City of Richmond by sofiaie


									                                              City of Richmond
                   2007 - 2009 City General Fund & Federal Funds Request for Funding
             Guidelines for the Allocation of Federal Funds & Request for Funding Instructions


The City of Richmond is accepting applications for City General Funds (CGF), and federal entitlement
funds from the U. S. Department of Housing & Urban Development (HUD). These funds include
Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), Emergency
Shelter Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA). These funds are
geared to the following types of organizations: non-profit organizations, Community Housing
Development Organizations (CHDOs), for-profit developers, government agencies and authorities,
economic development, housing or human service agencies and/or organizations with federal tax-exempt
status. This will be the thirty-second year the City has administered the CDBG program, the sixteenth
year for the HOME program, the nineteenth year for the ESG program, and the eleventh year for the
HOPWA program.

I.     Planning and Submission

       A.      Distribution - Application packets will be available on the City’s web site at
      on Monday, November 13,
               2006.      For questions and/or comments please contact Melanie Wade at
      or call 646-6346.

       B.      Staff Consultation - pre-application consultation is encouraged, and staff members are
               available to discuss the application, the application process, and other issues over the
               phone or in person. Projects must be linked to comparable services throughout the City
               and related services in the same service area. Listed below are staff members and their
               areas of expertise:

               City General Fund (CGF)                        Rayford L. Harris, Jr. – 646-7921
               CGF Human Services                             Barbara Newlin – 646-7320
               CDBG/ Economic Development                     Cara Kaufman – 646-6366
               Housing Projects/ HOME Program                 John Logan – 646-6428
               Public Service, ESG & HOPWA Programs           Cara Kaufman – 646-6366
               Neighborhoods in Bloom Program                 Juanita Buster – 646-6361

       C.      Information Sessions - A general orientation session for CGF, CDBG, and HOME housing
               funds will be held on Tuesday, November 14th, to review and discuss the application
               process and to disseminate applications. Another session will be held on Thursday,
               November 16th, 2006 on CGF Human Services projects, ESG, HOPWA and CDBG public
               service projects.

               CGF & Federal Funds Orientation (application process)
               7:00 pm - 8:30 pm - City Council Chambers, 2nd floor, City Hall
               Tuesday, November 14, 2006

               CGF Human Services & Federal Funds Orientation
               7:00 pm - 8:30 pm - 5th Floor Conference Room, City Hall
               Thursday, November 16, 2006

       D.      Deadline for Submission - Applicants must submit 5 copies of a Request For Funding
               Form (RFF), punched with three holes, and two (2) copies of all attachments to: Room
               501 of City Hall by 5:00 p.m. on Thursday, December 21, 2006. Applications received
               after this time will not be considered!

 II.   Request for Funding Application Instructions

       In an effort to simplify the preparation and review of RFFs, there is one application format for all
       proposals. One RFF Packet must be submitted for each project for which a subrecipient proposes
       to receive funding. Please read the following section before submitting a request for funding

       A.      Checklist - The Application Checklist should be used to ensure that a completed
               application has been submitted.

       B.      Budget Summary - Budget Summary sheets must be prepared for all RFFs. The first sheet
               requires that the project budget be provided for two years and be organized by activity
               categories (consult Staff to ensure proper classification). Attachment F, for Federal
               Funds only, contains a detailed summary of the eligible activities. See Attachment G,
               for both City General and Federal Funds, for overall budget definitions.

       C.      Attachments - A list of all attachments must be provided and the attachments should be
               kept to a minimum. All necessary information should be placed on the RFF forms. Other
               documents cannot replace the RFF. Binders will not be accepted or used.

III.   Evaluation and Criteria

       A.      Staff Evaluation - Each RFF proposal for federal funds will be evaluated by staff. The
               evaluation consists of a three-part, 110-point evaluation form. The evaluation form (see
               Attachment A) measures RFF against the Consolidated Plan (30 points), Organizational
               Threshold Criteria (20 points), Project Feasibility (50 points), Crime Prevention (5 bonus
               points), and Project Impact (5 bonus points). City General Fund RFFs for Human
               Services projects will be evaluated using Attachment A-1. All other City General Fund
               RFFs will be evaluated with an 80 point evaluation form.

