NATIONAL PROPERTY MANAGEMENT ASSOCIATION INC.
EASTERN REGION BYLAWS
ARTICLE 1: PURPOSE
Section 1 The fundamental purposes of the Eastern Region Organization are as follows:
(a) To provide administrative guidance to NPMA chapters in the Eastern Region,
(b) To act as a common communication link between the NPMA National Office and the
Eastern Region Chapters.
(c) To coordinate the efforts and positions of Eastern Region Chapters.
ARTICLE II: MEMBERS
Section 1 How Constituted: The Eastern Region of NPMA shall be composed of those chapters
whose organizational headquarters are located in the states of:
Alabama Maine Ohio
Connecticut Maryland Pennsylvania
Delaware Massachusetts Rhode Island
District of Columbia Michigan South Carolina
Florida Mississippi Tennessee
Georgia New Hampshire Virginia
Illinois New Jersey Vermont
Indiana New York West Virginia
Kentucky North Carolina Wisconsin
Republic of Canada
ARTICLE III: REVENUE
Section 1 Source: The operations of the Eastern Region shall be financed by a per capita payment
sales of literature and supplies, and other sources of revenue. The fiscal year shall begin
on January 1st of each calendar year.
Section 2 Per Capital Payment
(a) The Region shall receive an annual per capita payment as approved by the National
Board for each member in the Region.
(b) Eastern Region Chapters shall receive an annual per capita payment as approved by
the National Board for each member in the chapter.
ARTICLE IV: EXPENDITURES
Section 1 All checks issued by the Eastern Region for payment of any obligation incurred shall be
signed by the Vice President and/or Treasurer.
Section 2 An annual budget shall be prepared by the Treasurer and approved by the Eastern Region
Board of Directors. All expenditures exceeding five hundred ($500) not included in the
approved budget shall require the approval of the majority vote of the Eastern Region
Board of Directors.
Section 3 When a new Chapter, to be located within the Eastern Region geographic area, is
approved to receive a Charter from the National Organization, the Eastern Region will
provide financial support to that chapter in accordance with funds approved for this
purpose, in the budget. The Treasurer will insure that a budget line item is included for this
purpose in the annual budget presented to the delegates.
Section 4 The funds of the Eastern Region are to be used in support of Eastern Region activities and
chapters. Regional Officers are encouraged, within prudent fiscal and budgetary
limitations, to use available funds to visit chapters of the Eastern Region, support new
chapter formation/activation, support regional seminar activities, ensure Eastern Region
representation at the National Board meetings, and other activities in support of the NPMA
and the Eastern Region.
ARTICLE V: REGIONAL OFFICERS
Section 1 Officers for the Eastern Region shall be:
Section 2 (a) Terms: The term of office for all offices, except Eastern Region Board of Directors,
shall be two years. All officers shall not be permitted to hold the same elected office a
period in excess of two (2) consecutive terms, after which time a period of at least two (2)
years must elapse before a member shall again be eligible to hold the same elected office.
The position of an individual within the chapter shall have no effect on his eligibility for
regional office. At the discretion and approval of the Eastern Region Board of Directors,
the offices of Secretary and Treasurer may be combined into a single office. This approval
will be required prior to each election of Eastern Region Officers.
(b) The Eastern Region Board of Directors is composed of two (2) voting delegates from
each chapter and Vice President, Secretary and Treasurer. The names and offices of the
designated board members from each chapter will be provided to the Eastern Region Vice
President, Secretary and National Office by December 31 of each year,
Section 3 Regional Officers are selected by the Regional Board of Directors by election.
(a) A nomination committee will be appointed by the Regional Vice President one hundred
twenty (120) days prior to the election, The nomination committee will select a minimum of
one (1) nominee for each Region office, The nomination committee will submit their
selected nominees to the Regional Vice President no later than ninety (90) days prior to
(b) A vacancy in a regional office is filled by the secession of officers. The vacancy in the
office of Eastern Region Vice President shall be filled by the Eastern Region Secretary.
