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					Motorola Phone Tools




              User Manual


         1
Motorola Phone Tools - Contents




Contents
Introduction ............................................................................. 8
    Copyrights ....................................................................................................................................8

    Trademarks .................................................................................................................................8

    Statement .....................................................................................................................................8

    Screen Shots .............................................................................................................................8

    Minimum system requirements ....................................................................................9

    Contacts ........................................................................................................................................9
           Corporate Headquarters ...............................................................................................................9
           Sales.............................................................................................................................................9
           Technical support .........................................................................................................................9
               Web sites ............................................................................................................................10
               Updates on documentation and comments.........................................................................10


    Motorola Live Update ........................................................................................................10

Getting Started .................................................................... 12
    Installing/Uninstalling Motorola Phone Tools...................................................12
           Installing Motorola Phone Tools .................................................................................................12
                Starting the installation........................................................................................................12
                Installation Wizard...............................................................................................................12
                Online registration...............................................................................................................13
                Choosing a user profile .......................................................................................................14
           Installing the mobile phone .........................................................................................................14
                Mobile Phone Connection Instructions: USB Cable and Infrared .......................................15
                Bluetooth connection using the Bluetooth Wizard...............................................................16
           Uninstalling Motorola Phone Tools .............................................................................................17




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Motorola Phone Tools - Contents


    Motorola Phone Tools main window ......................................................................18
          Function Panel............................................................................................................................19


Basic Configuration........................................................ 20
    Setup an Internet connection .......................................................................................20
          Connection wizard ......................................................................................................................20
              Launch Internet Browser automatically...............................................................................21


    Setting up e-mail ...................................................................................................................22
          Importing an existing e-mail account ..........................................................................................22
          Creating a new e-mail account ...................................................................................................23
              Advanced Setup..................................................................................................................24
              Mailbox management..........................................................................................................24
              Signature management.......................................................................................................24


    Synchronization Wizard ...................................................................................................25
          Backing up Phone data...............................................................................................................26
          Restoring Phone data .................................................................................................................26
          Synchronizing using the Wizard .................................................................................................27


Motorola Phone Tools Features .......................... 29
    Motorola Phone Tools interface.................................................................................29
          Making a Call with Motorola Phone Tools ..................................................................................29
              Using the dialer ...................................................................................................................29
              Calling from the Phonebook................................................................................................29
              Redialing a phone number..................................................................................................30
          Receiving a Call with Motorola Phone Tools ..............................................................................30
              Caller ID screening .............................................................................................................30
              Pick up a call.......................................................................................................................30
              Hang up a call .....................................................................................................................30


    Transmission and Reception logs ............................................................................31
          Viewing the logbook....................................................................................................................31
          Printing the logbook ....................................................................................................................31




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Motorola Phone Tools - Contents

           Clearing logbook entries .............................................................................................................31
           Archiving logbook entries............................................................................................................32


    Internet Connection.............................................................................................................32
           New Connection .........................................................................................................................32
           Connection properties.................................................................................................................33
               High-speed connection (GPRS and 1xRTT type) ...............................................................34
               Standard connection (GSM-Data and CDMA type) ............................................................38
           Connection logs ..........................................................................................................................39
               Filtering logs........................................................................................................................39
               Deleting logs .......................................................................................................................40
               Exporting logs .....................................................................................................................40


    Phonebook ................................................................................................................................41
           Overview.....................................................................................................................................41
           Accessing the Phonebook ..........................................................................................................41
           Phonebook Supported Formats..................................................................................................41
           Phonebook Standard View .........................................................................................................42
               Creating and managing a phonebook.................................................................................42
               Creating and managing phonebook records.......................................................................44
               Creating Groups of contacts ...............................................................................................48
           Phonebook Synchronization view...............................................................................................49
               Contacts in computer view..................................................................................................50
               Contacts in phone view.......................................................................................................51
           Importing records........................................................................................................................52
               Importing records from an external file................................................................................52
               Importing text files with delimiters .......................................................................................52
               Importing from Outlook, Exchange, or Lotus Notes ............................................................53
               Importing from a vCard file..................................................................................................53
           Exporting records........................................................................................................................54
               Exporting records to an external file....................................................................................54
               Exporting wizard - Text file..................................................................................................54
               Exporting to vCard file.........................................................................................................55
               Exporting to Outlook, Exchange, or Lotus Notes ................................................................55
           Synchronizing .............................................................................................................................55
           Limitations...................................................................................................................................55


    Calendar ......................................................................................................................................56
           Overview.....................................................................................................................................56
           Accessing the Calendar..............................................................................................................56
           Supported calendar formats ......................................................................................................56



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Motorola Phone Tools - Contents

           Creating a calendar ....................................................................................................................56
           Opening a calendar ....................................................................................................................57
           Starting a search.........................................................................................................................57
                From the Calendar standard view.......................................................................................57
                From the Calendar synchronization view............................................................................58
           Calendar options.........................................................................................................................59
               Access the Options window ................................................................................................59
               Modify the period displayed ................................................................................................59
           Modifying the calendar display ...................................................................................................60
               Change the period displayed in the Calendar.....................................................................60
               Show and hide windows .....................................................................................................60
           Synchronizing .............................................................................................................................60
           Limitations...................................................................................................................................60


    Events ...........................................................................................................................................61
           Overview.....................................................................................................................................61
           Managing Events ........................................................................................................................61
              Scheduling an event ...........................................................................................................61
              Viewing and modifying an event .........................................................................................62
              Copying an event ................................................................................................................62
              Deleting an event ................................................................................................................62


    Tasks .............................................................................................................................................63
           Overview.....................................................................................................................................63
           Managing Tasks .........................................................................................................................63
              Create a task.......................................................................................................................63
              Modify a task.......................................................................................................................64
              Mark a task as completed ...................................................................................................64
              Copy a task .........................................................................................................................65
              Delete a task .......................................................................................................................65
           Synchronizing .............................................................................................................................65
           Limitations...................................................................................................................................65


    Synchronization .....................................................................................................................66
           Overview.....................................................................................................................................66
           Synchronization Settings ............................................................................................................66
               General Panel .....................................................................................................................66
               Synchronization folder ........................................................................................................67
               Filter ....................................................................................................................................68
               Add entry.............................................................................................................................69
               Telephone field identification ..............................................................................................70




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Motorola Phone Tools - Contents

                  Priorities ..............................................................................................................................71
                  Mapping ..............................................................................................................................72
                  AutoSync.............................................................................................................................73
                  Data source.........................................................................................................................74
           Synchronization Wizard ..............................................................................................................75
           Synchronization status report .....................................................................................................76


    User Profiles .............................................................................................................................76
           Overview.....................................................................................................................................76
           Setting a new user profile ...........................................................................................................76
           Assign a phone to an existing user profile ..................................................................................76
           Defining a default user profile .....................................................................................................77


    E-mail ............................................................................................................................................77
           Overview.....................................................................................................................................77
           Sending an e-mail.......................................................................................................................77
               Preparing an e-mail message .............................................................................................77
               Attaching documents to an e-mail message .......................................................................78
               Defining a priority ................................................................................................................79
               Deferring a transmission .....................................................................................................79
           Managing an e-mail ....................................................................................................................80
              Receiving E-mail .................................................................................................................80
              Viewing an e-mail................................................................................................................80
              Replying to an e-mail ..........................................................................................................80
              Forwarding an e-mail ..........................................................................................................81
           Extracting mobile phone contact details for sending an e-mail...................................................81


    Text messaging (SMS and EMS) .............................................................................82
           Overview.....................................................................................................................................82
           Sending a Text Message ............................................................................................................82
               Configuration.......................................................................................................................82
               Preparing a Text Message..................................................................................................83
               Previewing a Text Message................................................................................................84
           Receiving an SMS or EMS .........................................................................................................84
           Extracting mobile phone contact details for sending an SMS.....................................................85




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Motorola Phone Tools - Contents


    Multimedia Studio .................................................................................................................85
          File Transfer Studio ....................................................................................................................86
          Image Studio module..................................................................................................................88
          Melody Studio module ................................................................................................................92
          Video Studio module...................................................................................................................97
          MMS Studio module .................................................................................................................107


    Inbox and Outbox ...............................................................................................................115
          Overview...................................................................................................................................115
          Inbox and Outbox folder ...........................................................................................................115
              Inbox folder .......................................................................................................................115
              Outbox folder ....................................................................................................................116
              Pending e-mail folder ........................................................................................................116
              Sent messages folder .......................................................................................................117
              Failed transmissions folder ...............................................................................................117
          Managing Sent/Received messages ........................................................................................117
             Viewing messages ............................................................................................................117
             Printing messages ............................................................................................................117
             Saving messages..............................................................................................................117
             Changing message status ................................................................................................118
             Deleting messages ...........................................................................................................118
             Modifying a pending transmission.....................................................................................118
             Reactivating messages.....................................................................................................119
             Deactivating messages.....................................................................................................119
             Retrieving SMS (or EMS) messages ................................................................................119
             Forwarding messages.......................................................................................................120
             Replying to messages.......................................................................................................120


Advanced Configuration .......................................... 121
    General Setup .......................................................................................................................121
          Customize Tab: User Settings ..................................................................................................121
          Communication Tab..................................................................................................................122
             Modem settings.................................................................................................................122
             Communication functions..................................................................................................122
          Location Tab: Dialing properties ...............................................................................................123




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Motorola Phone Tools - Contents

         E-Mail Tab ................................................................................................................................124
             Adding an e-mail account .................................................................................................124
             Deleting an e-mail account ...............................................................................................125
             Sending account: Default account ...................................................................................125
             Advanced Setup................................................................................................................125
             Mailbox management........................................................................................................128
             Signature management.....................................................................................................129
         Telephone Tab..........................................................................................................................131
             Ringer: Ringtone options ..................................................................................................131
             Number presentation: Outgoing Caller ID.........................................................................131
         Internet Tab ..............................................................................................................................132
         Miscellaneous Tab....................................................................................................................133


Glossary .................................................................................. 134




                                                                       7
Motorola Phone Tools - Introduction




Chapter 1: Introduction
         With Motorola Phone Tools, you can share the information contained in your mobile phone with
         your computer. Once your mobile phone is connected to your computer, the following operations
         can be easily processed:
                • Place and receive calls.
                • Send and receive e-mails and SMS.
                • Synchronize your phonebooks and calendars.
                • Load, create and modify ringtones for your mobile phone.
                • Launch a GPRS session...


  1.1 Copyrights
         © Motorola, Inc. 2006
         © Avanquest Software 2001-06. All rights reserved.


  1.2 Trademarks
         All product names mentioned in this document are trademarks or registered trademarks of their
         respective owners.


  1.3 Statement
         Music or other audio works, whether originating from CD's, MP-3's or some other source,
         ("Music Materials") may be protected under copyright law. Unauthorized copying of copyrighted
         works may be contrary to the provisions of the copyright laws of the United States and other
         countries. It is your responsibility, not Motorola's, to ensure that your use of Motorola Phone
         Tools software and/or Motorola phones to copy, edit, play or otherwise use any Music Materials
         does not violate the copyright laws. You are responsible for obtaining any necessary permission
         and paying any necessary licensing fees for the Music Materials or other materials you choose
         to copy, edit, play or otherwise use. A violation of copyright laws could result in a civil or criminal
         claim brought against you, even if you do not receive any money or other commercial benefit
         from your copying or other use of the material. This software should only be used for your
         personal, noncommercial purposes.


  1.4 Screen Shots
         The screen shots in this guide correspond to the use of Motorola Phone Tools in a Windows
         XP environment. When running the application in other Windows operating systems, the aspect
         of the screens may change. This will not impair the software’s functionality.
         The image you see may be different depending on phone model.




                                                      8
Motorola Phone Tools - Introduction


  1.5 Minimum system requirements
         This application runs under Windows® 2000 or XP. To obtain information about other operating
         systems and upgrades, contact Avanquest Software or your dealer.
         For optimal application performance, make sure your system includes the following:
                 • Pentium® II 233 MHz computer connected to your mobile phone (via a cable or an
                  infrared link).
                 • Available USB port.
                 • Sound card.
                 • Hard disk with 120 MB free disk space.
                 • High-speed network option (GPRS, CDMA 1X and WCDMA) in your subscription with
                  your mobile phone operator (for using e-mail and a high-speed Internet connection over
                  the cell phone network).
                  Contact your access provider if you need more information about your subscription.
                 • Minimum RAM requirements: 64 MB under Windows® 2000 and XP.


  1.6 Contacts

    1.6.1 Corporate Headquarters

         Motorola, Inc.
         Consumer Advocacy Office
         1307 East Algonquin Road
         Schaumburg, IL 60196


    1.6.2 Sales
         To obtain product information, order an upgrade, or obtain a list of dealers and points of sale, call
         us at the following number: 800-331-6456.
         You can also read the user manuals or the FAQs available at the following address:
         http://commerce.motorola.com/consumer/QWhtml/customer_service.html


    1.6.3 Technical support
         Technical support information for Motorola Phone Tools is available on the BVRP Software
         Web site at the following address:
         http://www.bvrp.com/customers/motorola/
         To obtain telephone numbers and e-mail addresses, click on the Contact us link on the top of the
         Web page.




                                                     9
Motorola Phone Tools - Introduction


                   1.6.3.1 Web sites

         Regularly visit our Web sites to obtain the latest information on our products and on available
         upgrades:
         http://www.avanquest.com
         http://www.motorola.com

                   1.6.3.2 Updates on documentation and comments

         Information concerning the Motorola Phone Tools documentation is available on the BVRP
         Software Web site at the following address:
         http://www.bvrp.com/customers/motorola/


  1.7 Motorola Live Update
         You can update Motorola Phone Tools directly from the application using your Internet
         connection.

                   Configuring the update procedure
              1. From the application main window, click the Menu button.
              2. In the menu that appears, select Setup, then Update Configuration.
                  The Update mode window is displayed.




              3. Select the update option you prefer:
                        - Automatic:
                         This mode checks updates automatically.
                         Select the update frequency you prefer from the scrolling list.
                         If you want to use the Wizard for downloading updates, check the corresponding
                         box.
                         If you prefer updates to take place silently (no user intervention is required at any
                         point), uncheck the box.
                        - Manual:
                         This mode does not check updates automatically.


                                                    10
Motorola Phone Tools - Introduction

                         To launch the Motorola Live Update Wizard (in order to download the latest
                         version from the Internet), click Menu > Setup > Update.
                         The Wizard will guide you step-by-step throughout the procedure.
                        - Authorized use of the product while dowloading
                        This option is available only if you have previously checked the Use the Wizard
                         for downloading updates box. It enables you to use the product during the
                         update downloading. It closes the Wizard once the update mode has been
                         selected and it opens an information window above the status bar indicating the
                         downloading progress. This mode is called «Semi-Silent».
              4. To confirm your update settings, click the OK button.
              5. To cancel your input, click the Cancel button.




                                                   11
Motorola Phone Tools - Getting Started




Chapter 2: Getting Started
  2.1 Installing/Uninstalling Motorola Phone Tools

    2.1.1 Installing Motorola Phone Tools

              Important!


              Do not connect your phone to the PC until instructed to do so by the Motorola   Phone Tools software installation
              wizard.


                    2.1.1.1 Starting the installation

         To install Motorola Phone Tools on your hard drive, insert the CD-ROM containing the program
         in the appropriate drive. When installing Motorola Phone Tools from the CD-ROM, the
         installation program starts automatically.
         Should the installation program fail to start automatically, execute the following instructions:
              1. From the Start menu (accessible from the taskbar), select the Run command.
              2. Select the CD-ROM drive or type d:\boot\setup (where D: is the CD-ROM drive).
              3. To run the file, click the OK button.

                    2.1.1.2 Installation Wizard

         An Installation Wizard will guide you step-by-step through the installation process, prompting for
         information where needed. During the installation procedure, the program files are copied to
         your hard disk and a program group is created. This group contains the icons of the Motorola
         Phone Tools application and will be accessible from the Start menu (located on the taskbar).
              1. After the setup program is launched:
                 • Select a language.
                 • Proceed to Install Motorola Phone Tools.
                  The Installation Wizard’s Welcome window is displayed.
              2. Click the Next button.
                 The License Agreement window is displayed.
              3. To accept the terms of the license and continue the installation, click the Yes button.
                 The Setup Type window is displayed.
              4. Specify whether you wish a Complete or Custom installation, then click the Next button.
                 • If you choose a Complete installation, all program features will be installed with default
                  settings.
                  The Start Copying Files window is displayed.
                 • If you choose a Custom installation, you will be asked to:
                  - Select Components.
                  - Choose Destination Location.


                                                           12
Motorola Phone Tools - Getting Started

                   - Select Program Folder.
                   When your selections are made, the Start Copying Files window is displayed.
              5. If you want to modify some of your choices, click the Back button, otherwise click the
                  Next button to continue with the installation.
                  The program files are installed and the program group is created.
         At this stage in the installation, the online registration module is launched automatically.

                      2.1.1.3 Online registration

         Online registration is required to benefit from BVRP Software Inc. product guarantees, technical
         assistance, and free updates.
              Note:

              A connection to the Internet is required for automatic online registration. Before proceeding, verify proper Internet access
              capability.




              1. You may:
                 • Choose to register immediately by clicking the OK button and following the online
                  registration instructions.
                 • Register later by clicking the Register later… button.
              2. The Wizard displays a final window confirming that the installation is complete.
                           - The View User Guide box is checked by default. If you prefer to display the
                            User Guide later, remove the check.
                           - The Automatically run Motorola Phone Tools box is checked by default. If
                            you prefer to start the application later, remove the check.
                           - The Add a shortcut to the desktop to start the program box is checked by
                            default. If you prefer to start Motorola Phone Tools from the Start menu in the
                            taskbar, remove the check.



                                                               13
Motorola Phone Tools - Getting Started

              3. To close the Motorola Phone Tools Installation Wizard, click the Finish button.
              Note:

              Depending on your operating system, at the end of the installation procedure the Wizard may ask you to restart your
              computer so that all system changes can be applied.


                      2.1.1.4 Choosing a user profile

         After you have finished installing the application, the Motorola Live Update appears (for more
         information, see Motorola Live Update, page 10).
         Then, the Choose a Profile dialog box is displayed: the Profile popup menu proposes a default
         profile. You can use this default profile or create a new profile by clicking the New... button.
         For more information, see User Profiles, page 76.


    2.1.2 Installing the mobile phone
              Important!

              Depending on the mobile phone capacities, all connection options may not be available.


         The Welcome window of the Phone Setup Wizard is displayed automatically. Three connection
         methods are displayed for connecting your mobile phone to your computer:




              Warning!

              Do not connect the mobile phone to the computer at this time. The Phone Setup Wizard will provide connection
              instructions.




                                                             14
Motorola Phone Tools - Getting Started

                       - The USB Cable connection allows you to link your mobile phone to your
                        computer using a USB cable.
                        If you choose this type of connection, see Mobile Phone Connection Instructions:
                        USB Cable and Infrared.
                       - The Bluetooth connection is a wireless technology allowing the mobile phone
                        and the computer to exchange data via a radio link over a short distance.
                        The Bluetooth Wizard will guide you through the mobile phone installation
                        process.
                        If you choose this type of connection, see Bluetooth connection using the
                        Bluetooth Wizard.
                       - The Infrared connection allows you to link your mobile phone to your computer
                        using an infrared link.
                       - The Serial Cable connection allows you to link your mobile phone to your
                        computer using a serial cable.

                   2.1.2.1 Mobile Phone Connection Instructions: USB Cable and
                   Infrared

         (For Bluetooth connection instructions, see Bluetooth connection using the Bluetooth Wizard).
              1. Select the option that corresponds to the appropriate connection method for your mobile
                 phone, then click the Next button.
                 The Phone Setup window is displayed.




              2. Connect the mobile phone to your computer as instructed in the Phone Setup window.
                 A timer will appear indicating the computer is detecting new hardware.
                 A connection between the mobile phone and the computer is created and the Motorola
                 Phone Tools main window is displayed.



                                                  15
Motorola Phone Tools - Getting Started


                      2.1.2.2 Bluetooth connection using the Bluetooth Wizard

                          2.1.2.2.1 What is Bluetooth?

         Bluetooth is an open standard for short-range radio transmission for data transfer between
         computers and/or computer-based devices. Bluetooth range limitation is of about 30ft (9m).
         Bluetooth technology is designed to replace cables by taking the information normally carried by
         the cable, and transmitting it at a special frequency to a Bluetooth receiver, which will then give
         the information received to the computer, phone, etc.


                          2.1.2.2.2 Bluetooth wizard overview

              Note:

              You have to install the Bluetooth Dongle with the Bluetooth Dongle utility CD-ROM.


              1. Select the Bluetooth option.
                 The Welcome window of the Bluetooth Wizard is displayed:




              2. Select your phone from the list displayed, then click the Next button.
                 The Instructions window of the Bluetooth Setup Wizard is displayed.
              Note:

              If you want to manually delete the modems that will not be needeed in the Control Panel > Phone and Modem Options
              > Modems, restart the computer after deleting the modems, then continue with the phone connection procedure.