       B.      Consolidated Plan - The City has prepared and adopted the Consolidated Plan (see
               Attachment C) to develop a unified vision for the City and to establish priorities for the
               allocation of federal HUD funds. This Plan combines the application, submission, and
               reporting requirements for the CDBG, HOME, ESG, and HOPWA programs. The intent
               of the Consolidated Plan, as required by HUD and in keeping with the City’s Strategic
               Plan, is to set the priorities for addressing critical needs in the City and to allocate Federal
               funds to productive organizations that can implement those priorities.

       C.      City Priorities - In addition, each proposal for funds will be evaluated by City staff in
               terms of its compatibility with the priorities of the City (see Attachment B, City priorities).
               CGF Human Services proposals will be evaluated by City staff in terms of its
               compatibility with the City’s Vision 2020 Strategic Priorities (see Attachment B-1).

       D.      Organizational Threshold Criteria - The Organizational Threshold Criteria are the
               minimum standards that an applicant must meet. The criteria are listed in Attachment D.

Allocation of Funds

A    Targeting of Funds –
     The City Council and City Administration have approved a Neighborhood Revitalization
     Strategy for the targeting of HUD funds in tandem with the City’s Capital Improvement
     Program (CIP), and General Fund Budget. This initiative, Neighborhoods in Bloom (NIB), is
     intended to maximize impact and increase the pace of development in specific areas of the
     City. The City is particularly interested in applications from organizations for housing
     rehabilitation and related activities. Also, the City encourages applications that will
     implement other targeted strategies for housing and comprehensive neighborhood
     revitalization, including strategies to address vacant and/or abandoned housing.

     However, not all funds are targeted and the targeted amounts are subject to change as part of
     the 2007 - 2009 budget process. Several projects have been developed to address important
     city-wide housing needs.

B.   Mayor Review –
     The Mayor will consider the recommendations of City staff in early February 2007. The
     Mayor will present the City Budget package to City Council by March 2007.

C.   City Council Review and Adoption –
     Upon receipt of the Mayor’s recommendations, City Council will hold a public hearing for
     the federal funds (most likely during the week of April 9, 2007) before making their
     amendments (tentatively scheduled for April 23, 2007). Adoption of the 2007 – 2009
     Consolidated Plan and its budgets is scheduled for May 14, 2007 with submission to HUD by
     May 16, 2007. The City General Fund proposals will also be given an opportunity for public
     hearing in May 2007. The General Fund budget will be approved by May 28, 2007.

D.   Workshop for Federally Funded Subrecipients –
     During the week of May 21, 2007, the Block Grant Administration staff will conduct
     workshops for all approved subrecipients to review Federal regulations and to prepare work
     plans and contracts for the 2007 - 2008 fiscal year beginning on July 1, 2007. All approved
     subrecipients will be notified of this meeting.

E.   Workshop for City General Funds for Human Services Recipients –
     During the week of June 4, 2007, the staff of the Deputy City Administrative Officer for
     Human Services will conduct workshops for all approved recipients of CGF for Human
     Services to review reporting and memoranda of understanding requirements regarding the
     receipt of CGFs. All approved recipients will be notified of the meeting.

                                             Attachment A
                     2007 – 2009 CDBG, HOME, ESG and HOPWA Request for Funding
                                      Application Evaluation Form

Name of Proposal:

Name of Organization:

Consolidated Plan/City Strategic Plan Priorities:

Item Planner Name and Phone:

I.     CONSOLIDATED PLAN PRIORITIES (Total 30 Points) [CGF not applicable]

       a. Consistency with the Overall Consolidated Plan Priorities - The proposal is consistent with
          Consolidated Plan priorities (Priority I is worth 20 Points & Priority II worth 10 points - see
          Attachment C)                                                         20 points

            Written Evaluation - The proposal succeeds/fails in meeting the Overall Consolidated Plan

       b.    Strategies Within the Consolidated Plan Priorities- The proposal meets the specific
            Program strategies within the Overall Priorities (The strategies within Priorities I and II are
            listed and will be scored in priority order - see Attachment C)
                                                                                10 points

            Written Evaluation - The proposal succeeds/fails in meeting Program Priorities.

