Emergency Operations Plan _EOP_ by lonyoo

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									              Emergency Operations Plan
                       (EOP)


               James C. Kirkpatrick Library
               University of Central Missouri
                  Warrensburg, Missouri




                   Revised April 2006*; April 2008

      by the Library Services Emergency Operations Committee:


  Cathy Clear, Karen Fiegenbaum, Teresa Heater, Chuck McBroom,
  Ashiqur Rahman, Cheryl Riley, and Barbara Wales, Chair. (2006)

Eddy Agueros, Sudan Bhattarai, Karen Fiegenbaum, Teresa Heater, John Leslie,
               Cheryl Riley, Chair, and Steve Sobaski (2008)




*Revision based on Emergency Operations Manual prepared by Jason A. Croy
Authentication and Implementation

This plan has been reviewed and approved by the Dean of Library Services and the
Department of Public Safety. It is adopted as the official James C. Kirkpatrick Library
Emergency Operations Plan for the University of Central Missouri, Warrensburg, Missouri.

Implementation of the plan is effective by order of the undersigned.


Approved this _____ day of __________, _____.



Dean of Library Services                            Robert Ahring
                                                    Department of Public Safety

Record of Changes

No.    Description                                 Date of Change     Date of Entry Signature
       Editorial changes; change name of           25 February 2008   Cheryl Riley
       Access Services Librarian; add
       references to two documents published
       in 2007; change Dairy Queen door to
       Dominoes door
       Updated organizational chart and calling    1 April 2008       Cheryl Riley
       tree; added evacuation scripts to tornado
       and fire procedures
       Changed Dean of Honor’s college;            1 September 2008   Cheryl Riley
       updated titles & phones; editorial
       changes to tornado and fire procedures,
       pgs 6-21




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                  ii
Record of Distribution

Signing below acknowledges receipt of the James C. Kirkpatrick Library Emergency
Operations Plan. It further signifies that the plan was read by these agencies and that each
understands their responsibilities. Each copy of the plan is numbered for distribution of later
revisions. The original will be located in the office of the Dean of Library Services.

Agency:

    1. Department of Public Safety

    2. Dean’s Office, Library Services (2 copies)

    3. Reference Desk

    4. Circulation Desk

    5. Information Desk

    6. Harmon Computer Commons

    7. Academic Media Services

    8. Honors College

    9. Third Floor Desk

    10. Technical Services Director

    11. Technical Services Workroom

    12. Public Services Director

    13. Public Services Workroom

    14. Archives

    15. Custodians




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                    iii
                                                  TABLE OF CONTENTS
                                                                                                                                   Page
Cover Page .... ...................................................................................................................... i
Authentication and Implementation .................................................................................... ii
Record of Changes .............................................................................................................. ii
Record of Distribution ........................................................................................................ iii
Table of Contents ............................................................................................................... iv

BASIC PLAN
Emergency Phone Numbers ................................................................................................ 1
Introduction ......................................................................................................................... 2
Description and Scope ......................................................................................................... 2
Emergency Management Phases
       Mitigation ................................................................................................................ 2
       Preparedness ............................................................................................................ 2
       Response and Recovery .......................................................................................... 3
Organization and Functions of Personnel and Resources
       Line of Succession .................................................................................................. 3
       Functions of Emergency Operations Committee .................................................... 3
Special Requirements for the Museum and Archives ......................................................... 4
Recovery and Restoration of Books and Media Collections............................................... 4
References ........................................................................................................................... 5

SPECIFIC HAZARDS
     Tornado Evacuation Procedures ...................................................................... 6 – 11
     Fire Evacuation Procedures ........................................................................... 12 – 21
     Earthquake Evacuation Procedures ....................................................................... 22
     Police and Civil Disorder Procedures ................................................................... 23
     Bomb Threat, Explosives, and Incendiary Devices .............................................. 23
     Vandalism, Firearms, and Assault......................................................................... 24
     Power Failure Procedures...................................................................................... 25
     Hazardous Materials Procedures ........................................................................... 26

MEDICAL EMERGENCIES
    Bleeding ................................................................................................................ 27
    Diabetic Emergency ......................................................................................... 27-28
    Unconscious Individual ......................................................................................... 28
    Convulsions .......................................................................................................... .28
    Automated External Defibrillator (AED) Information.......................................... 29

APPENDICES
     Maps of all floors, library grounds, BOCA Codes .............................. Appendix A
     Emergency Systems and Equipment ...................................................... Appendix B
     Library Services Organizational Chart ............................................... Appendix C-1
     Library Services Calling Tree ............................................................ Appendix C-2
     Glossary of Terms ................................................................................. Appendix D
     Bomb Threat Checklist........................................................................... Appendix E




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                                                             iv
                                                      BASIC PLAN
Emergency Contact Numbers

1.   UCM Public Safety                           911 or 543-4123
2.   UCM Physical Plant                          543-4331
3.   Police                                      911 or 747-9134
4.   Fire Department                             911 or 747-9136
5.   American Red Cross                          747-5173
6.   Western Mo. Med. Center                     747-2500

Personnel Emergency Numbers

7. Mollie Dinwiddie, Dean of Library Services                            Bus.    543-4140
                                                                         Home    747-8926
                                                                         Cell    660 441-1329
8. Linda Medaris, Chair, Public Services                                 Bus.    543-8844
                                                                         Home    747-2724
                                                                         Cell    660-864-5718
9. Les Lynam, Chair, Technical Services                                  Bus.    543-8780
                                                                         Home    747-2543
                                                                         Cell    660-238-3431
10. Mary Griffis, Coord., Academic Media Services                        Bus.    543-4359
                                                                         Home    747-6760
                                                                         Cell
11. Robert Hallis, Coord., Harmon Computer Commons                       Bus.    543-8002
                                                                         Home    816-246-8236
                                                                         Cell    816-206-6600
12. Alice Ruleman, Access Services Librarian                             Bus.    543-8895
                                                                         Home
                                                                         Cell    660-238-3570
13. Naomi Williamson, Special Collections Lib.                           Bus.    543-4306
                                                                         Home    747-8784
                                                                         Cell    660 238-8784
14. John Sheets, Director, Archives/Museum                               Bus.    543-4649
                                                                         Home    429-1549
                                                                         Cell
15. Joseph Lewandowski, Interim Dean of Honors College                   Bus. 543-4633
                                                                         Home 816-878-7884
                                                                         Cell
Utility Numbers
16. Electric – Aquila
    Customer Service                                                     800-303-0752
    Emergency Number                                                     800-303-0357
17. Water - Warrensburg                                                  866-430-0820
18. Gas - Missouri Gas Energy
    Customer Service                                                     800-582-1234
    Gas leak - Emergency No.                                             800-582-0000




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                  1
INTRODUCTION

The purpose of the James C. Kirkpatrick Library's Emergency Operations Plan (EOP) is to provide
guidance and direction for library departments, faculty members, and staff in the event of a disaster
affecting the James C. Kirkpatrick Library. The goal is to be as prepared as possible for emergencies.

It is the responsibility of all Library Services personnel to ensure our own safety and that of our patrons.
Staff members should avoid confrontation and remember that nobody can be forced to remain in the
building. Staff should not attempt to handle situations for which they have not been trained.

The authorization for this EOP is the Emergency Preparedness and Disaster Recovery Operations Plan
(EPDROP) for Central Missouri State University, 1994 edition. A complete copy of the 2003 EPDROP
is found in one of the Library Emergency Operations Plan copies kept in the office of the Dean of
Library Services. Additional information comes from the 2007-2008 Crisis Management and
Communication document.

