist has been assigned a block of time, he/she will be
requested to submit a Cruise Plan to the Director of Marine Operations as soon
as possible, and a Marine Technology Group Configuration Form to the Scientific
Liaison to provide the information necessary to arrange for logistic support, ports
of call, a ship's agent (if necessary), ship's outfit, and any special equipment
requirement, as well as a Scientific Party List which includes participating
scientist names, affiliations and position for the cruise. This information is used
for preparing an Operations Schedule and to ensure the proper equipment is on
board. Requests for installation of any equipment provided by the scientific party
should be made as soon as the need is identified. We recommend that any Chief
Scientist unfamiliar with the ship arrange for a brief tour when the vessel is in
port to gain some familiarity with the layout of the scientific spaces. We also
recommend pre-cruise meetings with the ship‟s crew, technicians and scientists
prior to sailing to familiarize those involved with sampling procedures and special
handling considerations.

Investigators holding NSF grants or ONR contracts may be awarded ship time
wherein the ship time costs can be included in those agency's ship grants or
contract to HBOI@FAU. Other investigators should include ship costs (cost
figures provided by Marine Operations) within the budget of their particular


      The following definitions are proposed for uniform usage within UNOLS:

OPERATING DAY - All days away from home port in an operating status incident to the
scientific mission. Includes days in other ports for the purpose of fueling, changing
personnel, etc. Includes transit time. Includes day of arrival and day of departure from
homeport. Does not include any days in homeport except unusual cases to meet a
specific cruise need. Operating Day is the basic unit for ship time funding and support.

DAYS AT SEA - All days actually at sea incident to the scientific mission. Includes day of
arrival and day of departure. Includes transit time. Includes time anchored (except
port call anchorages), hove to, and drifting. Does not include days in foreign ports.

LAY DAYS - Days in homeport for purposes of fitting out, cruise preparation, crew rest
and upkeep. May in rare cases include similar periods in other ports.

MAINTENANCE DAYS - Days undergoing overhauls, dry-docking or other scheduled or
unscheduled repairs during which the ship is not available for service.

DAYS OUT OF SERVICE - Periods during which ship is laid up out of service for an
extended period for reasons of economy, unemployment or unfit for service.

DAILY RATE - Daily cost factor for a ship arrived at by dividing the total operating costs
for the scientific mission (including indirect costs but excluding depreciation) by the
operating days for the same period. Unless otherwise specified, the daily rate ordinarily
reflects a one year period.

Submersible Operating Day

The normal operating schedule for the JOHNSON SEA-LINK submersible and
crew is one continuous 12 hour period on, then 12 hours off. This period can be
adjusted to accommodate various dive schedules. Long transits between
submersible dives should be avoided or scheduled during the off time. Ideally,
dive sites for a single day should be no more than 35 n.m. apart.

Departure and arrival schedules from HBOI@FAU are based on high tide during
daylight hours. If this presents a significant scheduling problem, the Marine
Operations office will work with the Port of Fort Pierce for dockage availability
that is not tide-dependent. Tidal and traffic restraints may also apply in other
ports. Please contact the Marine Operations Office for information on specific
ports of call.

Post Cruise Reports

1.   UNOLS Research Vessel Post Cruise Assessment

     This form is to be submitted on line by the Chief Scientist. Its purpose is to
     provide information that will enable UNOLS to evaluate the performance of
     vessels in the fleet. It is, therefore, important that the forms be completed
     frankly with constructive criticism or praise where deserved. or

2.   HBOI@FAU Cruise Report

     A final cruise report must be received sent to Marine Operations within two

                                SECTION V

                             Foreign Operations

Foreign Clearances

A vessel may pass through territorial waters freely but may not collect data
without advance permission. As per international agreement and Department of
State procedures, permission is required to conduct research operations and
collect data in foreign waters (within 200 miles of any land mass). The Marine
Operations office will process such applications based on information provided by
the scientists. Such applications must include the following information. For
further information, refer to the UNOLS Handbook for International Operations of
U.S. Scientific Research Vessels which is available on line at cln/for cln.html, or the State Dept web site at or call the Marine Operations office.

