For Advisory Committee Use Only

Document Sample
For Advisory Committee Use Only Powered By Docstoc
					                                         STATE OF WASHINGTON
      WASHINGTON STATE PARKS AND RECREATION COMMISSION
         1111 Israel Road SW  P.O. Box 42650  Olympia, Washington 98504-2650  (360) 902-8500
                       Internet Address: http://www.parks.wa.gov
                       TDD (Telecommunications Device for the Deaf): (360) 664-3133


DATE:              May 1, 2009

TO:                Ongoing Enforcement/Education Applicants

FROM:              Pamela McConkey, Winter Recreation Program Manager

SUBJECT:           ONGOING TRAIL GROOMING REPORT, REQUEST FOR CONTINUED FUNDING
                                    ND    RD
                   APPLICATION AND 2 AND 3 YEAR REVIEW PROJECTS
                   2009-2010 SNOW SEASON

                   Deadline: postmarked by June 1, 2009


Completed applications are to be mailed to the Winter Recreation Program and postmarked no later than
June 1, 2009. Late applications will not be considered. State Parks will not be responsible for ensuring
your application is received by the due date. Applications missing required signatures and/or attachments
may be deemed incomplete, and may not be considered for funding.

Project sponsors whose applications meet all requirements will receive confirmation by July 1, 2009.

For a hard copy of the application and accompanying documents, please contact (360) 902-8684
or winter@parks.wa.gov.




WR A-268 (02/08)
The Advisory Committees will meet to review the applications, evaluate the availability of funds and
rank each project. They may wish to ask specific questions of an applicant during this meeting; however,
no verbal presentations will be scheduled. Applicants will be notified of funding results at a later time.


                        Winter Recreation Advisory Committee Meeting

                                    7 p.m., Friday, July 17, 2009
                                   8 a.m., Saturday, July 18, 2009


                           Snowmobile Advisory Committee Meeting

                                    7 p.m., Friday, July 24, 2009
                                   8 a.m., Saturday, July 25, 2009




             When completing the 2009-2010 Trail Grooming Application, project sponsors must apply for
              the same maximum funding amount provided in the 2008-09 contract.

          BY JULY 1, PROJECT SPONSORS WILL BE NOTIFIED REGARDING
           ATTENDANCE AT THE ADVISORY COMMITTEE MEETING.

                                     ATTENDANCE IS REQUIRED WHEN:
                                       nd       rd
              1. projects are in their 2 and 3 year review period (and submit a separate ongoing
                 application for each project)
              2. a verbal report is needed for programs that moved from government to private contract or
                 vice versa.

              Attendance is also required for the following reasons:
              1. incomplete application
              2. information in the application is unclear and requires clarification
              3. when actual expenditures are inconsistent with the approved funding

             Requests for increased funding are considered new projects. New projects are not being
              accepted this year. You may fill out a Future Project Fact Sheet. It will be given to the
              Advisory Committee in consideration of future needs for the program.

          TRAIL GROOMING APPLICATIONS DO NOT AUTOMATICALLY RECEIVE
           THE PREVIOUS YEAR’S FUNDING.




WR A-268 (02/08)
                                      ONGOING TRAIL GROOMING
                        REPORT AND REQUEST FOR CONTINUED FUNDING APPLICATION
                                             CHECKLIST

DUE DATE

        Postmarked by June 1—Funding application and required signatures/documents must be mailed to
         State Parks Winter Recreation Program. Late applications will not be considered. Send original
         application and its attachments to:

                                      Washington State Parks & Recreation Commission
                                                Winter Recreation Program
                                                   1111 Israel Road SW
                                                      P.O. Box 42650
                                                 Olympia, WA 98504-2650

         *Applications may be faxed, (360) 586-6651, to meet the deadline, but the original documents must follow in the mail.


COMPLETING THE APPLICATION

        Application should be typed. If writing, please print clearly.

        Answer all questions completely even if the answer is no, none or not applicable.

        Maps that have changes to the trail system from the previous year’s map. Please make changes
         in red.

        Letters of support from local users demonstrating the need for education/enforcement in the project
         area.


DUE OCTOBER 15, 2009
        Landowner Permission
        Grooming Schedules




         Please note:
         Winter Recreation Program staff will not be responsible for collecting missing signatures or documents.




