CITY COUNCIL REGULAR MEETING

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					City of Riverview City Council Regular Meeting – 02/02/09   Page   1




                        CITY COUNCIL REGULAR MEETING
                            FEBRUARY 2, 2009/7:30 PM
                             RIVERVIEW CITY HALL
                              COUNCIL CHAMBERS
                              14100 CIVIC PARK DR.
                            RIVERVIEW, MI 48193-7600
                                  1-734-281-4201

                                             AGENDA

1.      CALL TO ORDER/ROLL CALL.

2.      PLEDGE OF ALLEGIANCE: Councilmember J. Trombley

3.      INVOCATION: Councilmember Blanchette


4.      AWARDS, PRESENTATIONS, AND PROCLAMATIONS.
        None.




5.      APPROVAL OF MINUTES.

        5.1  APPROVE MINUTES OF THE 01/20/09 REGULAR RIVERVIEW
        CITY COUNCIL MEETING - CITY CLERK.



6.      PUBLIC HEARINGS.
        None.
City of Riverview City Council Regular Meeting – 02/02/09                      Page       2


7.      PUBLIC COMMENTS.




8.      ORGANIZATIONAL BUSINESS.

        8.1APPOINT ONE MEMBER TO THE SENIOR RECREATION
        COMMISSION – CITY CLERK.

        COMMUNITY IMPACT/BACKGROUND: The Senior Recreation
        Commission is comprised of a nine member board. Currently, the membership
        is at seven. The Clerk’s office recently advertised commission vacancies in the
        News Herald Newspaper. One application has been received from Ms. Jeri
        Katai.

        ACTION REQUESTED: The City Council is requested to consider the
        appointment of one member to the Senior Recreation Commission for a two-
        year term set to expire July 31, 2010 .

        ATTACHMENTS/ENDORSEMENTS:
                                                                    Required    Date
       City Manager Endorsement                                        X       01/20/09
       Financial Certification                                        N/R
       City Attorney Endorsement                                      N/R
       Department Recommendation                                       X       01/20/09
       Advisory Commission Recommendation                             N/R
City of Riverview City Council Regular Meeting – 02/02/09                             Page       3


        8.2  CONSIDER RECOMMENDATION OF THE LOCAL OFFICERS’
        COMPENSATION COMMISSION REGARDING SALARIES FOR ELECTED
        OFFICIALS – CITY CLERK.

        COMMUNITY IMPACT/BACKGROUND: The Local Officers’ Compensation
        Board was established to review and recommend salaries for elected officials. The
        LOCC conducted their biannual meeting last week. The Clerk’s office provided the
        commission board with an updated salary/meeting survey of various communities.

        After board discussion, no salary increases were recommended at this time due to a
        declining economy.

        In accordance with Section 2-522 of the Code of Ordinances, a salary recommendation
        shall be effective 30 days following the filing unless rejected by a two-thirds vote of
        Council (5 members). In case of rejection, the prior existing salary shall prevail.

        No administrative recommendation is provided on this item.

        ACTION REQUESTED: The City Council is requested to receive and place on file
        the Minutes of the Local Officers’ Compensation Board Meeting of January 20, 2009.
        Further, consider the recommendation of the Local Officers’ Compensation
        Commission.

        ATTACHMENTS/ENDORSEMENTS:
                                                                          Required     Date
       City Manager Endorsement                                              X        01/27/09
       Financial Certification                                              N/R
       City Attorney Endorsement                                            N/R
       Department Recommendation                                             X        01/27/09
       Advisory Commission Recommendation                                    X        01/20/09




9.     CONSENT AGENDA.

        9.1    APPROVE BID AWARD TO MULTIPLE VENDORS FOR
        FUNGICIDES FOR THE RIVERVIEW HIGHLANDS GOLF COURSE
        AND GOLF PRACTICE FACILITY FOR A TOTAL BID AWARD OF
        $41,433.87 – GOLF COURSE.

