Handbook of HazMat Procedures by sofiaie

VIEWS: 107 PAGES: 29

									 Handbook of Hazardous Materials Management
This handbook is UNDER CONSTRUCTION; please consider it „not
finished or complete‟ since: 1) it is to be review annually, and
2) the goal is to make it as comprehensive as possible, input is
needed from each department as to your particular procedures and
practices. Therefore, please volunteer any questions, topics or
information you feel should be in it, be corrected or edited.
THANKS.    As changes and updates are made this file “Handbook of
HazMat Procedures.doc” will be redistributed.     Risk Management
will keep the master copy. To make it easier for you to read
changes to this document, each edition (starting next time) will
preface changes with an asterisk and the changes will be in a red
font. To review changes you can do a search for “*” and easily
find the changes or additions. After each new distribution the
asterisks, red fonts and strikeouts will be eliminated.    In the
table of contents below (page 7 of this file) topics already
covered are underlined.

Ron Knight
              Handbook of HazMat Procedures
                                  Update: April 21, 2006

Page      Item
             General introduction, Universal wastes rules,

3        DISTRIBUTION and Change History
4        Outline and TOC
6        Specimen Animal Disposal
8        Biohazardous Waste Disposal Procedure
9        Locking dumpster; sharps
12        Waste Inventory Procedures
14       Industrial Waste Water

Used Oil & oil filters (procedure change at Grossmont, November 2005.)
Hazardous waste, inventory, MANIFEST HANDELING, etc.
Asbestos and Lead
Batteries and florescent lamps
Other electronic wastes
X      Medical wastes, Locking of dumpster
Marking (ID) containers with Dept. and Date
Selecting materials
Handbook of HazMat Information

 Grossmont-Cuyamaca Community College District

                  Update: July 14, 2006
                    Draft in progress
Handbook of Hazardous Materials

  Grossmont-Cuyamaca Community College District

                   Update: July 14, 2006
                     Draft in progress

DATE: 11-3-06

TO: (Those targeted for this information)

       At Cuyamaca:              Gerri Perri, Jim Wales, Madelaine Wolfe, Jim
     Custeau, Automotive Technician, Kathryn Nette, Chemistry Technician, David
     Burnett, Debra Babylon, Brad Monroe, Arlene Satele, Patty Stephenson,
     Pam Lawless, Sal Espiritu, Terry Carroll, John Heimaster, David DeHaven,
     Priscilla Bartholomew, Linda Greer, Lyman Connolly,

      At Grossmont:               Dean Colli, Peter White, Pam Amor, Jerry
     Buckley, Kats Gustafson, Davie Wertlieb, Sharon Farley, Tom Olmstead, Lisa
     Oertling, Theresa Crume, Mary Callahan, Diane Leong, Donivan Marthis, Chris
     Ray, Bud Schrader, Roger Owens, Jim Wilsterman, Susan Richardson, Beth
     Mallette, David Weeks, Dave Ferrin, Kathy Sentz, Jan Christensen, Tim Flood,
     Kurt Brauer, Jack Newman, Grossmont Health Services Supervisor, Juliette

      District Offices: Joel Javines, Dale Switzer, Dennis Simms

                      CHANGE                HISTORY

              Handbook of HazMat Information
                               Update: May 10, 2007
                Request for addition to Risk Management home page
                 Addition to M: drive /HazMat directory as a doc file

                    OUTLINE and TABLE OF CONTENTS
                           [sections completed underlined]

 I   Managing Hazardous Materials
     A. Overview

          1. Selection of Materials
          2. Sources of information, Training
     B. General Information and Hazard Classes
          1. Containers and Labels
          2. Hazardous Products or Materials
              a.. Flammable Liquids
               b. Gasses
                 c. Acutely Toxic Materials
                    i A Brief Toxicology
                    ii Standards
              d. Chronic Toxicity
              e. Reactive
              f. Biohazardous
              g. Carcinogenic and Developmental agents

           3. Hazardous Wastes
                a. Defining
                b. Timely Disposal
                c. Old, empty containers
II   Procedures
     A. Responsibility

     B. Procedures
              1. Containers and Labels
               2. Waste Inventory
               3. Specimen Animals
               4. Biohazardous Wastes
                        a. Handeling procedures
                        b. Medical Waste Management Plan
              5. Sharps
                 6. Other Materials and Universal Wastes
                         a. Used oil and Oil filters
                         b. Fluorescent Lamps
                         c. Other Electronic wastes
                         d. Batteries
                         e. Aerosol cans
                          f. Paint

                 7. More on waste prevention
                      a. Selection
                      b. Reuse, recycle
                      c. Diversion
                 8. Industrial Waste Water

III    Hazardous Materials Business Plan

      A. Overview
            1. Purpose and format
            2. Introduction
      B. Emergency Response
      C. Material Inventory
      D. Training