DESCRIPTION AND SCOPE

The James C. Kirkpatrick Library is an advanced research and information facility with 200,000 square
feet of floor space containing 2.3 million books, documents, periodicals, audiovisuals, microforms, and
software packages. The exterior surface has 165 large glass panels enclosing a concrete structure with a
formidable fire protection system accompanied by a complete automatic sprinkler system.

The emergency operations plan includes emergency procedures and responsibilities of library
employees. The plan takes into consideration the state of Missouri and Johnson County hazardous
analysis studies, FEMA (Federal Emergency Management Agency) guidelines and the report from the
Missouri Campus Security Task Force (Securing our future: making colleges and universities safe
places to learn and grow. Report on findings and recommendations August 21, 2007).

EMERGENCY MANAGEMENT PHASES

Mitigation

An extensive, reliable fire protection system with a full automatic sprinkler system, alarm system, and
standpipe system are built in the James C. Kirkpatrick Library. The basement is designed to function as
a fallout shelter while the museum, archives, and Ophelia Gilbert rooms are equipped with the FM-200
system. A security system at the entrance of the library proper safeguards the library collections.

For more information on the fire protection system, other emergency systems, and equipment, see
Appendix B.

Preparedness

While mitigation contributes to a safer environment, it does not eliminate risk. The development of an
EOP encompassing the vital elements is crucial for the successful management of an emergency.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                             2
Response and Recovery

  Following the response to the immediate emergency, action may be necessary to restore the building
  to a safe and usable condition. The staff and faculty of the James C. Kirkpatrick Library are not
  responsible for any actions outside of the procedures established within this plan.

ORGANIZATION AND FUNCTIONS OF PERSONNEL AND RESOURCES

Line of Succession: In the event that the Dean of Library Services is unable to act, the following line of
succession prevails:

Mollie Dinwiddie                Dean of Library Services
Linda Medaris                   Chair of Public Services
Les Lynam                       Chair of Technical Services
Alice Ruleman                   Access Services Librarian
Barbara Wales                   Professor of Library Services
Cheryl Riley                    Professor of Library Services
Library Services Faculty
Library Services Staff
Library Services Graduate Assistants
Library Services Student Assistants

Upon arrival of emergency personnel, Library Services staff should defer to the directives of UCM
Public Safety or the City of Warrensburg Fire or Police Departments.

In the event that it is necessary to contact library employees not on duty at the time of an emergency,
refer to the Calling Tree in Appendix C-2.

Functions of Emergency Operations Committee: The Committee is charged with overseeing
emergency preparedness for the James C. Kirkpatrick Library.

Members are appointed by the Dean of Library Services or serve in an ex-officio capacity. The ex-
officio members are the Day Manager, Circulation/Reserves; Evening Manager, Circulation/Reserves;
Library Assistant, Stacks Maintenance; Library Assistant Evening Reference, and the Administrative
Assistant to the Dean. There is one faculty representative, one day staff member from the Harmon
Computer Commons, and one evening staff member from the Harmon Computer Commons that have
two year appointments made by the Dean. The Chair is selected by the committee from the
membership.

Specific responsibilities include the following:
    Maintaining an up-to-date emergency operations manual
    Maintaining the building’s emergency supplies
    Inventorying emergency supplies (and replacing outdated materials)
    Scheduling CPR and AED training
    Arranging fire and tornado drills or walk-throughs
    Nurturing the liaison relationship with UCM Public Safety
    Routinely communicating with building occupants on emergency preparedness




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                            3
SPECIAL REQUIREMENTS FOR MUSEUM, ARCHIVES, AND SPECIAL COLLECTIONS

The Museum, Archives, and Special Collections preserve and exhibit documents and artifacts. Many
items are irreplaceable; some are confidential. A modified Halon system, which minimizes water
damage, is used for fire protection rather than a typical sprinkler system.

In case of fire, all burned materials will be quickly removed and the remains checked for smoldering
flames or smoke damage. Entry and exit doors display fire protection signs, "Rooms Protected by FM-
200 - - In case of fire keep doors closed." When the fire alarm activates, vacate the area
IMMEDIATELY; the system allows for an elapsed discharge time.

RECOVERY AND RESTORATION OF BOOKS AND MEDIA COLLECTIONS

The purpose of this section is to establish recovery procedures to prevent or minimize damage to the
collections of the James C. Kirkpatrick Library. Efficient recovery procedures save time as library
personnel prepare materials for restoration, transport them, contact restoration experts, and replace
materials.

It is recommended that a disaster recovery plan specific to the needs of the James C. Kirkpatrick Library
be developed at some point in the future. That such a plan be developed is stipulated in the 2007-2008
Crisis Management and Communication.

Recovery and replacement of audiovisual equipment and all library office equipment will follow normal
UCM procurement procedures.

Future planning may include:
    Priority items for each department to be restored and/or protected
    Transportation of damaged materials to recovery location
    Procedures for books, film, video, and microfiche
    Recovery and restoration of museum collections and artifacts
    Names and numbers of conservators with expertise in each field of recovery
    Instructions for fire-fighting to help minimize damage. Fire safety training and videos may be
       obtained by the City of Warrensburg Fire Department.
    Possible replacements for damaged materials




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                          4
REFERENCES

Federal Emergency Management Agency. Guide for All-hazard Emergency Operations Planning:
        State and Local Guide 101. Washington DC: Federal Emergency Management Agency, 1996.

Missouri Campus Security Task Force. Securing Our Future: Making colleges and universities safe
       places to learn and grow, Report on Findings and Recommendations August 21, 2007. Jefferson
       City: Missouri Campus Security Task Force, 2007. (reference added with 2008 revision)

Missouri Department of Public Safety. Missouri Department of Public Safety: 1997 Annual Report.
        Jefferson City: Missouri Department of Public Safety, 1997.

Missouri Department of Public Safety. Resource Guide. Jefferson City: Missouri Department of Public
       Safety, 1998.

Missouri Seismic Safety Commission. A Strategic Plan for Earthquake Safety in Missouri. Jefferson
       City: Missouri Seismic Safety Commission, 1997.

National Fire Protection Agency. Fire Protection Handbook. 17th ed. Quincy: National Fire Protection
       Agency, 1992.

National Safety Council. First Aid and CPR. 3rd ed. Sudbury: Jones and Bartlett, 1997.

State Emergency Management Agency. State of Missouri: Hazard Analysis. Jefferson City: State
        Emergency Management Agency, 1997.

State Emergency Management Agency. State of Missouri: State Emergency Operations Plan (SEOP).
        Jefferson City: Missouri Department of Public Safety, 1985.

University of Central Missouri. Crisis management and Communication. Warrensburg, MO: The
       University, 2007. (Citation added with 2008 revision)




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                         5
                           TORNADO/SEVERE WEATHER PROCEDURES

From the onset of an emergency, all normal library operations cease. All building occupants
should go to the basement when the emergency weather siren sounds or when Public Safety calls
to notify us of severe weather.

It is the responsibility of all library personnel to ensure our own safety and that of our users. Avoid
confrontation and do not attempt to force someone to remain in the building. Individuals who
choose to leave the building may do so. If a client is distressed, do not attempt to handle a situation for
which you have not been trained.

The Hazard: A tornado consists of violent rotating winds accompanied by a funnel-shaped cloud.
Tornados are associated with severe thunderstorms and are very destructive. The most violent tornados
are capable of tremendous destruction with wind speeds of 250 mph or more. Tornado season runs from
March to August with a peak activity from April to June; however, tornados can occur year-round.

Probability and Severity: The probability of tornados affecting Johnson County is high. Severe
tornadoes are not uncommon in the Midwest.

