Homelessness Prevention and Rapid Re-housing
Program (HPRP) under the American Recovery and
Reinvestment Act of 2009
Wisconsin Department of Commerce - Bureau of Supportive
HUD allocated $17,101,863 to the state of Wisconsin and an additional $9,833,944 to Madison,
Racine, West Allis and the city and county of Milwaukee, respectively.
Eligible Activities include both short and medium term payment assistance for rent, utilities, mediation,
housing counseling, credit repair and moving costs.
Eligible activities include both short and medium-term payments for housing search, rent, utilities, security
deposit, moving costs, credit repair and housing counseling. This money goes to homeless persons.
Detailed Eligible Activities
1. Financial Assistance
a) Short-term Rent Assistance (three months or less)
b) Medium-term Rent Assistance (four to 18 months)
c) Security Deposits
d) Utility Payment Assistance (18 months maximum)
e) Utility Arrears
f) Rent Payment Assistance Arrears (homeless prevention only)
g) Moving Costs (truck rental, storage rental)
2. Housing Relocation and Stabilization Services (35% maximum of total award)
a) Housing counseling and resource coordination
b) Housing follow-up
c) Housing search and placement, including housing inspection costs
d) Legal services in the form of mediation and landlord/tenant activities
3. Data Collection
a) Purchase of HMIS user licenses (as it relates to HPRP only)
b) Computer hardware and connectivity (as it relates to HPRP only)
c) Data collection/entry into HMIS
d) HMIS training (as it relates to HPRP only)
4. Administrative Costs (4% maximum of total award)
a) Accounting for use of grant funds
b) HPRP report preparation
c) Program audits
d) Staff salaries associated with administrative costs listed above
Detailed Ineligible Activities
1. Financial Assistance
a) Rent payment or utility payment assistance exceeding 18 months in duration
b) Direct payments to individuals requesting assistance
c) Mortgage payment assistance
d) Rent payment, utility payment, security deposit assistance for transitional housing
e) Rent payment, utility payment, security deposit assistance for properties owned or operated
by sub-grantees or their affiliates
f) Motel Vouchers
2. Housing Relocation and Stabilization Services
a) General Case Management not directly affiliated with HPRP activities
b) Legal assistance related to homeownership
c) Any other homeownership-related activities
3. Data Collection
a) Planning or development of a new HMIS
b) Replacement of funding for an existing HMIS
c) Creation of a system comparable to HMIS
4. Administrative Costs
a) Costs of issuing financial assistance
b) Providing housing relocation and stabilization services
c) Conducting data collection and evaluation activities
d) Housing inspection costs
e) Other operating costs
f) Administrative costs exceeding 4% of total grant award
Note: Any other activities not specified under eligible activities should also be considered as ineligible.
General Funding Conditions and Prohibitions:
1. Grantees and sub-grantees must not make rental, rent deposit or utility assistance payments
directly to participants, themselves, HPRP sub-grantees, or affiliates. Affiliated agencies are defined
as organizations that are either funded by the Department of Commerce Bureau of Supportive
Housing (BSH) or by the HUD Special Needs Assistance Programs (SNAPS).
2. Financial assistance for any homeownership related costs are ineligible, including mortgage
payment assistance and legal counseling.
3. General case management not directly related to rental assistance is ineligible.
4. A maximum of 35% of funds may be used in the category of Housing Relocation and Stabilization
5. Up to 4% of any request or award may be used for administration.
6. Only agencies applying collaboratively or where there is only one possible grantee for a given
county may apply for administration dollars.
7. Grantees must use Wisconsin‘s Homeless Management Information System (HMIS) or have a
system comparable to HMIS that is verified as such by BSH staff in order to receive funding.
8. 501(c)3 non-profit organizations and local units of government are eligible for funding as sub-
9. State units of government are ineligible for funding as sub-grantees.
10. Tribal units of government are ineligible for funding as sub-grantees.
11. All programs must adhere to ―Department of Housing and Urban Development, Notice of
Allocations, Application Procedures, and Requirements for Homelessness Prevention and Rapid
Re-Housing Program Grantees under the American Recovery and Reinvestment Act of 2009.‖ All
programs must also adhere to relevant HMIS data standards, to be released April 30th, 2009.
12. Grant awards are for two years. Beginning six months into the contract, progress will be measured
against the benchmarks proposed in the grant contract. Agencies not meeting their stated goals
could have a portion or all of their funding sent back to the state for expedited redistribution.