1.   Vessel specifications and description. (HBOI@FAU supplied)

2.   Personnel from ship (HBOI@FAU supplied) and science crews (user supplied)
     participating in the mission.

3.   An information sheet with name, address, next of kin, address, date of birth,
     affiliation, passport #, (or other suitable i.d.), occupation, etc. (See
     Appendix E) (User supplied)

4.   Operations areas, depth, ports of call and dates. (User supplied)

5.   Any special equipment being taken on mission, i.e., not part of ship or sub.
     (User supplied)

6.   Cruise Track indicating ops areas or dive sites if Sub Ops. (User supplied)

This information, along with the letter requesting permission, must be submitted
to the Department of State a minimum of two months to eight months prior to
the mission. The Department of State will not accept late applications.
Therefore, Marine Operations office must have the information at least one
month prior to the lead time requirements. In cases where the research will be
conducted in the Bahamas, the Marine Ops office will request permission to
operate directly to the Bahamian Ministry of Foreign Affairs at least 2 months in

The science-related costs associated with operating in foreign countries (i.e.,
agent fees for on/off loading scientific gear, personnel, etc.) will be the
responsibility of the Chief Scientist.

Some countries may require placing their scientific observers on board and/or
the sharing of data collected in their territorial waters as a condition of the
clearance.      All costs incurred for this observer travel, subsistence, data
duplication, etc., are the responsibility of the Chief Scientist. It is essential that
all parties concerned must understand the conditions placed on such clearances.
The Chief Scientist must fully appreciate and honor the responsibilities inherent
in these circumstances. Observers representing government organizations or
scientific institutions are considered members of the scientific party.

Any changes to cruise plans involving research in foreign territorial waters not
previously cleared will not be approved under normal circumstances. The ship's
Master is prohibited from conducting research other than in strict accordance
with the terms of the foreign clearance.

Port Calls and Agents

Scientific mission loading is normally scheduled on the day of departure,
beginning at 08:00, and off-loading occurs on the day of return, dependent upon
time of arrival. Cruise preparation requiring more time in port, vessel or crane
services or crew assistance requires careful planning to prevent mutual
interference, especially if another mission leg is scheduled to load and
depart shortly after vessel arrival. Routine vessel maintenance, stateroom
and laboratory cleaning and logistics can interfere with laboratory setup due to
the congestion of conflicting traffic. Consult with the Marine Operations Director
well in advance so we can plan for your loading and setup requirements. Crew
rest must be provided for during in port periods: this dictates that loading
extending beyond 16:30 may not permit the ship to depart until the
next day.

In foreign ports (or some other domestic ports, other than the vessel's home
port), the ship may be represented by a commercial port agent. Principal
Investigators and other participants may find it convenient to use the same
agent to simplify movement of scientific party members and equipment to or
from the ship. Services can be provided more smoothly if we are also informed
of your requirements. Bear in mind that all services provided by the agency
result in sometimes significant charges. Agents typically do not open separate
accounts for scientific parties attached to the ship. In order to facilitate our
sorting out of the respective charges to the ship, we will provide the vessel
Master and Chief Scientist with forms entitled "Request for Port or Agent
Services." (see Appendix D) This form must be signed by an authorized ship's

officer and the scientist generating the request. The agent will be provided in
advance with a list of authorized signatories (e.g. the Master, Chief Engineer,
Chief Scientist, Submersible Operations Coordinator.)        The agent will be
instructed that HBOI@FAU will not pay for any charges made by the ship or
science party without a signed authorization. We will bill you for your share of
services when the agent's invoice is received, translated if necessary, and
reconciled. This has occasionally taken six or more months after completion of
foreign research cruises. PI‟s should retain funds on hand for expected billings
after their cruises. P.I.‟s must inform Marine Operations, well in advance, if
there is a requirement for a particular pier or unusual port services. Time may
also be required at these ports for ship logistics: fueling, provisioning, and
normal mission preparations. Please do not plan quick turnarounds as
normal logistics usually require more than eight hours. Also, some crew
rest time must be factored in to the port call.