The vacancy in the office of Eastern Region Secretary shall be filled by the Eastern Region
Treasurer. The vacancy in the office of Eastern Region Treasurer shall be filled by the
Eastern Region Secretary,
These interim duties will be continued until a special election can be held at the next
regional meeting. If there is no remaining regional officer, any Eastern Region Chapter
President may call a special election to fill the vacant regional officers positions.
Section 4 Newly elected officers shall assume their duties thirty (30) days following the election.
Officers elected at a special election will assume their office and duties immediately upon
Section 5 Duties of Regional Officers
Vice President: Shall preside over regional meetings, establish meeting dates, time and
location, appoint such committees and may be required to transact the business of the
region and represents the region with the National President as may be required.
Secretary: Shall maintain listing of all regional members, prepare and distribute
applicable regional correspondence, prepare meeting announcements, keep minutes of all
meetings of the Eastern Region. In the absence of the Secretary, the Vice President shall
designate another member to perform the official duties of that office.
Treasurer: Shall maintain the regional bank account, prepare the annual budget, collect
monies and disburse approved expenditures. In the absence of the Treasurer, the Vice
President shall designate another member to perform the official duties of that office.
ARTICLE VI: MEETINGS
Section 1 A minimum of one (1) meeting of the Board of Directors shall be held each year. The time
and place of all meetings shall be determined by the Vice President.
Section 2 A notice containing the time, date, place, and proposed agenda shall be provided to each
board member a minimum of 30 days prior to said meeting,
Section 3 When a region election of officers is scheduled as part of the regional meeting, the
proposed slate of officers will be provided to the Board Members a minimum of 60 days
prior to said meeting.
Section 4 Proxies: Any national delegate of the Eastern Region not present at the meeting may
designate as his/her proxy any other member from his/her chapter in good standing. Upon
presentation of proper credentials such proxy shall have the right to vote in place of the
non-attending national delegate in addition to any other right to vote, which he/she may
Section 5 Credentials: The authority of a proxy shall be evident by a certificate signed by the non-
attending National Delegate from the same chapter and the member’s chapter President.
All proxies must be presented to the Eastern Region Secretary for certification.
ARTICLE VII: ELECTION
Section 1 Time: Regional Officers shall be elected at annual meetings in even numbered years.
Except that necessary special elections shall be held as provided for under Article V,
Section 2 Balloting: The ballots used for elections shall contain the names of the candidates, listed
in alphabetical order, by office, with an appropriate number of spaces for use in the event
of write-in candidates. Candidates nominated from the floor during the election meeting,
shall be added to the ballot prior to voting,
Section 3 Voting: Voting shall be by secret ballot unless dispensed with by unanimous vote of the
ARTICLE VIII: OUORUM
Section 1 The regional board members present or represented by proxies at a scheduled meeting of
the Eastern Region Board shall represent a quorum, which is necessary, for business
authorized by the region by-laws. If at any time emergency meetings of the Eastern Region
Board are required, forty percent of the board members must be present or represented by
proxies to constitute a quorum.
Section 2 Eastern Region Committees - when committee discussion requires a vote, a quorum shall
be constituted by a majority of the committee.
ARTICLE IX: AMENDMENTS AND CHANGES
Section 1 These Bylaws may be revised or amended upon review and approval of such amendment
or changes by an eighty percent (80%) vote of the board present at the initial roll call of the
Eastern Region Board of Directors.
Section 2 A proposed revision of amendment which receives the required vote shall become
ARTICLE X: RULES OF ORDER
Section 1 The general procedure of regional meetings be in harmony with these by-laws and the
principles set forth in the latest edition of Robert's Rules of Order, Revised
ARTICLE XI: MISCELLANEOUS
Section I Eastern Region Seminar profits will be distributed, 75% to the sponsoring chapter and
25% to the region.
Section 2 Past National Presidents shall be registered and participate free of charge at all national
and regional seminars and the Executive Director is only required to pay the cost covering
the meal portion of the Eastern Region Seminar registration fee.