                                                                          SECTION TOTAL:


       a. The proposal meets the organizational requirements (3 points are deducted each for failing to
          meet any of the Organizational Threshold Criteria - see Attachment D)
                                                                              20 points

       Written Evaluation - Proposal succeeds/fails in meeting Organizational Threshold Criteria.

                                                                 SECTION TOTAL:


       a. Through past performance, the applicant has demonstrated
          the capacity to complete the proposal.                                 10 points

       b. The proposal is financially feasible for the funds requested.          10 points

        c. The proposal has realistic objectives and timelines.                          10 points

        d. The application documents a leverage of 3 other dollars (3-to-1 Ratio) for each CDBG/HOME
           dollar invested in the proposed project.                             10 points

        e. The project exhibits strategic community planning that is consistent with the City’s Master
           Plan.                                                              10 points


             The project links services and resources with similar projects to achieve its goals or links
             different, but related, services in the same service area. (Documentation of linkage must be
             provided.)                                                          10 Points

        Written Evaluation - The Proposal succeeds/fails in meeting Capacity/Feasibility criteria.

                                                                                SECTION TOTAL:

IV.     BONUS POINTS (Total 10 Points)

        a. The project incorporates crime reduction initiatives into its activities which result in:

                     Affected parties taking ownership of crime issues in their area.
                     Affected parties taking responsibility for doing their part in resolving crime issues.
                     Activities above and beyond the normal objectives of your program(s).
                     Partnerships and formal written agreements being established to combat crime.
                                                                                       5 Points

        b. The project will make a significant impact on the targeted neighborhood and/or the
           population to be served.                                             5 Points

        Written Evaluation - Explanation of bonus points received.

                                                                       BONUS POINTS:

                                                              OVERALL TOTAL POINTS:
(NOTE: A possible 110 points are available; however, a minimum of 75 points are necessary to be recommended for funding)

                                             Attachment A-1
                  2007-2009 City General Fund (CGF) Human Services Request for Funding
                                       Application Evaluation Form

Name of Proposal:

Name of Organization:           _____________________

Vision 2020 Strategic Priorities:___________________

Organization Contact Name and Phone:

I.     Vision 2020 Priorities (Total 30 Points):

       a. Consistency with the Vision 2020 Strategic Priorities - The proposal is consistent with one or
          more of the strategic priorities identified in Attachment B-1.
                                                                              15 points

       b. Needs Justification - Proposal justifies need for project with relevant local statistics.

                                                                                   15 points

           Written Evaluation - The proposal succeeds/fails in meeting these priorities.

                                                                  SECTION TOTAL: __               ________


       a. The proposal meets the organizational requirements (3 points are deducted each for failing to
          meet any of the Organizational Threshold Criteria - see Attachment D. Criteria 1, 3, 6 and 10
          do not apply to CGF applicants)
                                                                             18 points

       Written Evaluation - Proposal succeeds/fails in meeting Organizational Threshold Criteria.

                                                                  SECTION TOTAL:


       a. Through past performance, the applicant has demonstrated
          the capacity to complete the proposed project.                           10 points

         b. The proposed project budget is aligned with goals, objectives and
            activities and is financially feasible for the funds requested.                10 points

         c. The proposal has realistic objectives and timelines.                           10 points

         d. The project links services and resources with similar projects to achieve its goals or links
            different, but related, services in the same service area. (Documentation of
            linkage/collaboration must be provided.)
                                                                               10 Points

         Written Evaluation - The Proposal succeeds/fails in meeting Capacity/Feasibility criteria.

                                                                                  SECTION TOTAL:

IV.      Additional Considerations (Total 12 Points)

         a. The project employees a research/evidence based intervention that has been proven to be
            effective and replicable with the target population.

                                                                                           4 Points

         b. The project will make a significant impact on the targeted neighborhood and/or the
            population as indicated by geographic area served or number of clients served

                                                                                           4 Points

         c. CGF dollars will be used for direct services versus general operating support.

                                                                                           4 Points

         Written Evaluation - The proposal succeeds/fails in meeting these considerations.

                                                                        SECTION TOTAL:

                                                               OVERALL TOTAL POINTS:

(NOTE: A possible 100 points are available. A minimum of 75 points are necessary to be considered for funding.)