IV     Industrial Waste Water
V Appendices
           1.    Section from Safety Tips Right to Know (pp. 9-12)
           2.    Biomedical Waste Management Plan
  I    Managing Hazardous Materials
        A. Overview
The purpose of this handbook is mainly to provide information on the safe
management of hazardous materials in order that you will protect life and health,
District property, and the environment from the harm they can cause. One goal is
to provide the information you will need to organize your own management
procedures so the overall system will be efficient, orderly, not too complex, and all
departments will communicate well. Some basic, general information is provided.
It will attempt to change attitudes and motivate you to act with the best judgment.
There are numerous regulations that can only be obeyed if everyone takes the
responsibility to learn about hazardous materials and the procedures describes
here. (*) Managing hazardous materials includes planning for use, learning about
the material (MSDS‘s, labels, etc.) selection of material and amount, storage, use,
transferring and re-labeling, record keeping, and when necessary, disposal of
waste or left over product
                    1. Describe and define terms
Hazardous materials have been defined or categorized a number of different ways
depending on the purpose at hand. Virtually everything in some situations can
cause harm and therefore could be considered a hazardous material. For the
management of hazardous materials, you should think of hazardous materials as
either products to be used or wastes to be disposed. The procedures and
regulations differ for each category. Either way, you need to know about the
hazardous properties to prevent the harm they can cause. Regulations specify
how materials can be stored and used, the information required on labels,
container and storage requirements, how long wastes can be kept on site, and
documentation of inventory, storage location and disposal records.

The best management practices efficiently controls what happens to containers of
materials from their birth (cradle) to their disposal (grave) without causing
unacceptable changes to our health or environment. This will be our goal.

 WHEN a product becomes a waste depends on several things. If it is useless to
anyone it‘s probably a waste. However if someone who has a legitimate use can be
found to accept a product we no longer need, we can sell or donate it, and save
disposal and other environmental costs. If no such user can be found, then the
material needs to be inventoried, labeled and disposed of. How a material gets
disposed of depending on the ‗waste stream‘, (that is the specific material or type
of material and its normal method of disposal). Some waste streams are handled
by individual users or departments, some by contractors, some by Risk
Management. This handbook will attempt to describe the procedure for each waste
stream. Several different waste haulers and disposal companies are involved in
this process. The overall flow of a waste stream, its classification, destination, and
cost are determined by the disposal site, hauler or hazardous waste broker or
company. A description of a material is needed to determine those variables and
do it most efficiently. This is why the generator of a waste must supply the
information requested on the waste inventory list. It is our responsibility to
describe the hazards completely and accurately. Misidentifying a material could
result in a liability. Our waste broker will give packing instructions or request
further information. The materials will be manifested and scheduled for pick up
and disposal. Copies of the manifest create a paper trail for the waste and the
basis for other fees and reports, and proof of compliance. The signed manifests
should be sent to Risk Management. Copies of manifests must be filed on site.
Risk Management keeps the master file which includes materials generated by
Grossmont College. The manifest file for Cuyamaca College is kept in the
Automotive Technology tool room file because they arrange for the disposal of
most of their wastes and already have a file. Risk Management sends copies of
manifests for wastes generated by other departments at Cuyamaca to the
Automotive Technology department so there will be just one place to look for them.

 It is sometimes tricky to decide, for the purpose at hand, if a material is
considered a hazardous material or not. Not only are the materials regulated but
so are the containers and the labels on the containers, and how the containers are

2. Selection of materials
Generally, the selection and acquisition of material is the birth of materials under
your control. This is the first opportunity to make the overall management go
smoothly. step in which things can go wrong. To avoid several kinds of mistakes
best management practices begin before purchasing the material. At this stage
information, evaluation, calculations, and option comparisons are needed. You
need information to evaluate whether the material is truly needed, which material is
best and how much to purchase. Obtain and read the MSDS, labels or other
supplemental information about a material BEFORE purchase, plan for the
generation and disposal of associated hazardous waste. Know what disposal
costs will be. Try to use or dispose of the material within its useful lifetime.
Homework and Calculations: do the numbers so you don‘t buy too much. If a
waste is generated, you pay for the material twice. Take measurements, do
calculations, and purchase in increments if possible. Is there enough, proper
storage space? Consider waste and disposal costs as part of the initial price.
Compare: add up all the costs of the materials you are considering.

Once the decision to purchase has been made the next management issues are
keeping track of it, proper storage, and labeling. Tracking includes identity,
amount, location and age. A useful tool to keep track of material is to keep a
running inventory. If the material is a stock item the inventory may be a part of
your purchasing process. Putting the date and department name on each
container when it is received may be helpful. Use indelible ink, write that
information where it won‘t obscure label information— the bottom might work.
The label or MSDS may have important storage information regarding reactivity,
flammability, temperature or stacking information. For flammable materials, there
are quantity thresholds which require specified storage areas (see appendix). All
materials must have a proper, weatherproof label. Empty containers must be
labeled ―empty.‖ Hazardous wastes must include ―Hazardous Waste‖ on the label.
 Crack and peel labels are available with some of the required information already
printed or blanks for that information. In 2006 Risk Management began a container
tracking program with the goal of putting a special label on all containers larger
than 5 gallons, as well as some 5 gallon containers. This label will be inside a
clear, zip-lock envelope. There will be more about this later.