General Procedures, all floors:
    Remain calm.
    Instruct all patrons to immediately go to the basement using the northwest emergency stairwell.
      Use the following script to ensure consistent communication. “May I have your attention? You
      need to gather your things and go to the basement. There is an emergency. Do not use the
      rotunda. Go to the northwest stairwell. (point to stairwell)
    Do not use the rotunda stairwell or elevators in rotunda.
    Notify circulation when the area is clear.
    Upon entering the basement, notify a supervisor of your location.

Mobility Impairments: Do not help people using wheelchairs down stairwells. If you have advance
notice and sufficient time, advise individuals with mobility impairments to move to the northwest
stairwell on the first floor while rotunda elevators are still available or you may escort individuals to the
basement using the service elevator. If time prohibits using the elevators, escort them to an emergency
stairwell landing. Use your judgment regarding remaining with individuals in the stairwell. Notify
supervisory personnel of the location of individuals in the emergency stairwells upon entering the
basement. You must report your location to a supervisor if you choose to remain with a patron in a
stairwell.

Sight and Hearing Impaired: Immediately contact occupants with vision or hearing impairments to
help escort them to the basement using emergency stairwells only.

Good Samaritan Law: The ―Good Samaritan Law‖ [Sections 537.037 RSMo (1988) of the Missouri Statutes] provides protection
from civil damages to health professionals who render emergency aid, without compensation, in an emergency situation. The law also
applies to non-health professionals, as stated in the following: “Any other person who has been trained to provide first aid in a standard
recognized training program may, without compensation, render emergency care or assistance to the level for which he or she has been
trained, at the scene of an emergency or accident, and shall not be liable for civil damages for acts or omissions other than damages
occasioned by gross negligence or by willful or wanton acts or omissions by such person in rendering such emergency care. ‖




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                                                               6
                   First Floor Tornado Procedures: Access Services

If you have advance notice of severe weather, alert individuals on your floor that an evacuation may take
place. (The most senior Circulation employee will oversee the building evacuation; in that capacity, it
would be helpful to contact second and third floor personnel to advise them of the possibility of severe
weather.) Advise individuals with disabilities to move to the first floor while elevators are still available.
It is safest to be on the lowest floor possible in an interior space without glass. Weekends or evenings:
follow as closely as possible and practical. You will not be able to check the floor as thoroughly as
during the day. Use the bullhorn as needed. If necessary, ask for assistance from non-library employees
to ensure that everyone is evacuated safely.

Upon warning notification, follow these procedures:

       Turn off the stairwell door alarms.

       Retrieve the emergency bag, walkie-talkies, and bullhorn. Remove stairwell key from the
        emergency bag.

       Retrieve all available walkie-talkies and check the pre-determined channels (first check channel
        10; if unavailable, check channel 5.) Leave your walkie-talkie on, with the volume up.

       Send an employee with the emergency bag, key, and a walk-talkie to the northwest stairwell
        (close to telephone alcove near Harmon Computer Commons). The employee should unlock the
        door to the basement and prop it open using the doorstop found in the emergency kit.

       Use the bullhorn as needed to alert building occupants of evacuation to the basement.

       Close rotunda doors to prevent use of stairs and elevators. If staffing permits, post an employee
        near the rotunda doors.

       The most senior Circulation employee present at the time will oversee the building-wide
        evacuation. If possible, designate another Access Services worker to evacuate the south side of
        the floor. (Access Services is responsible for evacuating the south side of the first floor—
        including the south restrooms and Jimmy K’s. Harmon Computer Commons is responsible for
        evacuating the north side of the floor.)

       “May I have your attention? You need to gather your things and go to the basement. There is
        an emergency. Go to the northwest stairwell (point to the stairwell).”Tell people to go to the
        basement; do not merely suggest it. However, if anyone refuses to leave, do not waste time
        arguing with the individual. Continue to evacuate the floor. Anyone wishing to leave the
        building may do so.

       Escort individuals in wheelchairs to an emergency stairwell, preferably the northwest one. Use
        your judgment regarding remaining with individuals in the stairwell.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                              7
       The senior Circulation employee should take the weather radio, a flashlight, a walkie-talkie, and
        the cordless phone (#4283) to the north Read and Relax area away from the glass.

       As second and third floors evacuate, the senior Circulation employee will receive reports from
        staff members that the floors are cleared. Tell them if their help is needed elsewhere; if not,
        they should proceed to the basement. Designate someone to be in charge in the basement.

       Once all floors are cleared, lock the glass security doors to the library proper. Monitor the
        weather reports on the radio.

       Individuals who wish to use the restroom should use the north restrooms. If people enter the
        building from outside, tell them they are welcome to go to the basement. Tell them library
        services are unavailable.

       Individuals using wheelchairs or those who are claustrophobic may stand in the northwest
        hallway near the HCC. All others should go and remain in the basement.

       Individuals in the basement who wish to use the restroom may use the northwest emergency
        stairwell only to go to the first floor. They should then return to the basement.

       If staffing in the basement permits, post an employee near the northwest emergency stairwell to
        ensure that individuals use the designated stairwell.

       It is helpful, especially if people are in the basement for very long, for the Circulation person to
        make periodic weather updates.

        When Circulation receives the all-clear announcement from Public Safety, an employee should
        alert basement personnel by walkie-talkie that people may leave. “May I have your attention?
        The emergency is over. You must re-enter the library through the second floor.” Post someone
        at the first floor to instruct those leaving the basement to continue to the second floor before re-
        entering the library. (This process ensures that people must go through library security gates
        before leaving the building.)

    After the All-Clear:

       Unlock library security gates and turn stairwell door alarms back on for first floor only.
       Alert those in the basement via walkie-talkie that the all-clear has been given and that they may return to
        the second floor via the emergency stairwells. When the all clear is given, send a staff member to ―swipe
        open‖ and then prop open the northwest stairwell door.
       Once everyone is out of the basement, the first floor security door monitor should announce, ―All Clear in
        the Stairwells.‖ At that time, turn on second and third floor stairwell alarms.
       Return walkie-talkies and the emergency bag. Re-seal stairwell key in an envelope and place in the
        emergency bag.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                                   8
        First Floor Tornado Procedures: Harmon Computer Commons

If you have advance notice of severe weather, alert individuals that an evacuation may take place.
Advise individuals with disabilities to move to the first floor while elevators are still available. It is
safest to be on the lowest floor possible in an interior space without glass. Weekends or evenings:
follow as closely as possible and practical. You will not be able to check the floor as thoroughly as
during the day. Use the bullhorn as needed. If necessary, ask for assistance from non-library employees
to ensure that everyone is evacuated safely.

Upon warning notification, follow these procedures to evacuate the floor:

       Pick up your emergency kit, walkie-talkie, and bullhorn. Check the pre-determined walkie-
        talkie channels (first check channel 10; if unavailable, check channel 5.) Leave your walkie-
        talkie on, with the volume up.

       Instruct building occupants to take their belongings and go to the basement, using the northwest
        stairwell. “May I have your attention? You need to gather your things and go to the basement.
        There is an emergency. Do not use the rotunda. Go to the northwest stairwell.” Tell people to
        go to the basement; do not merely suggest it. However, if anyone refuses to leave, do not
        waste time arguing with the individual. Continue to evacuate the floor. Anyone wishing to
        leave the building may do so.

       Harmon Computer Commons is responsible for clearing the north side of the first floor—
        including the north restrooms and the Flexible Classrooms. Access Services is responsible for
        evacuating the south side of the floor.

       Use the bullhorn as needed to alert building occupants of evacuation to the basement.

       Escort individuals in wheelchairs to an emergency stairwell landing, preferably the northwest
        one. Use your judgment regarding remaining with individuals in the stairwell.