                                                 Attachment B
                   2007 – 2009 CGF, CDBG, HOME, ESG and HOPWA Request for Funding
                                     City of Richmond Strategic Priorities

1. Youth and Family Success – Promote healthy, educated families and youth prepared to reach their maximum
   potential in life.

2. Public Safety – Expand community policing initiatives to further reduce crime; maintain quality Fire Services for
   the City of Richmond.

3. Transportation – Create a comprehensive transportation and circulation master plan for the region, supported
   by a comprehensive parking system that encourages alternative forms of transportation.

4. Neighborhood and Infrastructure Improvement – Preserve the aesthetics and improve the infrastructure of
   neighborhoods and city facilities. Improve the real estate market viability and quality of life in targeted

5. Ensuring Economic Vitality – Implement an economic development plan that maximizes revenue opportunities
   and leverages regional strengths.

                                                  Attachment B-1
                              2007 – 2009 CGF Human Services Request for Funding
                                Vision 2020 Strategic Priorities for Human Services

In July 2005, a citizen-led Human Services Committee issued the Vision 2020 report with bold recommendations to
turn around the negative trends facing Richmond’s residents. The Vision 2020 report identified strategies to improve
the safety, health and well-being of Richmond residents, focusing on early childhood development, child and
adolescent health, school success, and at-risk male intervention and support. Increased visibility and attention to the
well being of seniors and disabled persons and homelessness are also issues.

The Vision 2020 Human Services Goals below are therefore a priority for fiscal years 2008 and 2009.

Vision 2020 Human Services Goals –

     Early Childhood Development - Increase prenatal care, reduce infant mortality, reduce incidences of abuse
      and neglect, increase access to quality and affordable child care

     Child and Adolescent Health – Improve access to health care, increase immunizations, reduce teen pregnancy
      and STD rates

     School Success – Increase attendance, improve behavior, increase homework completion, sustain
      involvement in positive activities

     At Risk Male Intervention and Support – Decrease juvenile delinquency, increase graduation rates, increase
      employment and job retention

     Well-being of Seniors and Disabled Persons - Improve access and availability of services

     Homelessness – Reduce number of homeless in point-in-time survey, increase transition from shelter to
      affordable housing, decrease in substance abuse, increase employment

                                          Attachment C
                       2007-2009 CDBG, HOME, ESG and HOPWA Request for Funding
                                   Consolidated Plan Priorities

Introduction: The Consolidated Plan, adopted by Richmond City Council, establishes general priorities
for the use of CDBG, HOME, ESG and HOPWA funds. There are two overall priorities with 6 program
strategies in the first priority and 5 in the second. The detailed strategies within each program strategy are
listed in priority order.

Overall Priority I - Housing Needs:

1.      Existing Homeowners: The City seeks to support existing low-to-moderate homeowners with the
        following activities:

           Support quality rehabilitation and maintenance of owner-occupied units.
           Provide tax breaks to homeowners.
           Increase private sector involvement and investment.
           Prevent defaults and foreclosures.
           Educate homeowners on predatory lending practices.
           Increase housing code enforcement.

2.      First-Time Homebuyers: The City seeks to support first-time homebuyers with the following

           Support the quality rehabilitation of vacant and tax-delinquent housing units.
           Provide down payment and closing cost assistance.
           Increase private sector involvement and investment.
           Encourage usage of Spot Blight and Conservation and Redevelopment Area legislation.
           Provide tax breaks to first-time homebuyers.
           Develop a marketing plan to attract homebuyers.
           Public housing homeownership initiatives.
           Conversion of multi-family units for homeownership opportunities.
           Support programs that attract and assist homebuyers.
           Attract middle and upper income homeowners to the City’s neighborhoods.
           Create quality in-fill housing.
           Support the demolition of blighted structures where rehabilitation is not appropriate.
           Support public housing homeownership initiatives.
           Support fair housing education and training.

3       Decent and Affordable Rental Housing: The City seeks to support the creation of decent and
        affordable rental housing through the following activities:

           Promote rehabilitation and maintenance of rental housing.
           Increase housing code enforcement/property management of rental properties.
           Conversion of vacant buildings/schools for rental housing.
           Promote and encourage renters to become homeowners.