              3. Follow step-by-step the instructions in order for the Wizard to detect your phone and
                 activate the Bluetooth phone connection, then click the Next button.



                                                             16
Motorola Phone Tools - Getting Started

                 The Discovering devices window of the Wizard is displayed and a progress bar
                 indicates that a search is in progress.
                 If the search fails, please click the Re-detect button to restart the search.
                 After the phone has been detected, the following window is displayed:




              4. Click the Next button.
                 The Pairing a phone window of the Wizard is displayed.
                 Follow the step-by-step instructions: the phone asks you to enter the PIN code provided
                 in the bottom right of the Wizard window into the phone.
              5. Click the Next button.
                 The Installing devices window of the Wizard is displayed and a progresstype bar
                 indicates that the installation is in progress.
              6. After the installation has finished, the Congratulations window is displayed.
              7. Click the Finish button.
         The connection between the mobile phone and the computer is opened.


    2.1.3 Uninstalling Motorola Phone Tools
              1. In the Windows taskbar, click the Start menu and select Control Panel.
                 The Control Panel window is displayed.
              2. In the list, double-click the Add or Remove programs option.
              3. Highlight the Motorola Phone Tools program group and, depending on your OS, click
                 the Modify/Delete or Change/Remove button.
         The uninstallation procedure begins and the program is removed from your computer.
              Important!

              This procedure does not uninstall the Bluetooth Dongle driver. To do so, you have to uninstall it manually from the Start
              menu > Control Panel > Add or Remove programs option.



                                                               17
Motorola Phone Tools - Getting Started


  2.2 Motorola Phone Tools main window
         Once your mobile phone is connected to your computer, the following operations can be easily
         performed:
                • Place and receive calls.
                • Send and receive e-mail and SMS messages.
                • Synchronize your Contacts and calendars.
                • Create and modify melodies or images for sending your MMS messages.
                • Launch an Internet session.




         This icon displays the network                                  This icon displays the battery
         signal strength.                                                strength.




                                                                          Once connected, your
                                                                          service provider’s name is
                                                                          displayed here.

                                                                         To access all the
                                                                         functionalities and setup
         To select a contact and place                                   options of Motorola Phone
         a call, press this button.                                      Tools, press this button.

         To place a call:                                                To hang up, press the red
         - Use the keypad as you                                         phone button.
         would with a normal phone.
         - Press the green phone
         button.




                                                18
Motorola Phone Tools - Getting Started


    2.2.1 Function Panel

         The function panel gives access to the following Motorola Phone Tools functions:
                • Synchronization
                • Phonebook
                • Calendar
                • Text message
                • Multimedia Studio
                • Internet connection
         The function panel icons are described below:
                            Displays the online help. Minimizes Motorola Phone Tools and places
                                                      its icon in the tray bar of your PC's desktop.

                                                                  Closes Motorola Phone Tools.

                                                                  Synchronizes your phonebook/
                                                                  calendar.

                                                                  Displays the Phonebook.


                                                                  Displays the Calendar.


                                                                  Displays the Send short message
                                                                  window.

                                                                  Displays the Multimedia Studio.


                                                                  Launches or ends the default
                                                                  Internet connection.




                                                 19
Motorola Phone Tools - Basic Configuration




Chapter 3: Basic Configuration
         The majority of necessary parameters were automatically setup during the installation of
         Motorola Phone Tools. However, basic configuration of Motorola Phone Tools is required
         before all features are fully functional.


  3.1 Setup an Internet connection
              Warning!

              Data service is a network and subscription dependent feature that may not be available in all areas. Please contact your
              wireless service provider for details.


         Motorola Phone Tools functions (SMS, MMS, Internet, etc.) can be accessed by connecting to
         various wireless telephone networks. Network availability and functionality are dependent upon
         your wireless service provider.
         Networks supported by Motorola Phone Tools are: GPRS, 1xRTT, GSM-Data, CDMA, UMTS,
         W-CDMA, TDMA.
              Note:


              If a high-speed network is not available, Motorola    Phone Tools will use a standard GSM-Data or CDMA
              connection type.



    3.1.1 Connection wizard

              The Connection wizard helps you through the various stages of creating and managing
              connections.
              Note:

              If a connection parameter has already been setup, the connection is automatically created and offers to connect when you


              click          .




              1. From the Motorola Phone Tools function panel, click                               .




                                                              20
Motorola Phone Tools - Basic Configuration

                 The Internet Connection Wizard window is displayed.




              2. To create and manage your Internet connections, follow the Internet Connection
                 Wizard instructions.
              3. After you click the Finish button in the Summary window of the Wizard, the Internet
                 Connection window becomes available, and the connection icon is displayed



                           :
         For more information, see Internet Connection, page 32.

                  3.1.1.1 Launch Internet Browser automatically

         You can request the program to start your Internet browser each time you start a connection.
              1. Click the Menu button in the application main window and select Setup, then Internet
                 connections....
                 The Internet Connections window is displayed.
              2. Select the connection for which you wish the program to start the Internet browser and
                 right-click, holding the mouse pointer over the selection.
                 A popup menu is displayed (this menu can also be accessed by clicking the File menu).
              3. Select the Launch Internet Browser automatically option in this menu.
                 A check mark will appear next to the option.




                                                 21
Motorola Phone Tools - Basic Configuration


  3.2 Setting up e-mail
         The E-mail module allows you to exchange e-mail messages over the Internet, using SMTP
         (Simple Mail Transfer Protocol) to send mail and the POP3 protocol (Post Office Protocol version
         3) to receive mail.
         For more information, see E-mail, page 77.


    3.2.1 Importing an existing e-mail account
              1. From the Motorola Phone Tools main window, click the Menu button.
              2. In the menu that appears, click Setup, then General Setup...
              3. Select the E-Mail tab.
                 The E-mail Setup dialog box is displayed.




              4. To import your existing e-mail account information, select Outlook or Outlook Express.
              5. Select the e-mail retrieve option you wish to use.
              6. Click the OK button.
                 The General Setup dialog box located in the rear is now accessible. The E-Mail tab is
                 displayed: you can go on with the configuration of your e-mail account.




                                                   22
Motorola Phone Tools - Basic Configuration


    3.2.2 Creating a new e-mail account
         If you imported an existing e-mail account, the various fields in the General Setup dialog box
         would be filled in automatically.
         If you did not import an account, you must add an account and fill in all the fields:




              1. Click the Add button and enter the name of your e-mail account in the Available
                 accounts field.
              2. Enter Reception information in the POP Server, POP Account, and Password fields.
              3. Enter Transmission information: the SMTP Server field must be filled in. The Real
                 name field contains the name that will be displayed in your contact’s message list. The
                 Return Address is the e-mail address associated with the account.
              4. You can also configure the advanced setup options for the e-mail module, mailboxes,
                 and signatures from the General Setup dialog box.
                 These options are described below.
              5. When you have finished setting up your e-mail account, click the OK button.




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Motorola Phone Tools - Basic Configuration


                   3.2.2.1 Advanced Setup

         You may customize e-mail transmission and reception parameters by clicking
         Menu > Setup > General Setup. Select the E-Mail tab, then click the Advanced Setup...
         button.
         For more information, see Advanced Setup, page 125.

                   3.2.2.2 Mailbox management

         Additional mailboxes can be created by clicking Menu > Setup > General Setup. In the
         General Setup dialog box, select the E-Mail tab, then click the Mailboxes... button. The Inbox
         Mailboxes window is displayed.




              1. To create a new mailbox, click the Create New Mailbox           button.
              2. Enter the mailbox name in the entry field displayed.
              3. Click the Enter button, then close the window.
         For more information, see Mailbox management, page 128 and Inbox folder, page 115.

                   3.2.2.3 Signature management

         A signature normally consists of a few lines which are automatically added at the end of an e-
         mail message when sent. This allows the recipient to identify you.
         To create a new signature for your e-mail messages:
              1. Select <New...> in the Default signature scrolling list of the E-Mail tab in the General
                 Setup dialog box.




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Motorola Phone Tools - Basic Configuration

                 The Signature window is displayed.




              2. Identify the new signature by entering the signature name in the Designation field.
              3. In the main text field, enter the text of your signature (for example: name, company,
                  address, e-mail address, telephone and fax).
              4. Click the OK button.
         The signature you just created is added automatically to the Signature scrolling list.
         You can then use this signature when you write an e-mail message. From the Send e-mail
         window, select the created signature. When selected, it will be added at the end of your e-mail
         message.
         For more information, see Signature management, page 129.


  3.3 Synchronization Wizard
         Synchronization enables you to update your contacts and calendars by matching:
                • Numbers saved in your mobile phone contacts to those saved in the application
                 contacts.
                • Events/tasks saved in your mobile phone calendar to those saved in the application
                 calendar.




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Motorola Phone Tools - Basic Configuration


    3.3.1 Backing up Phone data
         Backing up and restoring records enables you to save records contained in your mobile phone
         memory to the hard disk drive in your PC and vice versa, prior to synchronizing. Backup/Restore
         is strongly recommended for those cases where you would like to recover data overwritten by
         synchronizing or when you cancel a synchronization.
              Note:

              Your mobile phone must be switched on and connected for initialization to take place.


              1. From Motorola Phone Tools main window, click the Menu button, then select
                 Organizer > Mobile Phone > Backup/Restore...
                 The Synchronization Suite window is displayed.
              2. Select the Backup option.
                 The Backup/Restore Wizard window is displayed.
              3. Specify the archive name in which you wish to back up the mobile phone data, and click
                 the Next button.
                 The mobile phone contacts and calendar are saved locally in separate .csv files.
              4. Select the item(s) to make a copy of.
              5. Click the Next button.
                 The Backup/Restore Wizard then reads the contents of your mobile phone and presents
                 you with a summary (once the operation has been completed correctly).
              6. To close the Backup/Restore Wizard window, click the Finish button.


    3.3.2 Restoring Phone data
              Note:

              Your mobile phone must be switched on and connected for initialization to take place.

              Note:

              When restoring contacts to SIM memory, if the original contacts were stored with a single name and multiple number
              format they will be restored as single name and single number format.


              1. From Motorola Phone Tools main window, click the Menu button, select
                 Organizer > Mobile Phone > Backup/Restore...
                 The Synchronization Suite window is displayed.
              2. Select the Restore option.
                 The Backup/Restore Wizard window is displayed.
              3. In the drop-down list, select the archive containing the data you wish to restore, then click
                  Next.
                  A window appears asking you if you really want to update your mobile phone data. To
                  perform this action, click Yes.
              4. Select the item(s) to be restored.
              5. Click the Next button.



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                 The Backup/Restore Wizard then reads the contents of your mobile phone and
                 presents you with a summary once the operation has been completed correctly.
              6. To close the Backup/Restore Wizard , click the Finish button.


    3.3.3 Synchronizing using the Wizard
         In order to update the data in your mobile phone and the application data, you must synchronize
         initially.


              1. From the Motorola Phone Tools function panel, click     .
                 The Synchronization Suite window appears on the screen.
              Note:

              If the mobile phone has not yet been synchronized, the Synchronization Wizard is launched.


              2. The window contains three options:
                 • Synchronize now
                  This option allows synchronization to start immediately, performed according to options
                  set in Synchronization Settings.
                 • Modify the synchronization settings
                  This option displays the Synchronization Settings window. To set synchronization
                  settings, see Synchronization Settings, page 66.
                 • Start the Synchronization wizard
                  This option guides the user through the synchronization process with the
                  Synchronization Wizard.
              3. Select the Start the Synchronization wizard option.
              4. Choose to Backup Phone data or Delete Phone data if not done so previously.
              5. If already done so, click Next.
                  The Select data source window of the Wizard is displayed.
              6. In the Contacts and Calendar/Task scrolling lists, select the data you want to
                  synchronize with your mobile phone.
              7. Click Next.
                 The PC Sync options window of the Wizard is displayed.
              8. Select the folders to be synchronized by clicking the Contacts, Calendar and Tasks* (*
                 The Tasks option is availble only if your mobile phone supports it) on the left side of the
                 window: a default folder is proposed. To change it, click the Change... button.
                 Select the Folder you wish to synchronize with your mobile phone.
                 To determine which items will be synchronized, select the Filter type.

                      - If you clicked Contacts:
                                The Filter panel proposes to:
                                - Synchronize all your contacts.
                                - Synchronize the selected contacts.
                                If you select Synchronize the selected contacts, click the Select... button



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                            to display the Filter window. Select the entries you wish to take into account
                            for synchronization or click the Select all button, then click the OK button.
                            - Synchronize the category contacts.
                            If you select Synchronize the category contacts, click the Select... button
                            to display the Categories selection window. In the Available categories
                            panel, check the categories you wish to take into account for
                            synchronization. The selected categories immediately appear in the
                            Categories to be synchronized field. Click the OK button.

                  - If you clicked Calendar:
                            The Filter panel proposes to:
                            - Synchronize all your events.
                            - Synchronize only.
                            If you select Synchronize only, choose the desired dates using the popup
                            menus.

                  - If you clicked Tasks* (* The Tasks option is availble only if your mobile phone supports
                  it):
                            The Filter panel proposes to:
                            - Synchronize all your tasks.
                            - Synchronize only.
                            If you select Synchronize only, choose the desired dates using the popup
                            menus.
                            If you wish to Ignore completed tasks, check the corresponding box.
              9. To close the Wizard, click the Finish button.
                 The Synchronization dialog box is displayed.
              10. In the window displayed, you can select/deselect the Contacts, Calendar or Tasks
                 options to confirm those items that you want to synchronize.
                 When you have made your selections, click the Synchronize button.
              11. The system starts reading data.
                 Track the synchronization progress in the Status field.
              12. When the synchronization is complete, you can get further information about the results
                 by clicking the Summary button.
                 The Synchronization Summary window is displayed.
              13. When finished, click the Close button in the window.


         For more information about synchronization, see Synchronization, page 66.




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Chapter 4: Motorola Phone Tools Features
  4.1 Motorola Phone Tools interface
             Important!

             Some of Motorola Phone Tools features might not be available with your phone or device.



    4.1.1 Making a Call with Motorola Phone Tools

                   4.1.1.1 Using the dialer

             1. In the application main window:
                          - Enter the telephone number directly on the keyboard.
                          Or
                          - Click on the application keys.
             2. Press Enter or click the green handset icon.
             3. When the call is over, click the red handset icon.

                   4.1.1.2 Calling from the Phonebook

             1. In the application main window, click Menu > Send > Call a contact.
                 The Choose contact window is displayed.




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              2. Search for the contact you want to call.
              3. Select his/her record, then click the OK button.
                 The name of the contact is displayed in the application screen.
              4. When the call is over, click the red handset icon.

                    4.1.1.3 Redialing a phone number

         Each number dialed is inserted in the Recent calls list.
              1. In the application main window, click the green handset icon.
                  The list of recent calls is displayed.
                  Or
                  In the application main window, click the Menu button, select the Send option, then
                  Recent calls.
                  The list of recent calls is displayed.
              2. Click the number you want to redial.
                 It is displayed and automatically dialed.
              3. When the call is over, click the red handset icon.


    4.1.2 Receiving a Call with Motorola Phone Tools

                    4.1.2.1 Caller ID screening

         When you receive a call, Motorola Phone Tools displays the following warning message in the
         screen display: Incoming call....
         If the caller can be identified, his/her name and number will be displayed.
              Warning!

              The availability of the feature depends on your mobile phone/subscription combination as well as the calling party’s phone/
              subscription capabilities.


                    4.1.2.2 Pick up a call

         To pick up a call, in the application main window, click the green handset icon.

                    4.1.2.3 Hang up a call

         To hang up a call, in the application main window, click the red handset icon.




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  4.2 Transmission and Reception logs

    4.2.1 Viewing the logbook

         You can view either of two logbooks: documents sent or documents received.
             1. From Motorola Phone Tools main window, click the Menu button, select the Send
                option, then Logbook (or press F8). The Transmission Logbook window is displayed.
                Or
                Click the Menu button, select the Receive option, then Logbook (or press F9). The
                Reception Logbook window is displayed.
             2. If the logbook is empty, the application displays the following message: "Transmission (or
                 Reception) logbook is empty... View archived log?". Click the Yes button to view the
                 archived log.
         To view a detailed transmission report, select the desired transmission entry, then click the
         Detail button.
         When viewing an archived log, click the View logbook button to return to the current log.


    4.2.2 Printing the logbook
             1. From Motorola Phone Tools main window, click the Menu button, select the Send
                option, then Logbook (or press F8). The Transmission Logbook window is displayed.
                Or
                Click the Menu button, select the Receive option, then Logbook (or press F9). The
                Reception Logbook window is displayed.
             2. Click the Print button.
             3. In the Print dialog box, select the desired print options, then click the OK button.


    4.2.3 Clearing logbook entries
             1. From Motorola Phone Tools main window, click the Menu button, select the Send
                option, then Logbook (or press F8). The Transmission Logbook window is displayed.
                Or
                Click the Menu button, select the Receive option, then Logbook (or press F9). The
                Reception Logbook window is displayed.

             2. Click the Clear/Archive... button.
                The Clear/Archive Logbook window is displayed.
             3. To delete all the transmissions that were not completed successfully, check the Delete
                cancelled transmissions box, then click the OK button. Or
                Check the Delete bad receptions box, then click the OK button.
             4. To delete all the transmissions that are older than a specified number of days, check the
                Delete... box and specify the desired number of days in the ...records older than [n]
                days box, then click the OK button. If you enter 10, all the transmissions that were
                performed more than ten days ago will be deleted.

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    4.2.4 Archiving logbook entries
             1. From Motorola Phone Tools main window, click the Menu button, select the Send
                option, then Logbook (or press F8). The Transmission Logbook window is displayed.
                Or
                Click the Menu button, select the Receive option, then Logbook (or press F9). The
                Reception Logbook window is displayed.

             2. Click the Clear/Archive...  button.
                The Clear/Archive Logbook window is displayed.
             3. To archive all the transmissions that are older than a specified number of days, check the
                Archive... box and specify the desired number of days in the ...records older than [n]
                days box, then click the OK button. If you enter 10, all the transmissions that were per-
                formed more than ten days ago will be archived.


  4.3 Internet Connection
         Motorola Phone Tools functions (SMS, MMS, Internet, etc.) can be accessed by connecting to
         various wireless telephone networks. Network availability and functionality are dependent upon
         your wireless service provider.
         Networks supported by Motorola Phone Tools are: GPRS, 1xRTT, GSM-Data, CDMA, UMTS,
         W-CDMA, TDMA.


    4.3.1 New Connection

             1. Click the Menu button in the application main window and select Setup, then Internet
                connections...
                The Internet Connections window is displayed.



             2. Double-click the Add new Connection              icon.
                The Internet Connection Wizard is displayed. Follow the instructions of the Connection
                Wizard: it will guide you through creating and managing your connections.
             3. Click the Next button.
             4. The next screen prompts you to assign a name to the connection you are about to create
                and to specify the country and the mobile phone service provider you are subscribed to.
             5. Click the Next button.
             6. Select the connection type you wish to set up. If you wish the wizard to use the preset
                data for the operator you have chosen (recommended), check the Use default
                parameters box, and click Next.
             Note:

             If you have chosen a high speed network, the wizard will prompt you to create a fall-back connection to be used in the
             event the high speed network is not available.




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             7. Click Yes or No to create a fall-back connection, and click Next.

                  - If you click Yes:
             1. Enter the connection name and click Next.
             2. Enter User name, Password, and Phone number to establish a connection, and click
                Next.
             3. Select Dynamic or Fixed IP address, and click Next.
             4. Select Dynamic or Fixed DNS address, and click Next.
             5. The End of Internet Connection Wizard is displayed, click Finish.

                  - If you click No:
         The End of Internet Connection Wizard is displayed, click Finish.
         The wizard will close and the connection created becomes the default connection. The icon for
         this connection and, if applicable, that of the fall-back connection are added to the Internet
         Connections window.
         Repeat the same steps for each connection to be created.


    4.3.2 Connection properties
             1. Click the Menu button in the application main window and select Setup, then Internet
                connections...
                The Internet Connections window is displayed.
             2. Select a connection, then click the File menu and select Properties.
                The Properties dialog box is displayed.




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                   4.3.2.1 High-speed connection (GPRS and 1xRTT type)

         General




         Select here the fall-back connection you want to use for the selected connection.

         Identification




         Enter User name, Password and APN address (information requested for a GPRS connection
         only and provided by your operator) in the appropriate entry fields.




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         Context




         Specify in this screen the appropriate Context ID.

         IP




         Select Dynamic IP address (assigned automatically when the connection starts) or Fixed IP
         address (which you enter manually).




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         DNS




         Select Dynamic DNS addresses or Fixed DNS addresses.

         QoS Requested




         Quality of Service enables you to specify connection conditions. For a GPRS connection, a
         quality of service profile consists of 5 parameters:

                  Precedence
         When operating conditions are lower than normal, the network tries to maintain service for all
         profiles. Priority specifies the importance of one profile compared to the others. This means that
         if the network is overloaded, the profile with the highest priority will be maintained before the
         others.




