GENERAL DUTIES OF A CONTRACTOR WITH
THE GOVERNOR'S TRAFFIC SAFETY BUREAU
IOWA DEPARTMENT OF PUBLIC SAFETY
As a contractor with the GTSB, it is your agency that has the primary role in
the delivery of traffic safety programs in the State of Iowa. In this regard, it
is the desire of the GTSB to allow the contractor the greatest possible
amount of flexibility in project execution. There are, however, rules that
must be followed in order that a strong viable program is maintained. The
following are the general rules, which the GTSB considers necessary for
the maintenance of a productive program:
1. A contractor is responsible for complying with all of the policies and
procedures within this guide and any rules as required by the State or
2. A contractor is responsible to the GTSB for compliance with all
project objectives, as stated in the contract.
3. A contractor will ensure that all costs and procedures related to the
contract follow the rules outlined in OMB Circular A-87 (Cost
Principles for State, Local and Indian Tribal Governments), or OMB
Circular A-21 (Cost Principles for Educational Institutions), or OMB
Circular A-122 (Cost Principles for Nonprofit Organizations) and 49
CFR, Part 18 (Uniform and 49 CFR, Part 18 (Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and
Local Governments), and the Common Rule (see Appendix A).
4. The contractor will designate a manager responsible for performing
activity under the approved contract. The contract manager will be
a. Project documentation;
c. Records and record retention;
d. Project management and evaluation;
e. Fund disbursement;
f. Project accountability;
g. Project operation;
h. Project reporting; and
i. Project vouchering.
5. The contractor will insure that all activity occurs and merchandise is
ordered and received within the effective dates of the contract.
6. In order for funding to occur, the contractor must show that the
program is a new or expanded effort directed at the reduction of
deaths, injuries, or crashes on Iowa roads.
7. The contractor shall maintain all project, contractual, and financial
records for at least three years following payment of a final voucher.