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Homelessness Prevention and Rapid Re-housing Program _HPRP_ under

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Homelessness Prevention and Rapid Re-housing Program _HPRP_ under Powered By Docstoc
					    Homelessness Prevention and Rapid Re-housing
   Program (HPRP) under the American Recovery and
              Reinvestment Act of 2009
      Wisconsin Department of Commerce - Bureau of Supportive
                              Housing
                        Grant Application
Program Descriptions:
HUD allocated $17,101,863 to the state of Wisconsin and an additional $9,833,944 to Madison,
Racine, West Allis and the city and county of Milwaukee, respectively.

Homeless Prevention
Eligible Activities include both short and medium term payment assistance for rent, utilities, mediation,
housing counseling, credit repair and moving costs.

Rapid Re-Housing
Eligible activities include both short and medium-term payments for housing search, rent, utilities, security
deposit, moving costs, credit repair and housing counseling. This money goes to homeless persons.

Detailed Eligible Activities

   1. Financial Assistance
         a) Short-term Rent Assistance (three months or less)
         b) Medium-term Rent Assistance (four to 18 months)
         c) Security Deposits
         d) Utility Payment Assistance (18 months maximum)
         e) Utility Arrears
         f) Rent Payment Assistance Arrears (homeless prevention only)
         g) Moving Costs (truck rental, storage rental)
   2. Housing Relocation and Stabilization Services (35% maximum of total award)
         a) Housing counseling and resource coordination
         b) Housing follow-up
         c) Housing search and placement, including housing inspection costs
         d) Legal services in the form of mediation and landlord/tenant activities
   3. Data Collection
         a) Purchase of HMIS user licenses (as it relates to HPRP only)
         b) Computer hardware and connectivity (as it relates to HPRP only)
         c) Data collection/entry into HMIS
         d) HMIS training (as it relates to HPRP only)
   4. Administrative Costs (4% maximum of total award)
         a) Accounting for use of grant funds
         b) HPRP report preparation
         c) Program audits
         d) Staff salaries associated with administrative costs listed above




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Detailed Ineligible Activities

   1. Financial Assistance
         a) Rent payment or utility payment assistance exceeding 18 months in duration
         b) Direct payments to individuals requesting assistance
         c) Mortgage payment assistance
         d) Rent payment, utility payment, security deposit assistance for transitional housing
         e) Rent payment, utility payment, security deposit assistance for properties owned or operated
             by sub-grantees or their affiliates
         f) Motel Vouchers
   2. Housing Relocation and Stabilization Services
         a) General Case Management not directly affiliated with HPRP activities
         b) Legal assistance related to homeownership
         c) Any other homeownership-related activities
   3. Data Collection
         a) Planning or development of a new HMIS
         b) Replacement of funding for an existing HMIS
         c) Creation of a system comparable to HMIS
   4. Administrative Costs
         a) Costs of issuing financial assistance
         b) Providing housing relocation and stabilization services
         c) Conducting data collection and evaluation activities
         d) Housing inspection costs
         e) Other operating costs
         f) Administrative costs exceeding 4% of total grant award

Note: Any other activities not specified under eligible activities should also be considered as ineligible.