          Lease/Purchase townhouses for public housing units.
          Provide support services to achieve self-sufficiency
          Improve physical structure of public housing development.
          Promote regional involvement.
          Provide low-income housing tax credit projects.
          Provide displacement assistance.
          Educate both landlord and tenants on their roles and responsibilities

4.     Elderly Homeowners: The City seeks to support elderly low-to-moderate income homeowners
       with the following activities:

          Assist elderly homeowners with emergency repairs and minor rehabilitation/adaptation
          Develop alternative and accessible housing
          Promote regional involvement
          Provide assisted-living opportunities for elderly residents.
          Develop a reverse equity mortgage program

5.     Persons with Disabilities: The City seeks to support persons with disabilities with the following

          Develop accessible housing for persons with disabilities
          Support services for persons with disabilities
          Promote regional involvement

6.     Homeless Individuals and Families: The City seeks to support persons who are homeless with
       the following activities:

          Support the Continuum of Care system to transition the homeless to self-sufficiency
          Promote regional involvement
          Provide technical assistance
          Increase private sector involvement and investment
          Support initiatives that prevent homelessness
          Promote projects that meet appropriate zoning
          Provide access to services

Overall Priority II - Non- Housing Community Development Needs:

1.     Economic Development: The City seeks to support economic development with the following

          Business retention and expansion
          Encourage economic self-sufficiency programs
          Support Empowerment Zones/ Enterprise Communities
          Provide employment training
          Provide regional transportation
          Develop diverse economic opportunities

2.     Public/Human Services:       The City seeks to support the following types of Public/Human

        Youth services
        Childcare services
        Family services
        Initiatives that resolve and prevent child abuse and domestic violence
        Substance abuse services
        Senior services
        Lead Poison Prevention
        Support services to achieve self-sufficiency

3.   Public Safety (funding included in Public/Human Services): All proposals must attempt to
     address crime prevention as a part of the City’s crime initiatives. The City also seeks to support
     the following types of Public Safety services:

        Community policing
        Crime prevention
        Address problems associated with drug-related violence
        Increase building code enforcement

4    Public Facilities: The City seeks to support the following types of Public Facilities:

        Recreational facilities and programs
        Infrastructure improvements
        Construction and/or maintenance of facilities for low/moderate-income services

5.   Administration and Planning: The City seeks to support the following types of Administration
     and Planning projects:

        Accessing City planning issues
        Developing neighborhood marketing plans
        Neighborhood preservation
        Promoting regional cooperation
        Coordination of services
        Accessibility and universal design
        Change Public, Federal, and State policies that are an impediment to community

                                         Attachment D
                    2007-2009 CGF, CDBG, HOME, ESG and HOPWA Request for Funding
                                Organizational Threshold Criteria

Three points will be deducted from any proposal if the applicant fails to meet any of the following criteria:

1.      For housing non-profits, the applicant has submitted and met all the requirements of CDCs set
        forth by the Department of Community Development (see attachment E).

2.      If the agency is a non-profit it must have the appropriate non-profit certification already approved
        by the Federal government.

3.      The project proposed by the applicant is consistent with the Consolidated Plan, City Master Plan,
        the City’s Strategic Plan, and any neighborhood plans.

4.      Project funds from other public and private sources are leveraged by the applicant at least at a one-
        to-one ratio to the funds being requested.

5.      The applicant is in compliance with all federal, state, and local regulations, and has no outstanding
        violations, taxes or penalties.

6.      The applicant links its services with related programs in the same service delivery area
        (particularly CDBG, HOME, ESG, or HOPWA subrecipients) or links its service delivery with
        comparable services provided by other agencies.

7.      The applicant has a cap of 25% of the total project costs for CDBG, HOME, ESG, or HOPWA
        funds to cover general administrative costs.

8.      The applicant has a well developed organizational structure. If the applicant is a non-profit, it must
        have an adequate board to oversee the activities of staff and has a clear separation of board and
        staff responsibilities.

9.      The applicant coordinates its projects with the appropriate Neighborhood Team, civic groups,
        business organizations, and City Departments.