It seems no mater how well we plan we, we may end up with some material that
cannot be used. Too much may have been ordered, it may have spoiled, or your
plans for its use changed. For whatever reason, when a product is no longer
needed, it may be surveyed and sold, given to another bona fide user, or declared a
waste. When a hazardous material is declared a waste, special labeling, waste
inventory records, containers, packing, disposal procedures and timelines come
into play.

                        3. Sources of Information
It is hoped this handbook will help you to manage hazardous materials. Sources of
more specific information include product labels, special warning labels,
supplemental information from the manufacturer, MSDS‘s, and the MSDS file. A
backup copy of the MSDS file, (an Excel file) can be found on the M drive:
     M:\HazMat\‖HazMat MASTER BK.xls‖
This file attempts to lists all MSDS available in the master file. It contains other
useful information including ingredients of some products, CAS number, the EPA
hazardous waste list, the EPA extremely hazardous waste list, department
holdings, and SCORECARD (found on the instructions worksheet). Scorecard is an
internet based source of additional information on chemicals. To use it, go to item
#7 on the instructions worksheet, inter the CAS number of the chemical you are
interested in in the URL (example below) in place of the x‘s.
Then CTRL-click on it and chemical profile information will appear like magic. The
CAS numbers are conveniently in the table on the ―master‖ worksheet page.

As products are used, the material might need to be transferred to a different
container for some reason; if so be sure to label the new container. Always keep
containers properly closed. All containers must have a label identifying what it is,
and what hazards it has.

     B. General Information and Hazard Classes
(*)There is some important general information about containers, labeling and
hazardous properties that apply broadly or help one to understand why it is
important to follow the procedures discussed or prescribed in this handbook. The
information on classes of hazardous properties will provide an outline for
discussing procedures related to them. Almost every material, even some you can
eat, can be considered hazardous. Cream cheese is very hazardous when dropped
on a tiled floor.

             1. Containers and Labels
Purchased products almost always come in an appropriate container with a label.
However the container and/or label may not be suitable for long term storage (say
longer than manufacturer‘s suggested shelf or storage life) particularly if not
protected from the weather. Paper, fiber and plastic ages and deteriorates easily
leading to spills, spoilage or contamination of product, or loss of label information.
 If a product is not used or disposed of in a timely manner, it may have to be
repackaged AND relabeled before it spills or the label is lost. The container a
material is in must be suitable to its properties and degree of hazard. Containers
must be closeable and kept closed to prevent spills, prevent vapors from
contaminating the work environment, and to prevent spoilage of the material.

All containers must be labeled. If a material cannot be identified, it becomes a
hazardous waste. At the minimum, a label saying what it is and what hazards it
has is required. Some containers are not appropriate. For instance, flammable
liquids should not be stored in glass, nor toxic material (especially look-a-like
substances) put in food containers, or highly corrosive chemicals stored in metal.
Use good judgment; if you don‘t know, ask someone who does. Care must be
taken when reusing contains to change the label. In addition to labeling for safety,
some labeling is necessary for convenience. For instance, stacking may hide the
label; if so a second label with product name and any hazards may be needed on
another surface for easy visibility. It may also be important to know if a container
is full or empty; tare away tags are available for gas cylinders for this purpose. The
age or department the material belongs to might be useful. This kind of
information can be added with an indelible felt tip pen.
             2. Hazardous Products or Materials
                 a. Flammable Liquids
The first hazard category of materials we will look at is flammable liquids. This
category probably presents the greatest loss risk potential in terms of frequency
and severity. Not only are they a fire hazard they can create an explosion hazard.
Almost any material if properly mixed with oxygen can form an explosive mixture
with terrible results. Flammable liquids do this rather easily. It is extremely
important to follow all the safety rules and procedures all the time. The relative risk
of flammable liquids is defined by its physical properties: vapor pressure (a
measure of how easily it mixes with air) and flash point (or the temperature at
which a flammable mixture can form) are two important ones to know and
understand. The third aspect of controlling fire is to eliminate the source of
ignition. As mentioned already there are special storage requirement when
specified amounts of the various flammable classes of flammable liquids are
stored. See* the appendix.

                 b. Gasses
Gasses can have a variety of hazardous properties including toxic, flammable,
noxious, corrosive, or explosive. Any gas under pressure is considered
hazardous just because it is under pressure and poses the risk of a sudden release
of pressure. If you work with or around pressurized gasses, you need to learn
how or store and handle them safely. Risk Management has some PowerPoint
training programs that will help you meet the training requirements. Pressurized
gasses can be found in compressor tanks, portable commercial cylinders, small
lecture bottles, and in delivery lines or operating systems in buildings.

