FAQ PROGRAMS / FILES Q: I don’t know how to use Adobe InDesign. What do I do? There are ways of submitting your layout in Illustrator if you absolutely cannot use InDesign. If that is the case, contact Michael Kubo (firstname.lastname@example.org) to make separate arrangements. Q: I only have InDesign version CS3. What do I do? The templates are saved in InDesign version CS2 for both Windows and Mac. Anyone using CS3 can still open the files. Q: Do I need to do anything other than save my layout file on the server? DON’T FORGET to package your file with all image links (File > Package…). If we do not have image links for your layout, it will not be included in the book. GENERAL Q: How will the book be organized? The book is organized alphabetically by student, across all departments. Each student is given a single-page layout for his or her work. Q: Will the book be in color? The book will be in black and white only. You should convert all color images to black and white yourself so you know how they will look in layouts, and so you can do any necessary adjustments for tone, contrast, etc. Q: Will my layout appear on a right-hand or left-hand page of the book? The order of the pages depends on the alphabetical order of students who submit layouts, so your layout might be on a left or a right page of the book. The templates are the same in either case. Q: I want to share a double page spread with a friend—is that possible? No. The order is alphabetical with no exceptions. Q: Will there be any review or adjustment of my layout before printing? Yes. All layouts will be reviewed for appropriate content (serious efforts only, please), and some layouts / images might be adjusted slightly to conform to the templates provided. All text will be reviewed for grammar, spelling, punctuation, etc. (though please do not rely on us for your text editing). Q: Does this mean that the layout that is printed in the book might be different from what I submitted? This would happen only in cases where there are issues with image resolution / file sizes (images cannot be printed at the size they were originally submitted), missing image links (an image cannot be printed because the link was not provided), or inappropriate content. IMAGES Q: How do I know what my images will look like at their actual print size? How it looks in your layouts (viewed at 100%) is how it will look in reality. Keep this in mind especially for any .AI / .EPS images you are scaling down to be sure that line weights will read at the actual page size. (To see the full-quality view of an image in your layouts, right-click on the image box and select Display Performance > High Quality Display.) Note that the designer will not be able to correct line weights in your drawings if these do not read in the layout. Q: Can I include full-bleed images in my layout (i.e., images that run to the edge of the page)? No. Please use the templates provided, which leave a margin between text / images and the edge of the page. Q: Do I have to fill the page? What if I want to include fewer images? The templates are a guide, but you can always choose to leave some of the modules blank. If you are including fewer images, make sure these are flush to the top of the template. Q: Some of my images contain text. How will that affect the image sizing? Use your best judgement to ensure that any text in your images is legible. If you are reducing composite images (full presentation boards, etc.) so much that the text is no longer legible, please split your file into multiple images and use the captions provided in the template. (For reference, the captions are in 8-point font; any smaller text will not be legible in the book.) Q: How many images should I include? When in doubt, fewer / larger images are better than more / smaller images. We encourage using one or two large images rather than a grid of small ones (though templates have been provided for both cases). TEXT Q: Do I need to worry about fonts, paragraph styles, line spacing, etc.? All text in the layouts will be re-set in the final font of the book before printing (very similar to the one in the template), so please do not attempt to do any typesetting. Just type any text in the boxes provided; please do not adjust the font size, tracking, line spacing, etc. Do not use any italics or bold in the text as these will not be preserved in the final typesetting. Q: What is the difference between the “blurb” text in the top row and the text boxes provided in some of the page templates? The blurb in the top row can be used for a short page description if you are filling the template with images or only have a few sentences of text. Longer text should go in the text boxes provided in the template (for example, a thesis statement with project images). If you are using the text boxes, the blurb should be left blank—please use one or the other, but not both. Q: Do I need to include captions? What information should be in the captions? You don’t have to have captions for your images, though space for them is provided in the templates. If you do include captions, these can be used to describe each image (if you are presenting one project) or to label images by semester or studio (if you are including multiple projects or semesters of work).
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