10.     The applicant is helping to meet the City’s objectives for the reduction of crime in the City of

Note: Criteria 1, 3, 6 and 10 do not apply to applicants for Human Services City General Funds

                                              Attachment E
                     2007-2009 CDBG, HOME, ESG and HOPWA Request for Funding
                   Requirements of Housing Community Development Corporations (CDCs)

All non-profit organizations receiving CDBG or HOME funds for housing development must provide the following
documentation in the application for funding and meet the following minimum requirements to meet the
Organizational Threshold Criteria before contracts and item plans can be approved.

Documentation: Each CDC must submit the following documentation:
   State Corporation Certification
   List of board of directors and executive officers
   Articles of Incorporation
   By-laws of the organization
   Business Plan
   Organizational Procedures Manual
   Personnel Manual
   Federal Non-Profit tax-exempt Certification
   Procedures Manual
   CBDO Information, if applicable (see Board Composition below)

CDCs must demonstrate community interest and general commitment by submitting to the City written
documentation recognizing the organization’s parent corporation’s commitment of service to the community. The
service to the community must cover a minimum period of one year. It must be consistent with the neighborhood’s
needs and priorities; the City’s Consolidated Plan, and the organization’s Articles of Incorporation.

   CDCs must have a minimum of one trained staff person to manage, direct and coordinate housing development
   Staff resumes should indicate a minimum of one year work experience and/or training in the housing
    development field.
   Examination of the CDC’s Administrative Systems is required by the City. Financial and Personnel policies are
    reviewed on an annual basis. The City requires CDCs to submit financial audits in a timely manner. The
    organization cannot have unresolved performance or financial items with the City.

Board Composition:
The board of directors for a CDC should consist of representation from the community where the housing is being
developed and from various fields that are essential to sound housing development. It is important that
neighborhood input and support are solicited at the beginning of the project. The City requires community
involvement on the CDC board of directors. If the CDC intends to qualify as a Community-Based Development
Organization (CBDO) and/or Community Housing Development Organization (CHDO), at least 51% of the Board
must be residents of its area of operation and/or be representatives of institutions or organizations located in or
serving the area of operation. There should be a clear separation of responsibility and authority between the board
and staff. Paid staff may not serve as voting members of the board.

                                              Attachment F
                       2007-2009 CDBG, HOME, ESG and HOPWA Request for Funding
                             Eligible CDBG, HOME, ESG, and HOPWA Activities

Both in the application form and the Budget Summary, it is important that the subrecipient break their
proposal down into all of the activity categories that apply to a proposal. Some proposals may involve
only one category, while others may involve several different ones.

ARE NECESSARY TO SUPPORT THAT ACTIVITY. As a result, it will become necessary to prorate
certain costs among the different activity categories. Listed below are the funding sources and the
categories that apply for each one:

I.       CDBG Eligible Activities: Each one of the following activities must meet one of the CDBG
         Broad National Objectives:

        Acquisition of Real Property – The purchase, long term lease, donation or transfer of
         whole or in part) property for a CDBG-eligible development activity or public purpose.
        Disposition – Costs related to the sale, lease, donation or transfer of any real property
         acquired with CDBG dollars or holding costs associated with the temporary retention of
         a property. The disposition must assure the property meets one of the CDBG Broad
         National Objectives.
        Public Facilities and Improvements – The acquisition, construction, reconstruction,
         rehabilitation and/or improvements of public facilities.
        Clearance Activities – The demolition, clearance and removal of buildings or the movement of
         buildings and improvements to other sites.
        Public Services – Providing public services concerned with employment, crime
         prevention, child care, youth services, health, drug abuse, fair housing counseling, education,
                   energy conservation, welfare (not including payments), or recreational needs,
         and other public service needs.
        Interim Assistance - Temporary assistance to arrest significant deterioration that will be followed
         by permanent assistance, or temporary assistance to alleviate an emergency condition. For
         significant deterioration this may include the repair of public facilities and improvements, or the
         removal of garbage, trash and debris. To alleviate emergency conditions this may include public
         facilities (excluding parks and playgrounds), the clearance of streets, and the improvement of
         private properties to the extent necessary to eliminate the emergency conditions. This activity
         applies to the urgent need BNO and is generally not used.
        Urban Renewal Completion - Activities that will result in the completion of existing urban
         renewal areas.
        Relocation - Payments and other assistance for the permanent or temporary relocation of
         individuals, families, businesses and nonprofit organizations displaced by other funded activities
         in conformance with the City’s Section 104 (d) Relocation and Replacement Plan.
        Loss of Rental Income Replacement - Payments to property owners for a loss of rental income
         for holding properties for persons displaced by eligible activities.
        Removal of Architectural Barriers - The removal of architectural barriers for the disabled in
         conformance with Section 504 requirements and the Americans with Disabilities Act.