If standard size commercial cylinders of gasses are no longer needed, generally
the supplier will take them back. But some of the specialty gasses in small lecture
bottles require special planning to keep the disposal cost down. The management,
including disposal, treatment or release of waste gas is completely the
responsibility of the department which purchases them. The departments known
to use lecture bottles include Biology and Chemistry. Depending on the gas
involved the cost to dispose of one lecture bottle cost between $200 and $400;
however the manufacturer or supplier will take back left over gas at a much better
cost (example $35) but you must comply with their guidelines like keeping
purchasing documents, and returning them within a specified time period of
purchase (a few months). So, before purchasing specialty gasses, find out what
the return policy is. Risk Management suggests you do not stock or store specialty
gasses, but as soon as the instructional use for the semester is over, get rid of
them. This may even apply to some non-hazardous gasses if the cylinder valve
were to corrode closed.
                c. Toxic Material
                       i A Brief Toxicology
                       ii Standards
                d. Chronic toxicity
                e. Reactive
                 f. Biohazardous
                 g. Carcinogenic and Developmental agents
            3. Hazardous Wastes
                  a. Defining
                  b. Timely Disposal
                  c. Old, empty containers

II      Procedures
        A. Responsibility
 It is the responsibility of every person who works with, or around where hazardous
materials are used OR stored, to know their hazards, what to do to protect yourself,
others and the environment from the harm they can do and to know what to do if
something goes wrong. It is the supervisor‘s responsibility to make sure every
affected employee has the proper training, follows proper procedures, inspects
stored hazardous materials frequently, and reviews labels and MSDS‘s
periodically. As training is received, or MSDS‘s are reviewed, send copies of
training rosters, or other notification or documentation of that training to Risk
Management so the employee‘s training records can be kept up to date. Risk
Management can provide support, personal protective equipment, and training
materials. Labels are important, not just to be on the container, but that you know
and do what they say; after all, that‘s why they were put on the material-- to protect
you! Ignoring the label is like not having a label. It is also required that storage
areas be inspected daily. So, as you go about your daily routine always be alert for
problems with containers, labels, spills and storage conditions. Correct them,
report them.

                     Waste Inventory Procedures
Once you have decided you no longer need a product and you want to get rid of it
there are several things you need to do. If the material is still good, you should try
to find another user of it. If you can‘t or the material is USELESS then the product
becomes a waste. Then you need to inventory the material and notify Risk
Management or your own waste hauler. For waste streams that Risk Management
manages, there is a waste inventory list in an Excel file named "HazWaste
Inventory Master Grossmont (or …Cuyamaca)" which can be found on the M drive,
HazMat directory of the District network. The file has tabs for departments which
commonly generate hazardous wastes, and a worksheet for "All Other"
departments to list wastes. There is also an ―instructions‖ tab.

There is another worksheet just for paint (its tab is labeled PAINT). Please list the
waste paint you have on that worksheet. In the materials column, please also
indicate if the paint is water or oil based. In the comments column indicate if the
material is good or not. This should explain why it is a waste. ―Good‖ means good
enough that someone else could use it. . If any of the waste paint is still good, you
are encouraged to give it to anyone who has a legitimate use for it. Waste
inventory for paint, and related products, can include all containers of the same
kind and size on one line. In the Container type column put the number of
containers of that type and size in parenthesis, like so: ―M (10)‖ to mean 10 metal
containers. List the total estimated amount of paint in the appropriate column.
When you contact Risk Management to receive the waste, you may be asked to
dump it into a waste paint drum, or Risk Management may first want to evaluate it
for reuse. More instructions on waste paint follow in the next section.

Each container of waste you have for disposal needs a hazardous waste label and
will be given a unique control number. Containers labeled under the container
tracking program will have a container number, this number should be used for the
waste control number. Other containers will need to be given a control number.
The next available control number in the sequence can be found on the waste
inventory worksheet where you list your material(s). If you can, put the control
number on the Hazardous Waste label. If you have trouble finding the next control
number, please call Risk management (Ext. 7712.)

After you have listed the hazardous wastes and properly labeled each container,
contact Risk Management to make arrangements to move them to the HazMat
storage area. DO NOT JUST LEAVE MATERIAL in the HazMat storage area.

Paint is a very good example of a waste that can be reduced by good purchasing
plans, and finding alternate users for it before it goes bad. The waste stream for
paint is divided into two categories, water based paint and related products, and oil
based paints and related products. If you are not sure if a waste can be included
with one of the paint categories, ask, our waste hauler will have an answer.

Please make sure the containers are labeled and in good condition and you keep
water based materials separate from oil based materials. Waste paint that is no
good needs to be pored into one of the waste paint drums at the HazMat storage
units. There is a drum for water based paints and one for oil based paints. The
paint containers need to be pored and or scraped clean, so no more liquid will flow
from it. This is termed ―California Clean‖ and those empty containers can go into
regular solid waste.

If you have more than 110 gallons of accumulated waste paint of either category
then the paint cans may be packed in a cubic meter box for disposal.