P&R A-268a (02/08)
6ddb9ce1-ca02-4af0-9cc5-94b2882bb616.doc
FOR ASSISTANCE IN COMPLETING THE APPLICATION

These groups are familiar with the application process:

     Washington State Parks and Recreation Commission, Winter Recreation Program
           Wayne McLaughlin           (360) 902-8662         wayne.mclaughlin@parks.wa.gov
           Laura Holmes               (360) 902-8663         laura.holmes@parks.wa.gov

                   Washington State Snowmobile Advisory Committee
                   http://www.parks.wa.gov/winter/snomobilecom.asp

                   Washington State Winter Recreation Advisory Committee
                   http://www.parks.wa.gov/winter/snoparkcom.asp


These groups or agencies may assist with support letters or provide government input and landowner permission letters:

                   Washington State Snowmobile Advisory Committee
                   http://www.parks.wa.gov/winter/snomobilecom.asp

                   Washington State Winter Recreation Advisory Committee
                   http://www.parks.wa.gov/winter/snoparkcom.asp

                   Washington State Department of Fish and Wildlife Regional Habitat Managers
                   http://wdfw.wa.gov/reg/regions.htm

                   United States Forest Service
                   http://www.fs.fed.us/intro/directory/

Contact information is also available in hard copy from the Winter Recreation Program.


COMMENCEMENT DATE FOR WORK DESCRIBED IN THE APPLICATION

Work described in the application will not to begin until an executed contract/agreement has been signed by all parties
and put in place by the Washington State Parks and Recreation Commission Winter Recreation Program. Approximate
start date is Dec. 1, 2009, subject to availability of snow.




WR A-263b (4/09)                                            3
                    FUNDING APPLICATION 2009-2010                                                             For State Parks Use Only

                    Non-Profit  On-going  Trail Grooming                                                 Priority         2nd, 3rd yr. review

                     Report and request for continued funding

                                     Motorized             Non-Motorized
     Project Name                                                                       Grooming funds requested (State Parks Use Only)


     Truck Hauling Miles Requested           Grooming Miles Requested                   Of the total value of project, what is the percentage
                                                                                        from:

                                                                                                % State (Total funds requested divided by
     Truck Hauling Miles Allotted            Grooming Miles Allotted
                                                                                                total value of project x 100)

                                                                                                % Applicant (Total funds requested
     Total Sponsor Contributions             Total Sponsor Contributions
                                                                                                divided by total value of project x 100)
     (Dollars / In-Kind Services /    $      (Dollars / In-Kind Services /        $
     Materials)                              Materials)

     SPONSOR INFORMATION
     NAME OF SPONSORING CLUB / GROOMING COUNCIL                               NAME OF REPRESENTATIVE


     APPLICANT MAILING ADDRESS                                                TITLE


     CITY, STATE, ZIP                                                         E-MAIL ADDRESS


     TELEPHONE NUMBER & EXTENSION                                             FAX NUMBER




     CONTACT PERSON (if different than above)                                 TITLE


     MAILING ADDRESS (if different than above)                                E-MAIL ADDRESS


     CITY, STATE, ZIP                                                         TELEPHONE NUMBER & EXTENSION



     LOCAL GROOMING COUNCIL INFORMATION
     NAME OF GROOMING COUNCIL


     VOLUNTEER GROOMING COUNCIL COORDINATOR                                   TELEPHONE NUMBER


     MAILING ADDRESS                                                          E-MAIL ADDRESS


     CITY, STATE, ZIP                                                         WEBSITE


     IF MEETINGS ARE SCHEDULED, WHERE IS THE MEETING HELD (location name and address)

                                                                             st
     WHAT IS THE DAY OF MONTH AND TIME OF MEETINGS (i.e., 1 Tuesday, 7:00pm)




WR A-263b (4/09)                                                       4
                                       Detailed Season Summary
2008-2009 SEASON
1) Based on last year’s log “Trail Grooming Season Totals”, please answer the following:

     Date season started:               Date season ended:                      Total hours grooming:

     Total Miles traveled:              Preventative maintenance hours:                Repair hours:

     Administrative hours:              Total hours:                   Gas/Diesel Used (in Gallons):

2) At the end of last season, was there still snow?                   Was the system still being used?

3) Did you extend the 16 weeks (early starts and late endings permissible with budget constraints)?