     Privately-Owned Utility Development - The acquisition, construction, reconstruction,
      rehabilitation or installation of privately-owned utilities or the placing of existing utilities
     Construction of Housing -The construction of housing only in special circumstances provided in
      the U.S. Housing Act of 1937.
     Direct Homeownership Assistance - Assisting homebuyers by subsidizing interest rates and
      mortgage principal amounts, financing a lease purchase, acquiring mortgage guarantees from
      private lenders, providing up to 50% of a required home downpayment, or the paying of
      reasonable closing costs.
     Micro Enterprise Assistance - Providing credit, technical assistance, or general assistance for
      the development of microenterprises. A microenterprise is a business with 5 employees or less, of
      which the owner is included.
     Rehabilitation - The rehabilitation of existing public facilities, commercial or industrial
      properties (exterior only), non-profit owned buildings, public housing, or residences. This activity
      also includes emergency repair activities.
     Code Enforcement - Inspection for code violations and enforcement activities in deteriorated
      areas. These activities will be done in conjunction with public improvements, rehabilitation, or
      services to arrest the decline of the area.
     Reconstruction – Rebuilding a structure on the same site in substantially the same manner as the
      previous structure on the site.
     Historic Preservation - The rehabilitation, preservation, or restoration of any property which has
      been designated as historic by the City of Richmond, Commonwealth of Virginia, or U.S.
      Government or which has been determined eligible.
     Renovation of Closed Buildings - The renovation and conversion of closed buildings for a
      public facility or for housing.
     Lead-Based Paint Hazard Evaluation and Reduction - The identification and abatement of
      lead based paint hazards.
     Direct Economic Development Assistance to Private For Profit Entities - Assistance to for
      profit entities including grants, loan guarantees, interest supplements, technical assistance and
      other support.
     Commercial or Industrial Development - The acquisition, construction, rehabilitation, or
      installation of commercial and industrial buildings.
     Economic Development Services - Special services to foster economic development including,
      grant application, preparation of agreements, job placement, job training, outreach efforts etc.
     CBDO Activities for Otherwise Ineligible Activities - A Community Based Development
      Organization (CBDO) is an organization in which representation by neighborhood residents and
      property owners exists. A CBDO is focused on addressing the physical, economic, and/or social
      needs of a particular community through a neighborhood revitalization plan, a community
      economic development project, or energy conservation project. The components of a CBDO
      project might not otherwise be eligible but provide a comprehensive approach to revitalization.
     Planning - The development of a neighborhood or city-wide plan for housing, economic
      development, historic preservation, capital improvements, transportation, utilities, environmental
      issues, recreation and parks, or comprehensive evaluation of issues. Planning funds may also be
      used to help an agency undertake capacity building activities.

II.      Program Administration - The program administration category is ONLY FOR PROGRAMS
         category will only apply to the administration of the CDBG program by the City. The
         administrative costs of a project need to be prorated for the different activity categories

III.   HOME Eligible Activities:

          Acquisition of Real Property - The purchase of property for the rehabilitation or construction
           of housing.

          Rehabilitation - The rehabilitation of existing housing units or converted buildings for
           housing for low-to-moderate income people. All rehabilitations must meet Housing Quality
           Standards (HQS).

          Homeownership Assistance - Providing assistance for low-to-moderate homebuyers in the
           form of downpayment assistance, the payment of closing costs, and other forms of assistance.

          New Construction - The construction of housing units for low-to-moderate income people.

          CHDO Administration – Activities for CHDO’s to cover general program administration
           costs for projects that are directly funded with HOME funds. CHDO administration includes
           personnel, supplies and other related costs.

          CHDO Loans - Loans made by CHDO’s to low-to moderate income people to purchase

          CHDO Capacity Building - Activities by CHDO’s to develop their organizational capacity.