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General Funding Conditions and Prohibitions:
   1. Grantees and sub-grantees must not make rental, rent deposit or utility assistance payments
       directly to participants, themselves, HPRP sub-grantees, or affiliates. Affiliated agencies are defined
       as organizations that are either funded by the Department of Commerce Bureau of Supportive
       Housing (BSH) or by the HUD Special Needs Assistance Programs (SNAPS).
   2. Financial assistance for any homeownership related costs are ineligible, including mortgage
       payment assistance and legal counseling.
   3. General case management not directly related to rental assistance is ineligible.
   4. A maximum of 35% of funds may be used in the category of Housing Relocation and Stabilization
       Services.
   5. Up to 4% of any request or award may be used for administration.
   6. Only agencies applying collaboratively or where there is only one possible grantee for a given
       county may apply for administration dollars.
   7. Grantees must use Wisconsin‘s Homeless Management Information System (HMIS) or have a
       system comparable to HMIS that is verified as such by BSH staff in order to receive funding.
   8. 501(c)3 non-profit organizations and local units of government are eligible for funding as sub-
       grantees.
   9. State units of government are ineligible for funding as sub-grantees.
   10. Tribal units of government are ineligible for funding as sub-grantees.
   11. All programs must adhere to ―Department of Housing and Urban Development, Notice of
       Allocations, Application Procedures, and Requirements for Homelessness Prevention and Rapid
       Re-Housing Program Grantees under the American Recovery and Reinvestment Act of 2009.‖ All
       programs must also adhere to relevant HMIS data standards, to be released April 30th, 2009.
   12. Grant awards are for two years. Beginning six months into the contract, progress will be measured
       against the benchmarks proposed in the grant contract. Agencies not meeting their stated goals
       could have a portion or all of their funding sent back to the state for expedited redistribution.


Program Participant Eligibility:
   1.   Single individuals or households are eligible.
   2.   Participants must be homeless or at risk of becoming homeless but for this assistance.
   3.   Individual or households must be at or below 50% of County Median Income (CMI).
   4.   Client or household must have at least an initial consultation with a case manager or housing
        counselor to assess their needs and program eligibility.
   5.   Grantee must demonstrate that the financial subsidy will allow client or household to maintain
        tenancy.
   6.   Participant is ineligible for other rental assistance funds or funds must be otherwise unavailable.
   7.   Assistance may not exceed 18 months in duration and eligibility must be assessed and verified
        every three months. For clients and households receiving money for rent and utility arrears, the
        number of months that the client or household was in arrears counts toward the 18 month limit.
   8.   Units need to meet rent reasonableness standards and rapid re-housing units must also meet basic
        habitability standards.
   9.   Basic habitability standards must be verified by an inspection for any person receiving rental
        payment assistance during rapid re-housing or when the household is assisted with two or more
        months of HPRP rental payment assistance for prevention.




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Funding Allocation:
The Department of Commerce proposes to allocate the $17,101,863 in HPRP funds as follows.

Grants to Homeless Service Providers
                                           Homelessness           Rapid Re-housing Total Amount
                                           Prevention
Financial Assistance1                                  $7,884,225        $4,245,352   $12,129,578
Support Services2                                      $2,628,075        $1,415,117     $4,043,193
Administration3                                         $444,649        $239,426.25       $684,075
Subtotal                                              $10,956,949        $5,899,896   $16,856,845

State Administrative Costs
HMIS Data Collection Grants4                                                                                       $74,000
Administration3                                                                                                   $171,018
Subtotal                                                                                                          $245,018

Total HPRP Amount Budgeted                                                                                     $17,101,863
1
    Financial assistance includes the following activities as detailed in the HPRP Notice: short-term rental assistance, medium-term
    rental assistance, security deposits, utility deposits, utility payments, and moving cost assistance.
2
    Supportive services include the following activities as detailed in the HPRP Notice: case management as it relates to outreach,
    housing search and placement, legal services, mediation, and credit repair. Supportive services can be no more than 25% of the
    total allocated to Homelessness Prevention or Rapid Re-housing
3
    Up to 5% of the total award can go toward administration. The State of Wisconsin will split the eligible administration with 1% of
    eligible funding going to The Department of Commerce and 4% going to homeless service providers.
4
    Data collection includes costs associated with the HMIS, Wisconsin ServicePoint. This stipend will go to non-entitlement and
    entitlement areas and does not include HMIS-related budget items submitted by sub-grantees.



Sub-grantee Grant Competition
All money allocated to a county or counties can be requested by one applicant or split among several
applicants. The maximum grant request may be no more than the total award allocated to the county or
counties covered by the application. Each applicant requesting funding must complete the application.