       If possible, turn off all computer equipment with the master kill switch. Don’t take time to turn
        off equipment one at a time.

       Once the area is cleared, lock the public doors to the area.

       Walkie-talkie or tell the circulation manager that the area is clear.

       Assist the circulation manager on first floor as needed. If your help is not needed, go to the
        basement.

       When the ―All Clear‖ is called, and after the second floor doors have been ―swiped open‖ and
        propped open, tell those waiting in the basement that they should return to the library on the
        second floor via the emergency stairwells. This process ensures that those who have library
        materials must go through library security gates before leaving the building. “May I have your
        attention? The emergency is over. You must re-enter the library through the second floor.”




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                              9
                                Second Floor Tornado Procedures
If you have advance notice of severe weather, alert individuals that an evacuation may take place. Advise
individuals with disabilities to move to the first floor while elevators are still available. It is safest to be on the
lowest floor possible in an interior space without glass. Weekends or evenings: follow as closely as possible
and practical. You will not be able to check the floor as thoroughly as during the day. Use the bullhorn as needed.
If necessary, ask for assistance from non-library employees to ensure that everyone is evacuated safely.

    Upon warning notification, follow these procedures to evacuate the floor:

        Retrieve the emergency bag, walkie-talkie, and bullhorn. Walkie-talkies are located on the front
         reference counter. Remove the stairwell key from the emergency bag.

        Check the pre-determined walkie-talkie channels (first check channel 10; if unavailable, check
         channel 5.) Leave your walkie-talkie on, with the volume up.

        Send an employee with the emergency bag and key to the northwest stairwell to walk down all
         flights of stairs, unlock the door to the basement, and prop it open, using the doorstop in
         the emergency kit.

        Close rotunda doors to prevent use of stairs and elevators. If staffing permits, post an employee
         near the rotunda doors.

        Instruct building occupants to take their belongings and go to the basement, using the northwest
         stairwell. Do not use the rotunda stairwell or elevators. Tell people to go to the basement; do
         not merely suggest it. “May I have your attention? You need to gather your things and go to
         the basement. There is an emergency. Go to the northwest stairwell (point to the stairwell).”
         However, if anyone refuses to leave, do not waste time arguing with the individual. Continue to
         evacuate the floor. Anyone wishing to leave the building may do so.

        If time permits, Reference will attempt to check the south side of the floor: the south restrooms,
         the seminar room, and the reference area. The Dean’s office will check the north side of the
         floor: north restrooms, newspaper/microform area, north seminar room, and periodicals area.

        Escort individuals in wheelchairs to an emergency stairwell landing, preferably the northwest
         one. Use your judgment regarding remaining with individuals in the stairwell.

        When you have evacuated the floor, announce that your floor is clear on your walkie-talkie.
         Proceed to the basement, unless your assistance is needed elsewhere.

         When the ―All Clear‖ is called, and after the second floor doors have been ―swiped open‖ and
         propped open, tell those waiting in the basement that they should return to the library on the
         second floor via the emergency stairwells. This process ensures that those who have library
         materials must go through library security gates before leaving the building. “May I have your
         attention? The emergency is over. You must re-enter the library through the second floor.”




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                                      10
                                  Third Floor Tornado Procedures

If you have advance notice of severe weather, alert individuals that an evacuation may take place.
Advise individuals with disabilities to move to the first floor while elevators are still available. It is
safest to be on the lowest floor possible in an interior space without glass. Weekends or evenings:
follow as closely as possible and practical. You will not be able to check the floor as thoroughly as
during the day. Use the bullhorn as needed. If necessary, ask for assistance from non-library employees
to ensure that everyone is evacuated safely.

Upon warning notification, follow these procedures to evacuate the floor:

       Retrieve the emergency bag, walkie-talkie, and bullhorn.

       Check the pre-determined walkie-talkie channels (first check channel 10; if unavailable, check
        channel 5.) Leave your walkie-talkie on, with the volume up.

       Close rotunda doors to prevent use of stairs and elevators. If staffing permits, post an employee
        near the rotunda doors.

       Evacuate the third floor, including all student and faculty study rooms. (Knock on faculty study
        room doors.) Instruct building occupants to take their belongings and go to the basement, using
        the northwest stairwell. Do not use the rotunda stairwell or elevators. “May I have your
        attention? You need to gather your things and go to the basement. There is an emergency. Go
        to the northwest stairwell (point to the stairwell).” Tell people to go to the basement; do not
        merely suggest it. However, if anyone refuses to leave, do not waste time arguing with the
        individual. Continue to evacuate the floor. Anyone wishing to leave the building may do so.

       Escort individuals in wheelchairs to an emergency stairwell landing, preferably the northwest
        one. Use your judgment regarding remaining with individuals in the stairwell.

       Collect all keys to the study rooms as you tell the occupants to evacuate. Tell the occupants
        study room keys will be reassigned after the emergency has passed.

       When you have evacuated the floor, announce that your floor is clear on your walkie-talkie.
        Proceed to the basement, unless your assistance is needed elsewhere.

       When the ―All Clear‖ is called, and after the second floor doors have been ―swiped open‖ and
        propped open, tell those waiting in the basement that they should return to the library on the
        second floor via the emergency stairwells. “May I have your attention? The emergency is over.
        You must re-enter the library through the second floor.” This process ensures that those who
        have library materials must go through library security gates before leaving the building.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                           11
                               FIRE EVACUATION PROCEDURES

From the onset of an emergency, all normal library operations cease.

The fire alarm is a constant, high-pitched loud alarm inside the building. It is accompanied by
strobe lights.

The Hazard: A fire is the combination of fuel, oxygen, and heat that gives off hazardous products
such as smoke and carbon monoxide. The destructive nature of fire, the speed at which it spreads, and
the smoke and toxic fumes it produces make any fire, no matter how small, a dangerous one. The library
contains many combustible materials that will spread the fire rapidly if not detected in time. The
automatic sprinkler system will activate once a specific temperature is reached; however, the fire will be
significant before system activation due to the varying ceiling heights.

Probability and Severity: The probability of a fire is high, even with all of the protection systems due
to arson, faulty wiring/electricity, natural disasters, mechanical sparks, matches, and chemicals. The full
automatic sprinkler and fire alarm systems help contain the severity to a moderate level.

Procedures: The James C. Kirkpatrick Library will cease all normal operations and follow these
procedures when a fire is discovered or suspected.

The Warning: The warning of a fire may come from detection of smoke, odor, or flames; activation of
the sprinkler system; or activation of the fire alarm pull box (located next to the emergency stairwells).

General Procedures, all floors:

       Call 911. Inform the operator of the location and severity of fire. For example, the caller might
        say, ―The fire is located on the north end of the second floor and is contained in the
        bookshelves.‖
       Activate the fire alarm by pulling the fire alarm pull box located in rooms adjacent to the
        emergency stairwells.
       Use a fire extinguisher to minimize fire loss. This applies ONLY to small fires contained to one
        piece of furniture or a wastebasket. Any fire located within the bookshelves is considered a high
        risk; EVACUATE immediately.
       In a smoke-filled area, stay low and crawl to the nearest
        exit.
       Evacuate to the corner of Missouri and Drummond
        (southwest of JCKL) as shown on map. Do not use
        rotunda stairwell or elevators. If Missouri and Drummond is
        unavailable proceed to the southwest parking lot (directly across
        the street from Domino’s Pizza).




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                          12
Evacuation of occupants: Follow procedures listed below to ensure that everyone in the building is
evacuated using the safest exit. Do not use elevators or the rotunda stairwell.