Customs and Immigration

All scientific equipment aboard an HBOI vessel departing for a foreign port must
be cleared out by completing a US Customs Certificate of Registration, CBP Form
4455, Appendix D). The Chief Scientist has the responsibility of making all
necessary arrangements for customs declarations and clearance for scientific
equipment shipped to or from a foreign country. Assistance may be requested
through the Marine Operations office and ship's agent in foreign ports. Costs
incurred for shipping of scientific equipment, personnel travel of scientific party,
and ship's agent activity pertinent thereto will be borne by the Chief Scientist or
the benefiting member of the scientific party. If such costs are charged by the
Agent to the ship's account, they subsequently will be recharged to the Chief
Scientist. Any equipment loaded on board the vessel in the U.S. for foreign
operations must be registered with Customs (Shipper's Export Declaration, Form
7525V, See Appendix E) prior to vessel departure if equipment is to be hand-
carried or shipping back to the U.S. prior to vessels return. Any equipment not
registered will be subject to duty upon re-entry. This cost will also be the
responsibility of the Chief Scientist.

The Master has the right to refuse the lading of scientific equipment that is not
accompanied by certified export documents. Further, scientific equipment found
on board without proper documentation when the vessel returns to the US will
be manifested and may become subject to import duties. The owner of the
equipment retains financial and legal responsibility for the proper re-entry of
equipment into the United States.

The ship's Master is the sole authority in processing and clearing the ship, as well
as onboard personnel, through U.S. and foreign customs and immigration. No

member of the scientific party or ship's operating crew may leave the ship prior
to completion of customs and immigration clearance.

Foreign-made personal items such as cameras, radios and tape-recorders should
be registered with U.S. Customs before leaving the U.S, otherwise they may be
subject to duty upon re-entry. Science personnel leaving the vessel in a foreign
port to return to the U.S. may not leave personal items on board.

In clearing U.S. and foreign customs and immigration, various forms are required
to be filed by the Master. One of these forms is a Complement List, giving
names, addresses, nationality and next of kin for everyone on board, both
scientific and operating personnel. The Master, in clearing customs and
immigration, states under oath that this list is complete and accurate. Last
minute changes to the onboard compliment cannot be made after the clearance
has been filed, except in extremely unusual or emergency conditions. Personnel
failing to comply with the formalities required can seriously delay vessel

Shipboard Acknowledgement Form (See Appendix D) must be completed for
each member of the scientific party and returned by fax, email or U.S. mail to the
Marine Operations office prior to the ship's departure. This information is
required in the event of an emergency and for customs and immigration
purposes. In addition, the Chief Scientist shall ensure that all members of the
scientific party have the required passports, visas (multiple entry), tourist cards,
and International Health Certificates as required and that all are up to date.

Post Cruise Reporting

The Chief Scientist will be required to complete a Preliminary Cruise Report for all
cruises involving foreign clearances. This report should be promptly submitted to
the State Department within 30 days of the completion of the cruise, with a copy
to the Director of Marine Operations. The preliminary report must contain a brief
explanation of the cruise results and a complete list of the types of data
collected. The Chief Scientist must also include a schedule of his/her own
devising for meeting all post-cruise obligations. This schedule must include the
estimated date (s) by which report(s), journal article(s) and/or results will be
provided. Refer to Appendix D, NTRVO #66, Post-Cruise Obligations.

                                      SECTION VI

                           Ship Outfitting and Loading

A staging area for storage and/or preparation of scientific equipment before loading
can be provided near the dock area. Arrangements for use of these services should
be made through the Marine Operations office. When outside costs such as crane
service are incurred for loading scientific equipment aboard the vessel, the science
party will be charged. Forklifts and the use of the vessel‟s crane are considered
usual costs for staging and are not charged to the science party. There is limited
inside space available for pre-cruise storage and to store shipping containers during
the cruise. Advance arrangements should be made with the Marine Ops office.
Delicate or sensitive equipment should be brought with the science party to be
personally loaded.

