MINUTES OF THE MEETING OF THE CAPEL-LE-FERNE PARISH COUNCIL HELD ON 21st APRIL 2009 Present: Cllrs: C. Blake, C Goble (Chairman), P Jones, C Norris, M Thomas and B Tutt together with Paul James (Community Warden), 1. APOLOGIES: Cllrs: Pilcher and Woodsford (Vice-Chairman), Gretel Stevens (PCSO) and Frederick Scales (District Councillor). 2. DECLARATION OF PERSONAL INTERESTS None. 3 MINUTES The Minutes of the meeting held on 17th March 2009 were approved as a correct record and signed by the Chairman. Proposed by Cllr. Tutt and Cllr. Thomas. 4. MATTERS ARISING Speeding in Capel Street. Very close to operation of speed cameras being used. Decorative gates to be painted white by end of May. Trees in Satmar Lane removed. Drains in Winehouse Lane/Satmar Lane blocked. Dog Warden to attend May meeting. Tree Beatrice Road/Playing Field being cut back 22nd April. Common Land/Village Green Seminar reminder 14th May. Pot hole repairs B2011/Victoria Road to be carried out very soon. 5. DELEGATES REPORTS a) Neighbourhood Watch (Paul James – Community Warden) Still seeking a Neighbourhood Watch Co-ordinator. Minor calls reported to Crime Unit. Parking on footpaths and lorry parking Old Dover Road still a cause for concern and being followed up constantly for a solution. Return of the bulk waste collection service requested by residents. This could possibly be arranged for a cost to the Parish Council. 15 minutes at £23 reported to be the costs, i.e. one hour of the lorry could cost in the region of £92. Item to be placed in Grapevine to ascertain villagers’ views. Consideration to be given to the organisation of this. Grass cutting behind hall and edging. Spoke to Harmer Landscapes to meet with PJ to discuss requirements. Reinstatement of grass verge in Lancaster Avenue and repositioning of salt bin after drainage works to be reported to Highways. b) Village Hall Management Committee (Cllr Tutt) CCTV System covering playground area not working as efficiently as it could. Original system installed for post office. Due to no post office security required, this system is now mainly for village hall car park and play area security. Meeting to be arranged by Cllr: Goble with representative of Village Hall to ascertain new requirements and costs to improve system to meet those requirements. Proposed by Cllr. Blake, seconded by Cllr. Norris Toilet refurbishment started. Fund raising reported: Dog Show (celebrity to open show still to be secured). Treasure Hunt in August and Garage Safari in September. Boot Fair profit £425. Farmers’ Market £592.69. 100 Club still running c) Highways (Cllr Tutt) All items reported in programme of works with Highways. B2011/Winehouse Lane speeding traffic discussed following near fatal accident. 4 Other accidents reported within last month. Pressure on authorities to move speed limit signs still being pursued. Loss of post office and other facilities – talks with Sean Carter for help. B2011 Crossing – Cllr Jones investigating Lottery Millions funding. 2 6. CORRESPONDENCE Email from resident on mirror and parking WInehouse Lane/Old Dover Road Concerns expressed on broken mirror and camper vehicle parking Winehouse Lane/Old Dover Road. Resolution: Clerk to write to Lighthouse Inn regarding mirror and vehicles parking on Old Dover Road constantly under investigating by Community Warden. Village Hall Management Committee Payment of electricity bills for post office room discussed further. It was agreed to pay £90.55 from the remaining post office funds. Kent Highway Services Lorries damaging corner of Capel Street and B2011 grass verge. Clerk to contact Highway Services on realignment of this area. Dover District Council Confirmation received of precept of £13,500 paid into bank. Dover District Council Neighbourhood Forum meetings, help requested to run meetings and provide venue. Feed back to Dover District Council to include publicise events, but not to run meetings or provide venue. Kent County Council, Environment and Waste Changes to Definitive Map – Statements received. Footpaths over A20 re-routed. Other items received 1. Ringmaster emails: Company St Johns Security Fly tipping KCC Clean Kent response Corgi register for approved gas fitters logo 2. TS Alert Message from Kent Trading Standards Clean Kent Campaign 2009. Alarm company, awareness in Birchington Telephone scams on holidays being won Broadband checks in Folkestone area Childrens Welfare foundation charity collection Gutter clearance in Ashford are Gardening/Home improvement work – Billy Wood Alarm company telephone calls Call centres based in India – claims management company 3. The Sustainable Communities Act in Kent email 4. Kent Link Local Involvement Network 5. Dover West Neighbourhood Forum – 2nd April 6. Dover District Council Publicity for Planning Applications 7. David Gasking, Dover Community Liaison Officer email – Carriageway Resurfacing 8. Dover District Council – Plastic bottles only leaflet 9. Dover District Compact Summary 10. Active Dover Sports Development Seminar 29th April 11. Equality and Human Rights Duties 12. KCC Clean Kent Campaign 13. Kent Police Clean Kent Campaign 14. Information Commissioners Office – Freedom of Information Act CD Rom 15. Kent County Playing Fields Association meeting 21st April 16. Queensbury Shelters leaflet 17. KCC Kent Health Watch leaflet 18. KCC Home energy report 19. Kent Association of Local Councils Information Day 19th May 20. The Orchid newspaper of the Kent Downs AONB (Cllr Jones) 21. Eastern and Coastal Kent Primary Care Trust Virtual Panel – Focus Group to review newsletter 22. Speed Networking event Tunbridge Wells 23rd April. 23. Kent Link Bulletin – www.thekentlink.co.uk 3 Parish Council Vacancy Letter of interest received from Mr Gerald Evans. Acceptance of co-option proposed by Cllr. Blake and seconded by Cllr. Jones. Mr Evans would attend meetings as from 21st July due to other commitments. 7. CHEQUES The following cheques were approved and authorised: Proposed by Cllr. Blake and seconded by Cllr. Tutt. INVOICE VAT Dover District Council – Grapevine Printing 238.54 35.78 188.44 28.27 Allianz Cornhill – Insurance 1577.98 Viking Direct – Ink Cartridges 75.42 11.31 D Reed – Litter Clearance 70.83 M Leppard – Salary and expenses 291.66 Total 2442.87 75.36 9. PLANNING Applications Granted Great Satmar Farm – Erection of single storey extension to use as workshop 33 Old Dover Road – Erection of rear conservatory extension. 35 Avondale Road – Construction of hard standing. Applications Awaiting Decision Aldens Yard, rear of 71-79 Capel Street – change of use to repair and storage of motor vehicles. 31 Capel Street – No further communication received requests to follow up by Cllr Scales. Applications passed to Committee Hope Farm, Crete Road East, Hawkinge – Engeering operations to enlarge windrow operational area. 80 Capel Street – Erection of single storey rear extension (exisiting conservatory to be demolished). Resolved: Approved subject to drainage system outlined and surface water comments. 9. MATTERS CONCERNING THE PARISH Antiques Fair / Boot Fair, July time, to raise funds for crossing discussed. Consideration to be given for volunteer help, Green Lane residents, planning and weather. Judo Club competition on playing field requested. Request to be put in writing. Play area broken surface under roundabout, together with missing goal end bolts reported to Wicksteed for quotation. Work at St Mary’s Church to start within week. 10. DATE OF NEXT MEETING - Tuesday, 19th May 2009.