4) Estimate the number of visitor days and method used to track this:

5) Please give approximate percentage of recreationists for each category:

       % Nordic         % Snowshoe            % Skijoring          % Sledding          % Snowmobiling       % Other


TRAIL SYSTEM
1) How many different trails are in this system?                      Total Trail miles:

2) Grooming miles allotted for last season:                           Actual groomed miles:

3) Were all trails identified in the application groomed during this past season? If no, please indicate the trails that were
not groomed and the reason (wildlife closure, logging, etc.) Attach map if necessary.



4) Were trails groomed that were not identified in the applications? If yes, please indicate trails (name, number, miles
and frequency) that were groomed. Indicate if permission to groom these additional trails was obtained. If authorized
trails were not groomed as a result, please list those trails. Attach map if necessary.




EQUIPMENT
1) Provide date range(s) that grooming was not conducted due to equipment down time. Were there separate
arrangements with others to conduct grooming during these periods?



2) Estimate the longevity of primary machine. When will this machine need replacing?

FUNDING
1) Funding Requested $                     Amount Approved $                           Amount Spent $

2) If you did not spend the total approved funding amount, why not?

3) For this project, please list volunteer hours and type of work (include pre-season hours):




WR A-263b (4/09)                                               5
                                                  Trails and Map Miles Summary

 1. Show actual grooming information for last winter season.


 a. TRUCK MILES What was actual cost for hauling truck miles?
 b. TRAIL GROOMING MILES List the round-trip trail grooming miles for each trail system groomed.
 Remember round trip                 Trail Name or Road       From which Sno-       Map         Trip         Trips per        Trips Per     Total
 miles should be used!                     Number                  Park             Miles       Miles         Week             Season       Miles
 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles
 Approx. grooming miles


              TOTAL grooming miles for trail systems listed above:                            Actual 08-09                                miles



 2. Show requested grooming information for next winter season.

 a. TRUCK MILES What is the estimated cost for the hauling truck?
 b. TRAIL GROOMING MILES (16 week season)
          List the round trip trail grooming miles planned for next season for each groomed trail system.
          Grooming schedules will be required by October 15, 2009.

 Remember round trip                 Trail Name or Road       From which Sno-       Map         Trip         Trips per        Trips Per     Total
 miles should be used!                     Number                  Park             Miles       Miles         Week             Season       Miles
 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles

 Approx. grooming miles
 Approx. grooming miles


              TOTAL grooming miles for trail systems listed above:                          Proposed 09-10                                miles
 Amount requested using formula:            $                    (OR )
                                                              Amount requested if less than formula:                               $
 3. Under your existing program, are there special circumstances that require                   NO
    additional funding outside the formula? If yes, how much additional funding?                YES                                  $
      Explain:
 4. Total funds requested for the 2009-10 season (add the figures from 5, 6, and 8 above).                               *$
* THIS TOTAL FIGURE SHOULD EQUAL THE TOTAL FIGURE SHOWN ON PAGE 1 (WHICH IS EQUAL TO LAST YEARS ALLOTMENT).

WR A-263b (4/09)                                                           6
                                                         COST SUMMARY
                                   FOR ON-GOING TRAIL GROOMING AND HAULING TRUCK FUNDING ONLY

            NOTE: ORIGINAL APPLICATION ON FILE, ONLY UPDATE FIELDS WITH CHANGES SINCE LAST SEASON.


 PROJECT TYPE                                        AGENCY                                      TELEPHONE NUMBER
 Trail Grooming (& Hauling Truck)                                                                (        )

 (A) THROUGH (E) BELOW IS OPTIONAL FOR SPONSORING CLUB/COUNCILS FILLING OUT THIS APPLICATION:

 (A)   TYPE OF COST – ITEMIZE ALL PROJECT COST TYPES, i.e., salaries, maintenance, construction, equipment, supplies, etc.
 (B)   PROGRAM FUNDS BEING REQUESTED – DOLLAR AMOUNT FOR EACH COST TYPE.
 (C)   NATURE OF MATCHING, COST SHARING OR VOLUNTEER SERVICES PROVIDED – EXPLAIN WHAT SUCH SERVICES ARE.
 (D)   VALUE OF MATCHING, COST SHARING OR VOLUNTEER SERVICES PROVIDED – ESTIMATE THE VALUE OF SUCH SERVICES.
 (E)   SOURCE OF MATCHING, COST SHARING FUNDS OR VOLUNTEER SERVICES PROVIDED – IDENTIFY WHETHER THEY ARE
       COUNTY/STATE GENERAL FUNDS, FEDERAL AGENCY FUNDS, LOCAL CLUB FUNDS, VOLUNTEER HOURS, ETC.