When a fire alarm sounds, building occupants should immediately exit the building. Those on the first
floor should leave the building via the nearest safe exit. Those on the second and third floors should
leave using emergency stairwells only. Do not use the rotunda stairwell or the elevators. If
mobility difficulties prevent using stairs, do not use the elevator and do not remain at your desk.
Go to an emergency stairwell and stay there. Employees: be sure to tell a co-worker where you
will be.

 1. Employees at public service desks have specific responsibilities; see below. All employees should
    help facilitate the building evacuation.

 2. Assist individuals with mobility impairments. Do not help a person in a wheelchair down a
    stairway or elevator. Escort the individual to an emergency stairwell. Use your best judgment to
    determine whether it is safe to leave the individual in the stairwell or whether someone should
    remain with him or her. If you are aware of individuals who have remained in the stairwells, alert
    emergency personnel as soon as possible.

 3. Immediately contact individuals with vision or hearing impairments to help escort them outside. If
    you are on the second or third floor, remember to use the emergency stairwells only.

 4. Either close or lock interior doors to offices or areas. Close the rotunda doors. Workers in areas
    with cash drawers should leave the cash. If time permits, lock the cash in its usual overnight
    storage space.

 5. If you are working at a public desk when the alarm sounds, pick up your laminated instruction sheet
    as you are leaving (if it is easily accessible.)

 6. If your area has an emergency bag and walkie-talkie (Access Services, Harmon Computer
    Commons, Reference Desk, Dean’s Office, and third floor desk) bring them.

 7. Workers in Access Services, Harmon Computer Commons, the Reference Desk, and the third floor
    desk should bring a bullhorn. Use it as necessary to alert building occupants of the evacuation.
    “May I have your attention? You need to gather your things and leave the building immediately.
    There is an emergency. Go to the        stairwell and exit the building (point to the nearest
    stairwell). Once evacuated, you may need the bullhorn to communicate with those posted at library
    exits.

 8. If your area has a walkie-talkie, check channel 10; if it is not working, check channel 5. Leave
    walkie-talkie on, with volume up, in order to be available if your help is needed. When your floor
    is clear, announce that on your walkie-talkie.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                           13
 9. All library employees, other than those posted at the north and south doors, should meet at the front
    (west) side of the building. Stay away from the front entrance to avoid blocking access for
    emergency personnel. Meet in the southwest area in front of the building, near the intersection of
    Drummond and Missouri. (See map.) If this area is unavailable meet in parking lot directly across
    the street from Domino’s Pizza.

 10. The staff member who called 911 should remain near an individual with a walkie-talkie in order to
     be able to advise emergency personnel of the location of the fire.

 11. After evacuation, employees will divide into 2 groups according to the first letter of their last
     name. A-L will gather near the campus emergency phone; M-Z will gather near the stop sign.
     Student workers and GA’s remain with their supervisors. The first person to arrive with a Library
     Telephone Directory (in the emergency kit) will take roll. After roll has been taken, designate
     someone from each group to report to emergency personnel that everyone has been accounted for or
     that someone is missing.

 12. Remain in your group for further instructions.

 13. A 2-stage ―all clear‖ process will be utilized. The highest-ranking library official present will
     announce the all-clear, based on advice from emergency personnel. The first stage (All Clear for
     Library Staff) will allow library employees to return to the building, ensuring that their areas are
     clear and ready for public use. ―May I have your attention? At this time library personnel may
     reenter the building.” The second stage (All Clear for Library Patrons) will permit the return of
     non-library personnel. “Patrons, you may enter the building in approximately 5 minutes. We
     appreciate your patience and cooperation in this evacuation. Thank you.”




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                              14
             First Floor Fire Evacuation Procedures – Access Services
When the fire alarm sounds, first floor employees should ensure that all occupants of the floor leave the
building as quickly as possible through the nearest safe exit. If you are working in Access Services,
follow the procedure below. Weekends or evenings: follow as closely as possible and practical. You
will not be able to check the floor as thoroughly as during the day. You may not be able to post an
employee at the south door. Use the bullhorn as needed. If necessary, ask for assistance from non-
library employees to ensure that everyone is evacuated safely.

One employee should go to the front (west) door of the library. If staff is available, send someone
to the south (“Dominoes”) door. Harmon Computer Commons employees are responsible for
checking and evacuating the north side of the floor. During daytime evacuation, an HCC
employee is to be posted at the north (“Lovinger”) door and an Access Services person at the
south (“Dominoes”) door.

The “front door” person should:

    1. Pick up laminated instruction sheet, emergency bag, and walkie-talkie. Check walkie-talkie
       channel 10 first; if not working, checking channel 5. Leave walkie-talkie on, with volume up, in
       order to be available.

    2. Close or lock interior doors to offices or areas. Close rotunda doors. If time permits, lock cash
       in its usual overnight storage space.

    3. Proceed to the front (west) entrance to the building. Instruct
       individuals to leave the building and go to the designated
       meeting place. Do not allow individuals to stay near the door.
       Remain at the front door as long as it appears safe or until
       advised by emergency personnel to join other library employees.
       Ensure that nobody attempts to enter the building after the alarm
       has sounded. Use walkie-talkie to advise other walkie-talkie
       users of your whereabouts.

    4. If possible, give your emergency bag to another Library Services
       employee who is joining the larger group.


    5. NOTE: If you are the only Access Services employee, and if you do not perceive immediate
       danger, do a quick check of the south side of the floor before going to the front door. Check
       Jimmy K’s and the south restrooms. Use bullhorn as necessary to announce evacuation or
       communicate with other library employees.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                         15
If adequate staff is available, post an employee at the south (“Dominoes”) door. This person
should:
    1. Pick up laminated instruction sheet, walkie-talkie, and bullhorn. Check walkie-talkie channel 10
       first; if not working, check channel 5. Leave walkie-talkie on, with volume up, in order to be
       available.

    2. If you do not perceive immediate danger, take the time to do a quick check of the floor to alert
       library users.

        a. Check the south side of the first floor, including Jimmy K’s and the south restrooms.

        b. Use bullhorn to alert building occupants of the evacuation or to communicate with other
        employees. May I have your attention? You need to gather your things and leave the building
        immediately. There is an emergency. Go to the          stairwell and exit the building (point to the
        nearest stairwell).

        c. Remain at the Dominoes door as long as it appears safe or until advised by emergency
        personnel to join other library employees. Ensure that nobody attempts to enter the building
        after the alarm has sounded. Keep people away from the building; direct them to the area near
        Drummond and Missouri, where others have gathered. If this area is unavailable, use the
        alternate location in the parking lot directly across the street from Dominoes. Use walkie-talkie
        to advise other walkie-talkie users of your whereabouts.
        _______________________________________________________________

After leaving the building: all library employees (other than those at the north, south, and west doors)
should meet near the intersection of Drummond and Missouri streets (or alternate location if this is
unavailable), southwest of the library’s front doors. See map. Stay away from front entrance to avoid
blocking emergency personnel access.

Once there, evacuees divide into 2 groups, according to surname. A-L gather near the campus
emergency phone, M-Z near the stop sign. Student workers and GA’s remain with supervisor. The first
person to arrive with a Library Telephone Directory (in the emergency kit) will take roll. Designate
someone from each group to report to emergency personnel that everyone is accounted for or that
someone is missing.

Remain in your group until the ―all clear‖ is given. The highest-ranking library official present will
announce the all-clear, based on advice from emergency personnel. ―All Clear for Library Staff‖ will
allow employees to return to ensure that areas are ready for public user. May I have your attention? At
this time library personnel may reenter the building.” All Clear for Library Patrons‖ allows the return
of patrons. “Patrons, you may enter the building in approximately 5 minutes. We appreciate your
patience and cooperation in this evacuation. Thank you.”