        COMMUNITY IMPACT/BACKGROUND: On 11/25/08, the City Manager
        authorized the bid process to secure fungicides for the Riverview Highlands
        Golf Course and Golf Practice Facility. The bids were opened on 12/23/08. A
        comprehensive bid tabulation involving numerous products and vendors was
        generated and analyzed. The listing of apparent low bidders meeting
        specifications with bid prices is detailed below:
City of Riverview City Council Regular Meeting – 02/02/09                       Page       4


         Helena Chemical Co.
             Proxy                                  $ 577.80
             Endorse                                 2,761.22
             Curalan                                 7,536.72      $ 10,875.74

         Tri-Turf, Inc.
             Emerald                                $ 960.40
             Trinity                                 4,062.50
             Alternate/Concert                       2,070.00
                                                      2,568.00        $ 9,660.90

         Turfgrass, Inc.
             Meridian                               $ 710.43
             Daconil Weather Stik                    3,916.80
             Concert                                 5,985.00        $ 10,612.23

         Harrell’s, Inc.
             Banner Maxx                          $ 2,890.00
             Instrata                               7,395.00         $ 10,285.00

         TOTAL                                                        $41,433.87

        Funds are available in accounts 584-542-770.000 and 585-542-770.000 of the
        2008/09 fiscal year.

        ACTION REQUESTED: The City Council is requested to consider bid award
        to Helena Chemical Co. for $10,875.74, to Tri-Turf, Inc. for $9,660.90, to
        Turfgrass, Inc. for $10,612.23 and to Harrell’s, Inc. for $10,825.00 for a total
        bid amount of $41,433.87.

        ATTACHMENTS/ENDORSEMENTS:
                                                                     Required     Date
       City Manager Endorsement                                         X       01/27/09
       Financial Certification                                          X       01/29/09
       City Attorney Endorsement                                       N/R
       Department Recommendation                                        X       01/27/09
       Advisory Commission Recommendation                              N/R
City of Riverview City Council Regular Meeting – 02/02/09                                      Page      5


        9.2 AUTHORIZE COOPERATIVE PURCHASE OF VEHICLE
        DOCKING STATIONS FROM CDW GOVERNMENT, INC. IN THE
        AMOUNT OF $2,837.24 – POLICE.

        COMMUNITY IMPACT/BACKGROUND:                        The Police Department’s
        current vehicle docking stations are in need of replacement. They no longer
        provide the protection needed for the vehicle laptop computers. It is requested
        that Council authorize the purchase of seven (7) new vehicle docking stations
        through the National Intergovernmental Purchasing Alliance cooperative bid
        with CDW Government, Inc. of Vernon Hills, Illinois, in the amount of
        $2,837.24.

        Since this is a non-budgeted item, an amendment is included with this agenda.
        Funds for the amendment are available in the forfeiture account 265-302-
        740.000 which is being utilized in lieu of General Fund monies.

        ACTION REQUESTED: City Council is requested to consider authorizing the
        cooperative purchase of vehicle docking stations from CDW Government, Inc.
        in the amount of $2,837.24.

        ATTACHMENTS/ENDORSEMENTS:
                                                                                 Required       Date
       City Manager Endorsement                                                     X         01/27/09
       Financial Certification                                                      X         01/29/09
       City Attorney Endorsement                                                   N/R
       Department Recommendation                                                    X         01/27/09
       Advisory Commission Recommendation                                          N/R



        9.3     APPROVE BUDGET AMENDMENTS – FINANCE.

        A.
                                                                 Current      Amended     Amendment or
        Description                           Account Number Appropriation Appropriation    Change
        2008/09 Law Enforcement Fund:
          Computer Equipment                   265-302-990.000 $       0.00 $    3,010.00 $    3,010.00
          Operating Supplies                   265-302-740.000    22,568.00     19,558.00     (3,010.00)
           Net decrease (increase) to Fund Balance                                        $        0.00


        JUSTIFICATION: This amendment is necessary to transfer funds for the
        purchase of computer equipment for the police cars. Funding for this purchase is
        coming from the drug forfeiture funds. This amendment will also keep the City in
        compliance with PA 621 of 1978.

