Get documents about "NILA Destinations Wedding _ Event Planning 2009-2010
Document Sample
NILA Destinations Wedding & Event Planning 2009-2010
You made a wonderful choice to be married in the Turks & Caicos Islands
Thank you for choosing NILA Destinations as your Wedding Coordination partner. We offer a comprehensive
service including personalized wedding planning, hotel arrangements and villa rentals, planning of activities
and more. We will do everything to make this event memorable for you.
You choose the location – we do the rest!
Our Wedding Services include
• Personalized Wedding Planning
• Arrangements for Minister or JOP
• Provide required paperwork forms under Turks & Caicos Islands law
• Application and registration of the marriage documents
• Marriage certificate
• Forwarding of the documents to your home address
(it can take 6 – 12 weeks before the certificate is issued)
• Meeting after your arrival to the island
• Rehearsal
• Coordination of ceremony
• Set up & decoration of registration table
• Arrangements for flowers, cake, music, photographer & video
• Assistance with creation of ceremony and vows
• Witnesses if required
• Complimentary Wedding Planning Web Page
Additional Items & Services
• Live Acoustic Guitar, Saxophone, Caribbean Band or DJ
• Decoration of Wedding & Restaurant Site
• Wedding Arches, Chuppa, Conch Shell Lined Aisle, Tiki Torches
• Floral Arrangements for the Beach Ceremony, Church, and Restaurant
• Welcome/Rehearsal Gatherings, Wedding Dinner & Reception Coordination
• Transportation arrangements from hotel/villa to wedding site, restaurants
• Limousine transfers arranged
• Catamaran Wedding or Rehearsal Cruises
• Resort and Villa reservations for your and all of your guests
• Coordination of Activities
• For services that are not listed please do not hesitate to ask
Below find a list of items and prices. The list is by no means complete, everything is possible. We will
be happy to provide quotes for all your wishes. Please keep in mind that the pricing is the starting
price range and not the full or complete pricing. We will get complete quotes on all services and
providers once options are selected.
Wedding Services Details Cost
Wedding Planning & Coordination Wedding for Two plus 2 Witnesses Barefoot Wedding
Packages Package $1595.00
Wedding Small Group (up to 8) Weddings in Paradise
Package $1795.00
Wedding Planning & Coordination Wedding Groups 9 to 15 $1400.00
Customized
Wedding Groups 16 to 25 $1700.00
Wedding Groups 26 to 45 $2000.00
Wedding Groups 46 to 65 $2400.00
Wedding Groups 66 to 75 $2700.00
Wedding Groups 76 to 85 $3100.00
Wedding Groups 86 to 95 $3500.00
Pastor/JOP Services Ceremony, Documentation & 2 Certificates $550.00
Additional Copies of Marriage Certificate $ 20.00
FedEx of Marriage Documents to you $85 - $100 From $ 85.00
Brides Bouquet Local Flower Bougainvillea From $ 100.00
Bridesmaids Bouquets Local Flower Bougainvillea From $ 85.00
Boutonnieres Groom & Groomsmen Local Flower Bougainvillea From $ 30.00
Corsages From $ 45.00
Flower Petal Shower Local Flower Bougainvillea From $150.00
Wedding Cake Basic Flavors Starting at $12 per person
Decoration of Wedding Location
Circle of Love Conch Shells & Native Flowers From $185.00
Wedding Arches/Chuppah From $400.00
Chair Rental $5 each Set up: under 45 $75 / 45+ $100 From $75.00
Set up & Decoration of Registration Table Complimentary
Photography / Video
Photographer - film Please View Outline From $700.00
Photography - digital file Please View Outline From $250.00
Wedding Video digital fully edited Please View Outline From $550.00
Rehearsal/Reception/Dinner/Catering 15% of food cost for each event. Includes Min. fee $300.00
Planning & Coordination assistance with menu creation, seating plan,
set up of gift table & favors . Presence on
site until end of dinner event.