          HOME Program Administration - The program administration category is ONLY FOR
           FUNDS. Generally, this category will only apply to the City of Richmond, RRHA and other
           non-profit organizations for the general administration of funds. The administration costs of
           subrecipients must be prorated over the costs of different project categories.

IV.    ESG Eligible Activities:

          Operational Costs - The costs of running homeless facilities.

          Rehabilitation - The rehabilitation of existing buildings for homeless shelters.

          Essential Services - The provision of basic services to the homeless that will help them
           transition to permanent housing and employment.

          Homelessness Prevention - Activities that help persons in danger of becoming homeless to
           retain permanent housing.

V.     HOPWA Eligible Activities: In general, these funds may be used to assist all forms of housing
       and as required appropriate supportive services designed to prevent homelessness for persons with
       AIDS, and to provide supportive services independent of housing for persons with AIDS.

          Housing Information and Counseling Services – Services needed to assist an eligible person
           to locate acquire, finance, and maintain housing.

          Resource Identification and Development – The establishment, coordination, and
           development of housing assistance resources for eligible persons.

   Acquisition, Rehabilitation, Conversion and Repair of Facilities – The development of
    facilities to provide housing and/or services for eligible persons.

   Lease of Facilities – The lease of facilities to provide housing and/or services for eligible

   New Construction – The construction of housing for eligible persons, restricted to single-
    room occupancy dwellings and community residences.

   Project or Tenant-Based Rental Assistance – Assistance for eligible persons in shared
    housing facilities or assistance to facilities that provide shared housing for eligible persons.

   Short-Term Rent, Mortgage, and Utility Payments – Payments that will prevent the
    homelessness of an eligible tenant or mortgagor of a dwelling.

   Supportive Services – Supportive services for eligible persons.

   Operating Costs – The costs of operating housing facilities for eligible persons.

   Technical Assistance – Technical assistance in establishing and operating community
    housing for eligible persons.

   Administrative Expenses – Expenses of the grantee (City) of up to 3% of the total HOPWA
    grant, or administrative expenses of an individual subrecipient of up to 7% of the total
    HOPWA funds they receive.

                                            Attachment G
                    2007-2009 CGF, CDBG, HOME, ESG and HOPWA Request for Funding
                                      Budget Category Definitions

In completing the Overall Project Budget it is necessary to look at the total costs of the overall project (as opposed to
the specific activities within the project). The following is a summary of the costs to be put in each category.

1       Personnel Costs: List the total costs of each staff person who will work on the project (salary and fringe), the
        percentage of time that they will be working on the overall project, and the sources and amount of funding to
        pay for the project.

2.      Supplies and Materials: Supplies and materials for the project include the following categories

           Office supplies - General office supplies such as paper, pens, pads, files etc.
           Operating supplies - Postage, photo supplies
           Tools and Minor equipment - Any tool or piece of equipment that costs less than $500.

3.      Overhead Costs: These are costs involved in running of the operation

           Telecommunication - Costs for telephone, internet, facsimile and other communications services.
           Postage- The cost of all mailings pertaining to a project.
           Transportation and travel - The costs of maintaining an agency vehicle for the project or reimbursing
            staff for mileage.
           Insurance - The costs of general insurance coverage for the agency related to the project.
           Rent and Utilities - Rent and utilities for the office of the agency or for a space where the project is held.
           Car and Equipment Rentals - The costs of renting an automobile or equipment for completion of the
           Equipment maintenance and repair - The cost of maintenance and repair of equipment.
           Equipment Purchase
           Contractual Services - All services carried out by independent contractors such as service contracts for
            audits and training. This category does not apply to services that directly relate to Land, Buildings and

5.      Land & Building:

         Land Acquisitions for Preparation - The costs of purchasing or receiving property for redevelopment.
          The costs of preparing a site of building for redevelopment including total or partial demolition,
          environmental abatement, and similar costs.
         Design and Inspection - Architectural and engineering services for the project and construction and other
          relevant inspections.
         New Construction/Improvements - Building a new structure, building public improvements or installing
          site improvements.
         Renovation/Rehabilitation - Any change to an existing building from repairs to total renovation

NOTE: All costs must relate to the activities undertaken by the applicant in direct proportion to the
      amount of HUD funds used.


To top