                                                                                                                    Source of
                                                              Nature of Matching/Cost
                               Grooming        Hauling                                                           Matching/Cost
                                                                 Sharing Funds or
        Type of Cost             Funds       Truck Funds                                       Value of (C)     Sharing Funds or
                                                                 Volunteer Service
            (A)                Requested      Requested                                           (D) *         Volunteer Service
                                                                     Provided
                                  (B)            (B)                                                                Provided
                                                                        (C) *
                                                                                                                      (E) *
 Operator
 Salary/Benefits
                               $                                                          $

 Program Administration        $                                                          $
    Postage/Telephone          $                                                          $
 Snow Cat Maintenance/
                               $                                                          $
 Parts/Labor
 Hauling Truck
 Maintenance/Parts/Lab         $             $                                            $
 or
    Fuel, oil, grease          $             $                                            $
 Storage (Rental)              $                                                          $
 Trail Maintenance             $                                                          $
 Signing                       $                                                          $
 Miscellaneous (explain)       $                                                          $
                               $                                                          $
           TOTALS
  (enter totals from Page 1)   $                 $                                        $
 Any major snow cat                                                      Explain type of breakdown:
                                    Length of down time?
 breakdowns? Yes/No




 What type(s) of snow groomer(s) are currently being used?
                                                                                                                       Season
                                                                                Season Beg Hrs        Season End Hrs
        Make                         Model                    Year                                                     Total Hrs

                                                                                                                       Season
                                                                                Season Beg Hrs        Season End Hrs
        Make                         Model                    Year                                                     Total Hrs




WR A-263b (4/09)                                                     7
Agreement
Washington State Parks and Recreation Commission is hereby requested to consider this application for snowmobile and winter
recreation (non-snowmobile Sno-Park sports) project funding assistance as described herein and to approve funding from such state
sources as may be available.

The Applicant:
1. Agrees to cooperate with the Washington State Parks and Recreation Commission (Commission) by thoroughly completing this
application including submitting the required signatures/documents as requested in the application.

2. Understands that allocation and disbursement of funds from the winter recreation (non-snowmobile winter sports) program accounts
of the state general fund is governed by 79A.05 RCW.

3. Is aware that project funding assistance will be paid on a reimbursement basis except as otherwise approved by the Commission.

4. Public agencies or private entities that intend to provide the services described in this application -- understands that if funding is
approved, it will be necessary for the Commission to execute a project contract, and we are prepared to help carryout/undertake all of
the obligations outlined in the project contract. However, also understands that if funding is approved, it may be necessary for the
Commission to contract with a contractor.

5. Agrees to return or replace in-kind losses if, by our actions, the project is cancelled or not completed in a timely manner.

6. Agrees that the project will be open to the public at no charge.

7. Public agencies or private entities that intend to provide the services described in this application – agrees to maintain accurate
accounting records and agrees that all such records will be available upon request.

8. Understands that all projects will be subject to on-site inspections to maintain a high standard of maintenance including trail signing
and grooming and that failure to maintain such standards will be cause for termination of the project.




The contractor is required to perform the services listed below. List the group/individual responsible to ensure completion:
Sno-Park signing                                                                Post State Parks maps at
                                                                                major trail intersections
Trail Signing                                                                   Ensure trail maps are available
                                                                                at trailhead
Maintain bulletin board                                                         Post state Parks map at
information                                                                     trailhead.



                     We agree to obtain landowner permission documents by October 15, 2009


The applicant certifies that, to the best of his/her knowledge, the information in this application is true and correct.




Signature of Applicant                                       Printed Name and Title of Applicant                               Date




Signature of Grooming Council Representative                 Printed Name and Title of Grooming Council Rep.                   Date




WR A-263b (4/09)                                                            8
                                         List of Landowner Permission Documents

          You are required to obtain written permission from all landowners for WA State Parks
          and Recreation Commission to provide winter recreational services on land which
          this project will occur. The landowners must include approval of each groomed trail
          route and verification of the number of miles of groomed trails. Each landowner must
          complete the Winter Recreation Use Permit (see pages 8 and 9). This must be
          submitted with the funding application by the due date.

          Land owner permission documents are attached from the following landowners:

                                                                                   Number of
                                                      Owners                         miles


             1.