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                   Delay
         Specifies the maximum time allowed for data transmissions over the GPRS network. Values may
         range from 1 (shortest time) to 4 (any time).

                   Reliability
         Reliability specifies the properties (in terms of transmission errors) required for the application to
         operate properly. The values range from 1 to 5:
                  • Choice 1 ("Deferred" traffic: applications sensitive to transmission errors and not
                   capable of handling lost data).
                  • Choice 2 ("Deferred" traffic: applications sensitive to transmission errors and capable of
                   handling occasional lost data).
                  • Choice 3 ("Deferred" traffic: applications sensitive to transmission errors and capable of
                   handling lost data).
                  • Choice 4 ("Real time" traffic: applications sensitive to transmission errors and capable
                   of handling those errors).
                  • Choice 5 ("Real time" traffic: applications neither sensitive to transmission errors or
                   capable of handling those errors).

                   Peak throughput
         Specifies the maximum data transmission rate for the network. There is no guarantee that this
         limit will be reached.

                   Mean throughput
         Specifies the average data transmission rate for the network.

         QoS Minimum




         See QoS Requested, page 36 for information on the fields displayed in this tab.




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                  4.3.2.2 Standard connection (GSM-Data and CDMA type)

         Identification




         Enter User name, Password and Phone number (supplied by your operator) in the appropriate
         entry fields.

         IP




         Select Dynamic IP address (assigned automatically when the connection starts) or Fixed IP
         address (which you enter yourself).




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         DNS




         Select Dynamic DNS addresses or Fixed DNS addresses.


    4.3.3 Connection logs
         The connection log enables you to check your call charges. It lists details of all connections
         which have taken place.
         For each one, it shows you the name of the connection, the service provider, date and time,
         duration, the number of bytes sent, received, total, and status.


                   4.3.3.1 Accessing the Connection logs
               1. Click Menu and select Setup, then Internet connections...
                  The Internet Connections window is displayed.
               2. Click the File menu, then select the Connections Log option.
                  The Connections Log window is displayed.

                   4.3.3.2 Filtering logs

                        4.3.3.2.1 Display entries by date

               1. Starting from the Connections Log window, select one of the following options from the
                  Period scrolling list:
                        - <No filter>, to display all connections made,
                        - Current Month,
                        - Previous Month,
                        - From… to…, to display a specific period.
               2. Close the Connections Log window.



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                        4.3.3.2.2 Display entries by connection

              1. Starting from the Connections Log window, select the <No filter> option from the
                 Connection scrolling list in order to display all entries made for all connections,
                 otherwise select the connection for which you wish to view the entries.
              2. Close the Connections Log window.

                   4.3.3.3 Deleting logs

              1. From the Connections log window, select the connection(s) to be deleted.


              2. Click the Delete         button.

                   4.3.3.4 Exporting logs

         You can either save all connections on your computer or those you have previously selected.
         The program saves them in Excel (.CSV) or text (.TXT) format depending on your choice, which
         will enable you, for example, to place a value on units consumed in your subscription(s).
         To do this:
              1. If you do not wish to save all listed connections, select the connections to be saved from
                  the Connections Log window.


              2. Click the Export     button.
                 The Save as window appears.
              3. Specify the path to the location where the file will be saved and enter a File name.
              4. Select format Type (.CSV or .TXT).
              5. Select Selected records or All records in the Selection section.
              6. To export the column headers of the log as well, do not uncheck the Column header
                 box.
              7. Click the Save button.




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  4.4 Phonebook

    4.4.1 Overview

         The Phonebook is a handy location to store details of your contacts, so you can use them when
         preparing a transmission.


    4.4.2 Accessing the Phonebook
         To access the Phonebook from the application main window, you can:
                • press the F5 key on your keyboard;


                • from the function panel, click       ;
                • click the Menu button, select the Organizer option, then select the Phonebook option.
         When you access the Phonebook for the first time, the application opens an empty file named
         Contacts.MDB.


    4.4.3 Phonebook Supported Formats
         The following formats are supported by the Phonebook:
                 • Text file with delimiters
                 • DBASE III or DBASE IV
                 • Motorola Phone Tools (DBF, PBK and MDB*)
                 • VCard (VCF)
                 • Personal Address Book (PAB)*
                 • Outlook/Exchange Contacts folder (PST)*
                 • Outlook Express Address Book (WAB)*
                 • Lotus Notes (NSF)*
         *These types of Phonebook can directly be accessed by clicking File > Open....




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    4.4.4 Phonebook Standard View




                  4.4.4.1 Creating and managing a phonebook

                       4.4.4.1.1 Create a phonebook

         In order to make access to contact details easier, it may be helpful to create several
         phonebooks, one for each type of record. For example, you can create a phonebook specifically
         for your business contacts plus a personal phonebook.
             1. From the Phonebook, click on the File menu, then select the New... option.
             2. Enter the phonebook name in the New Phonebook window and specify the drive and
                folder you want to save it in. Application Phonebook files are automatically given the
                .mdb extension.
             3. Click the Save button.




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                        4.4.4.1.2 Open an existing phonebook

              1. From the Phonebook, click on the File menu, then select the Open... option
                 The Open phonebook window is displayed.




              2. Types of phonebooks installed on your computer are listed in the Phonebook types
                 zone.
              3. Select the type of phonebook you want to open.
              4. The File name field displays the name of the phonebook by default. You can change it by
                 clicking on    . The Open phonebook window is displayed and allows you to search
                 for a phonebook.
              5. Click the Open button.
                 The selected phonebook becomes the current phonebook: it is opened as the default
                 phonebook each time you access the Phonebook.
         If the phonebook you are opening has not been created in the application, it is likely that its
         structure will be different from that of a phonebook created in the application. Therefore, you
         need to match the fields in the file you have opened with those of the application’s Phonebook
         (See Match fields between an external phonebook and the application Phonebook, page 44). If
         some fields in the phonebook are not listed in the structure of the file you have opened, they will
         appear grayed out.

                        4.4.4.1.3 Delete a phonebook

              1. Open the phonebook you want to delete.
              2. Click on the File menu, then select the Open... option. The Open phonebook window is
                 displayed: take note of the phonebook path given in the Current file section.
              3. Use Windows Explorer to locate and delete the desired phonebook.




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                          4.4.4.1.4 Match fields between an external phonebook and the
                                     application Phonebook

             Note:

             This option is only available for MS Outlook, Outlook Express and Microsoft Exchange phonebooks.


             1. From the Phonebook, click on the Options menu, then select the Match table option.
                The Match table window is displayed.
             Note:

             You can also access this window via the Phonebook exchange settings window.


             2. The application suggests a default match table. The names of fields common to both
                phonebooks are displayed in red. If no match has been found, None (the first word in the
                External phonebook field list) is displayed in red.
             3. To accept the default match table, click the Default button.
             4. If the match table suggested by the application is not appropriate, you can match
                 phonebook fields yourself. To do this, proceed as follows:
                     a. In the Tabs scrolling list (Business, Full Name, Home, Notes, Other), select the
                         tab containing the Phonebook fields you wish to match.
                         The fields for the selected tab are displayed in the Phonebook field list. All fields
                         contained in the external phonebook are displayed in the External phonebook
                         fields list.
                     b.In the Phonebook field list, click the field you want to match.
                     c.In the External phonebook field list, click the external phonebook field name you
                        want to match to the previously selected field.
                     d.Click the Assign button.
             5. Repeat steps a. through d. for each field.
             6. Click OK once all matches have been made correctly.

                     4.4.4.2 Creating and managing phonebook records

                          4.4.4.2.1 Create a record

             1. Access the Phonebook.

             2. Click the            New button.
             3. Click in the fields you want to fill out and enter the details of your contact. Fill out at least
                one of the following fields: Title, First name, Middle name or Last name, other fields
                are optional.

             4. To enter contact phone numbers, select the Business or Home tab, click the      button,
                select the name that matches type of number (Mobile Phone, for example, if it is a
                mobile phone number), and then enter the number.



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                Do the same for all the numbers you use to reach this contact. In the list of names for the
                various number types, a check mark appears next to each type of number that has been
                filled out already.

             5. Click the           Save button.


                         4.4.4.2.2 Change an existing record

             1. Access the Phonebook.
             2. Select the record you want to change in the phonebook record list.
                The contents of the selected record are displayed in the lower part of the window.
             3. Place the cursor in the field you want to edit, and make your changes.

             4. Click the           Save button.


                         4.4.4.2.3 Delete a record

             1. Access the Phonebook.
             2. Select the record you want to delete from the list of phonebook records.

             3. Click the      Delete button.
                The selected record is placed in the Recycle Bin.
             Warning!

             The Recycle bin option is not available if you are using an MS Outlook, Outlook Express or Microsoft Exchange
             phonebook. In which case, the deletion of a record cannot be undone.


                         4.4.4.2.4 Print a record

             1. Access the Phonebook.
             2. Click the File menu and select the Print... option.




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                The Print Setup window is displayed.




             3. Select the Layout tab.
             4. Enter the size in centimeters of the Top, Left, Bottom and Right margins.
             5. Specify the print range:
                       - Current group - Prints all records that are part of a selected group (or folder).
                       - Current record - Prints the current record.
             6. Select the List or Record option.
             7. To select and configure the printer to be used, click the Printers... button.
             8. In list mode, click the Define List tab, and then specify the list’s content and layout as you
                 want it printed.
             9. Click on Preview to check the layout of the document.
                In list mode check that all columns appear on the page, within the margins previously
                set. If this is not the case, display the Define List tab again and adapt its layout.
             10. Click the OK button in the Print preview window once you are satisfied with your
                document.

                       4.4.4.2.5 Search for a record

         Depending on what you are searching for, you can search for records in the Phonebook in two
         different ways.
         If you are searching for a contact and you know his/her last name, first name, company or
         telephone number, perform a fast search.
         If you are looking for all records meeting a common criterion, for example all contacts living in
         London, use search criteria.




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                  Perform a fast search

             1. Access the Phonebook.
             2. Click the folder (or group) you want to search (if you want to search all records in the
                current phonebook, click the root folder).
             3. In the list of records, click the column title of the field you want to search: Last Name,
                 First Name, Company, etc. For example, if you click the heading of the Last name
                 column, the Fast search field becomes: "Fast search on Last name".




             4. Enter the first characters of the word (or number) being searched for in the Fast search
                entry field. As you enter characters, the cursor moves through the list of records and
                selects the first record beginning with the characters you entered.




                  Use search criteria
             1. Access the Phonebook.
             2. Select the Edit menu, then select the Search... option.
                The Search window is displayed.
             3. In the Search text field, enter the word you are searching for.
             4. In the Fields list, select the field on which you wish to carry out your search.
             5. To search on all the fields, select All fields.
             6. Click the OK button.
                Records matching the specified search criteria are copied into the Search results folder.




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                  4.4.4.3 Creating Groups of contacts

         A group is a folder in which you can store records. Its main aim is to enable you to group records
         that do not meet common criteria and that you cannot therefore search automatically. When the
         group is created, it becomes a set selection of records which you donít need to recompile each
         time you need them.
         Groups only contain the copies of records that you store in them. When changing the copy of a
         record, the original record is automatically updated and vice-versa.

                       4.4.4.3.1 Create a Group

         You can create groups in any folder, except in the Search results and the Recycle Bin folder.
             1. Access the Phonebook.
             2. Select the folder in which you want to create a group.
             3. Click the File menu, then select the Group option.
             4. Select the Create New Sub-group option in the menu that appears.
             5. Enter the name of the sub-group you want to create in the window that appears.
             6. Click the OK button.

                       4.4.4.3.2 Rename a Group

             1. Access the Phonebook.
             2. Right-click the group you want to rename.
             3. Select the Rename option.
                The group label can now be edited.
             4. Enter the new name you want to give to the selected group.
             5. To confirm the changes, press the Enter key on your keyboard.

                       4.4.4.3.3 Delete a Group

             1. Access the Phonebook.
             2. Right-click the group you wish to delete.
             3. Select the Delete option, then confirm this deletion.
             4. To confirm, click the OK button.




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    4.4.5 Phonebook Synchronization view
         The phonebook synchronization view enables you to display the application Phonebook and
         your mobile phone phonebook in the same window in order to make synchronization easier.
         To display the Phonebook, press the F5 key on your keyboard:
                 • If your phone is connected to your PC and switched on, the phonebook synchronization
                  view is displayed.
                 • If your phone is not connected and/or not switched on, the phonebook standard view is
                  displayed. Connect your phone and/or switched it on then:

                       - Click on the View        button.
                       Or
                       - Click the View menu, then select the Synchronization View option.
                       The phonebook synchronization view is displayed.




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                       4.4.5.1 Contacts in computer view

         This section works like the standard phonebook view.




         The drop-down list located at the top of the section enables you to select the phonebook folder
         containing the contacts to be synchronized. Contacts contained in the selected folder are listed
         below.
         The details of each file selected are displayed in the lower section of the window.

         The            New button enables you to create a new file for a contact.

         The           Edit button enables you to edit the record for the selected contact.

         The           Delete button enables you to delete the selected contact record.

         The            Refresh button enables you to perform a record criteria search.

               Note:

               When you edit a contact in this view, its details will be displayed in red until you click Apply changes or start a
               synchronization




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                     4.4.5.2 Contacts in phone view

               Important!

               The information available in this section depends on the capabilities of your phone.


         This section displays the list of contact records saved in your mobile phone’s memory and that of
         your SIM card.




         As with the Computer Contacts section, the details of each file selected are displayed in the
         lower section of the window.

         The            New button opens the New phone entry dialog box which enables you to enter a
         new contact to be saved in your mobile phone.

         The            Edit button enables you to edit the record for the selected contact.


         The           Delete button enables you to delete the selected contact record.

         The          Refresh icon enables you to display the updated list. This command is very useful if
         you are editing contacts directly in your mobile phone while it is connected to your PC and the
         application is running.




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    4.4.6 Importing records

                  4.4.6.1 Importing records from an external file

         When using Phonebook, you do not have to give up any phonebooks or address books you
         may have created in other applications. The application enables you to import the following
         types of database:
                 • Text file with delimiters (ASCII or ANSI)
                  Fields and records do not have a fixed size, but are separated from one another by
                  characters, or specific character sequences, which need to be specified when importing
                  or exporting records. For example, CSV format is a text file with delimiters.
                 • Motorola Phone Tools (MDB)
                 • Motorola Phone Tools (DBF)
                 • Motorola Phone Tools (DAN)
                 • Outlook Express
                 • Lotus Notes
                 • vCard
                  vCard is a virtual calling card format that enables phonebook contact information to be
                  easily exchanged.
                 • DBASE III or DBASE IV
         Exchange, Outlook and Outlook Express formats are only available if the relevant applications
         are installed on your PC.
         To import a record:
             1. Access the Phonebook.
             2. Click the File menu.
             3. Select the Import... option.
                A wizard will guide you through the import steps. DBF, MDB, DAN, VCF, PAB, PST and
                WAB files are automatically imported. Only text files with delimiters need their structure
                to be specified.

                  4.4.6.2 Importing text files with delimiters

         When importing a text file with delimiters, you must define its structure so that the application
         can delimit the various fields and records correctly.
         This information will be requested in the third window of the import wizard. From this window:

             1. Click the       Browse button and select the file you wish to import.
             2. In the Origin list, select ASCII/DOS if the file comes from a DOS environment or ANSI/
                 WINDOWS if the file comes from a Windows environment.
             3. Specify the delimiters used to delimit the fields and entries (records) in the file.
                If you do not know the type of delimiters being used, have a couple tries and check the
                results in the Preview zone. If you do not select the appropriate parameters, the records
                contained in your phonebook will not be displayed correctly.
             4. If necessary, specify the Text identifier used.



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             5. If the first record of your file contains field titles, select the File to Import has Field
                 Names option. These titles are then recognized as such and will not be imported as a
                 record.
             6. Click Next to continue importing.
             Note:

             If you do not wish to import empty fields, select the Hide empty fields option. This option only applies if fields are not filled
             out in any record (entry): if this is so, in the Preview section the column for this field will be empty.


                     4.4.6.3 Importing from Outlook, Exchange, or Lotus Notes

             1. Access the Phonebook.
             2. Click the File menu.
             3. Select the Import option.
                The Import wizard is displayed.
             4. Select in the list the file you want to import into your current phonebook then click Next.
             5. Select the folder in which you want to store the contacts you are importing then click
                Next.
             6. Select the file to import then click Next.
             7. Select the folder where the contacts you want to import are stored then click Next.
             8. If you are importing files that already exist in the target file, select one of these options:
                          - Add to existing files
                          - Keep existing files
                          - Update existing records
             9. Click Next.
             10. In the following screen, click Finish.
                Files are automatically imported.

                     4.4.6.4 Importing from a vCard file

             1. From the Phonebook, click the File menu.
             2. Select the Import option.
                The Import wizard is displayed.
             3. Select in the list the vCard File option then click Next.
             4. Select the folder in which you want to store the contacts you are importing then click
                Next.
             5. Select the file to import then click Next.
             6. Select the folder where the contacts you want to import are stored then click Next.
             7. If you are importing files that already exist in the target file, select one of these options:
                        - Add to existing files
                        - Keep existing files
                        - Update existing records
             8. Click Next.
             9. In the following screen, click Finish. Files are automatically imported.

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    4.4.7 Exporting records

                    4.4.7.1 Exporting records to an external file

         The application enables you to export your phonebooks in order to use their information in
         external applications. The following export formats are supported:
                 • Text file with delimiters (ASCII or ANSI)
                  Fields and records do not have a fixed size, but are separated from one another by
                  characters, or specific character sequences, which need to be specified when importing
                  or exporting records. For example, CSV format is a text file with delimiters.
                 • Motorola Phone Tools (MDB)
                 • Outlook Express
                 • Lotus Notes
              Important!

              vCard files cannot be exported through the wizard. To do so use the File menu, Exporting to vCard file option.


                 • Exchange Phonebook (PAB)
                 • Outlook Contacts folder (PST)
                 • Outlook Express address book (WAB)
         Exchange, Outlook and Outlook Express formats are only supported if the relevant applications
         are installed on your PC.
         To export a file:
              1. Access the Phonebook.
              2. Click the File menu.
              3. Select the Export... option.
                 A wizard will guide you through all the export steps. Exportation in MDB, DAN, PAB, PST
                 and WAB formats is done automatically. Only text files with delimiters need their
                 structure to be specified.

                    4.4.7.2 Exporting wizard - Text file

         When exporting a phonebook into a text file, you must define how the application should
         structure this file. This information is requested in the third window of the export wizard. From
         this window:
                 • In the Export file field, enter the name of the file to which you wish to export, or use the

                         Browse button to search an export file.
                 • In the Origin list, select ASCII/DOS if the file will be used in a DOS environment or
                  ANSI/WINDOWS if it will be used in a Windows environment.
                 • Indicate the delimiters to be used to delimit the fields and records in the destination file.
                 • Specification of Text identifier is recommended: the file obtained will be easier to read.
                 • Select the Display field names on first line option if you wish the first record of the file
                  which has been created to contain titles of exported fields.



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                 • Click Next to continue the exportation.
             Note:

             If you do not want to export empty fields, select the Hide empty fields option. This option only applies if the field is not
             filled out in any record: if this is so, in the Preview section the column for this field will be empty.


                     4.4.7.3 Exporting to vCard file

                 • Access the Phonebook.
                 • Select the record the content of which you wish to export.
                 • In the Edit menu, select the Exporting to vCard file... option.
                 • In the vCard File window, select the location at which you wish to save the vCard file.
                 • Click Save.

                     4.4.7.4 Exporting to Outlook, Exchange, or Lotus Notes

             1. From the Phonebook, click the File menu.
             2. Select the Export... option.
                The Export wizard is displayed.
             3. Select in the list the file where you want to export your current phonebook then click
                Next.
             4. Select the folder in which are stored the contacts you are exporting then click Next.
             5. Select the file to export then click Next.
             6. Select the folder where you want to store the contacts you are exporting then click Next.
             7. If you are exporting files that already exist in the target file, select one of these options:
                          - Add to existing files
                          - Keep existing files
                          - Update existing records
             8. Click Next.
             9. In the following screen, click Finish.
                 Files are automatically exported.


    4.4.8 Synchronizing
         Refer to Synchronization, page 66.


    4.4.9 Limitations
         For more information about limitations, refer to your phone manual.




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  4.5 Calendar

    4.5.1 Overview

         The Calendar module makes it easy for you to manage your time, wherever you are. You can
         synchronize the calendar in your mobile phone with one of the e-mail software programs you
         use on your computer (whether that is Motorola Phone Tools, Outlook, or Lotus Notes). The
         module synchronizes your directories and contains a calendar where you can enter tasks and
         events and choose a daily, weekly, or monthly view.


    4.5.2 Accessing the Calendar
         To access the Calendar from the application main window, you can:

                • Click         from the function panel.
                • Click the Menu button, select the Organizer option, then select the Calendar option
                 (or press F7).
             Warning!