Edco has a waste transfer station in La Mesa at 8184 Commercial (466-3355) which
will accept used oil and drained, used oil filters from the Grossmont Campus.
They will accept up to 50 gallons at a time and a few filters at a time. There will be
some 5 gallon containers for the collection of used oil and drained filters.
Periodically the full containers of oil and any used filters on hand will be taken to
the transfer center. Used oil and filters from Cuyamaca can be accumulated with
Automotive Technology‘s waste stream. It is not necessary to inventory used oil
and filters, but when a container is full please notify Risk Management.

Although we are not allowed to transport hazardous wastes, an exception is made
for universal wastes and used oil.


                 6. Other Materials and Universal Wastes

There is another category of hazardous wastes called ‗Universal Wastes‘ (an
administrative definition) of several, common, special materials that for a long time
were treated as regular solid wastes, but because of the growing mass of these
wastes and their potential to pollute the environment have been incrementally
regulated as hazardous wastes. Some of the strict rules that apply to most
hazardous materials are a little more relaxed. Procedures for managing these

                        b. Fluorescent Lamps
Fluorescent lamps are hazardous because they contain mercury, fluorescent
powders and some lead. Breathing mercury vapor or the powder could be harmful
to your health. Our disposal program for fluorescent lamps includes recovering
materials for reuse.

The following USED Fluorescent lamps are now collected and picked up
periodically by Lighting Resources, Inc.

Fluorescent lamps and tubes:
Fluorescent tubes, including low mercury tubes.
Compact fluorescents, including low mercury lamps.
High Intensity Discharge (HID) Lamps:
Metal halide lamps, such as floodlights for large indoor and outdoor areas and
Sodium lamps, such as those sometimes used as security lighting and outdoor
Mercury vapor lamps, such as those sometimes used for street lighting.


Do Not Break Fluorescent Lamps or Tubes. Package fluorescent lamps and tubes
carefully when storing and transporting them. Do not tape tubes together. Store
and transport fluorescent lamps and tubes in the original box or other suitable
container. Store them in an area away from rain so that if they break, the mercury
from broken lamps or tubes will not be washed by rain water into waterways. (See
How to Clean Up Broken Lamps or Tubes, below.) Approximately 370 pounds of
mercury were released in California in the year 2000 due to the breakage of electric
lamps and tubes during storage and transportation. It is estimated that nearly 75
million waste fluorescent lamps and tubes are generated annually in California.
These lamps and tubes contain more than a half a ton of mercury. The mercury in
urban storm water sediment results in part from improperly discarded fluorescent
lamps and tubes. In a household or for small quantity breakages, do not use a
standard vacuum cleaner! Do not use ordinary residential and commercial floor
vacuums, floor vacuums that trap dirt with water, or wet/dry shop vacuums. (For
vacuum cleaning, only vacuums designed specifically for hazardous waste may be

Instead of vacuuming, wear latex gloves and carefully clean up the fragments. Wipe
the area with a damp disposable paper towel to remove all glass fragments and
associated mercury. Keep all people away from area so that mercury-containing
pieces and powder are not tracked into other areas.

Keep the area well ventilated to disperse any vapor than may escape.

After clean up is complete, place all fragments along with cleaning materials into a
sealable plastic bag. Wash your hands. Recycle along with intact lamps.

There were some other questions about our handling or packaging procedure
which I will try to clarify. Our cost for transportation and recycling is $0.12 per
foot with a minimum of $75 per pick up. 157 four-foot lamps would meet the
minimum cost. A fiber drum holds about 300 lamps depending on the diameter
of the lamps. Someone at each campus should have some idea how many lamps
of each length we are recycling; later we will get a statement from the recycling
company with a breakdown of what we are being charged for. I will forward a
copy to the Department to provide some oversight of the charges.

Odd size or shaped lamps CAN be mixed in with other lamps, but I think it would
be best to put them in the eight-foot boxes or use any substantial box of an
appropriate size rather than in the 4 foot fiber drums. (Remember to label
containers.) Lamps can go back into the box they were received in; it is NOT
necessary to repack them using the end packing pieces. Five-foot, six-foot, u-
shaped and other lamps can all go into an eight-foot box.

Walter Sachau and Pam Lawless need to know the weight of the lamps we are
recycling to subtract them from their solid waste stream to meet waste diversion
requirements. The recycling company does not determine weight. So as soon
as the containers are ready to be picked up, would you please let Walter or Pam
know so they can get the weights before pickup. Used lamps are stored in: GC
Room 243; and CC room C-102.

Containers labels have been sent to Steve and Bob Neely. The label save
number is: 06-0113-001W, and should be printed on crack ‗n peel paper.

                         c. Other Electronic wastes

                         d. Batteries

Used batteries of all sizes and types now need to be disposed of as a Universal
hazardous waste.