             2.

             3.

             4.

             5.

             6.

             7.

          I hereby certify that all appropriate landowners have been asked for their
          permission to use their land for winter recreation activities, and at their
          permission documents have been signed and they are attached.




             Signature of Authorized Representative



             Printed Name and Title



             Date


                                                          PLEASE NOTE:
                                         COPY OF ORIGINAL DOCUMENTS MUST BE ATTACHED.
                                               ALL DOCUMENTS MUST BE CURRENT.




WR A-263b (4/09)                                               9
                                                STATE OF WASHINGTON
                         WASHINGTON STATE PARKS AND RECREATION COMMISSION
                   1111 Israel Road SW   P. O. Box 42650   Olympia, Washington 98504-2650   (360) 902-8500

 Date:
                                                                            To be completed by applicant
 Landowner:
                                                                            Project Name:
 Address:


 Land Description:


                                    WINTER RECREATION USE PERMIT

WA State Parks and Recreation Commission is required by statute to have landowner permission for winter
recreation activities funded by the Commission on public and private lands.

RCW 79A.05.225(1) Plan, construct, and maintain suitable facilities for winter recreational activities on lands
administered or acquired by the commission or as authorized on lands administered by other public agencies or
private landowners by agreement.

RCW 4.24.200 and RCW 4.24.210 limit landowner liability.

RCW 4.24.200:
The purpose of RCW 4.24.200 and 4.24.210 is to encourage owners or others in lawful possession and control
of land and water areas or channels to make them available to the public for recreational purposes by limiting
their liability toward persons entering thereon and toward persons who may be injured or otherwise damaged
by the acts or omissions of persons entering thereon.

Please sign and date below.

By my signature, I do hereby grant permission for winter recreational activities to occur on my land, that are
funded by WA State Parks and Recreation Commission, from date signed below to terminate on the
      day of        of 20      .



__________________________                     __________________
Agency/Landowner                                     Date




WR A-263b (4/09)                                           10
RCW 4.24.210
Liability of owners or others in possession of land and water areas for injuries to recreation users — Limitation.
(1) Except as otherwise provided in subsection (3) or (4) of this section, any public or private landowners or others in
lawful possession and control of any lands whether designated resource, rural, or urban, or water areas or channels and
lands adjacent to such areas or channels, who allow members of the public to use them for the purposes of outdoor
recreation, which term includes, but is not limited to, the cutting, gathering, and removing of firewood by private persons
for their personal use without purchasing the firewood from the landowner, hunting, fishing, camping, picnicking,
swimming, hiking, bicycling, skateboarding or other non-motorized wheel-based activities, hang gliding, paragliding,
rock climbing, the riding of horses or other animals, clam digging, pleasure driving of off-road vehicles, snowmobiles,
and other vehicles, boating, nature study, winter or water sports, viewing or enjoying historical, archaeological, scenic, or
scientific sites, without charging a fee of any kind there for, shall not be liable for unintentional injuries to such users.

(2) Except as otherwise provided in subsection (3) or (4) of this section, any public or private landowner or others in
lawful possession and control of any lands whether rural or urban, or water areas or channels and lands adjacent to such
areas or channels, who offer or allow such land to be used for purposes of a fish or wildlife cooperative project, or allow
access to such land for cleanup of litter or other solid waste, shall not be liable for unintentional injuries to any volunteer
group or to any other users.

(3) Any public or private landowner, or others in lawful possession and control of the land, may charge an administrative
fee of up to twenty-five dollars for the cutting, gathering, and removing of firewood from the land.

(4) Nothing in this section shall prevent the liability of a landowner or others in lawful possession and control for injuries
sustained to users by reason of a known dangerous artificial latent condition for which warning signs have not been
conspicuously posted. A fixed anchor used in rock climbing and put in place by someone other than a landowner is not a
known dangerous artificial latent condition and a landowner under subsection (1) of this section shall not be liable for
unintentional injuries resulting from the condition or use of such an anchor. Nothing in RCW 4.24.200 and 4.24.210
limits or expands in any way the doctrine of attractive nuisance. Usage by members of the public, volunteer groups, or
other users is permissive and does not support any claim of adverse possession.

(5) For purposes of this section, a license or permit issued for statewide use under authority of chapter 79A.05 RCW or
Title 77 RCW is not a fee.




WR A-263b (4/09)                                               11

				
DOCUMENT INFO