There will be a very strong preference for funding lead agencies representing continuum of care entities.
For these types of applications there needs to be a lead applicant that will handle the administration on
behalf of the applicant‘s sub-grantees.

For applicants which are not applying as part of a Continuum of Care but applying as individual entities,
there will be additional scrutiny of the applications and not all applicants may be funded.




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Sub-grantee Funding Allocation by County
There is a maximum amount of funding initially set aside for each county. Applicants may not apply for
more than the amount allocated to the county or counties they apply to serve. This amount is determined
by a formula. All entitlement areas were eligible for funding if their formula total was greater than their
entitlement allocation. Dane and Racine counties are eligible for State of Wisconsin HPRP funding to be
spent outside of the cities of Madison and Racine. In the chart this is indicated as BOC (Balance of
County).

     Adams              $186,430              Iowa          $253,855             Polk           $333,427
     Ashland            $168,660              Iron           $68,610             Portage        $229,106
     Barron             $281,595              Jackson       $191,000             Price          $158,220
     Bayfield           $150,130              Jefferson     $274,444             Racine BOC     $220,981
     Brown              $345,764              Juneau        $243,160             Richland       $179,240
     Buffalo            $138,040              Kenosha       $378,192             Rock           $440,889
     Burnett            $156,740              Kewaunee      $198,975             Rusk           $153,470
     Calumet            $240,576              La Crosse     $245,460             Sauk           $315,880
     Chippewa           $264,775              Lafayette     $161,370             Sawyer         $161,960
     Clark              $276,097              Langlade      $207,400             Shawano        $281,485
     Columbia           $262,582              Lincoln       $296,410             Sheboygan      $283,402
     Crawford           $172,430              Manitowoc     $308,379             St. Croix      $281,679
     Dane BOC           $284,498              Marathon      $302,344             Taylor         $196,800
     Dodge              $283,419              Marinette     $331,624             Trempealeau    $223,784
     Door               $298,474              Marquette     $158,320             Vernon         $231,389
     Douglas            $263,381              Menominee      $45,620             Vilas          $210,330
     Dunn               $260,243              Monroe        $250,742             Walworth       $301,675
     Eau Claire         $238,967              Oconto        $354,317             Washburn       $160,360
     Florence            $50,880              Oneida        $308,706             Washington     $288,164
     Fond du Lac        $275,693              Outagamie     $319,996             Waukesha       $346,827
     Forest             $100,240              Ozaukee       $208,935             Waupaca        $263,528
     Grant              $259,835              Pepin          $72,130             Waushara       $276,643
     Green              $244,967              Pierce        $217,262             Winnebago      $323,190
     Green Lake         $191,050                                                 Wood           $268,300


Sub-grantee Funding Allocation Formula
The formula for determining the funding amount for each county is comprised of three dimensions —
homelessness and at-risk of homelessness data, unemployment data, and population data.

Housing Data
The housing data consist of five indicators of homelessness and at risk of homelessness. The indicators
draw upon data from the Census estimates of person in poverty and state-operated programs for each
grouping of counties. They include: poverty statistics, the number of female headed households below the
poverty level, the number of renter households at 0-30 percent of median family income level with housing
costs exceeding 50 percent of their incomes, the reported annual incidence of domestic violence by county,
and the percentage of veterans in each area. After conducting an analysis using variables collected in
Wisconsin‘s Homeless Management Information System as proxy variables for the four indicators relating
directly to homelessness, those variables, including: poverty statistics, the number of female headed
households below the poverty level, the reported annual incidence of domestic violence by county, and the
percentage of veterans in each area, were weighted according to the degree to which those variables are
good predictors of homelessness in Wisconsin.



