WOODCHURCH PARISH COUNCIL www.woodchurch-pc.gov.uk Page 1 MINUTES 26 Minutes of the meeting held in the Memorial Hall, Woodchurch on Monday 23 June 2008 at 7.30 pm PRESENT: Mr J Robinson (Chair), Miss R Dewar, Mrs J Haynes, Mr P Luckett, Mr M Leigh and Mr I McGrath PARISH CLERK: Mrs J Batt BOROUGH COUNCILLOR: Mrs A Hicks and Mr P Davison MEMBERS OF THE PUBLIC: There were 20 Members of the Public present. 1. APOLOGIES FOR ABSENCE Apologies for absence were received from Mr Mobbs (ill health), Mr C Steer (holiday) and Mr J West (previous commitment) 2. DECLARATIONS OF INTEREST Miss Dewar declared an interest in Planning Application no 08/00986/AS as she is friends with the applicant and Mr Robinson declared an interest in the same as he has been consulted as a near neighbour. i) Updating of Declarations of Interest for the Code of Conduct The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary. 3. ACCEPTANCE OF MINUTES The Minutes of the previous meeting were accepted and it was unanimously agreed that Mr Robinson should sign them. Proposed Miss Dewar Seconded Mrs Haynes 4. OPEN FORUM The meeting was adjourned and opened to Members of the Public from 7.35 to 7.46 for questions and comments. 5. PLANNING Please see attached list. 6. MATTERS ARISING The repair pack for the play area has not arrived. The Clerk will chase it up. The Neighbourhood Watch signs were £15 each, not £6 as reported last month. WPC MINS 23.06.08 Page 2 Following the recent Memorial Hall AGM, the officers are as follows, not as reported in the minutes:- Mr Tom Thorpe – Chairman Mr Jeremy Bourne – Vice Chairman Mr Ian McGrath – Secretary 7. RISK ASSESSMENT Councillors are continuing to remove wood from the play area. Mr Robinson will undertake a Risk Inspection over the next couple of months. 8. CORRESPONDENCE KCC re East Kent Public Rights of Way – Minor Re-organisation and Change of Address ROSPA KPA KALC Parish News etc ABC re Homechoice Southern Water – Water Resources Update Ashford Rural Trust Minutes of meeting held 01.05.08 BTCV ABC re Standards Committee 16.06.08 SEERA KALC Minutes of Meeting held 04.06.08 ABC re Extension to the Tenterden and Rural Sites Issue and Options Report consultation deadline Ashford Rural Trust – Annual General Meeting held 06.06.08 Mr Rouse re access to Six Bells Car Park KCC regarding roads unsuitable for heavy vehicles – with particular reference to Sat Nav KCC re request for footpath from the surgery to Brattle Mr Robinson will undertake an inspection of the Six Bells Car Park on behalf of the residents of the Six Bells Park. Mr Robinson said he could not think of any roads in the village that are inaccessible to heavy goods vehicles. If anyone disagrees they should email the Clerk who will pass the information on to KCC. It is unlikely that funding will become available for a footpath from The Surgery to Brattle in the near future. 9. ACCOUNTS AND OTHER GENERAL COUNCIL BUSINESS Account Balance The account balance stands at £19554.06. WPC MINS 23.06.08 Page 3 To be paid this month:- PAYEE NET VAT GROSS DETAILS £ £ £ Mrs J Batt 475.94 2.59 478.53 Salary and Expenses PS Property Services 240.00 240.00 Green Maintenance Smith of Derby 164.00 28.70 192.70 Clock Maintenance Mrs J Stone 172.84 172.84 Litter Picking Weald NHW Association 90.00 90.00 Signs Resolution Councillors unanimously resolved to pass the above for payment. Annual Accounts These have not been received back from the District Auditor as yet. Storage of Parish Council Documents Councillors unanimously confirmed that they were happy with the current arrangements. Documents are stored in a locked filing cabinet in the Memorial Hall. Request for a Memorial Bench Following the request by Mrs Stevens Councillors resolved on the following:- Resolution That they unanimously agreed to the installation of an Eton 4ft Bench at the bottom end of The Green, in memory of Mr John Evans. The Parish Council will purchase the bench and arrange for installation and Mrs Stevens will make a donation towards the cost and arrange for the memorial plaque. Bus Shelter The new landlady at the Bonnie Cravat has expressed concern at the proposed installation of the new bus shelter. Mr McGrath suggested she contact Shepherd Neame. Neighbourhood Watch Mr Saunders has a meeting arranged with the Neighbourhood Watch Co-ordinator in Ashford, after which he will contact the volunteers. Website Miss Dewar asked for more news to add to the Website. 