Program Participant Eligibility:
1. Single individuals or households are eligible.
2. Participants must be homeless or at risk of becoming homeless but for this assistance.
3. Individual or households must be at or below 50% of County Median Income (CMI).
4. Client or household must have at least an initial consultation with a case manager or housing
counselor to assess their needs and program eligibility.
5. Grantee must demonstrate that the financial subsidy will allow client or household to maintain
6. Participant is ineligible for other rental assistance funds or funds must be otherwise unavailable.
7. Assistance may not exceed 18 months in duration and eligibility must be assessed and verified
every three months. For clients and households receiving money for rent and utility arrears, the
number of months that the client or household was in arrears counts toward the 18 month limit.
8. Units need to meet rent reasonableness standards and rapid re-housing units must also meet basic
9. Basic habitability standards must be verified by an inspection for any person receiving rental
payment assistance during rapid re-housing or when the household is assisted with two or more
months of HPRP rental payment assistance for prevention.
The Department of Commerce proposes to allocate the $17,101,863 in HPRP funds as follows.
Grants to Homeless Service Providers
Homelessness Rapid Re-housing Total Amount
Financial Assistance1 $7,884,225 $4,245,352 $12,129,578
Support Services2 $2,628,075 $1,415,117 $4,043,193
Administration3 $444,649 $239,426.25 $684,075
Subtotal $10,956,949 $5,899,896 $16,856,845
State Administrative Costs
HMIS Data Collection Grants4 $74,000
Total HPRP Amount Budgeted $17,101,863
Financial assistance includes the following activities as detailed in the HPRP Notice: short-term rental assistance, medium-term
rental assistance, security deposits, utility deposits, utility payments, and moving cost assistance.
Supportive services include the following activities as detailed in the HPRP Notice: case management as it relates to outreach,
housing search and placement, legal services, mediation, and credit repair. Supportive services can be no more than 25% of the
total allocated to Homelessness Prevention or Rapid Re-housing
Up to 5% of the total award can go toward administration. The State of Wisconsin will split the eligible administration with 1% of
eligible funding going to The Department of Commerce and 4% going to homeless service providers.
Data collection includes costs associated with the HMIS, Wisconsin ServicePoint. This stipend will go to non-entitlement and
entitlement areas and does not include HMIS-related budget items submitted by sub-grantees.
Sub-grantee Grant Competition
All money allocated to a county or counties can be requested by one applicant or split among several
applicants. The maximum grant request may be no more than the total award allocated to the county or
counties covered by the application. Each applicant requesting funding must complete the application.
There will be a very strong preference for funding lead agencies representing continuum of care entities.
For these types of applications there needs to be a lead applicant that will handle the administration on
behalf of the applicant‘s sub-grantees.
For applicants which are not applying as part of a Continuum of Care but applying as individual entities,
there will be additional scrutiny of the applications and not all applicants may be funded.
Sub-grantee Funding Allocation by County
There is a maximum amount of funding initially set aside for each county. Applicants may not apply for
more than the amount allocated to the county or counties they apply to serve. This amount is determined
by a formula. All entitlement areas were eligible for funding if their formula total was greater than their
entitlement allocation. Dane and Racine counties are eligible for State of Wisconsin HPRP funding to be
spent outside of the cities of Madison and Racine. In the chart this is indicated as BOC (Balance of
Adams $186,430 Iowa $253,855 Polk $333,427
Ashland $168,660 Iron $68,610 Portage $229,106
Barron $281,595 Jackson $191,000 Price $158,220
Bayfield $150,130 Jefferson $274,444 Racine BOC $220,981
Brown $345,764 Juneau $243,160 Richland $179,240
Buffalo $138,040 Kenosha $378,192 Rock $440,889
Burnett $156,740 Kewaunee $198,975 Rusk $153,470
Calumet $240,576 La Crosse $245,460 Sauk $315,880
Chippewa $264,775 Lafayette $161,370 Sawyer $161,960
Clark $276,097 Langlade $207,400 Shawano $281,485
Columbia $262,582 Lincoln $296,410 Sheboygan $283,402
Crawford $172,430 Manitowoc $308,379 St. Croix $281,679
Dane BOC $284,498 Marathon $302,344 Taylor $196,800
Dodge $283,419 Marinette $331,624 Trempealeau $223,784
Door $298,474 Marquette $158,320 Vernon $231,389
Douglas $263,381 Menominee $45,620 Vilas $210,330
Dunn $260,243 Monroe $250,742 Walworth $301,675
Eau Claire $238,967 Oconto $354,317 Washburn $160,360
Florence $50,880 Oneida $308,706 Washington $288,164
Fond du Lac $275,693 Outagamie $319,996 Waukesha $346,827
Forest $100,240 Ozaukee $208,935 Waupaca $263,528
Grant $259,835 Pepin $72,130 Waushara $276,643
Green $244,967 Pierce $217,262 Winnebago $323,190
Green Lake $191,050 Wood $268,300
Sub-grantee Funding Allocation Formula
The formula for determining the funding amount for each county is comprised of three dimensions —
homelessness and at-risk of homelessness data, unemployment data, and population data.