At Cuyamaca: Mail room, Operations Rm C-104; Automotive tech;

                           e. Aerosol cans
                           f. Paint

                 7. More on waste prevention
                      a. Selection
                      b. Reuse, recycle
                      c. Diversion
                 8. Industrial Waste Water
Specimen Animal Disposal
                                     April 7, 2006
The hazard classification of preserved animal specimen has been changed. Animal
specimens preserved in Carosafe, or animals preserved in similar preservatives
composed of 1.0% or less of formaldehyde, 2.0% or less of propylene glycol, and
0.5% or less of phenol, are not classified as hazardous wastes, and will no longer
be disposed of by Stericycle as hazardous or medical wastes. These animal
specimens are not "dead animals" which would be restricted from a landfill, like
dead pets or "road kill." The specimens are "preserved" and will not readily decay,
transmit diseases, attract or breed flies or be eaten by wild animals. Although they
are considered regular solid waste (trash), some special handling is still
appropriate and required by the disposal companies. Confusion as to their non-
hazardous nature on the part of students or employees who may see them if stored
outdoors or in trash cans is to be avoided.

As a solid waste, specimens must be free of liquid. The liquid IS a hazardous
waste. Specimen must be well drained before packaging. As before, all free liquid
must be separated, collected and transferred to a labeled, disposal drum. Drums
are available in 15, 30 and 50 gallon size. A closed-top, polyethylene drum would
be best, but an open top drum can be used if it can be sealed liquid tight. Inventory
this hazardous waste on the ―BIOLOGY‖ tab of the Excel file: ―HAZ WASTE
Inventory MASTER [site].xls‖. This file can be found on our network‘s M drive in the
―HazMat‖ directory. All hazardous wastes must be listed on this inventory list
before asking for District assistance with disposal. Hazardous waste containers
must be DOT approved and properly labeled. Risk Management can provide labels.
 The liquid will then be disposed of as hazardous waste.

The dry animals should be double bagged in a sturdy, opaque, but NOT red, plastic
bag. Dispose of the containers as soon as possible, they may be stored indoors
for a short time. To make best use of storage space, make every effort NOT to
store these container, but dispose of them right away. These wastes should not
be stored or worked with near storm drains, nor storm drains used for rinse waste
or liquid disposal.

                                 FROM CUYAMACA:
Place the bags in a tub or sturdy box for transfer to Grossmont College. The
District driver can deliver them. Notify Risk Management when to expect their
arrival. , or Ron Knight may pick them up as was done in the past.

                                 FROM GROSSMONT:
Place the bags directly in a dumpster. A couple days before you do, call Cindy at
EDCO (619.287-5696 Ext. 4202) and let her know when you will be placing "animal
specimens" in a dumpster for disposal. She will notify the driver. Edco will take
that day's waste to a particular site for disposal. Operations can assist hauling the
containers to a dumpster or to the Cuyamaca Warehouse for transfer to Grossmont
                            Contracted Solid Waste Haulers
If there is a change in the waste hauler Grossmont uses (EDCO) please notify Risk
Management and the Biology department at Grossmont. If Cuyamaca were to re-
contract with its hauler or a different hauler, it would be convenient if the new
contract included hauling the animal waste. At this time the amount of material
from Cuyamaca College is not very large, and it is not a great inconvenience to
have it brought to Grossmont for disposal; however, prompt disposal is required to
keep the HazMat storage open for real hazardous material.

               4. Biohazardous Wastes
                       a. Handeling procedures
                        b. Medical Waste Management Plan
               5. Sharps
             Biohazardous Waste Disposal Procedure
                                       December 6, 2006

Note: need to update key information

Medical or Biohazardous Wastes, and
The annual Medical Waste Management Plan
Employees handling Medical or Biohazardous wastes and packaging them for
disposal must be current in training and knowledge of Biohazardous Wastes.
Important sources of this knowledge and procedures to follow can be found in the
Counties "Medical Waste Management Plan" package, Stericycle/BFI's
"Acceptance Protocol", and the "Bloodborne Pathogen Exposure Control Plan".
Risk Management has a set of training notebooks with a copy of the Bloodborne
Pathogen Exposure Control Plan and other material to supplement a PowerPoint
presentation: ―Bloodborne Pathogens ECP.PPT‖. To use this training program
contact Ron Knight in the Risk Management office. Each Department, location or
storage area may have special training information particular to that area. This
training should be provided by the Supervisor for each area to all new employees
before they begin working, whenever procedures are changed and reviewed
annually for all employees.

Each Department or office which generates medical or biohazardous wastes will
keep a record of what they generate, by recording the weight of each category and
the date disposed or transferred. This can be on a simple log sheet. This
information is requested on the annual Medical Waste Management Plan report;
however it is NOT necessary to record the weight of Medical Solid Waste.
Biohazardous wastes may be sterilized or made non hazardous and disposed of as
solid medical waste. If truly BIOHAZARDOUS wastes cannot be sterilized by your
department, then they need to be taken to the Biology Department for sterilization.
 It is the generators‘ responsibility to transfer wastes and, in the case of solid
medical waste, to put them in a lockable trash bin. Operations will assist with