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Unemployment Data
Unemployment data consist of three indicators, the current unemployment rate, the unemployment rate
one month ago, and the unemployment rate one year ago. The most weight is given to the current
unemployment rate, as it is most indicative of the current situation. The next indicator with the most weight
is the unemployment rate one year ago, as it shows those areas first hit by the recession. While the
unemployment rate one month ago is given some weight since it can show which areas continue to
decline, it is just another means for giving weight to the current unemployment rate.

Population Data
Population data are from the US Census. Census data are used instead of American Community Survey
data because of the smaller margins of error.

Weights
The dimensions are weighted in two stages. The first stage weights the homelessness data versus the
unemployment data. The second stage weights the result of the first stage against the population data. The
stages are done independently in order to give more flexibility in achieving face validity in terms of
assistance needed. That is, the stages are enacted separately in order to maximize assistance to those
areas that have the most people in the most need because of the current economic situation.

Funding Reallocation
Progress will be measured against the benchmarks proposed in the grant application and written into the
contracts. Agencies not meeting their stated goals could have a portion or all of their funding sent back to
the state for expedited redistribution. These funds may be used to meet unanticipated needs such as
addressing areas experiencing significant increases in eviction or mass unemployment. Any reallocation
would be available to successful grantees in the direct HUD entitlement areas as well.

Notice of Intent to Apply Requirement
The Notice of Intent to Apply is due by Monday, May 6, 2009. Lead agencies will not be permitted to apply
if they have not submitted a Notice of Intent to Apply.

Application
Applications are due Friday, June 19, 2009 per the prescribed e-grants instructions.

Bureau of Supportive Housing Staff will post information about multiple applicants within certain areas.
Where there is more than one application, applicants are selected on a competitive basis.

All awards and funding amounts in response to applicant requests will be decided by The Department of
Commerce. All applications received will be reviewed based on several criteria, including prior experience,
capacity, and evidence of strong CoC coordination, formal/informal working partnerships, and ability to
utilize HPRP with other non-housing resources to achieve long term stability for targeted households.


Contact Information and Help
For questions and concerns about the program or application:
    the State of Wisconsin website – http://commerce.wi.gov/CD/cd-boh-
       hprp.html,
    the federal website – http://hudhre.info/index.cfm?do=viewHPRP, or
    e-mail – HPRPHELP@WISCONSIN.GOV (Department of Commerce, Bureau
       of Supportive Housing staff).

Anyone interested in the HPRP funding or the program should sign up for program updates through the
Department of Commerce HPRP e-mail list located on the State of Wisconsin website.


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Program Timeline
                                          2009
             Feb. 18     President signs American Recovery & Reinvestment Act of ‗09
            March 19               Rules effective date per Federal Register
            March 30         Commerce convenes non-entitlement advisory group
            March 31             HUD and Entitlement representative meeting
              April 6                       Plan Amendment drafted
             April 7-8             Commerce and Governor‘s office approval
             April 17                    Public Notice Published in WSJ
             April 30                   Public Comment Period end date
              May 5                Substantial Amendment Submittal to HUD
              May 6                       Notice of Intent to Apply Due
             May 18                   RFP issued & applications available
             May 18                   State application training & webcast
             June 19                            Applications due
              July 2                HUD approval of state plan amendment
            June/July          Application review & award decisions/notifications
            August 1            Contract development & 24 month contract start
             Sept. 30              Latest date for grantee contract execution
                                          2011
             July 1                  HUD required 60% of funds expended
             July 31         Local contract end date, remaining funds redistributed
                                          2012
              July 1       Final award expenditure end date for redistributed grants




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HPRP Application

Name Of Lead Applicant:                                   Federal Employer ID#:

Address 1:                                                County:
Address 2:

City:                                                     State:           Zip:
Agencies included in this application:


Signatory Official:                                       Title:           Agency:

Address 1:

Address 2:

City:
Phone:                       Fax:                         Email:

Financial Officer:                                        Title:           Agency:
Address 1:

Address 2:
City:                                                     State:           Zip:

Phone:                       Fax:                         Email:
Project Director:                                         Title:

Address 1:
Address 2:
City:                                                     State:           Zip:

Phone:                       Fax:                         Email:
Project Summary: Briefly describe the proposed project.