The housing data consist of five indicators of homelessness and at risk of homelessness. The indicators
draw upon data from the Census estimates of person in poverty and state-operated programs for each
grouping of counties. They include: poverty statistics, the number of female headed households below the
poverty level, the number of renter households at 0-30 percent of median family income level with housing
costs exceeding 50 percent of their incomes, the reported annual incidence of domestic violence by county,
and the percentage of veterans in each area. After conducting an analysis using variables collected in
Wisconsin‘s Homeless Management Information System as proxy variables for the four indicators relating
directly to homelessness, those variables, including: poverty statistics, the number of female headed
households below the poverty level, the reported annual incidence of domestic violence by county, and the
percentage of veterans in each area, were weighted according to the degree to which those variables are
good predictors of homelessness in Wisconsin.
Unemployment data consist of three indicators, the current unemployment rate, the unemployment rate
one month ago, and the unemployment rate one year ago. The most weight is given to the current
unemployment rate, as it is most indicative of the current situation. The next indicator with the most weight
is the unemployment rate one year ago, as it shows those areas first hit by the recession. While the
unemployment rate one month ago is given some weight since it can show which areas continue to
decline, it is just another means for giving weight to the current unemployment rate.
Population data are from the US Census. Census data are used instead of American Community Survey
data because of the smaller margins of error.
The dimensions are weighted in two stages. The first stage weights the homelessness data versus the
unemployment data. The second stage weights the result of the first stage against the population data. The
stages are done independently in order to give more flexibility in achieving face validity in terms of
assistance needed. That is, the stages are enacted separately in order to maximize assistance to those
areas that have the most people in the most need because of the current economic situation.
Progress will be measured against the benchmarks proposed in the grant application and written into the
contracts. Agencies not meeting their stated goals could have a portion or all of their funding sent back to
the state for expedited redistribution. These funds may be used to meet unanticipated needs such as
addressing areas experiencing significant increases in eviction or mass unemployment. Any reallocation
would be available to successful grantees in the direct HUD entitlement areas as well.
Notice of Intent to Apply Requirement
The Notice of Intent to Apply is due by Monday, May 6, 2009. Lead agencies will not be permitted to apply
if they have not submitted a Notice of Intent to Apply.
Applications are due Friday, June 19, 2009 per the prescribed e-grants instructions.
Bureau of Supportive Housing Staff will post information about multiple applicants within certain areas.
Where there is more than one application, applicants are selected on a competitive basis.
All awards and funding amounts in response to applicant requests will be decided by The Department of
Commerce. All applications received will be reviewed based on several criteria, including prior experience,
capacity, and evidence of strong CoC coordination, formal/informal working partnerships, and ability to
utilize HPRP with other non-housing resources to achieve long term stability for targeted households.
Contact Information and Help
For questions and concerns about the program or application:
the State of Wisconsin website – http://commerce.wi.gov/CD/cd-boh-
the federal website – http://hudhre.info/index.cfm?do=viewHPRP, or
e-mail – HPRPHELP@WISCONSIN.GOV (Department of Commerce, Bureau
of Supportive Housing staff).
Anyone interested in the HPRP funding or the program should sign up for program updates through the
Department of Commerce HPRP e-mail list located on the State of Wisconsin website.