Stored ‗Biohazardous‘ wastes must be kept separate from all other wastes and the
door to the storage area must have a Biohazard sign. Biohazardous wastes must
be pack in a particular way for autoclaving (pressure cooking.) Only autoclaveable
(red) Biohazard bags should be used. You may put material in smaller, non-
autoclaveable bags (one layer only, labeled) if they are put immediately into the
autoclaveable collection bag. If the material inside any bag is not wet, add ½ cup of
water so it will autoclave properly. Label outside bag as soon as you begin using it.
  4X5‖ Crack ‗n Peel labels are available from Risk Management, or from Printing.
For Cuyamaca the form save number is 04-0737-001W and for Grossmont it is 95-

Biohazard bags have been transferred to Grossmont's Biology Department for
autoclaving, but Cuyamaca should start sending those to Cuyamaca‘s Biology
Department for sterilization as soon as the new facility is open. Biohazardous
materials need to be properly packaged and labeled before going for autoclaving.
Thick bundles of dry material could insulate air pockets in the interior preventing
heat and steam from reaching inside. Several layers of plastic bags could also
prevent steam from penetrating everywhere. It is the steam that kills. Biohazard
bags destined for autoclaving should have no more than two layers of plastic bags
and each bag with material to sterilize must have 1/2 cup of liquid inside. In the
County Ordinance on Medical Wastes, the description of one of the categories of
Biohazardous Wastes helps to make a distinction between Biohazardous and
Medical Solid Wastes as follows:
"Biohazardous Wastes means .... 2. Recognizable fluid blood ...Body fluids that
readily separate from the solid portion of the waste under ambient temperature and
pressure. ...."
It then goes on to define Medical Solid Wastes. Both definitions are in the County's
"Medical Waste Management Plan" package. Only Biohazardous Wastes, as
defined by the County ordinance, should be placed in 'biohazard' (red) bags labeled
"Biohazardous". Medical Solid Waste should be in regular trash bags; double
bagging with an opaque bag is still a good practice, and labeled "Medical Solid
Waste." 'Biohazard‘ wastes need to be kept separate from solid medical waste,
with their containers and storage rooms properly labeled. When storing or
transferring bagged material, the bags should be in a closed container. A label
with the proper information needs to be attached to bags of medical waste. Crack-
n-peel labels, form # 95-1219-001W rev. 2/03 or 04-0737-001W, shown here, is the
correct label. Please throw older labels away. After biohazardous wastes have
been autoclaved, they should be put into a regular, non-biohazard, trash bag, and
labeled as medical solid waste, and as with other medical solid waste, be disposed
of in the lockable dumpster at the Warehouse.

These medical or biological solid wastes at Grossmont should be put in the
dumpster next to the Warehouse, or the locked Rubbermaid bin next to room 300.
Biohazard bags, prepared as described above, should go to the Biology
Department for sterilization.

At Cuyamaca, these solid wastes should go into the dumpster by the Warehouse
which should then be locked. Keys, marked ―WM‖ (for Waste Management) are
being distributed to those who may need one. There is a key available in the
Warehouse if you don‘t have one, or contact the Business Services office if you
need to be issued a key. The purpose for locking up the waste is to prevent
unauthorized access, mishandling or confusion on the part of the public if these
items are seen. To lock the dumpster, close the lids, bring the locking bar up, and
then lock it in place. It only needs to be locked when medical wastes are in it. The
dumpster CAN be used for regular trash too; it only needs to be locked closed
when there are medical wastes in it. The Custodians will now assist in the picking
up and disposing of these wastes. Biohazard bags should now go to the Biology
Department for sterilization. The lock is on a very heavy chain, but two locks have
disappeared in a very short time; so, to prevent the lock from getting lost, always
lock it to the dumpster with the bar in the open position when no medical wastes
are present.

The procedure to follow can be stated simply: if you put medical wastes in the
dumpster lock it closed; if you find the dumpster locked closed, relock it after you
put trash in it; if you find it open, but the lock is dangling on the chain, lock it to the
(open) dumpster to reduce the chance it will get torn off and lost.

Biohazardous SHARPS will be treated as in the past. They can: 1) go into Isolyzers
and disposed of as solid medical waste, or 2) go into a biohazard sharps container
which can be autoclaved (remember: these must have ¼ cup water inside) and
disposed of as solid medical waste, or 3) be picked up by a waste hauler. NON-
biohazardous sharps (broken glass and practice syringes) need to be properly
labeled, in an impervious, sealable container and can be disposed of as solid
waste. Instructional use of biohazardous containers in the Health Sciences
department, which are NOT intended to receive contaminated material, must be
clearly marked:
Those may be disposed of by placing them inside another container and labeling
them as sharps and treating them as solid medical waste.

RWK 12-6-06
                    SOP: Microbial Spills or Contamination
Students present are to follow proper procedures, which they are taught at the
beginning of the semester in lab.
Soak up spills by putting down paper towels.
Flood the spill area, paper towels, and tubes with a clinical lab disinfectant called
Lysol I.C. (NOT the same as the over-the-counter ―Lysol‖-----same company,
different product). This disinfectant is located in labeled squirt bottles on all lab
benches (pale pink solution), and in large white storage bottles at the rear left
corner of the lab.
Discard all materials into biohazard white bucket located under the blue table at the
front of the room.
With everyone having this information, hopefully any future accidents of this nature
can be easily taken care of.