             If during the installation process, Outlook or Lotus Notes were detected on your computer, when you access the Calendar,
             this will either open Outlook or Lotus Notes Calendar.



    4.5.3 Supported calendar formats
         The following formats are supported by the Calendar:
                 • Outlook (PST)
                 • Lotus Notes (NSF)
                 • BVRP (MDB)


    4.5.4 Creating a calendar
             1. From the Calendar, click on the File menu, then select the New Calendar option.
             2. Enter the calendar name and specify the drive and folder you want to save it in.
                Application calendar files are automatically given the .MDB extension.
             3. Click the Open button.




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    4.5.5 Opening a calendar
             Note:

             The following calendar interface will only be visible if no other calendar is detected.


             1. From the File menu, select Open.
                The Open calendar window is displayed.
             Note:

             If your are using the e-mail program Outlook, Lotus Notes or Default calendar, their contact icons will also appear in this
             window. The Calendar File icon represents the calendar of the present application.


             2. Select one of the icons and click Open or double-click directly on one of the icons to
                open the corresponding calendar.
             Note:

             If you open the Outlook, Lotus Notes or Default calendar, all changes are automatically synchronized even if they have not
             been made in the present application.



    4.5.6 Starting a search
             Note:

             The following calendar interface will only be visible if no other calendar is detected.


                     4.5.6.1 From the Calendar standard view

             1. To start a search, you can:
                • In the Edit menu, select Search.

                 • Click the              Search button.
                 • Press Ctrl+F on your keyboard.




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                 The Search window is displayed.




             2. In the Search field:
                 • Enter the keyword to use for the search (for a new search).
                  For example: Meeting to reach the past and scheduled meetings.
                 • In the scrolling list, select a key word from a previous search.
             3. For an advanced search, check the Advanced search box then indicate a period of time
                using the From and To fields.
             4. Click the Search button. The list of scheduled appointments appears in the column of the
                Subject field.
             5. To view the event selected in the Subject field, click the Go to this day button.
             6. To delete the event selected in the Subject field, click the Delete button.
             7. To start a new search, click the New Search button. This erases the results of the
                previous search.
             8. To close the Search window, click the Close button.

                  4.5.6.2 From the Calendar synchronization view

             1. To start a search, you can:
                • In the Edit menu, select Search.
                • Press Ctrl+F on your keyboard.
                 The Search window is displayed.




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             2. You can perform a search either by date or by subject. Select the type of search you want
                to perform in the Fields field: Subject or Date.
             3. For a search by subject, in the Search field, enter the keyword to use for the search.
                For example: Meeting to reach the past and scheduled meetings.
             4. For a search by date, indicate a period of time using the From and To fields.
             5. Click the OK button.
             6. The result of your search appears in the Find folder of the My Computer section (left
                side).
             7. You can edit (by clicking the Edit button) or delete (by clicking the Delete button) a
                selected event or task from the resulting list.


    4.5.7 Calendar options
         The Options window allows you to define the display options for the Day View.

                     4.5.7.1 Access the Options window

         From the Calendar interface:
                • in the Tools menu, select Options
                 or

                • click directly on the               Options button.
                  The Options window appears.




                     4.5.7.2 Modify the period displayed

             Note:

             If the time range is not displayed in the Calendar interface, then in the View menu select the Time Range option.


         In the Time range section, select a Start time and End time. For example, Start time: 8AM and
         End time: 6PM. These times will be displayed in the Time range window of the calendar.




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    4.5.8 Modifying the calendar display
             Note:

             The following calendar interface will only be visible if no other calendar is detected.


                     4.5.8.1 Change the period displayed in the Calendar

         To modify the Schedule window, click one of the buttons shown below.

               Day View to display a single day.

               Week View to display seven days.

               Month View to display an entire month.

                     4.5.8.2 Show and hide windows

         From the View menu, select or deselect the following options to show or hide the corresponding
         windows:
                • Calendar
                • Tasks
                • Range > Daily
                • Range > Weekly


    4.5.9 Synchronizing
         Refer to Synchronization, page 66.


    4.5.10 Limitations
         For more information about limitations, refer to your phone manual.




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  4.6 Events

    4.6.1 Overview

             Note:

             The following calendar interface will only be visible if no other calendar is detected.


         An event can be an appointment, a meeting, or any other particular or periodic activity (daily,
         weekly, monthly or annual). The Calendar module lets you schedule and list events, define their
         duration and create reminders so you do not forget them.


    4.6.2 Managing Events

                     4.6.2.1 Scheduling an event

             Note:

             The following calendar interface will only be visible if no other calendar is detected.


             1. From the Calendar interface, in the Edit menu, select New then Event in the menu
                displayed. You can also:
                • Right-click in the Schedule window (central display area), then select Add an event
                 from the popup menu.
                • Click on the New icon.
         The New window is displayed.
             2. In the Subject field, enter the name of the event you want to create. For example:
                 Meeting with project managers.
             3. Specify the Location of the event. For example: Santa Monica.
             4. Indicate the Availability by selecting one of the options from the scrolling list: Free, In
                 use or Temporary.
             5. In the Duration section, specify the Start and End date and time for the event.
             6. Check the Urgent and/or Private options so that the event appears in the calendar with
                the corresponding mark.
             7. If you want an alarm to remind you when the event is about to occur, check the
                 Reminder option.
             8. To define the frequency with which the event takes place, check the Recurrence...
                option. The Appointment Recurrence window appears.
             9. In the Description field you can enter unlimited additional comments about the event.
             10. Click OK to save the event. The New window closes and the event appears in the
                schedule. The day of the event appears in bold in the Calendar window.




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                      4.6.2.2 Viewing and modifying an event

              Note:

              The following calendar interface will only be visible if no other calendar is detected.


              1. From the Calendar interface, in the Schedule window (central display area), double-click
                 the event. The Edit a calendar event window appears.
              2. View the event and make any changes required, as described in Schedule an event.
              3. After viewing or editing the event, click OK to confirm and close the window.

                      4.6.2.3 Copying an event

              Note:

              The following calendar interface will only be visible if no other calendar is detected.


         From the Calendar interface, in the Schedule window (central display area), select the event you
         want to copy and then use one of these three methods:

         Keyboard
              1. Press Ctrl+C.
              2. Press Ctrl+V.

         Buttons
              1. Click the Copy button.
              2. Click the Paste button.

         Menu
              1. In the Edit menu, select Copy.
              2. In the Edit menu, select Paste.


         => A copy of the event is added to the event list.

                      4.6.2.4 Deleting an event

              Note:

              The following calendar interface will only be visible if no other calendar is detected.


         From the Calendar interface, in the Schedule window (central display area), select the event you
         want to delete and then either:
              1. Right-click and select the Delete event option from the popup menu, or
              2. Select the Edit > Delete menu option.
              3. Click on Delete icon.
         The selected event no longer appears in the list.

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  4.7 Tasks

    4.7.1 Overview

         A task is an action to be performed either once or at regular intervals (daily, weekly, monthly, or
         annually). The Calendar module lets you schedule and list tasks, define their duration, and cre-
         ate reminders so you do not forget them.


    4.7.2 Managing Tasks

                    4.7.2.1 Create a task

              Warning!

              The availability of some features described in this manual depends on your equipment capacities (mobile phone/modem
              combination).


              1. From the Calendar interface,
                          - In the Edit menu, select New, then Task.
                          - Right-click in the display area of the Tasks window, then select Add task from
                           the popup menu.
                           The Add task window is displayed.




              2. In the Subject field, enter the name of the task you want to create. For example: Deliver
                  the monthly report.
              3. Indicate the Status by selecting one of the options from the scrolling list: Not started, In
                  progress, Finished, Waiting for Info, or Deferred. The [n] % Complete is displayed
                  according to the selected status.



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             4. In the Duration section, enter the Start and End date for performing the task.
             5. The Priority can be set to Low, Normal or High.
             6. To mark your task as private, check the Private option.
                A flag will appear next to the task in the Tasks window.
             7. Check the Recurrence option to define the frequency with which the task takes place.
                The Appointment Recurrence window appears.
                • Select a Recurrence type: Daily, Weekly, Monthly, Annual.
                • Depending on the Recurrence type you select, specify its frequency.
                • Select the Duration of the recurrence.
                • Click OK to close the window.
             8. If you wish to be reminded of this task, check the Reminder box and indicate when you
                 wish to be notified (date and time) using the arrows.
             9. To associate a sound to the reminder, click the Browse button and specify the sound file
                (*.wav) to be played at the reminder launch.
                The application will launch a reminder window that you can either Dismiss or Display
                again every [n] minutes according to your choice in the corresponding drop-down list.
             10. Indicate the Category by selecting one of the options from the scrolling list: None,
                Private, Holiday, Trip and Work.
             11. In the Description field, you can enter unlimited additional comments about the task.
             12. Click the OK button to save the task.
                The Add task window closes and the task is added to the Tasks window.

                  4.7.2.2 Modify a task

             1. From the Calendar interface, in the Tasks window, double-click on a task or select it,
                then right-click and choose Edit task from the popup menu.
                The Edit task window is displayed.
             2. Make the required changes, as described above.
             3. To confirm and close the window, click the OK button.

                  4.7.2.3 Mark a task as completed

         From the Calendar interface, in the list in the Tasks window:
                • Click in the check box to the left of the task you want to mark as completed.
                • A checkmark appears in the check box and the title of the task is crossed out.
                • To remove the checkmark, click in the check box again.




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                      4.7.2.4 Copy a task

              Note:

              The following calendar interface will only be visible if no other calendar is detected.


         From the Calendar interface, in the Schedule window (central display area), select the task you
         want to copy and then use one of these three methods:

         Keyboard
              1. Press Ctrl+C.
              2. Press Ctrl+V.

         Buttons
              1. Click the Copy button.
              2. Click the Paste button.

         Menu
              1. In the Edit menu, select Copy.
              2. In the Edit menu, select Paste.


         => A copy of the task is added to the task list.

                      4.7.2.5 Delete a task

              1. From the Calendar interface, in the Tasks window, select the task you want to delete
                 then either:
                           - Right-click and select the Delete task option from the popup menu, or
                           - In the Edit menu, select the Delete option, or
                           - Click on the Delete icon.
              2. Confirm the task deletion and it will be removed from the Tasks window.


    4.7.3 Synchronizing
         Refer to Synchronization, page 66.


    4.7.4 Limitations
         For more information about limitations, refer to your phone manual.




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  4.8 Synchronization

    4.8.1 Overview

         Synchronization enables you to update your phonebooks and calendars by matching:
               • Numbers saved in your mobile phone phonebook to those saved in the application
                Phonebook.
               • And/or events/tasks saved in your mobile phone calendar to those saved in the
                application calendar.


    4.8.2 Synchronization Settings
             Important!

             Depending on the model of your mobile phone, the tabs and options available in the Synchronization Settings window
             may vary or not all be available or visible.


         To access the Synchronization Settings window:
             1. Click the Menu button from the application main window.
             2. Select Setup, then Synchronization Settings...
                The Synchronization Settings window and its tabs are displayed.

                   4.8.2.1 General Panel




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             1. In the Specify arrangement for ‘Full Name’ section, select your preferences for the way
                 in which the names of the mobile phone contacts are displayed by choosing whether to
                 display the First name first (First name, Last name option) or Last name first (Last
                 name, First name option).
             2. Check the options you wish to enable:
                       - Enable complete synchronization - This option runs a full (and potentially
                        lengthy) re-read of the entire folder.
                       - Display confirmation messages before deleting entries during
                        synchronization if you wish to confirm the permanent deletion of records during
                        synchronization.
             3. Move to another tab if necessary or click the OK button to confirm and close the
                Synchronization Settings window.

                  4.8.2.2 Synchronization folder




             1. Select the item for which you wish to change the synchronization folder.
             2. Click the Change... button.
                The Synchronization folder window appears.
             3. Select the folder you wish to use for synchronization. If this folder does not exist, it can be
                created.
             4. Next, select the folder in which you wish to create a subfolder, then click New...
                A new Create Subgroup window appears.
             5. Enter a group name for the new subfolder.
             6. Click the OK button.
                This window will close and the new subfolder will appear in the item tree.
             7. Click the OK button to confirm changes.



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             8. Move to another tab if necessary or click the OK button to confirm and close the
                Synchronization Settings window.

                  4.8.2.3 Filter




             1. Select Contacts, Sim, Calendar or Tasks depending on the type of data you wish to
                synchronize. If you select:
                • Contacts:
                 a. Select Synchronize all contacts, Synchronize the selected contacts or
                 Synchronize the category contacts.
                 b. In the latter cases, click the Select... button.
                 The Filter or Categories selection window opens.
                 c. For the selected contacts, check the box in the Sync column corresponding to the
                 entries you whish to synchronize.
                 For the category contacts, select the category in the Available categories list.
                 You can also use the Select all or Unselect all button. Unchecked entries will be
                 ignored during synchronization.
                • SIM:
                 a. Check the Synchronize SIM contacts separately box if you want to synchronize
                 the selected SIM contacts or the category SIM contacts.
                 b. Select Synchronize all SIM contacts, Synchronize the selected SIM contacts or
                 Synchronize the category SIM contacts.
                 c. In the latter cases, click the Select... button.
                 d. Do as for the Contacts option (step c).
                • Calendar:
                 a. Choose Synchronize all events or Synchronize only.
                 b. In the latter case, indicate the number of weeks before or after the current date you
                 wish to synchronize events.



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                • Tasks:
                 a. Choose Synchronize all tasks or Synchronize only.
                 b. In the latter case, indicate the number of weeks before or after the current date you
                 wish to synchronize tasks.
                 c. If you wish to ignore completed tasks during synchronization, check the Ignore
                 completed tasks option.
             2. Move to another tab if necessary or click the OK button to confirm and close the
                Synchronization Settings window.

                  4.8.2.4 Add entry




             1. Use the scrolling list in the Add entry tab to indicate the preferred location for new mobile
                phone entries.
             2. Move to another tab if necessary or click OK directly to confirm and close the
                Synchronization Settings window.




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                  4.8.2.5 Telephone field identification




             1. To better identify the phone number type when a phone number appears in
                synchronization view, select one of the following three options:
                • Ask the question - The application will ask, if appropriate, which identification method
                 to use.
                • By default use the type - Scroll down the list to determine the default phone number
                 type.
                 This information appears in the Phone section of the Phonebook, for example Fax
                 (Business).
                • Use suffixes to identify new numbers - Select the phone field to which you wish to
                 add a suffix in the scrolling list.
                 A default letter is assigned in the Suffix field but you can specify it to suit your own
                 needs. This will make it easy for you to identify different numbers.
             2. Move to another tab if necessary or click OK directly to confirm and close the
                Synchronization Settings window.




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                  4.8.2.6 Priorities




         Where there is a conflict (for example: the same contact with a different telephone number)
         between your Phonebook and your mobile phone during synchronization, this tab enables you
         to specify the phonebook which is to prevail or ask at each conflict.
             1. Select one of these three options:
                       - Computer - If you enable this option, the application data will be taken as the
                        basis and will overwrite the mobile phone data.
                       - Mobile phone - If you enable this option, the mobile phone data will be taken as
                        the basis and will overwrite the application data.
                       - Ask the question - If you enable this option, when the application detects
                        inconsistent data in the application and in the mobile phone, a window will
                        appear asking you which data to keep (application or mobile phone data).
             2. Move to another tab if necessary or click the OK button to confirm and close the Syn-
                chronization Settings window.




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                  4.8.2.7 Mapping




         This tab enables you to align your mobile phone entries with those of the application.
             1. Select the item for which you wish to change the mapping.
             2. Click on Modify Mapping...
                The mapping table for the selected item is displayed.
             3. Select a mobile phone field and the application Phonebook field you wish to link it to and
                then click the Link button.
             4. Links created in this way are displayed in the Established links section.
                       - If you select a field, you can also click the Unlink button to delete the link
                        between the two entries.
                       - The Default button restores predefined links between fields in the program. It
                        clears any changes you have made.
             5. Move to another tab if necessary or click the OK button to confirm and close the
                Synchronization Settings window.




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                  4.8.2.8 AutoSync




             1. To determine if synchronization between the mobile phone and Motorola Phone Tools
                should occur automatically, select one of the following options:
                       - Never so that synchronization will not run automatically.
                       - Every launch if you wish synchronization to run automatically each time you
                        connect.
                       - Every x (day of the week) if you wish synchronization to occur regularly on a
                        specific day of the week.
                       - Every month if you wish synchronization to run automatically once a month.
             2. Move to another tab if necessary or click the OK button to confirm and close the
                Synchronization Settings window.




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                  4.8.2.9 Data source




             1. In the drop-down list, select the application where you store Contacts and Calendar/
                 Task data.
             2. Move to another tab if necessary or click the OK button to confirm and close the
                Synchronization Settings window.




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    4.8.3 Synchronization Wizard


             1. From Motorola Phone Tools function panel, click the Synchronization button        .
                The Synchronization Suite window appears on screen.




             2. Select one of the options displayed:
                       - Synchronize now. This option displays the Synchronization window that
                        allows you to start synchronization immediately.
                       - Modify the synchronization settings. This option displays the
                        Synchronization Settings window to change or check synchronization options.
                       - Start the synchronization wizard. This option launches the Synchronization
                        Wizard window which will help you choosing various synchronization options
                        before synchronizing.
         Synchronization is performed according to the options selected in the Synchronization
         Settings window.




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    4.8.4 Synchronization status report
         Once synchronization is complete, you can click the Summary button to view the
         synchronization status report:




  4.9 User Profiles

    4.9.1 Overview

         This feature allows multiple users to use the same PC and to configure Motorola Phone Tools
         for different mobile phones.


    4.9.2 Setting a new user profile
             1. Launch Motorola Phone Tools.
             2. In the Choose a Profile dialog box, click the New... button.
                 The New Profile window is displayed.
             3. Enter the profile name, then click the OK button.
                The Phone Setup wizard is displayed and will take you through the steps of the mobile
                phone installation. For more information, see Installing the mobile phone, page 14.


    4.9.3 Assign a phone to an existing user profile
             1. Launch Motorola Phone Tools.
             2. In the Choose a Profile dialog box, select the profile you want to use, then click the OK
                 button.
                 The Phone Setup wizard is displayed and will take you through the steps of the mobile
                 phone installation. For more information, see Installing the mobile phone, page 14.




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    4.9.4 Defining a default user profile
             1. Launch Motorola Phone Tools.
             2. In the Choose a Profile dialog box, select the user profile you want to set as default.
             3. Click the Options>> button.
                The dialog box expands to show more options.
             4. Check the Define as default profile box.
             5. Click the OK button.


  4.10 E-mail

    4.10.1 Overview

         The E-mail module allows you to exchange e-mail messages over the Internet, using SMTP
         (Simple Mail Transfer Protocol) to send e-mail, and the POP3 protocol (Post Office Protocol
         version 3) to receive e-mail.
         It allows the following:
                  • E-mail transmission on SMTP server.
                  • E-mail reception on POP3 server.
                  • Management of multiple message accounts.
                  • Multiple e-mail transmissions (immediate or deferred).
                  • Management of distribution lists, plus CC and BCC attributes.
                  • Management of signatures and attachments (Mime 64, Uuencode).
                  • Server connections via local dial-up or distant access.
                  • Transmission and manual or periodic retrieval of e-mail.
                  • Retrieval of e-mail headers.


    4.10.2 Sending an e-mail

                  4.10.2.1 Preparing an e-mail message

             1. From the main Menu, choose the Send option then select the Send E-mail... option.




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                The Send e-mail window appears.




             2. Fill in the Recipient(s) Name and e-mail Address or click the          button in order to
                copy the information from the Phonebook.
             3. Type the Subject of the e-mail and in the text field below the e-mail text. The e-mail edit
                field can be enlarged. To do so, point the mouse cursor to the lower edge of the window
                (the cursor takes an up-down arrow shape) and, while holding down the left mouse
                button, drag the mouse until the window reaches the desired size.
             4. Click the Send button.
                According to settings defined in the E-Mail tab in the General Setup window (see E-Mail
                Tab, page 124), the transmission is carried out immediately, on demand, or at the end of
                a specified time interval.

                  4.10.2.2 Attaching documents to an e-mail message

         You can attach any type of document to an e-mail message sent by the application. When the e-
         mail is sent, the attached file is encoded according to the encoding method of your choice.
              1. From the main Menu, choose the Send option then select the Send E-mail... option.
                  The Send e-mail window appears.

             2. To choose the document to be attached to your e-mail message, click           .
                The Open window is displayed.



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              3. From this window, select the file of your choice by clicking on it. To send multiple files you
                 must first compress them, then attach the archive file.
              4. Click the Open button.
                 The selected file name(s) will appear in the Attached file field in the Send e-mail
                 window. Click to open the selected file in the list of attached files. If the selected file is an
                 *.exe file, then its properties are displayed. If it is a sound file, it is played. If it is a text
                 file, it is displayed, etc.
              5. In the Encoding scrolling list, choose an encoding method for the attached file, for
                  example Mime 64 (default method).
              6. Type your contact’s information (Name and Address) as well as the Subject and your e-
                 mail Text, then click the Send button.
                 According to the settings defined in the E-Mail tab in the General Setup window (see E-
                 Mail Tab, page 124), the transmission is carried out immediately, on demand, or at the
                 end of a specified time interval.