10. COMMITTEE REPORTS KALC Mrs Haynes reported on the recent Annual General Meeting. Mr Butcher was re-elected as Chairman and Mr Reed Vice Chairman. Among the items discussed were Service Level Agreements, Double Taxation, items for the next Parish Forum and the possibility of representatives from non member councils being invited to certain meetings. WPC MINS 23.06.08 Page 4 The cost of flashing speed limit signs is £3500. A copy of the minutes is available from The Clerk. Village Hall Preparations are still underway for celebrating the 50th Anniversary of the Village Hall. The Clerk was asked to find out whether it is possible to obtain a copy of the Parish Council minutes for 1958. All ideas are welcome. 11. ITEMS TO BE REPORTED TO THE COUNTY LENGTHSMEN Potholes at the T junction at the top of The Green, and outside the Post Office. 12. ANY OTHER BUSINESS There being no further business the meeting closed at 8.50 pm. Signed …………………………………………………………. Dated ……………………… Mr J Robinson, Chairman WOODCHURCH PARISH COUNCIL 1 PLANNING APPLICATION RECORD 22 May 2008 – 23 June 2008 Full Planning Permission requested – Delegated to Officers unless otherwise stated:- 08/00053/AS Mr A Hyder, New Barn Farm, Bethersden Road, Woodchurch, Application Ashford, Kent TN26 3PU to Vary or Variation of condition 2 attached to planning reference 00/00811/AS to Modify a include livery use Condition Parish Council: Support (Unanimous) 08/00815/AS Mr P McKie, Little Robhurst, Woodchurch, Ashford, Kent TN26 3TE Replacement outbuilding for domestic storage Parish Council: Support (Unanimous) 08/00869/AS The Leo Trust, Boldshaves Oast House, Frogs Hole Lane, Woodchurch Ashford, Kent TN26 3RA Retention of two timber annexes providing accommodation for disabled residents Parish Council: As there has not been an Environmental Survey carried out at the site, Councillors did not feel they were in a position to make an informed decision on this application 08/00986/AS Milbury Developments re 40 Front Road, Woodchurch, Ashford, Kent TN26 3QE Construction of four new dwellings with associated garaging, access drive and landscaping Parish Council: OBJECT (4:2 abstentions) – on the following grounds:- 1. The development is disproportionate to the size of the plot 2. Access – The access to the property is immediately opposite the entrance to the Memorial Hall car park 3. Traffic Flow - the development is opposite the Post Office and the Garage and as such this is a very busy stretch of road 4. The capacity of the sewerage system is not considered large enough to cope with the extra houses 5. Trees – The actual size of the trees is not in proportion to those on the plans 6. The pavement ceases just past this property IF THE OFFICER IS MINDED TO APPROVE THIS APPLICATION THE MEMBERS OF THE PARISH COUNCIL WOULD LIKE IT REFERRED TO THE PLANNING COMMITTEE 2 08/00987/AS Mr J Hobday, Woodchurch Garage, 39-41 Front Road, Woodchurch, Ashford, Kent TN26 3SA Construction of replacement commercial garage and associated office space demolition of existing garage and concrete forecourt area and construction of 2 terraced houses and 2 flats Parish Council: Support (Unanimous) TP/08/00080/AS (DEL) 46 Shirkoak Park, Woodchurch, Ashford, Kent TN26 3RP To crown lift one bough (garden side) and crown reduce by 30%, 1 x Hornbeam (T1) Parish Council: Support (Unanimous) TP/08/00090/AS (DEL) Mr C Dawes, Millands, Bethersden Road, Woodchurch, Ashford, Kent TN26 3QW T1-T18 Leylandii – Fell Parish Council: Support (Unanimous) The following application has been refused:- 08/00422/AS Mr G Oven, 115 Front Road, Woodchurch, Ashford, Kent TN26 3SH First floor side extension with car port under 08/00373/AS The Leo Trust, Boldshaves Oast House, Frogs Hole Lane, Woodchurch Ashford, Kent TN26 3RA Erection of a residents open shelter (retrospective) The following application has been granted:- 08/00373/AS The Leo Trust, Boldshaves Oast House, Frogs Hole Lane, Woodchurch Ashford, Kent TN26 3RA Erection of an ancillary office building (retrospective) 08/00569/AS Mrs M Larrigan, Maywood Stud, Boldshaves Lane, Woodchurch, Ashford, Kent TN26 3Q2 Erection of a single storey side extension (amended scheme) TC/08/00067/AS Miss V Kellett, The Mill House, Bethersden Road, Woodchurch, Ashford, Kent TN26 3QW T1 Spruce – Fell We have received notification that the appeal date set for application no 07/02015/ is 15 July.