Membership List Rental Agreement - aone

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Membership List Rental Agreement - aone Powered By Docstoc
					       2009 Membership List Rental Policies and Agreement


The American Organization of Nurse Executives (AONE) is the voice of nursing
leadership in health care. Founded in 1967, the organization provides leadership,
professional development, advocacy, and research in order to advance nursing
practice and patient care, promote excellence in nursing leadership, and shape
health care public policy. AONE’s initiatives at the national level are reinforced
through the activities of a network of affiliated state chapters across the United
States.

AONE’s 6,000 members are instrumental in the design, facilitation, and management
of patient care in their respective organizations. Members include nurse executives,
such as chief nursing officers, chief operating officers, and vice presidents of patient
care services, as well as clinical department directors and nurse managers in
hospitals and health systems; aspiring nurse leaders; consultants in nursing
administration; nurse educators; and graduate level nursing students.


Membership List Rental Guidelines
The following policies have been established for the rental of the AONE membership
list. Please carefully review these policies.

1. All drafts and final versions of the AONE membership files/diskettes/labels are
   the sole and exclusive property of AONE.

2. All list rental orders must be made in writing using the AONE membership list
   rental contract. Each request must be accompanied by a sample of the material
   to be mailed to AONE members. AONE will review and approve the sample prior
   to processing the list order.

3. Lists will include only member names and preferred mailing addresses;
   telephone/fax numbers and e-mail addresses will not be released. Please note
   that many AONE members use their home address as their preferred
   mailing address. In these cases, their mailing record will not include
   their title and organization name.

4. Requests will be accepted only for purposes appropriate to the nurse
   executive/director/manager roles and responsibilities, and shall not be in conflict
   with the AONE mission, goals and activities.

5. The AONE membership list cannot be rented for the purpose of publicizing
   employment opportunities. Contact AONE’s Chicago office at (312) 422-2800 to
   learn about employment advertising options.
6. Products and educational programs to be marketed must not conflict with AONE
   offerings. If you have any doubt about this, please contact AONE to
   discuss your proposed mailing before determining your print quantity
   and submitting the rental contract. In general, AONE will not rent its
   membership list for promotions of in-person national education
   programs scheduled one month before or after an AONE education
   program or distance education programs (including audioconferences)
   scheduled one week before or after an AONE distance education
   program. However, AONE reserves full discretion to determine when a
   conflict exists and to deny a mailing list rental request.

7. Rental of the AONE membership list is available for the conduct of both
   proprietary and non-proprietary research. In both cases, rental will be permitted
   only for those that conform to generally accepted norms and standards for survey
   research and that impact the role of nurses in executive practice who design,
   facilitate and manage patient care delivery across the health care continuum.
   Proprietary research, that is, for the purpose of informing future product and
   service development, may not use the AONE name nor associate AONE in any
   way with the study. A copy of the survey must be provided to AONE in advance
   for its review and approval. Study results do not have to be shared with AONE.
   Research that is non-proprietary (i.e., will be shared with the public) must be
   shared with AONE upon completion of the final report. Non-proprietary study
   publications must include the following statement: “Participation of AONE
   members does not indicate AONE review or endorsement of this study.” A rental
   fee discount is available to graduate students who are conducting thesis or
   dissertation research; please contact Mary “MT” Meadows at (312) 422-2807 or
   mmeadows@aha.org for details.

8. Each list rental is for one-time use only. Lists may not be reproduced, copied,
   sold or used to compile a database of any kind. Violations of this policy may
   result in the indefinite suspension of membership list rental privileges.

9. AONE will not provide refunds for unused portions of rented membership lists.
   Unused portions of a rented membership list may not be used for another mailing
   without the advance written consent of AONE.

10. All membership list renters are responsible for reviewing and adhering to
    the AONE membership list rental policies and procedures. These policies
    and procedures can be changed at any time without notice. AONE
    reserves full discretion to rent its membership list or any portion thereof.
    AONE shall not be responsible for any expenses incurred by a
    prospective list renter if its rental request is denied. Exceptions to these
    policies and procedures can be made only at the discretion of the AONE
    chief executive officer or his/her designee.


List Rental Procedures
1. All list rental orders must be made in writing using the AONE membership list
    rental contract. Each request must be accompanied by a sample of the material
    to be mailed to AONE members. AONE will review and approve the sample prior
    to processing the list order.

2. The following list formats are available:
       o   ASCII comma delimited file (delivered via e-mail)
       o   Excel file (delivered via e-mail)


3. The following list selections are available:
      o Entire membership
      o AONE region
      o State
      o Random sample set (per 1,000 members)

4. 2009 membership list rental fees are as follows:

       Entire membership                   $1,300.00
       Membership by number of names
              < 500                        $ 250.00
              501 – 1000                   $ 550.00
              1001 – 2000                  $ 800.00
              2001 – 3000                  $1,100.00
              > 3000                       $1,300.00

   List rental fees for proprietary research projects are double those listed above.
   The minimum fee per order is $250.00. Payment for all membership list
   rental orders must be made prior to receipt unless otherwise specified.