                      4.10.2.3 Defining a priority

         Motorola Phone Tools can manage five priority levels ranking from "Lowest" to "Highest". The
         default priority level is "Normal". Priority levels other than "Normal" are marked with an icon in
         the list of received documents.
         From the Send e-mail window, choose the priority level in the Priority scrolling list. This priority
         level will be applied to the current e-mail message.
         If you wish to apply a different priority level for the next e-mail message to be sent, you need to
         change the priority level.
              Note:

              Changing the priority level will not influence the transmission speed.


                      4.10.2.4 Deferring a transmission


              1. From the Send e-mail window, click                         .

              2. To change the transmission date, click     .
                 A calendar of the current month is displayed. Use the arrows to display another month.
              3. Click the date you want your e-mail to be sent on.
              4. To change the transmission time, select the hours and/or the minutes and use the arrows

                         to adjust the time.
              5. Click the Send button.
                 The e-mail message is placed in the Pending E-mail folder and will be sent only when
                 the scheduled transmission date and time are reached.
              Important!

              Make sure you leave your computer on and the application running at the scheduled transmission time. If your computer is
              turned off, the transmission will be made the next time you turn the computer on and open the application.



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    4.10.3 Managing an e-mail

                  4.10.3.1 Receiving E-mail

         There are two methods for retrieving e-mail: automatically or on demand.

                  Automatic retrieval of e-mail
             1. Display the E-Mail tab (Menu button > Setup option > General Setup...).
             2. Click the Advanced Setup... button.
             3. From the General tab, activate the Check for new messages every [n] minutes box.
             4. Indicate the number of minutes between each e-mail retrieval. For example, if you type
                 15, the application will retrieve e-mail messages stored on your POP server every 15
                 minutes.

                  On-demand retrieval of e-mail
         From the main application window, you can either:
                • From the Menu button, select the Receive option and then the Check E-mail option.
                 The application launches an e-mail retrieval.
                • From the application main window, press the F4 key on your keyboard to display the

                 Inbox folder and click           to check whether you have received new e-mail
                 messages.

                  4.10.3.2 Viewing an e-mail

         Received e-mail messages are placed in the Inbox folder.
             1. From the Menu button, choose Receive, then click the Inbox option to view the contents
                of the Inbox folder.
             2. In the received document list, find the e-mail messages. These are easy to identify by the
                icon       in the Type column.
             3. Choose an e-mail message and double-click or choose File > Open.
                The content of the e-mail message appears in a specially-designed window for
                processing e-mail.

                  4.10.3.3 Replying to an e-mail

             1. From the Menu button, choose Receive, then click the Inbox option to view the content
                of the Inbox folder.

             2. Choose an e-mail message, then click           .
                A window similar to the Send E-mail window is displayed, containing the original
                message as well as the information about the sender of the selected e-mail. You can
                make your modifications in the text field, or delete the entire e-mail content by clicking



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                 the Clear all button. You can also add text to the original e-mail message. The original e-
                 mail text is preceded by the > character on each line.
              3. Click the Send button.

                   4.10.3.4 Forwarding an e-mail

         If you forward an e-mail message, you become the sender of the message as if you had created
         it yourself.
         Still, the recipient will know that you have not written this e-mail message, but only forwarded it,
         since the > character precedes each line of text in the e-mail message, as does the abbreviation
         Fw: indicated beside the Subject. Further, the message will contain the notice:
         e.g.: Message from "Igor Smith - BVRP Software" <ISmith@bvrp.com> 26/08/98 13:01
              1. From the Menu button, choose Receive, then click the Inbox option to view the content
                 of the Inbox folder.

              2. Choose an e-mail message, then click      .
                 A window similar to the Send E-mail window, containing the chosen e-mail text, is
                 displayed.
              3. Type the address of the new current e-mail recipient(s).
              4. Click the Send button.
         For more information about E-mail, see Setting up e-mail, page 22 and E-Mail Tab, page 124.


    4.10.4 Extracting mobile phone contact details for sending an
          e-mail
              1. Click the Menu button, select Send, then Send E-mail...
                 The Send e-mail window is displayed.

              2. Click     .
                 The Select contacts window is displayed and shows you a list of contacts.
              3. In the left side of the window, select the contacts to be extracted.

                 • To add them from the central list to the Selected contact(s) list, click         .

                 • To delete the selected items from the selected contact(s) list, click        .
              4. Once the selected contacts list has been set up, click the OK button to extract it. You
                 automatically return to the transmission window. The contacts you have just extracted
                 now appear in the recipients list.




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  4.11 Text messaging (SMS and EMS)
             Warning!

             The availability of some features described in this section depends on the capacities of your equipment and on the mobile
             phone/subscription combination.



    4.11.1 Overview

         The Text message module lets you handle short messages easily, allowing you to edit and send
         short messages via the keyboard of your computer. Depending on the type of message selected,
         it also lets you format your messages and add multimedia components: graphics (images,
         photos, etc.), animated logos, and sounds.


    4.11.2 Sending a Text Message

                   4.11.2.1 Configuration

                          4.11.2.1.1 Setting up the messaging function

         Before sending SMS or EMS, you may wish to configure Motorola Phone Tools SMS options.




             1. From the application main window, click the Menu button, select the Setup option, then
                SMS Configuration...
                The SMS Configuration window is displayed.
             2. Specify the short message options that you want to use:
                       - Delivery report - The recipient automatically acknowledges receipt of a short
                        message when it is received, but the Service Center does not forward the
                        delivery report on to you unless you request it. To get a delivery report for each
                        message you send (if supported by the recipient’s mobile phone network
                        operator), check this option.
                       - Validity - Specify here the validity period you want to assign to the messages
                        you send. After this date, the message will be deleted from the operator server,
                        even if it could not be delivered to the recipient.
                       - Callback number - Check this box then, in the field underneath, enter the



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                        phone number where your contact can reach you.
             3. Select a method for deleting messages from the mobile phone:
                          - When deleting from the Inbox - Short messages are automatically deleted
                           from the mobile phone when they are deleted from the Inbox folder.
                          - When transferring to the Inbox - Short messages are systematically deleted
                           from the mobile phone after being transferred to the Inbox folder.
                          - Keep empty SMS - Short messages are comprised of a header (reply path,
                           validity, etc.) and a message body. "Empty" messages consist of a mere header
                           and no message body.
                           When this option is enabled, "empty" messages are processed as any other
                           message. If you disable this option, messages are deleted automatically without
                           being transferred.
             4. Click the OK button.

                   4.11.2.2 Preparing a Text Message

             Important!

             The availability of some features described in this manual depends on the capabilities of your equipment and on the
             mobile phone/subscription combination.


         This window enables you to enter all the information required to send a short message to one or
         more recipients.

                          4.11.2.2.1 SMS (Short Message Service)


             1. From Motorola Phone Tools function panel, click                              .
                The Send short message window appears.
             2. Enter the recipient’s name and mobile number in the appropriate fields.
                To extract the recipient's mobile phone number(s) from your mobile phone contacts and
                open the Select contacts window, click the To... button. The contacts which have been
                extracted are copied to the recipients' list as if they have been entered manually. You
                can also enter recipient numbers manually in the relevant field which is on the right-hand
                side of this button.
             3. Enter your message.
                An SMS message has a limit which depends on the service center that will forward your
                message. If you exceed this limit, the SMS message will be split into several messages
                that will be sent separately. This operation is transparent to the sender. The recipient,
                however, will receive as many SMS messages as necessary. An indicator at the bottom
                right of the window indicates the total number of messages that will be sent.
             4. Click the Send button to start the transmission.




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                         4.11.2.2.2 EMS (Enhanced Messaging Service)

         To send an EMS message, proceed as you would to send an SMS:
             1. In the Message zone, select from the scrolling list the type of message you want to send:
                 Black & white EMS or Color EMS.
             2. Type your text.
             3. Then you can:
                • Format the text.
                • Increase or reduce the font size.
                • Add color to the text (only available with colored EMS).
                • Change the paragraph alignment.
                • Add a background color to the text (only available with colored EMS).
                • Add an image, sound, or animation to the message.
             Note:

             Whether or not these EMS functions are displayed will depend on the type and capabilities of the mobile phone
             connected. You can use them to customize your message by inserting pictures, sound or video, for example.


                     4.11.2.3 Previewing a Text Message


             1. From Motorola Phone Tools function panel, click                             .
                The Send short message window appears.
             2. Prepare your text message then click File > Preview.
                The Message preview window is displayed.
         This window allows you to verify that the message prepared and the message received by your
         contact are identical. The application takes your contact’s mobile phone properties into account:
         the message displayed on your contact’s mobile phone will be identical to the one displayed in
         this window.
         If you are satisfied with your message, click the Send button to continue with the transmission.
         Otherwise, click the Close button to return to the Send short message window and make the
         desired changes.


    4.11.3 Receiving an SMS or EMS
         To receive an SMS or EMS, you can:
                 • Press the F4 key on your keyboard from the application main screen to access the
                  Inbox folder and click Tools > Send/Receive > Retrieve SMS... to check whether you
                  have received new SMS or EMS messages.
                  or,
                 • If your mobile phone contains received messages you have
                  not read yet and if it is connected to your PC, the envelope
                  icon in the main display screen blinks.
                  Click on the envelope icon to transfer the messages to the
                  Inbox folder then press the F4 key to open it.


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    4.11.4 Extracting mobile phone contact details for sending an
          SMS
              1. Click the Menu button, select Send, then Send short message
                 The Send short message window is displayed.

              2. Click             .
                 The Select contacts window is displayed and shows you a list of contacts.
              3. In the left side of the window, select the contacts to be extracted.

                 • To add them from the central list to the Selected contact(s) list, click        .

                 • To delete the selected items from the selected contact(s) list, click       .
              4. Once the selected contacts list has been set up, click the OK button to extract it. You
                 automatically return to the transmission window. The contacts you have just extracted
                 now appear in the recipients list.


  4.12 Multimedia Studio
         This application lets you simply and efficiently manage all the multimedia functions of your
         mobile phone on your PC. Thus, you can create and modify melodies using Melody Studio or
         images using Image Studio, and use them in your MMS messages thanks to MMS Studio. You
         can also create and/or edit movies thanks to the Video Studio, and transfer them on your
         mobile phone.
         To switch between studios, click the corresponding buttons located in the function panel to the
         left of the application.
         The interface includes five parts:

                   Menus and buttons
         The view that is displayed, as well as the corresponding menus and buttons, vary according to
         what is selected: File Transfer Studio, Image Studio, Melody Studio, Video Studio or MMS
         Studio.

                   Function panel
         The function panel located on the left side of the application includes five components in addition
         to the Welcome menu: File Transfer Studio, Image Studio, Melody Studio, Video Studio and
         MMS Studio.

                   The file browser screen
         This screen located in the central part of the application displays your local explorer, giving you
         direct access to locate and select the file (containing the image, photo, sound, video clip, or
         melody) that you want to use. This screen is similar in the four studios: Image, Melody, Video,
         and MMS. It lets you locally select the file you want to open for editing or as an attachment to an
         MMS message.




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                  The Selection screen
         The editor screen located at the bottom of the application allows you to edit and customize the
         selected file. The editor screen varies according to the selected studio (Image Studio, Melody
         Studio, Video Studio or MMS Studio).

                  The Preview screen
         Changes made to the selected file can be displayed, played, and/or viewed in the Preview
         screen located in the right part of the application.
         This screen varies according to the selected studio (Image, Melody, Video or MMS).


    4.12.1 File Transfer Studio

         The File Transfer Studio allows you to move your files (images, photos, melodies, video clips,
         etc.) from your computer to your mobile phone and vice versa.


         When you click the File Transfer Studio button          . The File Transfer Studio window is
         displayed. The File Transfer Studio is composed of two explorer zones: the My Computer
         zone and the Mobile phone zone, and of buttons to interact between these two explorer zones.




                  Buttons on the toolbar


              Copies the selected file to the mobile phone.

              Copies the selected file to the computer.

               Displays the online help.

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                     Transferring a file from the computer to the mobile phone

             Important!

             Make sure your mobile phone is correctly switched on and connected to the computer.


             1. In the Mobile phone zone, select one of the following folders: audio, picture, video
                 where to place the file you are going to select.
             2. In the My Computer zone, select one of the following tabs: My PC, My pictures, My
                 music, My video.
             3. Specify the local path to the file to be transferred and select it.
             Note:

             You can transfer several files at once by selecting them while pressing the Ctrl key.


             4. Do one of the following:
                - Drag and drop the selected file from the My Computer zone to the Mobile phone
                zone.


                 - Click the                              button located between the two zones.
                 The file is copied to the mobile phone folder.

                     Transferring a file from the mobile phone to the computer

             Important!

             Make sure your mobile phone is correctly switched on and connected to the computer.


             1. In the My Computer zone, select one of the following tabs: My PC, My pictures, My
                 music, My video.
             2. Select the directory where to place the file you are going to select.
             3. In the Mobile phone zone, select one of the following folders: audio, picture, video.
             4. Select the file to be transferred.
             Note:

             You can transfer several files at once by selecting them while pressing the Ctrl key.


             5. Do one of the following:
                - Drag and drop the selected file from the Mobile phone zone to the My Computer
                zone.


                 - Click the                     button located between the two zones.
                 The file is copied to the computer folder.




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    4.12.2 Image Studio module
         The Image Studio module lets you select and change an image stored on your computer in
         order to add a suitable copy of the image to the image library of your telephone, to attach it to
         your MMS messages, or to use it as a screen background.


         You access the Image Studio module by clicking on the Image Studio button                .




                  Buttons on the toolbar


               Saves to PC.

               Transfers the preview image to the mobile phone (make sure your mobile phone is
         correctly switched on and connected to the computer).

               Captures a screen area.

               Displays the online help.

                  The Image Files browser
         The Image Studio browser (the Image Files browser in the middle of the window) lets you
         select files stored on your computer in order to view, edit, and/or copy them to your mobile
         phone. You can also attach them to your MMS messages.




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         The Image Files browsing area has various tabs. Click your chosen tab, then select the desired
         image.
                   • Samples: This tab includes an image library supplied by Motorola Phone Tools.
                   • Frames: Provides various types of frames supplied by Motorola Phone Tools.
                    These frames cannot be modified, if you select a frame you can only view it in the
                    Preview screen.
                   • My Symbols: Provides various symbols supplied by Motorola Phone Tools.
                    To use a symbol, click your chosen symbol and drag it to the Selection screen.
                   • My Images: You can specify the local path to the folder in which the selected extracts
                    are to be saved.
                   • My PC: You can select and open images stored on your PC.
                   • My Phone: You can select and open images stored on your mobile phone.

         Simply clicking the desired image will display it in the Preview screen and open it in the
         Selection screen.

                    The Selection screen
         The Selection screen is located in the lower part of the window.

                         Displaying an image
         From the Image Files browser, click the selected file to display it in the Preview screen and
         Selection screen.

                         Modifying an image

             1. From the Image Files browser, select an image, then click the Crop              button.
                   The dimensions and colors of the source image are displayed.
             2. To modify the selected image, use the toolbar buttons and the Cropping zone.
                The selected (and potentially modified) image is displayed in the Preview screen as it
                will appear on the screen of your mobile phone.
         Toolbar

               Saves to PC.

              Transfers to the mobile phone.

              Activates the cropping area.
         Refer to the Cropping zone, page 90.

              Confirms a change made to an image.

               Cancels any changes made to an image.


               Opens a blank new image to be modified in the Selection screen.



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               Displays the image in original size and cancels Zoom in or Zoom out actions.

               Matches the image to the size of the Selection screen.


               Reveals a drop-down menu for applying options to images:

                              Displays the Retouch toolbar.
                        Refer to Retouch toolbar, page 90.

                              Reduces the image.

                              Enlarges the image.


                              Displays the Brightness and contrast window (to set the brightness and
                         contrast) of the selected image.
                        Image: Displays a drop-down menu for moving images

                                  Rotates the image 90° to the left.


                                  Rotates the image 90° to the right.

                                  Flips the image on its horizontal axis.

                                  Flips the image on its vertical axis.
         Cropping zone


         The image Cropping zone is represented by moving dotted lines that form a frame                 . By
         default, this zone is located at the center of the image; you can move it and modify it as follows:
                  • Move the cropping zone: click and hold the mouse button to drag the zone within the
                   image.
                  • Proportional image cropping: hold the Shift key down and position the cursor on one
                   of the edges of the frame that makes up the Cropping zone to reveal a double-headed
                   arrow. Click and hold this arrow dragging it to increase or reduce the size of the frame.
                  • Resize the cropping zone with the keyboard: click once in the zone, then press and
                   hold down either the Control or Shift key while pressing one of the arrow keys.
                  • Resize the cropping zone with the cursor: if you move the cursor to the borders of
                   the Cropping zone, an arrow appears. Click and hold down the arrow, then drag it to
                   enlarge or reduce the frame.
         Retouch toolbar
         When you click the Retouch button (Tools > Retouch), a toolbar and color palette are added to
         the Selection screen.




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               To draw freehand in the color selected from the palette.

               To erase within the drawing.
         Right-click the desired color in order to specify the background color to erase with. Click the
         desired color in order to specify the foreground color.


               To replace the color of pixels by the color selected in the palette.

               To draw a straight line.

               To create a transparent rectangular object.

              To create a rectangular object filled with the selected color.


               To create a transparent elliptical object.

               To create an elliptical object filled with the selected color.

               To insert text in an image.

                        Saving an image
         To save the image:

         - in the Selection screen, click the Save to PC            button,
         or

         - from the File menu, select the Save to PC option.

                   The Preview screen
         The Preview screen (located at the right of the window) gives you a preview of the selected
         image as it will appear on the screen of your mobile phone. To modify its display, use the preview
         buttons located in the Edit menu.

                        Changing the display

               Displays the image according to its original size: the image is adapted to fit the mobile
         phone screen and keeps its original proportions (it is automatically centered and adjusted).

               Adapts the image to the phone screen while maintaining the original image proportions
         (proportional scaling).

               Centers the image on the telephone screen.



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                       Adding color


               Lets you choose from the palette or create a customized background color used to fill
         empty spaces when the selected image does not fill the entire telephone screen.


    4.12.3 Melody Studio module
         Melody Studio allows you to select your favorite musical extracts, to use them as ringtones on
         your mobile phone, or to attach them to your MMS messages.
         Melody Studio converts your sound files and audio CD tracks to a format adapted to your
         mobile phone.
         Using its edition features, you can extract a part of a music track, modify the tempo and set the
         fade in/fade out effects.


         You access the Melody Studio module by clicking on the Melody Studio button              .




                  Buttons on the toolbar


               Saves the extract displayed in the Selection screen onto your computer.


                Saves the extract selected in the Selection screen onto your computer.

               Transfers the extract selected in the Selection screen onto your mobile phone.



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               Displays the online help.

                    The Melody Files browser
         The Melody Files browser (located in the center of the window) lets you select sound files
         stored on your computer in order to play and/or copy them to your mobile phone. Various tabs
         are available in the Melody Files navigation area.
         Click your chosen tab, then select the desired sound file:
                 • Samples: This tab includes a set of sounds supplied by Motorola Phone Tools.
                 • My Melodies: You can specify the local path to the folder in which the selected extracts
                  are to be saved.
                 • My PC: You can select and open music files stored on your PC.
                 • My CD: You can select and open music files stored on the CD in your CD-ROM drive.
                 • My Phone: You can select and open music files stored on your mobile phone.
         To display information (in the Preview screen and in the relevant section of the Selection
         screen) on a particular file, simply click on the desired sound file.

                           Opening a sound file
         There are two different types of sound file:
                • sound files in hi-fi format (.wav, .mp3 and .amr),
                • sound files in polyphonic format (.mid, .midi).
              1. Specify the path to the folder containing your sound files in the Melody Files browser.
              2. Select the desired sound file in order to open it in the Selection screen and display its
                 information in the Preview screen.
         The program converts the file and displays the signal corresponding to the musical notes (hi-fi
         sound file) or a list of instruments (polyphonic sound file) in the Selection screen (at the bottom
         of the screen).
         To listen to the sound file which is opened, use the Play, Pause and Stop buttons:


                                .

                           Opening a file extracted from a CD
         The system automatically creates a small file with a .cda extension on reading a sound file from
         a CD on a PC. This file can only be played on a PC.
              1. Click the My CD tab and specify the path to the CD drive where the file is located.
              2. Click the Extract the track button in the Selection screen in order to convert the file to a
                 readable format. You can then select an extract from it.

                    The Selection screen
         The Selection screen (located in the lower part of the window) lets you preview and select the
         musical extracts you want to copy to your mobile phone.
              Important!