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                            16
                     First Floor Fire Evacuation Procedures – HCC
When the fire alarm sounds, first floor employees should ensure that all occupants of the floor leave the
building as quickly as possible through the nearest safe exit. If you are working in the HCC, follow the
procedure below. Harmon Computer Commons employees are responsible for checking and
evacuating the north side of the floor. Access Services is responsible for checking and evacuating
the south side of the floor. When adequate personnel is available, an HCC employee is to be posted
at the north (“Lovinger” door). Weekends or evenings: follow as closely as possible and practical.
You will not be able to check the floor as thoroughly as during the day. You may not be able to post an
employee at the north door. Use the bullhorn as needed. If necessary, ask for assistance from non-
library employees to ensure that everyone is evacuated safely.
1. Pick up laminated instruction sheet, walkie-talkie, and bullhorn. Check walkie-talkie channel 10 first; if not
   working, check channel 5. Leave walkie-talkie on, with volume up, in order to be available.

2. Close or lock interior doors to offices or areas. If time permits, lock cash in its usual overnight storage space.

3. If you do not perceive immediate danger, take the time to do a quick check of the floor to alert library users.
       a. Check the north side of the first floor, including the flexible
           classrooms and the north restrooms.
       b. Use bullhorn as necessary to alert building occupants of the
           evacuation or to communicate with other library employees.
           “May I have your attention? You need to gather your things
           and leave the building. There is an emergency. Go to the
               stairwell and exit the building.”(point to the nearest
           stairwell).
       c. Go to the north (―Lovinger‖) door. Keep people away from the
           building; you may direct them to the curb. Ensure that nobody
           attempts to enter the building after the alarm has sounded.
           Remain as long as it appears safe or until advised by
           emergency personnel to join other library employees. Use
           walkie-talkie to communicate with other Library Services
           personnel. Announce when your area is clear.

4. All library employees (other than those at the north, south, and west doors) should meet near the intersection
   of Drummond and Missouri streets, southwest of the library’s front doors. See map. Stay away from front
   entrance to avoid blocking emergency personnel access. If this location is unavailable use the secondary
   location in the parking lot directly across the street from Dominoes Pizza.

5. Once there, evacuees divide into 2 groups, according to surname. A-L gather near the campus emergency
    phone, M-Z near the stop sign. Student workers and GA’s remain with supervisor. The first person to arrive
    with a Library Telephone Directory (in the emergency kit) will take roll. Designate someone from each group
    to report to emergency personnel that everyone is accounted for or that someone is missing.

Remain in your group until the ―all clear‖ is given. The highest-ranking library official present will announce the
all-clear, based on advice from emergency personnel. ―All Clear for Library Staff‖ will allow library employees
to return to ensure that areas are ready for public user. “May I have your attention? At this time library
personnel may reenter the building.” All Clear for Library Patrons‖ allows the return of patrons. “Patrons, you
may enter the building in approximately 5 minutes. We appreciate your patience and cooperation in this
evacuation. Thank you.”




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                                     17
                         Second Floor Fire Evacuation Procedures
When the fire alarm sounds, second floor employees should ensure that all occupants of the floor leave
the building as quickly as possible through the closest emergency stairwell. All employees should help
facilitate the evacuation of the building. If you are working in Reference or the Dean’s Office
when the alarm sounds, follow the following procedures. Weekends or evenings: follow as closely as
possible and practical. Decreased staffing during these times means that it is not possible to station
individuals at the north and south doors. It may be impossible to check the floor as thoroughly as during
the day. Use the bullhorn as needed. If necessary, ask for assistance from non-library employees to
ensure that everyone is evacuated safely.

1. Pick up your laminated instruction sheet (if it is readily accessible.)

2. Pick up the emergency bag, walkie-talkie, and bullhorn. Walkie-talkies are located on the front
   reference counter. Check walkie-talkie channel 10 first; if it is not working, check channel 5. Leave
   walkie-talkie on, with volume up, in order to be available if your help is needed. When your floor is
   clear, announce that on your walkie-talkie.

3. Use the bullhorn as necessary to alert building occupants of the evacuation or to communicate with
   other library employees. “May I have your attention? You need to gather your things and leave the
    building. There is an emergency. Go to the           stairwell and exit the building.”(point to the nearest
    stairwell).

4. If time permits, Dean’s Office employees should lock cash in the usual overnight storage space.

5. Either close or lock interior doors to offices or areas. Close the rotunda doors. If you have
   adequate staff, post someone at the rotunda to direct people to the emergency stairwells.

6. Direct occupants of the second floor to leave immediately using the emergency stairwells only. Do
   not use the elevators or the rotunda stairwell. (Individuals unable to use stairs should go to an
   emergency stairwell and remain there.) If you are aware of individuals who remain in the
   stairwells, notify emergency personnel as soon as possible.

7. If you do not perceive immediate danger (such as fire or smoke in the area) take the time to do a
   quick check of the floor to alert library users.

        a. Reference employees should check the south side of the floor, including the south
           restrooms, the south seminar room, and the reference area. Alert CIRC when the floor is
           clear.

        b. Dean’s Office employees should check the north restrooms, the newspaper/microform area,
           the north seminar room, and the periodicals area. Alert REF when your area is clear.

        c. Other available library employees should check with Reference and the Dean’s Office to
           see if their help is needed. If not, they should immediately leave the building. Alert REF
           when your area is clear.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                                    18
8. All library employees should meet near the intersection of Drummond and Missouri streets
   (southwest of the library’s front doors.) See map below. Stay away from the front entrance to avoid
   blocking emergency personnel access. If the designated area is unavailable proceed to the secondary
   location in the parking lot directly across the street from
   Dominoes Pizza.

9. Once there, evacuees will divide into two groups, according to
   the first letter of their last name. A-L will gather near the
   campus emergency phone at the end of the sidewalk; M-Z will
   gather near the stop sign. Student workers and GA’s should stay
   with their supervisors. The first person to arrive with a Library
   Telephone Directory (in the emergency kit) will take roll. Once
   roll has been taken, designate someone from each group to report                                       to
   the nearest emergency personnel that everyone is accounted for                                         or
   that someone is missing.

10. Remain in your group for further instructions.

11. When it is considered safe to re-enter the building, a 2-stage ―all clear‖ process will be utilized. The
    highest-ranking library official present will announce the all-clear, based on advice from emergency
    personnel. The first stage (All Clear for Library Staff) will allow library employees to return to the
    building, ensuring that their areas are clear and ready for public use. “May I have your attention?
    At this time library personnel may reenter the building.” The second stage (All Clear for Library
    Patrons) will permit the return of non-library personnel. “Patrons, you may enter the building in
    approximately 5minutes. We appreciate your patience and cooperation in this evacuation. Thank
    you.‖




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                            19
                             Third Floor Fire Evacuation Procedures
When the fire alarm sounds, third floor employees should ensure that all occupants of the floor leave the
building as quickly as possible through the nearest emergency stairwell. All employees should help
facilitate the building evacuation. If you are working on the third floor when the alarm sounds, follow
the following procedure. Weekends and evenings: Follow as closely as possible and practical. The
lack of personnel during these times means that it may be impossible to check the floor as thoroughly as
when the building is fully staffed. Use the bullhorn as needed. Ask for assistance from non-library
employees as needed to ensure that everyone is evacuated safely.

    1. Pick up your laminated instruction sheet (if it is readily accessible.)

    2. Pick up the emergency bag, walkie-talkie, and bullhorn. Check walkie-talkie channel 10 first; if
       it is not working, check channel 5. Leave walkie-talkie on, with volume up, in order to be
       available if your help is needed. When your floor is clear, announce that on your walkie-talkie.