   A rental fee discount is available to graduate students who are conducting thesis
   or dissertation research; please contact M.T. Meadows at (312) 422-2807 or
   mmeadows@aha.org for details.

5. List orders will be processed within seven (7) business days after receipt of
   payment, unless otherwise specified.

6. Questions and orders should be sent to:

                                  Phyllis Washington
                                         AONE
                                One N. Franklin Street
                                 Chicago, IL 60606
                             (312) 422-2800 (telephone)
                              (312) 422-4503 (facsimile)
                                pwashington@aha.org
                        Membership List Rental Agreement

AGREEMENT by and between the American Organization of Nurse Executives (AONE), a subsidiary of the
American Hospital Association (AHA), an Illinois not-for-profit corporation with principal offices at One
North Franklin Street, Chicago, Illinois, and:

Renter: ______________________________________________________________________________

Name of Primary Contact: _______________________________________________________________

Mailing Address ________________________________________________________________________

City _____________________________ State/Province _____________ Zip/Postal Code ___________

Telephone ____________________________________________________________________________

Facsimile _____________________________________________________________________________

E-mail Address ________________________________________________________________________


1.   Purpose: The purpose agreed to, as stated below and documented by the attached copy of the
     proposed mailing, for use of AONE membership files/diskettes/labels is as follows:
     _________________________________________________________________________________
     _________________________________________________________________________________
     _____________________________________________________.

2.   Rental Order: The Renter wishes to rent the AONE membership list per the following specifications:

     Type of Files/Diskettes/Labels                      List Selection
     _____ ASCII comma delimited file                    _____ Entire membership
                                                         _____ AONE region(s): ____________________
                                                                __________________________________
                                                                __________________________________
     _____ Excel file                                           __________________________________
                                                         _____ State(s): __________________________
                                                                __________________________________
                                                                __________________________________
                                                                __________________________________
                                                                __________________________________
                                                                __________________________________
                                                                __________________________________
                                                         _____ Random sample set (per 1,000 members)


3.   Statement of Ownership Rights: All materials prepared under this Agreement, including but not
     limited to, all drafts and final versions of the AONE membership files, shall remain the sole and
     exclusive property of AONE.

4.   Confidentiality: All information concerning AONE membership files, including, but not limited to, the
     proposed, revised and final AONE membership files/diskettes/labels, is confidential information. The
     Renter agrees to hold such information in strict confidence.

5.   Request Approvals: AONE evaluates each request for purchase, approving or rejecting requests
     within five (5) business days after receiving a copy of this agreement and a sample of the mailing to
     be distributed. Any rejection shall specifically state the reason(s). Negotiations for any proposed
     revisions for the mailing can be made between the parties; however, it is understood that AONE has
     final authority to approve or reject the rental request.

6.   Approved Use: AONE membership files are to be used one time only for the purpose stated in (1)
     above. They may not be sold, copied, used to compile a database of any kind, or otherwise retained
     by the renter nor made available to any third party. AONE will not provide refunds for unused
     portions of rented membership lists. Unused portions of a rented membership list may not be used
     for another mailing without the advance written consent of AONE.

7.   Price: AONE shall receive $________ for the requested membership files (as outlined above) upon
     execution of this Agreement. All payments shall be made prior to shipment of membership
     files/diskettes/labels.

8.   Indemnification: It is understood that the Renter is acting as an independent contractor and
     assumes the entire responsibility for performance under this agreement. AONE, its employees and
     agents are harmless against all liabilities, claims, causes of action, losses and damages to persons
     and property, including expenses and attorneys’ fees, arising out of or caused by the Renter’s
     performance, excluding any such liability caused by the sole negligence of AONE, its employees and
     agents.

9.   Duration: This Agreement will begin when signed by the Renter, and will expire on the date of the
     proposed mailing: ___________________________. This Agreement may be cancelled by either
     party within 14 days’ written notice.

10. Miscellaneous:

         a.   This Agreement supersedes all prior agreements, oral or written, and constitutes the entire
              understanding among both parties.
         b.   This Agreement shall be governed by the laws of the State of Illinois.
         c.   Release of membership files for the purpose of nursing research will be limited to those
              studies which demonstrate appropriate study methodology. The study results should impact
              the role of nurses in executive practice who design, facilitate and manage patient care
              delivery across the health care continuum. Study results will be shared with AONE upon
              completion of the final report. Any study publications will include the following statement:
              “Participation of AONE members does not indicate AONE review or endorsement of this
              study.”


IN WITNESS WHEREOF, the parties have executed this Agreement.

American Organization of Nurse Executives:                User:

__________________________________                        __________________________________
Signature                                                 Signature

__________________________________                        __________________________________
Title                                                     Title

__________________________________                        __________________________________
Date                                                      Date

				
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