              The menus and buttons displayed on the editor screen vary according to the format of the sound file opened.




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                          Selecting a musical extract
             1. Open a sound file.

             2. Click the Crop                 button.


                 The Cropping zone is located between the Selection start                                   and the Selection


                 stop            cursors in the ruler.
             3. Place the mouse cursor on the Selection cursor you want to modify until a double-
                headed arrow appears.

             4. Click and hold down the mouse button, then drag to the right or to the left the Selection
                cursor.
                The new selection appears in dark in the Selection screen.

             5. To confirm the Cropping zone, click the Accept crop                                  button.

             6. To cancel the Cropping zone, click the Cancel crop                                 button.
             Note:

             You can also change the Cropping zone start by clicking and holding down the mouse button inside the Selection
             screen, then drag it to the right or to the left. The selection area appears in dark.

             To cancel the selection, click inside the Selection screen. If no part was selected, then the entire sound file is considered
             to be selected.


                          Listening to the selected musical extract
             Note:

             Make sure you have turned on your computer speakers and adjusted the volume.




         Depending on what you wish to do with the selected extract, use the Play                                                        ,
         Pause and Stop buttons in the Preview screen.

                          Making a voice recording
         You can create a sound file yourself and make a recording.

             1. Click the Tools                button, then the Voice Record                         button.




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                The Record dialog box is displayed.




             2. From the Device drop-down menu, select the device you wish to use.
             3. From the Line drop-down menu, select the type of line on which you wish to make the
                recording.
             4. Set the recording volume using the cursor located in the right-hand section of the dialog
                box.
             5. To start the recording, click the Start button.
             6. To stop the recording, click the Finish button.

                       Changing a hi-fi sound file (.wav, .mp3, .amr)
             1. In the Melody Files browser, select a hi-fi sound file.
             2. Click on the Tools drop-down menu, then select Fade in/out.
                The Envelope window is displayed. A cursor enables you to specify the fade in and fade
                out effects at the beginning and at the end of the extract.




             3. Place the cursor where a double-headed arrow appears.
             4. Click and hold this arrow and drag it to the left or to the right to increase or decrease the
                volume.

                       Changing a polyphonic sound file (.mid, .midi)
             1. To modify the tempo:
                • In the Melody Files browser, select a polyphonic sound file.
                 The following toolbar is displayed                   .
                • The cursor enables the tempo to be adjusted:
                 - To slow it down, slide the cursor to the left.
                 - To raise it, slide the cursor to the right.

                • To restore the original tempo, click on the Initial tempo        button.
             2. To change the number of tracks of the sound file, uncheck the track(s) you wish to delete.


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             3. To change the instrument on a track and its volume:
                • Click the track to be changed.
                 A drop-down menu is displayed in the Instrument section, with provision for changing
                 the volume in the volume section.
                • Select another instrument and/or adjust its volume.

                       Saving the musical extract
             1. Open a sound file and select the extract to be saved.

             2. Click the Save selection as...       button.
                The Save selection as dialog box is displayed.
             3. Browse to the desired drive and select the folder where you want to save the melody file.
             4. Enter the file name for your new melody and click the Save button.
                You can select the file format from the Save as type scrolling list.

                  The Preview screen
         The prelisten screen (on the right side of the window) provides information about the sound file
         selected in the Melody Files browser and displayed in the Selection screen, and enables the
         selected music extract to be played.
         To play the selected extract, use the Play, Pause and Stop buttons on the toolbar


                           .




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    4.12.4 Video Studio module
         Video Studio provides basic easy-to-use movie making and editing functions for mobile phone
         videos. Thanks to its ergonomic interface, it assists you in easily and quickly adding texts and
         sound tracks to your video clips and movies, and then in transferring your final movie from your
         PC to your mobile phone or in saving it on your hard disk.


         You access the Video Studio module by clicking on the Video Studio                button.




                   Buttons on the toolbar


               Saves the video to your computer and enables you to configure the video clip.

               Transfers the video to your mobile phone.

               Displays the online help.

                   The Media Files browser

         The Media Files browser, located in the center of the main window, displays the local explorer.
         This explorer enables you to locally select a video clip or file (containing the image, text, music
         or voice extract) and edit or attach it to the video.
         Tabs displayed will vary according to the display mode selected in the Composer screen.




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         The following tabs are displayed in the Storyboard View:
                 • Samples
                 • My Videos
                 • My Images
                 • My PC
                 • My Phone
         Two additional tabs are displayed in the Edit View:
               • My Sounds
               • My Titles
             Note:

             To change the display, select View > Storyboard View or View > Edit View.


             1. Click your chosen tab:
                • To import a video clip or an image/photograph, click the My Videos or My Images tab,
                 then follow the steps below.
                • To import an audio file, click the My Sounds tab, then follow the steps below.
                • To import a text file, click the My Titles tab, then follow the steps below.
             2. Specify the local path to the folder containing the video clip (image, photo, sound or text)
                you wish to import and select it. The item associated with the selected file will be
                displayed in the Preview screen.
             3. Once the file has been selected, you can drag/drop it to the Composer screen in the
                appropriate zone for the type of file selected.



                •            Displays video files.


                •            Displays text files.



                •          Displays audio files.
         Repeat the same steps for each file that contains the video clip, text or sound you wish to insert
         in the Composer screen.

                     The Composer screen
         The Composer screen, located in the lower part of the main window, is used to create the final
         video. It enables you to switch video clips (images or photos), to specify their duration, and to
         attach customized text or sound recordings to a single video or all of them.
         The Composer screen features two views: an Edit View and a Storyboard View. Each view
         provides different tools to create or change a video.




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                       In Storyboard View mode




         The Storyboard View mode enables you to change the order of appearance of the videos
         inserted in order to make up your final video. You can move them by selecting them with a click
         and dragging them to where you wish to drop them. Video clips with a sound recording are

         shown with this icon:
         Click the buttons you wish to use:

              Saves the video to your computer.

               Transfers the video to your mobile phone.

               Deletes all the selected items (video, image, text or sound).

               Switches to Edit View mode.

                       In Edit View mode




         The time scale bar
         In Edit View mode, a timeline bar indicates the duration of video clips, sound extracts and texts,

         thanks to the trim points   which delimit them. You can reduce or increase the duration of the
         selected item by clicking and holding one of the trim points and dragging it backwards or
         forwards.
         The buttons

               Saves the video to your computer.

               Transfers the video to your mobile phone.

               Activates the cropping area.




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               Validates the selected item.

               Deletes the selected item (image, text or sound).


               Deletes all the selected items (video, image, text or sound).

               Switches to Storyboard View mode.


               Displays a drop-down menu for applying options to the selection.


                              Increases the size of the overall display.


                              Reduces the size of the overall display.

                             Enables the Title Management window.

                             Saves a voice extract for the selected video clip or for all video clips.


                              Displays the Audio Balance window.
         The video clip insertion zone (Storyboard/Edit View)
         This is the zone, in Storyboard View or Edit View, used to insert the video clips you drag/drop
         from the Media Files browser. It enables you to change the order of appearance of the videos
         inserted in order to make up your final video. To do so, move them by selecting them with a click
         and dragging them to where you wish to drop them.

         - To switch to Storyboard View mode, click             or select the Storyboard View option from
         the View menu. Video clips are displayed as follows:




         - To switch to Edit View mode, click        or select the Edit View from the View menu. Video
         clips are displayed as follows:




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         To change the order in which video clips and/or images appear:
                • In the Composer screen in Storyboard View or Edit View, select the video (or the
                 image) you want to move.
                • Drag and drop it to the desired location.
         To change the duration of a video clip or an image:

                 • In the Composer screen, click       to display the Edit View.
                 • Select the item you want to change.

                 • Use the trim points            to the left or to the right to shorten or lengthen the playing time
                  of the selected item.
         To split a video clip:

                 • In the Composer screen, click            to display the Edit View.
                 • Select the video clip (or the image) you want to split.
                 • In the ruler, click at the point where you want to split the video clip.
                  A white line appears dividing the video clip into two parts.
                 • From the Clip menu, select the Split option.
                  The video clip is splited into two clips.
         To combine video clips and/or images:

                 • In the Composer screen, click         to display the Edit View.
                 • Make sure that the video clips (or images) are displayed in the desired order.
                 • Select the video clips and/or images you want to combine by holding down the Ctrl key
                  on the keyboard while you click on them.
              Note:

              You can also select the texts and sounds you want to assign to them.


                 • From the Clip menu, select the Combine option.
                  The selected video clips and/or images are combined so as to create only one video
                  clip.
         To cut/copy/paste video clips and images:
                 • In the Composer screen in Storyboard View or Edit View, select the video clip (or the
                  image) you want to cut or copy.
                  To select several video clips/images at once, hold down the Ctrl key while you select
                  them.
                 • From the Edit menu, select the Cut or Copy option.
                 • From the Edit menu, select the Paste option. The video clip/image is pasted to the end
                  of the video clip/image insertion zone.
                  If a video clip in this zone was selected before the paste, then the cut or copied clip is
                  pasted before the selected clip.
         To delete a video clip or an image:
                 • In the Composer screen in Storyboard View or Edit View, select the video clip (or the
                  image) you want to delete.
                  To select several video clips/images at once, hold down the Ctrl key while you select
                  them.



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                  • From the Edit menu, select the Delete All option or press the Del key on the keyboard.
                   The video clip or image is deleted from the Insertion zone.
         The Text Insertion zone
         In this zone you can attach one or more texts to a video clip, or one or more texts to all video
         clips.
         To import a text:
                • In Storyboard View or Edit View mode, select the video clip or the image you want to
                 apply a text to.
                • In the Media Files browser, click the My Titles tab.
                • Specify the local path to the file in .tit format containing the text you want to insert, and
                 select it.
                • Drag it to the Text Insertion zone of the Composer screen and drop it under the video
                 clip (or the image) selected in step 1. The selected text file appears at that location
                 when Edit View mode is enabled. It also appears in the Preview screen.

                   Follow the same procedure for each text file you want to insert.
              Note:



              You can modify a text file using the trim points    to the left or to the right, to shorten or lengthen the duration, and apply
              it to several video clips or images.


         To type/edit a text:
                 • In Edit View mode, select the video clip or the image you want to apply a text to.
                 • From the Edit menu, select the Add Text... option.
                  The Title Management window is displayed.




                  • Type/edit your text in the entry field.
                  • Use the usual list buttons to format it:
                   => Font and Size drop-down lists.



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                   => Bold (B), Italic (I) and Underline (U) buttons.
                   => Text color and Background color tables.
                   => Use the Fade In and Fade Out bars in order to add a fade-in/fade-out effect
                   between videos.

                  • Use the Play           and Stop        buttons to view the result.
                  • Click one of the following:
                   - OK: the window is closed and the text is displayed in the Preview screen. It is not
                   saved in the PC.
                   - Save: the Save as window opens to enable you to save it to your PC as a text file in
                   .tit format. Enter a file name and click Save.
                   The window is closed and the text is displayed in the Preview screen.
                  • Follow the same procedure for each title or written comment you want to add/edit.
              Note:



              You can modify a text file using the trim points    to the left or to the right, to shorten or lengthen the duration, and apply
              it to several video clips or images.


         To change the order in which texts appear:

                  • In the Composer screen, click the Edit View           button to display the Edit View
                   mode.
                  • In the Text Insertion zone, select the text you want to move.
                  • Drag and drop it to the desired location in order to associate it with the desired video
                   clip or image.
         To change the display duration of a text:

                  • In the Composer screen, click the Edit View           button to display the Edit View
                   mode.
                  • In the Text Insertion zone, select the text you want to modify.

                  • Use the trim points             to the left or to the right to shorten or lengthen the playing time
                   of the selected text.
         To cut/copy/paste texts:

                  • In the Composer screen, click the Edit View           button to display the Edit View
                   mode.
                  • In the Text Insertion zone, select the text you want to copy or cut. To cut or copy
                   several texts at once, hold down the Ctrl key while you select the desired texts.
                  • From the Edit menu, select the Cut or Copy option.
                  • From the Edit menu, select the Paste option. The text is pasted to the end of the Text
                   Insertion zone. If a text in this zone was selected before the paste, then the cut or
                   copied text is pasted before the selected text.
         To delete a text:
                 • In Edit View mode, in the Text Insertion zone select the text you want to delete. To
                  delete several texts at once, hold down the Ctrl key while you select the desired texts.
                 • Select the Delete option in the Edit menu or press the Del key on the keyboard. The
                  file is deleted from the Text Insertion zone.

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         The Sound Insertion zone
         In this zone you can attach one or more melodies to a video clip, or one or more melodies to all
         the video clips. You can also apply your own sound recordings.
         To import a sound:

         In the Composer screen, click the Edit View               button to display the Edit View mode.
                 • Select the video clip (or the image) you want to apply the sound to.
                 • In the Media Files browser, click the My Sounds tab.
                 • Specify the local path to the file (in .wav, .amr or .MP3 format) containing the sound you
                  want to insert, and select it.
                 • Drag and drop the file to the Sound Insertion zone of the Composer screen under the
                  video clip (or image) selected in step 1. An icon and the sound file name are displayed
                  when Edit View mode is enabled.
                 • Follow the same procedure for each sound file you want to insert.
              Note:



              You can modify a sound file using the trim points   to the left or to the right, to shorten or lengthen the duration, and
              apply it to one or more video clips or images.


         To save a sound:

                 • In the Composer screen, click the Edit View         button to display the Edit View
                  mode.
                 • From the Edit menu, select the Add Voice... option.
                  The Recorder window is displayed.




                 • To save a sound recording and assign it to a video clip or an image, see the Recorder
                  topic.
                 • Follow the same procedure for each record you want to insert.




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             Note:



             You can modify a sound file using the trim points   to the left or to the right, to shorten or lengthen the duration, and
             apply it to one or more video clips or images.


         To adjust the audio balance:
         When the video clip displayed in the Composer screen contains a sound track, you can define
         its level and the level of the recording you made or imported. To do so, click the Audio Balance

              button.
         The Audio Balance window is displayed.
         To change the order of sound files:

                • In the Composer screen, click the Edit View            button to display the Edit View
                 mode.
                • In the Sound Insertion zone, select the sound you want to move.
                • Drag and drop it on the desired location, in order to assign it to another video clip/
                 image.
         To change the duration of a sound file:

                • In the Composer screen, click the Edit View        button to display the Edit View
                 mode.
                • In the Sound Insertion zone, select the sound you want to modify.

                • Use the trim points   to the left or to the right to shorten or lengthen the playing time
                 of the selected sound.
         To cut/copy/paste sounds:

                • In the Composer screen, click the Edit View         button to display the Edit View
                 mode.
                • In the Sound Insertion zone, select the sound you want to copy or cut. To cut or copy
                 several sounds at once, hold down the Ctrl key while you select the desired sounds.
                • From the Edit menu, select the Cut or Copy option.
                • From the Edit menu, select the Paste option. The sound is pasted to the end of the
                 Sound Insertion zone. If a sound in this zone was selected before the paste, then the
                 cut or copied sound is pasted before the selected sound.
         To delete a sound:

                • In the Composer screen, click the Edit View          button to display the Edit View
                 mode.
                • In the Sound Insertion zone, select the sound you want to delete. To delete several
                 sounds at once, hold down the Ctrl key while you select the desired sounds.
                • Select the Delete option in the Edit menu or press the Del key on the keyboard. The
                 sound is deleted from the Sound Insertion zone.




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                   The Preview screen
         The Preview screen, located on the right side of the main window, displays the selected item as
         it will appear on the mobile phone screen.




         The Preview screen enables you to:
              1. View your video with the player buttons (Play, Stop, Forward, and Rewind)



              2. To adjust brightness and contrast, use the top sliding bars (this does not affect the video
                 clip, the image or the original video)


              3. To display the Full Screen mode, click the       button.

                   Saving a video

         After having imported and/or created your video, you can save it to your computer as follows:
                 • From the File menu, select the Save to PC option.
                  The Save to PC window is displayed.
                 • Select the folder where you want to store your video.
                 • Enter a file name for the video.
                 • Select a file type. The default file type is 3GP file. If you select MPEG, the Presets
                  scrolling list becomes accessible.
                  In the Presets scrolling list, when you select the User defined option, the following
                  options are enabled:
                  - Video settings
                  - Audio settings
                  - To show/hide the above settings, click the Options button.
                 • Click the Save button. The video is created and saved in the folder you selected
                  previously. You can access it via the Media Files browser in the My Videos tab.




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                  Transferring a video

         After having imported, created and/or saved a video in the Composer screen, you can send it to
         your mobile phone:
             1. Ensure your mobile phone is switched on and connected to the PC using a Bluetooth or
                infrared link.

             2. From the File menu, select the Transfer to Phone... option or click     . The selected
                video is being transferred.


    4.12.5 MMS Studio module
         MMS Studio lets you create and manage customized multimedia messages (MMS) to be sent
         from your computer or telephone to another telephone or e-mail address.
         These multimedia messages may contain text, retouched photos or images, graphics, and
         sounds that you can customize prior to transmission. The files you can attach to these
         messages may be in various formats: JPEG, GIF, text, etc.
         The approximate size of an MMS message is 64 Kbytes, depending on the type of phone used
         and the mobile phone operator.
         If your recipient phone does not support MMS, the MMS will be available on the Internet and a
         text message will be sent to the contact.


         You access the MMS Studio by clicking on the MMS Studio              button.




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                   Buttons on the toolbar


                Saves the MMS displayed in the Composer screen on your computer.

               Sends the selected MMS message to a mobile phone or an e-mail address.

               Displays the online help.

                   The Media Files selection screen

         The Media Files browser located in the center part of the application displays the local explorer
         and includes five tabs:
                 • Samples
                 • My MMS
                 • My Images
                 • My Melodies
                 • My PC
         It lets you locally select the MMS or the file (containing the image, picture, sound, or melody) to
         be opened for editing or to be attached to an MMS message.

                   The Composer screen

         The Composer screen, located in the lower part of the window, is used to compose your MMS
         messages. It allows you to obtain images or pictures to send, adjust the display time of each
         image, and insert customized text or a sound recorded for each image.

                        Buttons


               Saves the selected MMS message to your PC.

               Sends the selected MMS message to a mobile phone or an e-mail address.


               Increases the size of the MMS display.

               Reduces the size of the MMS display.

              Displays an entry zone to enter a text under an image.


               Deletes the selected item (image, text or sound).

               Displays the image retouch editor.




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         The image retouch editor
         The image retouch editor allows you to make any necessary changes without modifying the
         source image via the buttons described below and via the color palette.




         Changes appear in the frame located in the upper-right corner, showing the image as it will
         appear on the screen of your mobile phone.
         Buttons on the retouch toolbar

              Confirms changes and closes the image retouch editor.

              Closes the image retouch editor without saving the changes.

              Copies the displayed image to the clipboard and deletes it from the screen.

              Copies the displayed image to the clipboard.

              Pastes the clipboard contents to the screen.

             Cancels the last action prior to save.

              Removes the image (and all changes made) from the selection. The image is not deleted
         from your computer.

              Flips the image on its horizontal axis.

              Flips the image on its vertical axis.

              Rotates the image 90° to the left.

              Inverts the colors in the image.

             To draw freehand in the color selected from the palette.

              To erase withon the drawing. To define the background color to erase with, right-click on the
         desired color. Click the desired color in order to specify the foreground color.



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             To replace the color of pixels by the color selected in the palette.

              To draw a straight line.

              To create a transparent rectangular object.

              To create a rectangular object filled with the selected color.

              To create a transparent elliptical object.

              To create an elliptical object filled with the selected color.

              To insert text in an image.

                        The Image Index zone



                 In this zone, you can change the order of images and define how long each one
         appears.

                        The Text Insertion zone


                 In this zone, you can enter one or more texts per image or to all your images.

                        The Sound Selection zone



               In this zone, you can insert one or more melodies per image or one or more melodies for
         all your images. For example, you can apply a different melody to each image, or assign a
         different audio comment that you recorded previously.

                        The display time bar per image/sound/text




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                  The Preview screen

         The Preview screen located in the right part of the window appears as shown below:




         The Preview screen lets you view MMS messages as they will appear on the screen of the
         mobile phone.
         To preview your images, and MMS, and listen to your melodies, use the player buttons (Play,
         Pause, Stop, Fast Forward, and Rewind) of the Preview screen


                                       .

                  Managing MMS messages

                       Create and save an MMS

         From the File menu, select New.
         The Composer screen is empty.
         Do one or more of the following actions:
                • Insert an image.
                • Insert a text.
                • Insert a sound recording.




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         Once your MMS finished, save it.




               Sample MMS displayed in the Composer screen.
         To insert an image:
                 • In the Media Files browser, click the My Images tab.
                 • Specify the local path to the image file or picture that you want to insert and select it.
                  Or you can click the Samples tab to select an image from the ones provided with your
                  Multimedia Studio.
                 • Drag and drop it to the Composer screen. The image is inserted in the Image zone


                                 .

              Note:



              To modify an image or a picture, click the    button and refer to Buttons, page 108.


