Recruiting and requisition process for a start up company. Process gives guidance on approval for requisitions and accountability throughout the recruiting process. This process is incorporated into the workflow of an ATS system.
COMPANY’s Recruiting and New Hire Process Draft Goals: 1. Hire Candidates Smarter than we are that fit Company’s culture: Hire candidates that are consistent with Company) culture, that possess the required skills and are passionate about Company’s vision so as the Company scales we have a team that can support the company’s objectives. “Smarter than we are” philosophy will help reduce future turnover by empowering hiring managers to give employees autonomy to make decisions, provide long term career growth and bring new ideas to Company that can help us be the leader in our market space. 2. Scale to support Company’s revenue objectives: To hire candidates as quickly as possible to support Company’s company goals and objectives. 3. Great Candidate Experience: To build Company’s hiring brand as every candidate could be a customer and should be treated to a positive Company experience throughout the process, regardless of outcome of their candidacy. If hired, to provide a positive first impression of Company. Question: I want to hire someone now, how do I get it done? The hiring process can be summarized in 7 main steps: 1. Requisition Approval 2. Recruiter/Manager team meeting 3. Sourcing Candidates 4. Recruiting Candidates 5. Interview process 6. Closing Candidates 7. New Hire Process Step 1: Requisition Approval for Budgeted hires. Please note: if you have a request for a non budgeted hire, please discuss the request with Finance and reference this on your completed requisition form. To hire a consultant, please contact Finance. A. Hiring Manager Role: For all full time or part time employee, complete the attached form, “Company’s job requisition and description form” and email the completed template to firstname.lastname@example.org B. Recruiter/HR Role: 1. The completed job requisition will be entered into Company’s online staffing system www.ATS.com by Recruiting Coordinator and be automatically routed for approval to: the EStaff member your department reports to HR CFO CEO 2. Recruiting Coordinator will notify the hiring manager by email that the job requisition has been approved or not and if approved, it will be automatically posted on Company’s website: http://www.Company.com/who/jobs.html Step 2: Recruiter/Manager team meeting. A. Recruiter/HR Role: If approved, a recruiter will contact the hiring manager within 24 hours of approval to: 1. Review your job requisition needs, and discuss market data, salary, stock or other questions. 2. Review the hiring team and interviewer roles 3. Post your open position on additional job websites 4. Add your open position and update your weekly hiring tracker 5. Add your open position to the weekly review recruiter meetings with HR 6. Obtain referrals and leads from COMPANY employees 7. Make all COMPANY employees aware of openings so they can become advocates for COMPANY’S recruitment efforts. 8. Discuss realistic expectations and timing to fill your open position. Step 3: Sourcing Candidates. A. Recruiter/HR Role: 1. Recruiters will source candidates through a variety of mediums, cold calling, employee referrals, research, reviewing existing resumes in the ATS database and other creative methods. This process can take several days or weeks depending on the market demand, economy, candidate availability, location and other reasons. 2. The ATS database will allow recruiters to reduce the sourcing process with repeat open requisitions. B. Hiring Manager Role: 1. Hiring managers can assist recruiters in sourcing candidates by reviewing research lists provided by the recruiter or giving recruiters candidate names in target companies. Step 4: Recruiting Candidates. A. Recruiter/HR Role 1. Recruiters will recruit candidates that have been sourced and will scan every resume of candidates they recruit/interview into ATS 2. Recruiters will submit resumes through ATS within 24 hours of interview to hiring managers through ATS. This will allow all activity on a candidate to be tracked for both efficiency and legal reasons. 3. Recruiters will participate in the “in person” candidate screening if requested by the hiring manager, otherwise phone screens will be considered sufficient. 4. Recruiters will change candidate status to submitted to indicate in process of being scheduled. B. Hiring Manager Role: 1. Upon receipt of resume, the Hiring Manager will review the resume within 24 hours, and either email the recruiter or update the weekly tracker to identify candidates on the weekly tracker to be interviewed and indicate on the tracker as “Approved Resume”. 2. Any resumes identified by sources other than recruiter should be sent to Recruiting Coordinator@Company.com to scan into ATS. Candidate status and comments will be reflected in ATS and will be put in the general talent pool. 3. Candidate names will be added to the weekly trackers, an excel file kept up to date by both hiring manager and recruiter as information develops on candidates. 4. Hiring managers can review their weekly tracker to get updates on active candidates or request more specific information in ATS from Recruiter. Step 5: Scheduling Interviews & Interview process A. Recruiter/HR Role: 1. Scheduling interviews: Recruiting Coordinator will schedule all onsite interviews utilizing the ATS tool. If there is another person that will schedule the interviews, hiring manager will inform recruiter of this prior to scheduling interviews. 2. Interview Feedback: Interview Feedback and consideration of all interviewer feedback is critical to making consistent, quality hires. 1. Interviewers will provide independent feedback to recruiter utilizing the Interview feedback form attached 2. Recruiter will provide intervi
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