Planning Web page complimentary
Wedding Reception & Dinner & Onsite Catering
From elegant dining to onsite villa catering and beach BBQ parties – anything is possible. Restaurants and caterers
in Providenciales are outstanding. High quality and choices for every taste and budget make it a pleasure to add it
to an event. We will assist you with menu options, suggestions for set up and decoration and everything you can
imagine for your wedding function. A planning and coordination fee for reception, dinner or other catered event
applies.
Please find guidelines for prices below. Prices may vary depending on your choice of caterer.
Appetizers for wedding reception per person from $25.00
Wedding Dinner per person from $65.00 - $100.00
Beers (bottled) approx. $6.00
Wine (House – per glass) approx. $12.00
Mixed Drinks or Rum Punch approx. $7.00
Specialty/Frozen Drinks approx. $9.00
Sodas approx. $2.75
Please note that all restaurants charge 10% tax and 15% to 20% service charges
Bands: Island Music / Reggae / Calypso
Providenciales has a wonderful variety of musicians and bands. For your cocktail reception, dinner party or
after dinner dancing bands can be combined with DJ services to create a complete evening of Caribbean
flair and entertainment. All hourly rates are subject to a two hour minimum performance.
DJ Per hour $300.00
Solo one man band (guitarist/vocalist combination, saxophone) Per hour $325.00
Duets (guitarist/vocalist and bass or ripsaw) Per hour $375.00
Caribbean Island Band Per hour $450.00
Reggae Band 4 man band Per hour $550.00
Ceremony Music: flute or saxophone player Per hour $400.00
How to start the Wedding Planning
To secure your date and to start the wedding coordination, a deposit of $500.00 US is required for Barefoot
Wedding, Wedding in Paradise, Renewal of Vows Packages and Customized Groups up to 15 persons. A deposit of
$1500.00 US is required for groups of 16 - 45 persons and $2000 US is required for 46 – 95 persons. Deposits may
be made by credit card, bank draft, or wire transfer. In case of cancellation, 50% of the deposit may be refunded if
not more than 10 hours of planning time have been provided by Nila Destinations. No refunds for cancellations of
weddings booked to take place during the months of February through June. Nila includes up to 10 hours of
planning + onsite time on packages, 25 hours on groups 9–45 guests, 40 hours for 46-75 guests, 45 hours for 76-
95 guests. Additional hours will be charged at $75 per hour. All planning must be corresponded in hard copy via
email or fax. Telephone calls must be scheduled in advance within office hours. General Office hours: Tues-Fri 9
am – 5 pm, Sat 9 am – 1 pm.
Booking deposits or delivery fees may apply for certain wedding items and vendors. The balance payment to Nila
must be received 2 weeks prior to the wedding if payment is by wire transfer or credit card. Please note credit card
payments are subject to a 5% credit card fee and wire transfers $15 fee. Final payment made after arrival to the
island can be accepted in the form of cash, bank draft/cashier’s check or traveler checks. We regret that no personal
checks can be accepted.
60 days before the wedding date NILA Destinations needs to have received all your decisions on services and items
pertaining to your wedding. NILA Destinations will provide a completed wedding planning document at that time for
your approval. Changes made after this time may result in additional charges. In case of a cancellation less than 60
days prior to the event a 50% cancellation fee will apply based on wedding planning and coordination charges as
outlined above. Vendor pricing is subject to change without notice.
Thank you for the opportunity to assist you with this special event. We look forward to coordinating your wedding.
Please feel free to contact us for more information, we will be happy to answer all of your questions.
Rosalind McKensie, Managing Director rosalind@niladestinations.com 519 512 2009
Rosa Gargano, Event Planner rosagargano@niladestinations.com 649-232-2233
Nila Destinations Office - Providenciales 649 231 3986
North American Offices 519 512 2009
Facsimile 208 246 3688
Turks & Caicos Islands :: B.W.I.:: PO Box 721:: Providenciales
nila@niladestinations.com :: www.niladestinations.com