Feb. 18 President signs American Recovery & Reinvestment Act of ‗09
March 19 Rules effective date per Federal Register
March 30 Commerce convenes non-entitlement advisory group
March 31 HUD and Entitlement representative meeting
April 6 Plan Amendment drafted
April 7-8 Commerce and Governor‘s office approval
April 17 Public Notice Published in WSJ
April 30 Public Comment Period end date
May 5 Substantial Amendment Submittal to HUD
May 6 Notice of Intent to Apply Due
May 18 RFP issued & applications available
May 18 State application training & webcast
June 19 Applications due
July 2 HUD approval of state plan amendment
June/July Application review & award decisions/notifications
August 1 Contract development & 24 month contract start
Sept. 30 Latest date for grantee contract execution
July 1 HUD required 60% of funds expended
July 31 Local contract end date, remaining funds redistributed
July 1 Final award expenditure end date for redistributed grants
Name Of Lead Applicant: Federal Employer ID#:
Address 1: County:
City: State: Zip:
Agencies included in this application:
Signatory Official: Title: Agency:
Phone: Fax: Email:
Financial Officer: Title: Agency:
City: State: Zip:
Phone: Fax: Email:
Project Director: Title:
City: State: Zip:
Phone: Fax: Email:
Project Summary: Briefly describe the proposed project.
1. Required Approval Checklist Items
a) Do you have a Workforce of twenty-five (25) or more employees? *
b) If your workforce is 25 or more employees and this award is estimated to be over twenty-five
thousand dollars ($25,000), do you agree to submit a written affirmative action plan within fifteen
(15) working days after the contract is awarded. Instructions on preparing the plan and technical
assistance regarding this clause are available from the contracting state agency. *
Do you agree to post in conspicuous places, available for employees and applicants for
employment, a notice to be provided by the contracting state agency that sets forth the provisions
of the State of Wisconsin's nondiscrimination law. *
c) Do you agree to maintain worker's compensation insurance as required by Wisconsin Statutes,
for all employees engaged in the work? *
d) Do you agree to maintain commercial liability, bodily injury and property damage insurance
against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage
shall be one million ($1,000,000) liability for bodily injury and property damage including products
liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and
hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million
($1,000,000) per occurrence combined single limit for automobile liability and property damage. *
e) In connection with the performance of work under this contract, do you agree not to
discriminate against any employee or applicant for employment because of age, race, religion,
color, handicap, sex, physical condition, developmental disability as defined in s.51.01(5), Wis.
Stats., sexual orientation as defined in s.111.32(13m), Wis. Stats., or national origin? This
provision shall include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Except with respect to sexual
orientation, the contractor further agrees to take affirmative action to ensure equal employment
2. Budget Details
Please complete the ―Financial Information and Budget Spreadsheet.‖
3. Experience and Capacity
Please describe the experience and capacity for the lead grantee and sub-grantees, if applicable,
Include in your narrative:
a) Prior experience operating homeless prevention and/or rapid re-housing programs,
b) The types of funding utilized for the operation of the programs,
c) The populations served,
d) Coordination of those services with other mainstream resources, and
e) The use of the Homeless Management Information System (HMIS).
4. Program Structure
Please describe the plans by all agencies in your application to:
a) Ensure habitability standards for persons receiving rapid re-housing rental assistance or more
than one month of eviction prevention assistance.
b) Ensure that the rental assistance meets HUD‘s rent reasonableness standards.
c) Provide outreach and information on the HPRP resources available in your communities.
d) Assess need of program participants for assistance.
5. Prevention Programs
Please describe the prevention program or programs requesting funding in your application.
Include in your description:
a) Any plans or operation of a centralized intake process
b) The services and activities planned for the program and who will be engaging in those activities
c) How the prevention funding will be coordinated with other potential prevention funding in
addition to other mainstream and community resources
d) Any targeted populations for assistance and the reasons for the targeting.
6. Rapid Re-Housing Programs
Please describe the rapid re-housing program or programs requesting funding in your application.
Include in your description:
a) Who the program participants will be and how they will be selected for participation
b) The structure of the rapid re-housing program including the activities and services provided for
7. Financial Information and Budget
1. Do the accounting records for the organization (or agency) identify the source and use of all
funds, including information on:
A. all grant awards received
B. authorizations or obligations of the awards received
C. un-obligated balances
D. assets and liabilities
E. program income
F. total actual outlays or expenditures to date
G. employee timesheets
2. Are the accounting records of the agency supported by adequate source documentation
such that the combination of source documentation and accounting records could provide a
complete audit trail documenting a requested and approved purchase?
3. Does the agency have a system in place for maintaining its financial records for four years or
until any litigation, claim, audit, or other action involving the records has been resolved,
whichever comes later?
4. Does the agency have a current financial policy and procedure manual that covers basic
accounting procedures such as those for recording financial transactions, or maintaining
accounting records, and for the approving grant funded expenditures?
Answer YES or NO to each of the questions.