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1. Required Approval Checklist Items

a) Do you have a Workforce of twenty-five (25) or more employees? *

b) If your workforce is 25 or more employees and this award is estimated to be over twenty-five
thousand dollars ($25,000), do you agree to submit a written affirmative action plan within fifteen
(15) working days after the contract is awarded. Instructions on preparing the plan and technical
assistance regarding this clause are available from the contracting state agency. *
Do you agree to post in conspicuous places, available for employees and applicants for
employment, a notice to be provided by the contracting state agency that sets forth the provisions
of the State of Wisconsin's nondiscrimination law. *

c) Do you agree to maintain worker's compensation insurance as required by Wisconsin Statutes,
for all employees engaged in the work? *

d) Do you agree to maintain commercial liability, bodily injury and property damage insurance
against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage
shall be one million ($1,000,000) liability for bodily injury and property damage including products
liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and
hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million
($1,000,000) per occurrence combined single limit for automobile liability and property damage. *

e) In connection with the performance of work under this contract, do you agree not to
discriminate against any employee or applicant for employment because of age, race, religion,
color, handicap, sex, physical condition, developmental disability as defined in s.51.01(5), Wis.
Stats., sexual orientation as defined in s.111.32(13m), Wis. Stats., or national origin? This
provision shall include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Except with respect to sexual
orientation, the contractor further agrees to take affirmative action to ensure equal employment
opportunities. *

2. Budget Details

Please complete the ―Financial Information and Budget Spreadsheet.‖


3. Experience and Capacity

Please describe the experience and capacity for the lead grantee and sub-grantees, if applicable,
Include in your narrative:
a) Prior experience operating homeless prevention and/or rapid re-housing programs,
b) The types of funding utilized for the operation of the programs,
c) The populations served,
d) Coordination of those services with other mainstream resources, and
e) The use of the Homeless Management Information System (HMIS).




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4. Program Structure

Please describe the plans by all agencies in your application to:
a) Ensure habitability standards for persons receiving rapid re-housing rental assistance or more
   than one month of eviction prevention assistance.
b) Ensure that the rental assistance meets HUD‘s rent reasonableness standards.
c) Provide outreach and information on the HPRP resources available in your communities.
d) Assess need of program participants for assistance.

5. Prevention Programs

Please describe the prevention program or programs requesting funding in your application.
Include in your description:
a) Any plans or operation of a centralized intake process
b) The services and activities planned for the program and who will be engaging in those activities
c) How the prevention funding will be coordinated with other potential prevention funding in
   addition to other mainstream and community resources
d) Any targeted populations for assistance and the reasons for the targeting.

6. Rapid Re-Housing Programs

Please describe the rapid re-housing program or programs requesting funding in your application.
Include in your description:
a) Who the program participants will be and how they will be selected for participation
b) The structure of the rapid re-housing program including the activities and services provided for
   participants




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7. Financial Information and Budget

  1. Do the accounting records for the organization (or agency) identify the source and use of all
  funds, including information on:
            A. all grant awards received
            B. authorizations or obligations of the awards received
            C. un-obligated balances
            D. assets and liabilities
            E. program income
            F. total actual outlays or expenditures to date
            G. employee timesheets

  2. Are the accounting records of the agency supported by adequate source documentation
  such that the combination of source documentation and accounting records could provide a
  complete audit trail documenting a requested and approved purchase?

  3. Does the agency have a system in place for maintaining its financial records for four years or
  until any litigation, claim, audit, or other action involving the records has been resolved,
  whichever comes later?

  4. Does the agency have a current financial policy and procedure manual that covers basic
  accounting procedures such as those for recording financial transactions, or maintaining
  accounting records, and for the approving grant funded expenditures?

Answer YES or NO to each of the questions.




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