         To insert a sound recording:
                 • In the Media Files browser, click the My Melodies tab.
                 • Specify the local path to the sound file that you want to insert and select it.
                  Or you can click on the Samples tab to select a sound from the ones provided with your
                  Multimedia Studio.
                 • Drag and drop it to the Composer screen. The sound is inserted in the Sound zone



                             .
         To insert a text:


                  • Double-click in the Text zone           of the Composer screen.
                   An entry zone appears.
                  • Enter the desired text in the entry zone and press the Enter key.
                   The entered text is displayed under the image.




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         To save a MMS:
                • Select the Save to PC option in the File menu.
                 The Save as screen is displayed.
                • Specify the path to the folder where you want to save the MMS and enter the name you
                 want to assign it.
                • Click Save. The file is saved with the .mpr extension.

                          Modify an MMS

             1. From the Media Files browser, click the My MMS tab.
             2. Specify the local path to the folder where the file is located and select it.
             3. Double-click on the file to open it automatically in the Composer screen.
             4. Make the desired changes, referring to the explanations in the following topics:
                • Create and save an MMS, page 111.
                • Modify the display time of an image, a text and/or a soubd inside an MMS, page 113.
                • Move images, texts or sounds inside an MMS, page 113.
             Note:




             To modify an image or a picture, click the    button and refer to the Image retouch editor topic.



             5. In the Preview screen, click               to launch it and verify the result.
             6. Save the changes by selecting File > Save.

                          Move images, texts or sounds inside an MMS

             1. In the Composer screen, click and hold down the left mouse button on the frame around
                 the image, sound, or text to be moved.
             2. Drag the selection to the desired location.

                          Modify the display time of an image, a text and/or a soubd inside an MMS

             1. In the Composer screen, move the cursor to the right edge of the image, sound, or text,
                 until a double-headed arrow appears.
             2. Click and hold down the mouse while moving the arrow to the right or to the left to
                enlarge or reduce the zone.
                The display time on the screen of the mobile phone will match the increased or reduced
                time that you defined.

                          View an MMS

             1. From the Media Files browser, click the My MMS tab.
             2. Specify the local path to the folder where the file is located.
             3. Select the file and drag and drop it into the Composer screen.
             4. Click once in the Composer screen.



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                 The first image of the MMS is displayed in the Preview screen.

             5. In the Preview screen, click                    to play it.

                          Send an MMS

             1. From the Media Files browser, click the My MMS tab.
             2. Select the MMS to be sent (it must have the .mpr extension).
             3. Double-click on the MMS to display it in the Composer screen.

             4. Click        Send To Recipient.
                The MMS Setup Wizard may be launched automatically. If so, simply follow the
                instructions on the screen.
                The Send MMS window is then displayed.




             5. Click To... to select one or more contacts.
             6. Click Cc... to select one or more contacts that needs to be in copy.
             7. Enter the Subject of the MMS.
             8. If you need to modify the default information regarding the MMS network used, click the

                 Setup button    .
                 The MMS Setup Wizard is displayed. Simply follow the instructions on the screen.
             9. Click the Send button and wait until a window pops up to inform you that the message
                has been sent.
             10. Click OK to close the window.
                Your message is placed with the .mms extension in your Inbox/Outbox.
             Notes:

             The MMS size appears in kilo-octets in the Message section.
             (*)The availablity of this function depend on the application vesion you have.




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  4.13 Inbox and Outbox

    4.13.1 Overview

         All operations relating to outgoing or incoming transmissions are centralized in a single window
         presenting the following list:
                           - Outbox
                           - Pending e-mail
                           - Sent messages
                           - Failed transmissions
                           - Inbox
         The contents of the selected folder is displayed on the right of the screen, as a list of transmis-
         sions or documents, depending on the folder.
         You can display or hide the detailed information concerning the selected transmission or docu-
         ment by clicking Display > View Details or by using the keyboard shortcut Alt + Enter.
         The functions available on the toolbar vary according to the folder and the item you select.


    4.13.2 Inbox and Outbox folder

                    4.13.2.1 Inbox folder

         To access the Inbox window:
                • Click F4.
                • Click Menu > Receive > Inbox.
         The Inbox lists all received documents. It allows you to create mailboxes for the same computer
         and thus separate personal mail from business mail and the various users’ mail.

                           4.13.2.1.1 Creating a new Mailbox

              Important!

              Mailboxes can only be created under the Inbox folder.


              1. Right-click on the Inbox folder, click Create New Mailbox.




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                 The Create a Mailbox window is displayed.




              2. Enter a name for the mailbox in the New Mailbox field.
              3. Click the OK button.
                 A new mailbox is created under the Inbox folder.

                         4.13.2.1.2 Renaming a Mailbox

              1. From the Inbox folder, select the mailbox to be renamed.
              2. Right-click on it.
              3. In the menu that appears, select Rename (or press F2).
              4. Enter a new name for the mailbox.

                         4.13.2.1.3 Deleting a Mailbox

              1. From the Inbox folder, select the mailbox to be deleted.
              2. Right-click on it.
              3. In the menu that appears, select Delete.

                   4.13.2.2 Outbox folder

         To access the Outbox window:
                • Click F3.
                • Click Menu > Send > Outbox.
         The Outbox lists all pending transmissions other than e-mail, including those underway.
         Successful transmissions are automatically deleted or placed in the Sent messages folder.
         Failed transmissions are automatically placed in the Failed transmissions folder.

                   4.13.2.3 Pending e-mail folder

         This folder lists all pending e-mail transmissions, including those underway.
         Successful transmissions are automatically deleted or placed in the Sent messages folder.
         Failed transmissions are automatically placed in the Failed transmissions folder.


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                   4.13.2.4 Sent messages folder

         This folder lists all transmissions that have completed successfully if the Keep sent messages
         box is checked in the Communication tab of the General Setup window (Menu button, Setup
         option).

                   4.13.2.5 Failed transmissions folder

         This folder displays all failed transmissions.
         Failed transmissions take up space. Entries you no longer need should be deleted to avoid
         unnecessarily taking up disk space.


    4.13.3 Managing Sent/Received messages
              1. Click a document to select it.
              2. Then, click the button corresponding to the desired action.

                   4.13.3.1 Viewing messages

              1. Select the document you wish to view.
                 It will appear in the Details window
              2. Double-click on the document or click File > Open to open the document in a viewer
                 window.

                   4.13.3.2 Printing messages

              1. Select the document you wish to print.
              2. Click File > Print...

                   4.13.3.3 Saving messages

              1. Select the document you wish to save.
              2. Click the File > Save As...
              3. Select the destination path.
              4. Click the Save button.




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                  4.13.3.4 Changing message status

         Click Edit > Change status... to change the status of a received document.




         The Change Document Status window lets you choose between: Read or not, Printed or not,
         Forwarded or not, Replied or not. Each time one of these actions is applied to the document, the
         status is changed as indicated by the icons.
         There are three possibilities for the icons:
                • Empty box: not viewed (not printed, not forwarded, not replied).
                • Box checked: viewed (printed and/or forwarded and/or replied).
                • Grayed box: will not be modified.

                  4.13.3.5 Deleting messages

             1. Select the document you wish to delete.

             2. Click the Delete       button on the toolbar.
             3. Confirm the document deletion.

                  4.13.3.6 Modifying a pending transmission

             1. Press F3, or click the Menu button, select Send, then Outbox.
             2. Highlight the transmission request you want to modify and click Tools > Modify.




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                The Modify Transmission window is displayed.




             3. Make the necessary changes. You can:
                       - Edit the Name and Number as needed.
                       - Schedule a deferred transmission.
             4. Click the OK button to apply changes.

                  4.13.3.7 Reactivating messages

         The Reactivate function lets you reactivate one or more transmissions cancelled either by you
         or the application.
             1. Select the document you wish to reactivate.
             2. Click Tools > Reactivate.

                  4.13.3.8 Deactivating messages

         The Deactivate function lets you suspend one or several pending transmissions. These are then
         canceled and remain in the Outbox until you reactivate them so they can be processed, or until
         you delete them.
             1. Select the document you wish to deactivate.
             2. Click Tools > Deactivate.

                  4.13.3.9 Retrieving SMS (or EMS) messages


         From the Inbox folder, click   , then select Retrieve SMS... to check whether you have
         received new SMS (or EMS) messages.




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                  4.13.3.10 Forwarding messages

             1. Click the Inbox folder to display the list of your documents.
             2. Select the document you want to forward.

             3. Click       .
                A transmission window is displayed.
             4. Enter the recipient information.
                You become the document sender.
             5. Click the Send button.

                  4.13.3.11 Replying to messages

             1. Click the Inbox folder to display the list of your documents.
             1. Select the document you want to reply to.

             2. Click      .
                A transmission window is displayed.
             3. Type your message, then click the Send button to send the document.




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Chapter 5: Advanced Configuration
         The chapter describes in detail how to modify Motorola Phone Tools configuration settings.


  5.1 General Setup
         To access the General Setup dialog box:
             1. From the application main window, click the Menu button.
             2. Select the Setup option, then General Setup...
                The General Setup dialog box is displayed.
             Note:


             To open the General Setup dialog box, you can also press the F6 key.



    5.1.1 Customize Tab: User Settings




                     User
         Enter user information (Name, Company, Phone Number, Fax Number, Address, City, State,
         Zip code, Country).



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    5.1.2 Communication Tab




                  5.1.2.1 Modem settings

                  Change modem
         If you wish to change the modem currently used by the application, click the Change modem...
         button.

                  Exclusive use
         If the Exclusive use box is checked, Motorola Phone Tools will not share modem resources
         with other applications when running.

                  5.1.2.2 Communication functions

                  Send/Receive is active
         These two checkboxes determine whether the configured line is allowed to transmit and receive
         documents. This can be useful to set the operating mode of certain extensions.

                  Keep sent messages
         Saves transmitted documents in the transmission queue, even if the document has reached its
         recipient. This makes it easier to reuse a document to be later transmitted to another recipient.



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                     Restore to default
         If you wish to restore the default settings used when the application was installed, click the
         Restore to default button.


    5.1.3 Location Tab: Dialing properties




                     Windows dialing properties
         If you wish to use Windows’ dialing properties, check the Use Windows dialing properties
         option.

                     Motorola Phone Tools dialing properties

             Note:

             Make sure to enter numbers the exact same way you enter them into your phone (no dashes or spaces, example:
             3035551212).


         If you wish to use the application’s dialing properties, check the Use Motorola Phone Tools
         dialing properties option. Numbers will be dialed as displayed in phonebook.




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    5.1.4 E-Mail Tab




                  5.1.4.1 Adding an e-mail account

         Once the E-Mail tab is displayed, you can fill in the settings concerning your e-mail server use.
         All information requested in this window can be found in the contract received from your Internet
         service provider. If you have an Internet access through a local network, your company’s
         network administrator can give you this information.
             1. Click the Add button and enter the name of your e-mail account in the Available
                accounts field.
             2. Enter the Reception information in the POP Server, POP Account, and Password
                fields so that your Internet access provider can identify your account.
             3. Enter the Transmission information: the SMTP Server field must be filled in. The Real
                name field contains the name that will be displayed in your contact’s message list.
             4. You can also configure the advanced setup options for the e-mail module, mailboxes,
                and signatures from the General Setup dialog box. See Advanced Setup, page 125.
             5. When you have finished setting up your e-mail account, click the OK button.




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                   5.1.4.2 Deleting an e-mail account

              1. From the E-Mail tab, select the account to delete.
              2. Click the Delete button.
                 The account is deleted.

                   5.1.4.3 Sending account: Default account

              1. Select the E-Mail tab.
              2. In the Available accounts section, select the account you wish to use for transmissions.
              3. Click the Sending account button.
                 In the list of e-mail accounts, the sending account is in bold.

                   5.1.4.4 Advanced Setup

         To access e-mail client advanced settings, click the Advanced Setup... button in the E-Mail tab.
         The Advanced options window is displayed.

                        5.1.4.4.1 General tab

         From this tab, you can configure the following settings.

                             5.1.4.4.1.1 Choosing the transmission method
         To carry out transmissions immediately, on demand, or every [n] minutes, you can setup the
         application.
              1. From the Advanced options window, select the General tab.
              2. In the Transmission section, click one of the following options:
                        - Send now - When you click the Send button from the Send e-mail window, your
                         e-mail messages are being sent.
                        - Send on demand - When you click the Send button in the Send e-mail window,
                         your e-mail messages are stored in the Pending email folder. To actually send
                         the messages, you must click         .
                        - Send waiting messages every [n] minutes - In the minutes text field, type in
                         the number of minutes that will determine the interval between each
                         transmission. When you click the Send button from the Send e-mail window,
                         your e-mail messages are stored in the Pending email folder. Transmissions will
                         be carried out at the end of the specified interval.




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                                 5.1.4.4.1.2 Configuring sound notification of received e-mail
         You can have the program play a sound file to notify you of incoming e-mail.
             1. From the Advanced options window, select the General tab.
             2. Check the Sound notification box.
             3. Click the Open... button and choose a file with the .wav extension.
             4. Click the Open button.

                                 5.1.4.4.1.3 Enabling automatic download of received e-mail
         With the E-mail module, once e-mail messages have been received by your POP server, it is
         possible to retrieve them automatically or on demand. If you choose to retrieve your e-mail
         automatically, that is, if you choose the Check for new messages every [n] minutes option,
         the application checks every [n] minutes if you have received e-mail on your POP server, and
         notifies you if you have e-mail.
             Note:

             Automatic retrieval of e-mail messages is only possible when the application is running.


             1. From the Advanced options window, select the General tab.
             2. Select the Check for new messages every [n] minutes check box.
             3. Indicate the number of minutes between each e-mail retrieval. For example, if you type
                 15, the application will retrieve e-mail messages stored on your POP server every 15
                 minutes.
             Note:

             If you use a dial-up connection to access your Internet e-mail server, it is not recommended to use this function, as it will
             require signing onto the Internet at the defined interval increasing the possibility of consuming valuable mobile phone
             contract minutes.


                                 5.1.4.4.1.4              Enabling/disabling default retrieval of e-mail
                                 headers
         The E-mail module of the application allows you to configure default retrieval of e-mail headers.
             1. From the Advanced options window, select the General tab.
             2. In the Reception section, select Check only e-mail headers.
             3. To disable it, select Retrieve full messages.

                                 5.1.4.4.1.5 Keeping e-mail headers after deletion from the
                                 server
         When you decide to delete messages for which you have received a header, then the next time
         you retrieve e-mail, the messages will disappear from the server and the header will disappear
         from the Inbox folder. To keep the header in the Inbox and keep track of received mail, proceed
         as follows:
             1. From the Advanced options window, select the General tab.
             2. Select the Keep e-mail headers after deleting e-mail from the server check box.


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                        5.1.4.4.2 Transmission tab

         From this tab, you can configure the following settings.

                             5.1.4.4.2.1       Authentication when connecting to an SMTP
                             server
         The Use authentication when connecting to the outgoing e-mail server (SMTP) option lets
         you identify yourself to your outgoing e-mail server and opens a session on that server. If you do
         not log in to the server, it may decide not to send the message.
         If your e-mail server requires a login during the connection, you can log in:
                  • Either using the same settings as for e-mail reception. To do that, check the Log on
                   using the same settings as for e-mail reception option.
                  • Or by entering different settings. To do that, check the Log on using the following
                   settings option.
         If you choose the second option, you will be prompted for a user name and password. Enter
         those you received from your Internet service provider.

                        5.1.4.4.3 Reception tab

         From this tab, you can configure the following settings.

                             5.1.4.4.3.1 Choosing the server type for incoming e-mail
         Choose the server type from the scrolling list: POP or APOP (APOP avoids sending
         unencrypted passwords over the network).

                             5.1.4.4.3.2 Saving the password
         To avoid entering your password each time you want to retrieve e-mail, check the Save
         password box.

                             5.1.4.4.3.3 Leaving a copy of your e-mail messages on the
                             e-mail server
         You can choose to leave a copy of received e-mail messages on your e-mail server in order to
         consult them from another computer.
              1. From the Advanced options window, select the Reception tab.
              2. Select the Leave a copy of messages on the server check box.
         If you choose not to leave copies of received e-mail messages on your e-mail server, received e-
         mail messages will be deleted from the e-mail server each time you retrieve your e-mail. This
         allows you to regain space on your e-mail server (which is a benefit since your space on the e-
         mail server is generally limited).




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                                5.1.4.4.3.4 Defining the maximum size for received e-mail
                                messages
         The Ignore messages larger than [n] kb option is particularly useful when connecting to the e-
         mail server with a low-speed modem. For example, with a 2,400 bps modem, it takes more than
         a minute to transfer a 20 KB e-mail message. In this case, it is recommended to check the
         Ignore messages larger than [n] kb box.
             1. From the Advanced options window, select the Reception tab.
             2. Check the Ignore messages larger than [n] kb option.
             3. In the maximum e-mail size field, type a number. For instance, if you type 100, all
                 incoming e-mail messages larger than 100 KB will be ignored.

                   5.1.4.5 Mailbox management

         See also Inbox folder, page 115.

                          5.1.4.5.1 Overview

         You can create several mailboxes for the same computer and thus separate personal mail from
         business mail and the various users’ mail.
             Important!

             Mailboxes can only be created under the Inbox folder.


                          5.1.4.5.2 Creating a new Mailbox

             1. To open the Inbox Mailboxes window, from the E-Mail tab, click the Mailboxes… button.
                The Inbox Mailboxes is displayed.




             2. To create a new mailbox, click the                   button.
             3. Enter a name for the mailbox.

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                        5.1.4.5.3 Renaming a Mailbox

              1. To open the Inbox Mailboxes window, from the E-Mail tab, click the Mailboxes… button.
              2. Select the mailbox to be renamed.

              3. To rename a mailbox, click the           button.
              4. Enter a new name for the mailbox.

                        5.1.4.5.4 Deleting a Mailbox

              1. To open the Inbox Mailboxes window, from the E-Mail tab, click the Mailboxes… button.
              2. Select the mailbox to be deleted.

              3. Delete the entry by clicking the        button.

                   5.1.4.6 Signature management

                        5.1.4.6.1 Overview

         A signature generally consists of a few lines, which are automatically added at the end of an e-
         mail message when sent. This allows the recipient to identify you. In the E-Mail tab, select a
         signature that will be added automatically to the end of all your e-mail messages.
         The Default signature scrolling list displays the existing signatures, and two other options:
                • <No signature> which gives you the possibility of not adding a signature at the end of
                 your e-mail message, or of typing one directly in the text edit box of the e-mail
                 message.
                • <New…> which gives access to a window where you can create signatures.
         When the software is run for the first time, the scrolling list only includes these two possibilities.

                        5.1.4.6.2 Create a new signature

              1. From the E-Mail tab, choose the <New…> option in the Default signature scrolling list.




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                The Signature window is displayed.




             2. In the Designation field, enter a name that will help you recognize this specific signature
                 in the scrolling list in the transmission window.
             3. In the main text field, enter the text of your signature (for example: name, company,
                 address, e-mail address, telephone and fax).
             4. Click the OK button.

                       5.1.4.6.3 Automatically adding a signature at the end
                                 of an e-mail

         Once your signature is created, it is very simple to add it automatically at the end of an e-mail
         message.
         From the E-Mail tab, choose a signature in the Default signature scrolling list. This signature
         will be used for all outgoing e-mail messages.
         You can change the signature when preparing a new e-mail in the Send E-mail window by
         selecting a different signature in the Default signature scrolling list.

                       5.1.4.6.4 Deleting or modifying a signature

             1. From the E-Mail tab, in the Default signature scrolling list, choose the signature you
                wish to delete or modify.
             2. Click the Signature Management... button.
             3. In the Signature window, click the Delete button to delete the selected signature, or
                 enter your changes, then click the OK button.
         Contrary to the Clear All button that only deletes the text included in the signature, Delete
         removes the signature and removes it from the scrolling list.




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    5.1.5 Telephone Tab




                  5.1.5.1 Ringer: Ringtone options

         Use this tab to customize your ringtones. The rings provided by default with the product are
         shown in the editable Template zone. To use your own .wav file, click the File option and
         browse to locate your sound file.
         To play the selected file, click the Play button.

                  5.1.5.2 Number presentation: Outgoing Caller ID

         Select here how you would like your phone number to be displayed to your contacts.




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    5.1.6 Internet Tab




         Click this tab to select the Internet connection method. You can use Dial-up networking to dial
         to a GPRS provider (the connection to a GPRS mobile network is mandatory) or you can use
         LAN if you are connected to this type of network.
             Note:

             Technically, you can have a connection for GSM, CDMA, or 1x.




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    5.1.7 Miscellaneous Tab




                  At start time
         Select here how you want the application to manage profiles.
                 • Always use this profile
                 • Request which profile to use
         See also User Profiles, page 76.




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Chapter 6: Glossary
Bluetooth
         Bluetooth is an open standard for short-range radio transmission for data transfer between
         computers and/or computer-based devices. Bluetooth range limitation is of about 30ft (9m).
         Bluetooth technology is designed to replace cables by taking the information normally carried by
         the cable, and transmitting it at a special frequency to a receiver Bluetooth, which will then give
         the information received to the computer, phone, etc.