       Dave Wertlieb, Grossmont College Microbiology; 5-11-07
Chapter 6.95 of the California Health & Safety Code requires every public and
private entity in the State of California to do three things if they handle hazardous
materials equal to or greater than a site total weight of 500 pounds, or a total
volume of 55 gallons for a liquid, or a total volume of 200 cubic feet of compressed
gas, or any quantity of carcinogen, reproductive toxin or acutely hazardous
compressed gas. One is to inventory the hazardous materials and report those
materials to the local County Department of Health Services, Hazardous Materials
Management Division. Another is to establish a plan outlining procedures to be
followed to mitigate damage in the event of the release of hazardous materials on
our property. Those items are addressed in the hazardous Materials Business Plan.
 The third required part is to provide employee training for hazardous materials

This Hazardous Material Business Plan needs to be updated when substantial
changes to emergency contact information, buildings, or our inventory changes.
Because the reportable inventory is the aggregate at each site, it is the
responsibility of each department monthly to report to Risk Management changes
in their inventory amount of hazardous materials. Instructions on how this is to be
done can be found in the GCCCD Hazardous Materials Handbook.

Also, all entities are required to be submitted to the County annually and within 30
days of any significant change in plans or inventory. It is comprised of three
sections: Inventory, Emergency Response Plan, and Employee Training, and is
prepared using forms provided by the County of San Diego Department of
Environmental Health, Hazardous Materials Division.

A Hazardous Materials Business Plan has been developed for Grossmont College
and Cuyamaca College by the Risk Management Department. The plan contains
basic information on the location, type, quantity, and health risks of hazardous
materials stored and used at each facility. This information is shared with some
public agencies and emergency responders, such as the El Cajon Fire Department,
San Miguel Consolidated Fire Protection District, the City of San Diego Water
Utilities Department and the County of San Diego, Department of Health Services,
Hazardous Materials Management Division. This allows all to be better prepared to
protect the public, agency personnel and the environment.

Some of the information included in the plan is not intended for general distribution
to the public. Pages that may contain sensitive information are marked ―Not for
public disclosure.‖ If copies are needed, please contact the Risk Management
Department. Periodically updated pages will be distributed to plan holders; please
insert new pages and destroy the old.
DRAFT edited 3-16-06, from HMBP CC

                         Industrial Waste Water
The Industrial Waste Water control program of the City of San Diego Metropolitan
Industrial Wastewater Division issues discharge permits, renewed every five years
(due in April 2007). There is also a self monitoring program, known as the ―Best
Management Practice‖, which requires monitoring and certification of compliance
twice a year. This program helps to control waste solvent and chemical disposal,
and silver recovery to prevent contamination of waste water with toxic or
flammable materials. The purpose is to protect the environment and the operation
of the sewage treatment plant.

These permits, forms and information on compliance are filed in the Rick
Management Department general files under ‗Industrial Wastewater Permits‘ ‗Best
Management Practice.‘

Any time changes are made in procedures or chemical use which may or does
result in a discharge to the waste water system, those changes should be reported
to Risk Management so they can be reviewed by the Industrial Wastewater
Division. The wastewater system is NOT a repository for hazardous wastes.

A related water use issue for which the District is responsible is storm drain runoff.
 Storm drains are not intended for waste materials of any kind: hazardous, non-
hazardous, wash waters or biodegradable materials. The only thing that is
supposed to be discharged into storm drains is rain runoff. If possible, materials
like those just mentioned should be collected and disposed of a hazardous waste
(if they are), dumped into the sewer, or they may be discharged into non-storm
drain areas if appropriate.

Risk Management depends on each Department being diligent in responsible
waste discharge practices and reporting changes in materials entering waste water
system or your college‘s hazardous waste stream.
Misc. FILE of stuff:

Pages 9 – 13 of Safety Tips; Right to Know on hazardous materials is included in
the Handbook for distribution.

Tapp says pregnant workers can take the following steps to ensure their own
Store chemicals in sealed containers when they are not in use.
Wash hands after contact with hazardous substances and before eating, drinking
or smoking.
Avoid skin contact with chemicals.
Use personal protective equipment, such as gloves and respirators.
Review all material safety data sheets (MSDS‘s) to become familiar with
reproductive hazards that chemicals might pose.
Learn about proper work practices and engineering controls, such as improved
Avoid taking contaminated clothing home.
Employee awareness information on solvent safety is available at

                    SOP: Microbial Spills or Contamination
Students present are to follow proper procedures, which they are taught at the
beginning of the semester in lab.
Soak up spills by putting down paper towels.
Flood the spill area, paper towels, and tubes with a clinical lab disinfectant called
Lysol I.C. (NOT the same as the over-the-counter ―Lysol‖-----same company,
different product). This disinfectant is located in labeled squirt bottles on all lab
benches (pale pink solution), and in large white storage bottles in the lab.
Discard all materials into biohazard white bucket located under the white table at
the front of the room.

       Dave Wertlieb, Grossmont College Microbiology

To top