    3. Use the bullhorn as necessary to alert building occupants of the evacuation or to communicate
       with other library employees. “May I have your attention? You need to gather your things and leave
        the building. There is an emergency. Go to the                 stairwell and exit the building.”(point to the
        nearest stairwell).

    4. Either close or lock interior doors to offices or areas. Close the rotunda doors. If you have
       adequate staff, post someone at the rotunda to direct people to the emergency stairwells.

    5. Direct occupants of the third floor to leave immediately using the emergency stairwells only. Do
       not use the elevators or the rotunda stairwell. (Individuals unable to use stairs should go to
       an emergency stairwell and remain there.) If you are aware of individuals who remain in
       the stairwells, notify emergency personnel as soon as possible.

    6. If you do not perceive immediate danger (fire or smoke in
       the area)
           a. Take the time to do a quick check of the floor to
               alert library users.
           b. Check the restrooms and any group study rooms
               that you know are in use.
           c. Alert Circ when the floor is clear

    7. All library employees should meet near the intersection of
       Drummond and Missouri streets (southwest of the
       library’s front doors.) See map. Stay away from the front
       entrance to avoid blocking emergency personnel access. If
        the designated area is unavailable meet at the secondary location in
        the parking lot directly across the street from Dominoes Pizza .




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                                          20
    8. Once there, evacuees will divide into two groups, according to the first letter of their last name.
       A-L will gather near the campus emergency phone at the end of the sidewalk; M-Z will gather
       near the stop sign. Student workers and GA’s should stay with their supervisors. The first
       person to arrive with a Library Telephone Directory (in the emergency kit) will take roll. Once
       roll has been taken, designate someone from each group to report to the nearest emergency
       personnel that everyone is accounted for or that someone is missing.

    9. Remain in your group for further instructions.

    10. When it is considered safe to re-enter the building, a 2-stage ―all clear‖ process will be utilized.
        The highest-ranking library official present will announce the all-clear, based on advice from
        emergency personnel. The first stage (All Clear for Library Staff) will allow library employees to
        return to the building, ensuring that their areas are clear and ready for public use. “May I have
        your attention? At this time library personnel may reenter the building.” The second stage (All
        Clear for Library Patrons) will permit the return of non-library personnel. ―Patrons, you may
        enter the building in approximately 5 minutes. We appreciate your patience and cooperation in
        this evacuation. Thank you.”




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                           21
                       EARTHQUAKE EVACUATION PROCEDURES

From the onset of an emergency, all normal library operations cease.

The Hazard: An earthquake is a shifting in the earth's crust causing the surface to become unstable
with an intensity that varies from minor tremors to large shocks. The shocks can last from a few
seconds to a few minutes. Larger earthquakes create damage to the ground and to buildings by
weakening their integrity and strength. The state’s main fault is the New Madrid fault zone located in
southeast Missouri.

Probability and Severity: The probability of an earthquake affecting the library is moderate based on
the Center of Earthquake Research and Information. Their study has determined that a 6.0 Richter
earthquake has a 40% to 63% chance of occurring within the next 15 years. With that magnitude, the
shock wave would hit UCM, causing the severity level to be high.

Warning: The warning of an earthquake may come from the shock wave or its aftershock, causing an
unexpected shaking of the library's contents.

General Procedures, all floors:

       If you see damage due to an earthquake, or if medical needs arise because of an earthquake, call
        911.

       Evacuate the building as soon as the shock has occurred, using emergency stairwells only.
        Follow the fire evacuation procedures found on pages 12-21. Be alert to the possibility of
        structural damage, including downed electrical wires, broken pipes, cracked floors, and unstable
        walls.

       Do not use the rotunda stairwell, elevators in rotunda, or service elevator. Earthquakes can cause
        damage resulting in power failure, fires, and other hazards.

       Evacuees should meet outside the building in a safe area, away from obvious damage.

       Equipment Needed: Flashlights and fire extinguishers may be needed, depending on the
        severity of the situation.

Mobility Impairments: Do not help people in wheelchairs down stairwells or elevators. Help them
find protection under a hard table or other appropriate cover until evacuation can be assisted by trained
personnel. Call 911 to notify them of individuals needing assistance.

Sight and Hearing Impaired: Staff should immediately contact individuals with vision or hearing
impairments to help escort them outside using emergency stairwells only.

Securing from Emergency: Following an earthquake, trained personnel will inspect the building for
damage. Damaged areas should be closed off and repaired. Books and other library materials should be
repaired.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                           22
                          POLICE/CIVIL DISORDER PROCEDURES
The Hazard: Police actions and civil disorders cover a wide range of hazardous situations, from
firearms and explosives to aggravated assault and vandalism. Each situation is unique, and library staff
is not trained to manage such incidents. Immediately contact Public Safety if an incident occurs that
could harm individuals or university property. Public Safety will determine if it is necessary to close
the library due to police action or civil disorder.

Probability and Severity: The probability of police or civil disorder incidents in the library is
considered moderate, while the severity level is considered low to high.

Note: No staff member should become involved in situations requiring police action. Do your best to
safeguard people’s lives and allow those trained for such situations to manage them.

Civil Unrest: Civil unrest has the potential for great destruction. Notify UCM Public Safety of any
incident that might injure individuals or cause property damage. Do not attempt to intervene. The group
nature of civil unrest requires police intervention.

Bomb Threat, Explosives, and Incendiary Devices: If you receive a phone call warning of a bomb or
other incendiary device—or if you encounter a suspicious package (labeled incorrectly, with excessive
postage or exposed wiring, duct- taped, or otherwise not normally wrapped) follow these general
procedures for all floors:

Follow Bomb Threat checklist in Appendix E to learn as much information as possible from the caller.

       Immediately call 911 to notify Public Safety of the threat.

       Remain calm and notify supervisors.

       The staff member who accepted the call should provide a full description of the conversation to
        the investigating UCM and/or community police.

       Evacuate the library if Public Safety advises doing so. Follow the fire evacuation procedures on
        pages 12-21. If there is the threat of a bomb or other incendiary device, evacuees should move
        far away from the building.

Assisting Individuals with Physical Disabilities:

Immediately evacuate individuals with mobility difficulties, vision, or hearing impairments using the
safest available exit.

Securing from Emergency: Library operations will resume when the area is cleared and declared safe
by emergency personnel. If damage has occurred, follow damage procedures listed in the EPDROP. If
necessary, close off damaged area and clean or repair as needed.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                          23
                          VANDALISM, FIREARMS, AND ASSAULT
The Hazard: Vandalism is defined as causing damage to, defacing, or threatening damage to university
structures, their contents, or vehicles and property on the grounds. The possession of firearms (or other
instruments that normally cause bodily harm) on university property is prohibited. Assault is any
physical harm caused to another individual or the threat of physical harm. Kirkpatrick employees must
notify UCM Public Safety of any incidents in and around the library that might injure individuals or
cause property damage.

The Warning: Warning for these offenses may come from a student or other building occupant. Take
all warnings seriously.

General procedures, all floors:

   Call 911 to notify Public Safety of the suspected offense, location, and damage.

   Do not physically interfere; speak calmly to the individual. Try to defuse the situation.

   Remain calm, notify supervisors, and clear area of occupants.

   Provide needed information to the responding UCM or community police.

   Take directions from Public Safety concerning the need to evacuate the building.

   If necessary to evacuate the building, follow fire evacuation procedures on pages 12-21.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                        24
                                POWER FAILURE PROCEDURES

From the onset of an emergency, all normal library operations cease.