CDMA
         Short for Code-Division Multiple Access, a digital cellular technology that uses spread-spectrum
         techniques. Unlike competing systems, such as GSM, that use TDMA, CDMA does not assign a
         specific frequency to each user. Instead, every channel uses the full available spectrum.
         Individual conversations are encoded with a pseudo-random digital sequence. CDMA
         consistently provides better capacity for voice and data communications than other commercial
         mobile technologies, allowing more subscribers to connect at any given time, and it is the
         common platform on which 3G technologies are built.

DNS
         Short for Domain Name System (or Service or Server), an Internet service that translates
         domain names into IP addresses. Because domain names are alphabetic, they are easier to
         remember. The Internet however, is really based on IP addresses. Every time you use a domain
         name, therefore, a DNS service must translate the name into the corresponding IP address. For
         example, the domain name www.example.com might be translated to 198.105.232.4.
         The DNS system is, in fact, its own network. If one DNS server doesn't know how to translate a
         particular domain name, it asks another one, and so on, until the correct IP address is returned.

EMS
         Abbreviated as EMS (Enhanced Messaging Service), an application-level extension to SMS for
         cellular phones available on GSM, TDMA and CDMA networks. An EMS-enabled mobile phone
         can send and receive messages that have special text formatting (such as bold or italic),
         animations, pictures, icons, sound effects and special ringtones.
         EMS messages that are sent to devices that do not support it will be displayed as SMS
         transmissions.




                                                  134
Motorola Phone Tools - Glossary


GPRS
         Short for General Packet Radio Service, a standard for wireless communications which runs at
         speeds up to 115 kilobits per second, compared with current GSM (Global System for Mobile
         Communications) systems' 9.6 kilobits.
         GPRS, which supports a wide range of bandwidths, is an efficient use of limited bandwidth and
         is particularly suited for sending and receiving small bursts of data, such as e-mail and Web
         browsing, as well as large volumes of data.

GSM
         Short for Global System for Mobile Communications, one of the leading digital cellular systems.
         GSM uses narrowband TDMA, which allows eight simultaneous calls on the same radio
         frequency.

IP address
         An identifier for a computer or device on a TCP/IP network. Networks using the TCP/IP protocol
         route messages based on the IP address of the destination. The format of an IP address is a 32-
         bit numeric address written as four numbers separated by periods. Each number can be zero to
         255. For example, 1.160.10.240 could be an IP address.

LAN (Local-Area Network)
         A computer network that spans a relatively small area. Most LANs are confined to a single
         building or group of buildings. However, one LAN can be connected to other LANs over any
         distance via telephone lines and radio waves.

MMS
         Short for Multimedia Message Service, a store-and-forward method of transmitting graphics,
         video clips, sound files and short text messages over wireless networks using the WAP protocol.
         Carriers deploy special servers, dubbed MMS Centers (MMSCs) to implement the offerings on
         their systems. MMS also supports e-mail addressing, so the device can send e-mails directly to
         an e-mail address. The most common use of MMS is for communication between mobile
         phones.
         MMS, however, is not the same as e-mail. MMS is based on the concept of multimedia
         messaging. The presentation of the message is coded into the presentation file so that the
         images, sounds and text are displayed in a predetermined order as one singular message. MMS
         does not support attachments as e-mail does.
         To the end user, MMS is similar to SMS.




                                                   135
Motorola Phone Tools - Glossary


Modem
         Short for modulator-demodulator. A modem is a device or program that enables a computer to
         transmit data over, for example, telephone or cable lines. Computer information is stored
         digitally, whereas information transmitted over telephone lines is transmitted in the form of
         analog waves. A modem converts between these two forms.

RTT
         Short for real-time technology. RTT refers to technology that allows a user to receive data during
         the actual time that a physical process occurs, known as real time. Real time is measured in
         milliseconds or microseconds.
         While RTT is used for sophisticated entertainment purposes, such as streaming live video or
         audio and has applications that ultimately will make Internet use more lively and practical, this
         immediate-response technology is being used for a wide array of critical applications that require
         instant response times. For example, an automatic pilot must respond to data on changing flight
         conditions or the position of other aircraft immediately; nuclear power plants must have real-time
         information on what is happening at all times in all critical areas of the plant for safety; space
         flight computers must respond instantly to changing conditions in the atmosphere.

SMS
         Short for Short Message Service Similar to paging, SMS is a service for sending short text
         messages (no longer than 160 alpha-numeric characters and contain no images or graphics) to
         mobile phone, fax machine and/or IP address.

TDMA
         Short for Time Division Multiple Access, a technology for delivering digital wireless service using
         time-division multiplexing (TDM). TDMA works by dividing a radio frequency into time slots and
         then allocating slots to multiple calls. In this way, a single frequency can support multiple,
         simultaneous data channels. TDMA is used by the GSM digital cellular system.

UMTS
         Short for Universal Mobile Telecommunications System, a 3G mobile technology that will deliver
         broadband information at speeds up to 2Mbits/sec.
         Besides voice and data, UMTS will deliver audio and video to wireless devices anywhere in the
         world through fixed, wireless and satellite systems.

USB
         Short for Universal Serial Bus, an external bus standard that supports data transfer rates of 12
         Mbps. A single USB port can be used to connect up to 127 peripheral devices, such as mice,
         modems, and keyboards. USB also supports Plug-and-Play installation and hot plugging.




                                                  136
Motorola Phone Tools - Index




Index
               Numerics                                phone data ........................ 26
                                                  Basic configuration ..................... 20
1xRTT ................................... 32      Bluetooth
    connection ........................ 34             connection ......................... 15
                                                       definition ..................... 16, 134
                                                       wizard .............................. 16
                      A
Access
                                                                       C
     calendar ........................... 56
     Phonebook ........................ 41        Calendar ................................. 56
Account                                                access .............................. 56
     send ............................... 125          create............................... 56
Add                                                    open ................................ 57
     e-mail account ................... 124            options ............................. 59
Advanced configuration                                 supported formats ................ 56
     general setup .................... 121       Calendar display
Advanced setup                                         modify .............................. 60
     e-mail .............................. 24     Call
Archive                                                from the Phonebook.............. 29
     logbook ............................ 32           hang up ............................ 30
Assign                                                 make ............................... 29
     phone to an existing user profile 76              pick up.............................. 30
Attach                                                 receive ............................. 30
     document to an e-mail........... 78          Caller ID screening ..................... 30
Automatic                                         CDMA .................................... 32
     signature ......................... 130           connection ......................... 38
Automatic retrieval                                    definition ......................... 134
     e-mail .............................. 80     Change
                                                       message status ................. 118
                                                       record .............................. 45
                                                  Clear
                      B                                logbook............................. 31
                                                  Communication functions
Backing up                                             communication tab ............. 122


                                                137
Motorola Phone Tools - Index


Communication tab                                 Creating
    communication functions....... 122                 new e-mail account ............... 23
    general setup .................... 122        Criteria
    modem settings ................. 122               search .............................. 47
Computer view                                     Cropping zone .......................... 90
    contact ............................. 50      Customize tab
Configuration                                          general setup .................... 121
    Live Update ....................... 10
Connection
    1xRTT ............................. 34                              D
    Bluetooth .......................... 15
    CDMA.............................. 38         Deactivate
    GPRS .............................. 34             message ......................... 119
    GSM-Data ......................... 38         Default user profile
    high-speed ........................ 34             define ............................... 77
    Infrared ............................ 15      Defer
    Internet ............................ 32           transmission ....................... 79
    logs................................. 39      Define
    new................................. 32            default user profile ................ 77
    properties ......................... 33            priority .............................. 79
    Serial Cable ....................... 15       Definition
    standard ........................... 38            Bluetooth ..................... 16, 134
    USB Cable ........................ 15              CDMA ............................ 134
Contact                                                DNS .............................. 134
    computer view .................... 50              EMS .............................. 134
    phone view ........................ 51             GPRS ............................ 135
Contacts .................................. 9          GSM .............................. 135
Copy                                                   IP address ....................... 135
    event ............................... 62           LAN ............................... 135
    task ................................. 65          MMS .............................. 135
Copyrights................................ 8           Modem ........................... 136
Create                                                 RTT ............................... 136
    calendar ........................... 56            SMS .............................. 136
    group ............................... 48           TDMA ............................ 136
    groups of contacts ............... 48              UMTS ............................ 136
    mailbox ..................... 115, 128             USB............................... 136
    phonebook ........................ 42         Delay
    record .............................. 44           Quality of Service ................. 37
    signature ......................... 129       Delete
    task ................................. 63          e-mail account .................. 125


                                                138
Motorola Phone Tools - Index


     event ............................... 62      Event
     group ............................... 48           copy ................................ 62
     logs................................. 40           delete ............................... 62
     mailbox ..................... 116, 129             manage ............................ 61
     message ......................... 118              modify .............................. 62
     phonebook ........................ 43              schedule ........................... 61
     record .............................. 45           view ................................. 62
     signature ......................... 130       Events .................................... 61
     task ................................. 65     Existing e-mail account
Dialer                                                  importing ........................... 22
     use ................................. 29      Export
DNS ...................................... 36           logs ................................. 40
     definition .......................... 134          record .............................. 54
                                                        to a vCard file ..................... 55
                                                        to an external file ................. 54
                      E                                 to Exchange ....................... 55
                                                        to Lotus Notes..................... 55
E-mail .................................... 77          to Outlook .......................... 55
    advanced setup .................. 24           Extract
    attach document ................. 78                mobile phone contact details 81, 85
    automatic retrieval ............... 80
    forward ............................ 81
    on demand retrieval ............. 80                                 F
    prepare ............................ 77
    receive ............................. 80       Failed transmissions
    reply ................................ 80            folder ............................. 117
    send ................................ 77       Fast
    setup ............................... 22             search .............................. 47
    Signature management ........ 129              Features
    view ................................ 80             Motorola Phone Tools ........... 29
E-mail account                                     File browser screen
    add ................................ 124             Multimedia Studio ................ 85
    delete ............................. 125       File to the computer
E-Mail Tab ............................. 124             transfer ............................. 87
E-mail tab                                         File to the phone
    general setup .................... 124               transfer ............................. 87
EMS                                                File Transfer Studio
    definition .......................... 134            Multimedia Studio ................ 86
    receive ............................. 84       Filter
    text messaging ................... 82                logs ................................. 39


                                                 139
Motorola Phone Tools - Index


Folder                                                create............................... 48
    failed transmissions ............. 117            delete ............................... 48
    pending e-mail ................... 116            rename ............................. 48
    sent messages .................. 117          Groups of contacts
Forward                                               create............................... 48
    e-mail .............................. 81      GSM
    message ......................... 120             definition ......................... 135
From Exchange                                     GSM-Data ............................... 32
    import .............................. 53          connection ......................... 38
From Lotus Notes
    import .............................. 53
From Outlook                                                            H
    import .............................. 53
From the Phonebook                                Hang up
    call ................................. 29         call .................................. 30
From vCard file                                   High-speed
    import .............................. 53          connection ......................... 34
Function Panel ......................... 19
Function panel .......................... 19
    Multimedia Studio ................ 85                                I
                                                  Image retouch editor ................. 109
                      G                           Image Studio
                                                        Multimedia Studio ................ 88
General Setup                                     Import
    E-mail tab ........................ 124             from Exchange .................... 53
General setup                                           from Lotus Notes ................. 53
    advanced configuration ........ 121                 from Outlook....................... 53
    communication tab .............. 122                from vCard file .................... 53
    customize tab .................... 121              record .............................. 52
    e-mail tab ......................... 124            records from an external file .... 52
    Internet tab ....................... 132            text files with delimiters .......... 52
    location tab ....................... 123      Import wizard ............................ 53
    miscellaneous tab ............... 133         Importing
    telephone tab .................... 131              existing e-mail account .......... 22
Glossary ................................ 134     Inbox ................................... 115
GPRS .................................... 32      Infrared ................................... 15
    connection ........................ 34              connection ......................... 15
    definition .......................... 135     Installation ............................... 14
Group


                                                140
Motorola Phone Tools - Index


     wizard .............................. 12           filter ................................. 39
Installing                                              Reception log ..................... 31
     mobile phone ..................... 14              Transmission log.................. 31
     Motorola Phone Tools ........... 12
Installing mobile PhoneTools ......... 12
Internet                                                                 M
     connection ........................ 32
Internet Connection                                Mailbox
     DNS tab ........................... 36             create........................ 115, 128
Internet connection                                     delete ........................ 116, 129
     setup ............................... 20           rename ...................... 116, 129
     wizard .............................. 20      Mailbox management ............ 24, 128
Internet Connection Wizard .......... 32           Make
Internet tab                                            call .................................. 29
     general setup .................... 132        Manage
IP address                                              event ............................... 61
     definition .......................... 135          received message .............. 117
                                                        sent message ................... 117
                                                        task ................................. 63
                      L                            Management
                                                        signature ......................... 129
LAN                                                Match table .............................. 44
     definition .......................... 135     Mean throughput
License .................................. 12           Quality of Service ................. 37
Live Update                                        Melody Studio
     configuration ...................... 10            Multimedia Studio ................ 92
Location tab                                       Message
     general setup .................... 123             deactivate ........................ 119
Log                                                     delete ............................. 118
     reception .......................... 31            forward ........................... 120
     transmission ...................... 31             print ............................... 117
Logbook                                                 reactivate ........................ 119
     archive ............................. 32           reply .............................. 120
     clear ................................ 31          save .............................. 117
     print ................................ 31          view ............................... 117
     view ................................ 31      Message status
Logs ...................................... 31          change ........................... 118
     connection ........................ 39        Miscellaneous tab
     Delete .............................. 40           general setup .................... 133
     export .............................. 40      MMS .................................... 107


                                                 141
Motorola Phone Tools - Index


     definition .......................... 135           GPRS ..............................   32
MMS Studio                                               GSM-Data .........................    32
     Multimedia Studio ............... 107               TDMA ..............................   32
Mobile phone                                             UMTS ..............................   32
     installing ........................... 14           W-CDMA ...........................    32
Mobile phone contact details                       New
     extract ......................... 81, 85          connection ......................... 32
Modem                                                  user profile ......................... 76
     definition .......................... 136     New e-mail account
Modem settings                                         creating ............................ 23
     communication tab .............. 122          Number
Modify                                                 presentation ..................... 131
     calendar display .................. 60
     event ............................... 62
     pending transmission ........... 118                               O
     signature ......................... 130
     task ................................. 64     On demand retrieval
Motorola Live Update .................. 10              e-mail ............................... 80
Motorola Phone Tools ................. 18          Online
     features ............................ 29           registration ......................... 13
     installing ........................... 12     Online registration ...................... 13
     uninstalling ........................ 12      Open
Motorola Phone Tools main window 18                     calendar ............................ 57
Multimedia Studio ...................... 85             phonebook ......................... 43
     file browser screen ............... 85        Options
     File Transfer Studio .............. 86             calendar ............................ 59
     function panel..................... 85             Ringtone ......................... 131
     Image Studio ..................... 88         Outbox ............................ 115, 116
     Melody Studio .................... 92
     MMS Studio ...................... 107
     preview screen ................... 86                              P
     selection screen .................. 86
     Video Studio ...................... 97
                                                   Peak throughput
                                                       Quality of Service ................. 37
                                                   Pending e-mail
                      N                                folder ............................. 116
                                                   Pending transmission
Network                                                modify ............................ 118
    1xRTT ............................. 32         Phone data
    CDMA.............................. 32


                                                 142
Motorola Phone Tools - Index


      backing up ........................ 26             connection ......................... 33
      restoring ........................... 26
Phone number
      redial ............................... 30                          Q
Phone Setup Wizard................... 14
Phone view                                          Quality of Service .......................    36
      contact ............................. 51          delay ................................    37
Phonebook .............................. 41             mean throughput..................         37
      access ............................. 41           peak throughput ..................        37
      create .............................. 42          precedence ........................       36
      delete .............................. 43          reliability............................   37
      Match table ....................... 44
      open................................ 43
      standard view ..................... 42                              R
      supported formats................ 41
      Synchronization interface ....... 49
                                                    Reactivate
Phonebook Synchronization view ... 49
                                                        message ......................... 119
Pick up
                                                    Receive
      call ................................. 30
                                                        call .................................. 30
Precedence
                                                        e-mail ............................... 80
      Quality of Service ................ 36
                                                        EMS ................................ 84
Prepare
                                                        SMS ................................ 84
      e-mail .............................. 77
                                                    Received message
      text message ..................... 83
                                                        manage .......................... 117
Presentation
                                                    Reception
      number ........................... 131
                                                        log................................... 31
Preview
                                                    Receving an EMS ...................... 84
      text message ..................... 84
                                                    Record
Preview screen
                                                        change ............................. 45
      Multimedia Studio ................ 86
                                                        create............................... 44
Print
                                                        delete ............................... 45
      logbook ............................ 31
                                                        export............................... 54
      message ......................... 117
                                                        import............................... 52
      record .............................. 45
                                                        print ................................. 45
Priorities ................................. 71
                                                        search .............................. 46
Priority
                                                    Records from an external file
      define .............................. 79
                                                        import............................... 52
Profile
                                                    Redial
      user ................................ 14
                                                        phone number..................... 30
Properties


                                                  143
Motorola Phone Tools - Index


Registration                                             manage .......................... 117
     online .............................. 13      Sent messages
Reliability                                              folder ............................. 117
     Quality of Service ................ 37        Serial Cable
Rename                                                   connection ......................... 15
     group ............................... 48      Setup
     mailbox ..................... 116, 129              e-mail ............................... 22
Reply                                                    Internet connection ............... 20
     e-mail .............................. 80      Side panel ............................... 19
     message ......................... 120         Signature
Restore Phone data ................... 26                automatic ........................ 130
Restoring                                                create............................. 129
     phone data ........................ 26              delete ............................. 130
Retouch toolbar ........................ 90              management .................... 129
Retrieve                                                 modify ............................ 130
     SMS message ................... 119           Signature management .......... 24, 129
Ringtone                                           SMS
     options ............................ 131            definition ......................... 136
RTT                                                      receive ............................. 84
     definition .......................... 136           text messaging .................... 82
                                                   SMS Configuration ..................... 82
                                                   SMS message
                      S                                  retrieve ........................... 119
                                                   Standard
Save                                                     connection ......................... 38
     message ......................... 117         Standard view
Schedule                                                 Phonebook ........................ 42
     event ............................... 61      Start
Search                                                   search .............................. 57
     criteria ............................. 47     Status report
     fast ................................. 47           synchronization ................... 76
     record .............................. 46      Supported formats
     start ................................ 57           calendar ............................ 56
Selection screen                                         Phonebook ........................ 41
     Multimedia Studio ................ 86         Synchronization .................... 27, 66
Send                                                     status report ....................... 76
     account ........................... 125             wizard .............................. 75
     e-mail .............................. 77      Synchronization options
     text message ..................... 82               Priorities............................ 71
Sent message                                       Synchronization settings............... 66


                                                 144
Motorola Phone Tools - Index


Synchronization Wizard ............... 25              file to the computer ...............     87
System requirements ................... 9              file to the phone ...................    87
                                                   Transmission
                                                       defer ................................   79
                      T                                log...................................   31


Task
     copy ................................ 65                            U
     create .............................. 63
     delete .............................. 65      UMTS .................................... 32
     manage ............................ 63             definition ......................... 136
     modify.............................. 64       Uninstalling
Tasks .................................... 63           Motorola Phone Tools ........... 12
TDMA .................................... 32       Uninstalling mobile PhoneTools ...... 17
     definition .......................... 136     USB
Telephone tab                                           definition ......................... 136
     general setup .................... 131        USB Cable ............................... 15
Text files with delimiters                              connection ......................... 15
     import .............................. 52      USB cable connection ................. 15
Text message                                       Use
     prepare ............................ 83            dialer ............................... 29
     preview ............................ 84       User
     send ................................ 82           profile ............................... 14
Text Messaging ........................ 82         User profile
     Receive an EMS ................. 84                Assign a phone ................... 76
Text messaging                                          new ................................. 76
     EMS ................................ 82       User Profiles............................. 76
     SMS ................................ 82
To a vCard file
     export .............................. 55                            V
To an external file
     export .............................. 54      Video Studio
To Exchange                                             Multimedia Studio ................ 97
     export .............................. 55      View
To Lotus Notes                                          e-mail ............................... 80
     export .............................. 55           event ............................... 62
To Outlook                                              logbook............................. 31
     export .............................. 55           message ......................... 117
Trademarks .............................. 8
Transfer


                                                 145
Motorola Phone Tools - Index


                      W
W-CDMA ................................      32
Wizard
    Backup/Restore Wizard .........          26
    Bluetooth ..........................     16
    Import Wizard.....................       53
    installation .........................   12
    Internet connection ..............       20
    Internet Connection Wizard ....          32
    synchronization...................       75




                                                  146