An uncovered, guarded parking area is available for vehicles left during short
cruises, however HBOI@FAU assumes no responsibility for such vehicles. Rental
cars should be returned and not left on HBOI@FAU property.

Scientists are allowed to stay on the vessel no more than 24 hours prior to sailing
time to onload/offload scientific equipment. This must be approved in advance by
the Captain, Vessel Security Officer and/or Director of Marine Operations. Photo
identification will be required to access the port. A boarding pass will be required to
board the vessel, in accordance with our Facility Security Plan. No meals will be
provided during this time.


Scientific equipment shipped to HBOI@FAU for loading on board vessels should be
well labeled to indicate both ownership and the vessel upon which it is to be loaded.
Always identify the Scientific Received as well as the R/V Seward Johnson. Marine
Operations should be informed when the shipment is to arrive so that arrangements
can be made for handling and storage. Unidentified shipments without a manifest
or inventory and without someone authorized to receive it will generally be declined
for delivery aboard the vessel.

Scientific equipment shipped from HBOI@FAU following a cruise may be
accomplished in one of two ways. National freight carriers may be contracted to
pick up equipment and investigators will be required to consign the equipment to
the carrier in person. Scientists may also contract through the HBOI@FAU Shipping
Department for outbound cargo but all shipments must be delivered to a designated
shipping area and have appropriate documentation to be accepted. Arrangements
must be made directly with the HBOI@FAU Shipping Department.

Chemicals and gases should be loaded before the ship leaves the U.S. if at all
possible. Shipping hazardous material into some foreign ports is not permitted.

Weight Handling Equipment

Science parties bringing their own equipment to be used on the vessel or
submersible must bring documentation to verify weight testing within the last two
years. Weight should be stenciled on equipment if at all possible.

Portable Vans

All portable vans must meet certain criteria to be acceptable for use aboard
HBOI@FAU vessels. Weight of the van should be stenciled on the side for stability
verification. All vans need to have door and/or hatch locks and a key should be
provided to the Master and/or Vessel Security Officer. The Marine Operations office
should be notified in advance if the van has exposed A/C, rooftop A/C or doors,
which require specific orientation. (Generally wall mounted A/C units need to face
aft due to salt spray.) Roof mounted A/C units prevent the attachment of tender
cradles and should be taken into consideration in planning deck lay-outs. Refer to
UNOLS Portable Scientific Vans Manual at

Securing of Scientific Equipment

All scientific equipment must be secured before the vessels enters exposed waters
and preferably before the ship departs the dock. The Master may delay departure
until he feels that all equipment has been properly secured. The crew will normally
assist with loading of equipment and in securing larger items on deck, but
equipment in the labs are the scientists‟ responsibility. Do not hesitate to ask a
crewmember or technician if there are any questions.

                              SECTION VII


New U.S. Coast Guard and Department of Homeland Security regulations are
being issued frequently and are subject to change depending on the current alert
level. For the scientists, this primarily means that planning for delivery of
equipment and personnel to UNOLS vessels must be more detailed, formalized
and properly documented. For the latest information and how it may affect your
cruise planning, contact the Marine Operations office at 772-465-2400, ext. 279.

It is increasingly important for Principal Investigators to make contact with the
Marine Operations Office and Marine Technicians early so there is adequate time
to follow the new processes as outlined in the U.S.C.G. approved Vessel and
Security Facility Plans.

Vessels are required to notify the Coast Guard 96 hours in advance of arrival and
departure from both domestic and foreign voyages therefore no last minute
changes in schedules are permitted. Everyone on board must be properly
identified and in possession of valid proof of citizenship and entry authorization.

Appendix A. Deck Equipment (also available in download section)
Appendix B – Marine Tech Services Provided and Inventory of Shared-Use
          Instrumentation (also available in download section)
Appendix C – Vessel Arrangements (also available in download section)
Appendix D - Foreign Clearances (also see web sites listed in Appendix Directory)
Appendix E – Policy on Use of Radioisotopes on board HBOI Vessels (also available in
                                download section)
Appendix F – Scuba Diving (also available in download section)
Appendix G – Medical History Questionnarie (also available in download section)

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