The Hazard: Utility interruptions usually occur as a result of another situation, such as severe weather,
earthquake, digging, fire, or traffic accidents. The library is equipped with a generator to provide back-
up power to the lighting and various systems until repairs can be made. The generator will activate on
its own after normal power has been reduced or eliminated. Flashlights should be on hand to provide
lighting in various sections of the library to help with evacuation procedures.

Probability and Severity: The probability of power failure in the library is high because of
vulnerability to interruptions and failures from other hazards. The degree of severity is low.

The Warning: Intermittent power outages may occur prior to a complete outage. If there is a severe
weather alert, follow tornado procedures.

General procedures, all floors

       Remain calm.

       Immediately evacuate using fire evacuation procedures found on pages 12-21. Remember to use
        the emergency stairwells only. Take all available flashlights with you.


Assisting Individuals with Physical Disabilities:

Mobility Impairments: Do not help people in wheelchairs down stairwells or elevators. Escort them
to an emergency stairwell until evacuation can be further assisted by trained personnel. Call 911 to
notify them of individuals needing assistance. If phones are inoperable, alert fire department of your
location by waving something bright in the window.

Sight and Hearing Impaired: Staff should immediately contact individuals with vision or hearing
impairments to help escort them outside using emergency stairwells only.

Securing from Emergency: After the cause of the power failure has been corrected, the library will
resume normal operations. Only upon the ―all clear‖ signal will building occupants be allowed to re-
enter. Attend to any medical conditions or emergencies.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                          25
                          HAZARDOUS MATERIAL PROCEDURES

From the onset of an emergency, all normal library operations cease.


The hazard: The most likely causes of exposure to hazardous materials in the library are 1) a trucking
accident involving hazardous materials on nearby Highway 13, and 2) a train accident on nearby railroad
tracks.

Probability and severity: The probability of a hazardous materials accident is moderate due to the
level of traffic on these arteries and the library’s proximity to them. The severity level is difficult to
predict. According to UCM Public Safety, the university lacks the ability to warn, evacuate, or take
necessary actions to protect residents by sheltering in place.

Follow these procedures when a hazardous materials accident is discovered or suspected.

General procedures, all floors:

       Call 911 to explain the situation in as much detail as possible.

       Notify library staff of the situation and begin evacuation to the basement, using the tornado
        evacuation procedures on pages 12-21.

       Evacuate library occupants to the basement, room 0250, in an orderly fashion. Room 0250 is on
        the north side of the building and is designated a secure shelter by construction design and size
        of the room. Other areas of the basement are not suited for such protection because of the
        mechanical elements inside the rooms.

       The senior Circulation employee will oversee the building evacuation and remain in contact with
        Public Safety for further instructions.


Mobility Impairments: Do not help people using wheelchairs down stairwells or elevators. Escort
them to an emergency stairwell landing. Use your judgment regarding remaining with individuals in the
stairwell. Notify emergency personnel of the location of individuals in the emergency stairwells.

Sight and Hearing Impaired: Immediately contact occupants with vision or hearing impairments to
help escort them to the basement using emergency stairwells only.

Securing from Emergency: Do not re-enter the area until emergency personnel have determined that it
is safe. The area should be inspected for damage assessment. It may be necessary to repair or clean
affected areas.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                               26
                                       MEDICAL EMERGENCIES

Do not attempt to provide medical care for which you have not been trained. If someone requires
emergency medical assistance that you are not trained to provide, seek help immediately by calling 911.
It may be helpful to ask a staff member to meet a Public Safety officer or emergency medical personnel
in the parking lot and bring them to the appropriate location. It may be necessary to evacuate others
from the immediate area. A medical situation may involve the hazard of blood-borne pathogens that can
spread disease and illness to others. After any medical emergency that involves a contaminated area
(blood on the floor, etc.) close the area off. It should be disinfected before being reopened.

Brief information regarding medical emergencies is found below.

 BLEEDING: These procedures are for bleeding from large wounds that cannot be stopped or covered
           with a band-aid. The victim may become unconscious and go into shock.

       Call 911.

       Clear the immediate area.

       NOTE: Wear latex gloves to prevent spread of communicable diseases.

       Apply pressure to the wound with a sterile dressing from the first aid kit. Cover the entire
        wound; do NOT secure.

       Do not move the victim.

       Do not place anything under the victim’s head or feet. Do not remove any object embedded in
        the victim.

DIABETIC EMERGENCIES: Diabetes is a disease in which blood sugar level is elevated when the
body does not produce enough insulin, a hormone that helps the body use the sugar. People with this
condition take insulin or oral hypoglycemic agents to keep their diabetes under control. There are two
types of diabetic emergencies.

HYPOGLYCEMIC EMERGENCY (insulin shock) Insulin shock occurs when there is too much insulin in
the body. Symptoms vary but may include fast breathing, rapid pulse, dizziness, weakness, shaking,
pale skin, and numbness of extremities. The individual may appear drowsy or confused.

HYPERGLYCEMIC EMERGENCY (diabetic coma) Diabetic coma occurs when there is too much sugar
and too little insulin in the blood. Symptoms vary but may include drowsiness, confusion, thirst,
increased urination, dehydration, fever, blurred vision, headache, nausea, and a peculiar sweet or fruity-
smelling breath.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                           27
It may be difficult to distinguish between the two types of diabetic emergencies. The individual may be
able to tell you how to help him or her. Ask: ―Have you eaten today?‖ Ask: ―Have you taken your
medication today?‖

Someone who has eaten but has not taken prescribed medication may be in a diabetic coma. Someone
who has not eaten, but has taken medication, may be having an insulin shock.

Insulin shock due to low blood sugar is easiest to treat. While you should be cautious about giving a
diabetic sugar, it is important to know that sugar given to a person in insulin shock can be life-saving.
Quick acting sugar, such as candy, fruit juice, or a soft drink is most helpful. If the person improves, it
may be helpful to offer an extra snack of carbohydrates or protein. If the problem persists, the
individual needs medical attention.

Diabetic coma: This condition requires emergency medical care in a hospital.

UNCONSCIOUS INDIVIDUAL: When a person does not respond to verbal stimuli:

       Call 911.

       Clear the immediate area.

       Do not move the victim.

       Do not place anything under the victim’s head or feet.

CONVULSIONS: Convulsions (seizures) may cause violent shaking. They do not usually last more
than 1-2 minutes.

       If the individual has a convulsion that lasts longer than 5 minutes, or has a second attack, call
        911.

       Clear the immediate area.

       Do not hold the victim down.

       Do not put anything between the victim’s teeth.

       Be aware that the individual may hurt himself.




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                              28
AED (Automated External Defibrillator) Sudden cardiac arrest (SCA) accounts for over 350,000
deaths in the U.S. each year. Cardiologists believe that over half of these people could be saved if there
were widespread availability of defibrillators. Defibrillators deliver an electric shock that restarts the
heart in cardiac arrest victims. Unfortunately, the window of opportunity of saving the victim is around
five to six minutes from the time of cardiac arrest. An electric shock from a defibrillator reorganizes the
electrical impulses so that the heart can resume its normal beating. Timing is crucial; with each passing
minute the heart has less and less electrical activity.
A person in sudden cardiac arrest:
     Does not respond when shaken, and
     Is not breathing normally.

If you suspect that a person is in cardiac arrest:
     Call 911 immediately and ask for help.
     If in doubt, use the AED (automated external defibrillator). The library’s AED is located on a
        post west of the Reference Desk, on the second floor. The AED provides instructions that ―talk
        you through‖ its use.

The university periodically provides training for individuals interested in learning how to perform CPR
and use an AED (automated external defibrillator).




James C. Kirkpatrick Library Emergency Operations Plan: updated September 2008                           29

								
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