        CERTIFICATION:                The Finance Director certifies that funds are available
        for this amendment.
City of Riverview City Council Regular Meeting – 02/02/09                                        Page        6



        B.
                                                                  Current     Amended     Amendment or
         Description                           Account Number Appropriation Appropriation   Change
         2008/09 Major Streets Fund:
           Quarry Road Reconstruction           202-451-980.045 $ 287,878.00 $ 224,632.00 $ (63,246.00)
            Net decrease (increase) to Fund Balance                                       $ (63,246.00)

         2008/09 Water / Sewer Fund:
           Water Main Replacement               596-536-999.057   $   0.00   $   63,246.00   $   63,246.00
            Net decrease (increase) to Fund Balance                                          $   63,246.00


        JUSTIFICATION: This amendment is necessary to correct a prior budget
        amendment approved by City Council. Budget Amendment (F), approved by City
        Council on Jan 20, 2009, charged the entire amount of the engineering fees to the
        Major Streets Fund. This budget amendment assigns a portion of the engineering
        fees to the water/sewer fund related to the water main replacement. This
        amendment will also keep the City in compliance with PA 621 of 1978.

        CERTIFICATION:                 The Finance Director certifies that funds are available
        for this amendment.

        C.
                                                                  Current     Amended     Amendment or
        Description                            Account Number Appropriation Appropriation   Change
        2008/09 CDBG Fund:
          Street Repairs                        275-712-818.021 $ 122,111.00 $ 137,573.80 $   15,462.80
            Net decrease (increase) to Fund Balance                                       $   15,462.80


        JUSTIFICATION: This amendment is necessary to carry forward funds from
        Program Year 2007 that were not expended. This amendment will also keep the
        City in compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.
        ________________________________________________________________

        ACTION REQUESTED: The Finance Director requests that the budget
        amendment presented above be placed before the City Council at their City
        Council meeting for their consideration.



10. RESOLUTIONS.
        None.
City of Riverview City Council Regular Meeting – 02/02/09                        Page   7


11.     ADMINISTRATION.

        11.1 APPROVE BID AWARD AND EXECUTE AGREEMENTS FOR
        HEAVY EQUIPMENT RENTAL WITH HERTZ EQUIPMENT RENTAL
        CORPORATION; MICHIGAN CAT; WOLVERINE TRACTOR AND
        EQUIPMENT; AND CONTRACTORS RENTAL CORPORATION –
        LAND PRESERVE.

        COMMUNITY IMPACT/BACKGROUND: On 12/12/08, the City Manager
        authorized the bid solicitation for a three-year agreement for heavy equipment
        rental for operations at the Landfill. The specifications requested monthly
        rental pricing for a 30 ton and a 40 ton articulating truck, for an 80,000 lb., a
        42,000 lb., and an 18,000-20,000 lb. dozer, a water truck and a 75,000 lb. or
        greater, and a 18,000-20,000 lb. excavator. Rental equipment is required to
        facilitate operations when repairs are being completed on landfill equipment.
        The City Manager may authorize rental of equipment when peak volumes of
        trash demand additional resources.

        Four rental companies responded to the invitation to bid. Due to the critical
        nature of heavy equipment at the Landfill, it is being recommended that the bid
        be awarded to all four companies to assure availability of the type of equipment
        required for operations. The equipment will be rented from the vendor who can
        supply the appropriate equipment to fill the needs of the department based upon
        price and availability.

        Hertz Equipment Rental Corporation of Romulus, Michigan; Michigan Cat of
        Novi, Michigan; Wolverine Tractor and Equipment Co. of Southfield,
        Michigan; and Contractors Rental Corporation of New Hudson, Michigan are
        the vendors being forwarded for consideration of bid award for a three–year
        agreement for heavy equipment rental; subject to future budget appropriations.
        Executed copies of the standard agreement are on file in the office of the
        Purchasing Director.

        Funds are allocated in account 596-526-945.000 of the 2008/09 fiscal year
        budget in the amount of $60,000.00.

        ACTION REQUESTED: The City Council is requested to consider bid award
        and execution of agreements for a three-year period for heavy equipment rental
        with Hertz Equipment Rental Corporation; Michigan Cat; Wolverine Tractor
        and Equipment Co.; and Contractors Rental Corporation for the prices quoted in
        the bid proposal; subject to future budget appropriations.
City of Riverview City Council Regular Meeting – 02/02/09              Page       8



        ATTACHMENTS/ENDORSEMENTS:
                                                            Required     Date
            City Manager Endorsement                           X       01/27/09
            Financial Certification                            X       01/29/09
            City Attorney Endorsement                         N/R
            Department Recommendation                          X       01/27/09
            Advisory Commission Recommendation                N/R




12.     ORDINANCES.
        None.




13.     OTHER BUSINESS.




14. CLOSED SESSION.
        None.




15. ADJOURNMENT.

				
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