B r o o k f i e l d P u b l i c L i b r a r y Journal of the by termo

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									                                Brookfield          Public       Library

                                      Journal of the Proceedings of a
                                 Regular Library Board of Trustees Meeting
                                       February 21, 2007 – 7:00 P.M.


Members Present:         President Margaret Blasage, Trustees Carol Vaughan Kissane, Jonathan
                         Platt, and Ted Schwitzner

Members Absent:          Trustees Dianne Duner, Barbara Garvey and Judith Sweet

Others Present:         Library Director Kimberly Litland, Village of Brookfield Liaison – Village
                        Trustee Cathy Edwards and Library Administrative Assistant Linda
                        Louise Schmidthuber.

Also Present:           None

On Wednesday, February 21, 2007, President Blasage called the Regular Library Board of Trustees meeting
to order at 7:20 P.M. Upon roll call by President Blasage a quorum was determined.

Motion to appoint Administrative Assistant Linda Louise Schmidthuber to act as Secretary
for the January 21, 2007 Regular Library Board meeting. Motion made by President Blasage,
seconded by Trustee Kissane. Motion approved by voice vote.

Motion to Allow Trustee Judith Sweet to Attend Meeting Via Telephone

Motion by Trustee Kissane, seconded by Trustee Platt, to allow Trustee Judith Sweet to attend the
February 21, 2007 Regular Library Board meeting via telephone. Upon roll call, the motion carried as
follows: Ayes: President Blasage, Trustees Duner, Garvey, Kissane, Platt, Schwitzner and Sweet (via
telephone). Nays: None. Absent: Trustees Duner and Garvey.

APPROVAL OF AGENDA

Motion by Trustee Schwitzner, seconded by Trustee Platt to approve the Agenda of the Regular Library
Board meeting of February 21, 2007 Upon roll call, the motion carried as follows: Ayes: President
Blasage, Trustees Duner, Garvey, Kissane, Platt, Schwitzner and Sweet (via telephone). Nays: None.
Absent: Trustees Duner and Garvey.

APPROVAL OF CONSENT AGENDA

        A.   Approval of minutes, regular meeting of January 24, 2007
        B.   Acceptance of closed session minutes of January 24, 2007
        C.   Approval of minutes, special meeting of January 17, 2007
        C.   Acceptance of financial statements for January 2007
        D.   Acceptance of director’s report for February 2007

Motion by Trustee Kissane, seconded by Trustee Platt, to approve the Consent Agenda of the February 21,
2007. Upon roll call, the motion carried as follows: Ayes: President Blasage, Kissane, Platt and Schwitzner.
Nays: None. Absent: Trustees Duner and Garvey. (Phone connection lost to Trustee Sweet prior to roll
call vote.)



                                                            Regular Library Board Meeting – February 21, 2007 1 of 4
COMMUNICATIONS AND CORRESPONDENCE

   A. Written

       1.   Newspaper articles / photos
       2.   Memoranda from Library Attorney Roger Ritzman
       3.   Memoranda from State Library on annual interlibrary loan survey
       4.   Thank you letter to Representative Bob Biggins for circuit breaker forms

All written Communications and Correspondence filed with records of the February 21, 2007 meeting.

PRESIDENT'S REPORT

President Blasage commented on meetings with Director Litland regarding the February 21, 2007 meeting
agenda and property acquisition issues.

DIRECTOR'S REPORT

Director Litland informed the Board of the following recent events:

       Installation of the new PC Management system is complete and in operation;
       Success of the new coin-operated unit on the public photocopier;
       Installation of the public fax machine in the lobby of the Library;
       Two staff members have attended Serials training at MLS.

REPORTS OF THE LIAISONS

MLS – President Blasage: No MLS meeting or activities to report.

Library Trustee Forum – Trustee Kissane: Trustee Kissane on progress of registration for the
Trustee Forum.

Friends of the Library – Trustee Platt: Prices for book nook items have been increased. A proposal
regarding the Taste of Brookfield event was made regarding planning strategies.

Village Board – Catherine Edwards: Trustee Edwards reported on the results of the Village Board of
Trustees meeting of February 12, 2007 – including approving the adoption of the Cook County Ordinance
regarding the Illinois Clean Indoor Air Act concerning banning of smoking in public places.

REPORTS OF COMMITTEES

Finance Committee – Trustee Kissane

Motion by Trustee Kissane, seconded by Trustee Schwitzner, to approve the February 21, 2007 warrant for
payment in the amount of $78,057.63. Upon roll call, the motion carried as follows: Ayes: President
Blasage, Trustees Kissane, Platt and Schwitzner. Nays: None. Absent: Trustees Duner, Garvey and
Sweet.



                                                           Regular Library Board Meeting – February 21, 2007 2 of 4
Discussion of the proposed Fiscal Year 2007 budget was led by Director Litland. Amounts assigned to
various expense lines did not vary appreciably from the amounts presented to the Board for review in
January.

Motion by Trustee Kissane, seconded by Trustee Platt, to approve the Fiscal Year 2007 budget as
presented. Upon roll call, the motion carried as follows: Ayes: President Blasage, Trustees Kissane, Platt,
Schwitzner and Sweet (via telephone). Nays: None. Absent: Trustees Duner and Garvey.

Policy Committee

Motion by Trustee Kissane, seconded by Trustee Sweet to accept the Consent of Program Participants
Policy. Upon roll call, the motion carried as follows: Ayes: President Blasage, Trustees Kissane, Platt,
Schwitzner and Sweet (via telephone). Nays: None. Absent: Trustees Duner and Garvey.

Building and Grounds Committee

Trustee Platt reported on the status of the HVAC installation and that the final payment check would be
held until items on a punch list were completed by AMSCO.

Trustee Platt opened discussion on the thank-you letter sent to those who attended the special meeting
regarding property acquisition and an update on documents the Library attorney had prepared for two
property owners currently interested in offering the Library a Right of First Refusal.

Short discussion regarding planning automatic door installation funded by CDBG grant funds.

Trustee Platt reminded the Board of the meeting with facilities planner (Dr. Schlipf) scheduled for March
10, 2007. Board to be provided with Dr. Schlipf's questionnaire beforehand.

Advocacy

Trustee Schwitzner informed the board of bills currently before the State legislature that affect libraries –
including filtering and various 'social networking' bills. Certain suggested tax cap bills, specifically House Bill
#168, affects the limiting rate.

NEW BUSINESS

Resolution 2007-03 Calendar Year Fiscal Year

Motion by Trustee Kissane, seconded by Trustee Platt to adopt Resolution 2007-03 to adopt a Calendar
Year Fiscal Year. Upon roll call, the motion carried as follows: Ayes: President Blasage, Trustees Kissane,
Platt, Schwitzner and Sweet (via telephone). Nays: None. Absent: Trustees Duner and Garvey.

Trustee recognition dinner

March 9, 2007 at 7:00 P.M. was selected as the date and time of the Annual Trustee Recognition Dinner.
Restaurant for event to be announced.

April 19 Library Day

Director Litland informed the Board of transportation options to Springfield for Library Day.



                                                                Regular Library Board Meeting – February 21, 2007 3 of 4
2007 Taste of Brookfield @ Your Library fundraiser

Trustee Platt suggested beginning to organize the event by scheduling planning meetings as soon as possible.
A planning meeting was tentatively planned for March 16, 2007. Trustee Platt suggested approaching
community organizations to possibly recruit volunteer helpers for the event.

Executive session: Real estate (5 ILCS 120/2 c (5) and Personnel (5 ILCS 120/2 c (1))

Motion by Trustee Platt, seconded by Trustee Sweet, to adjourn the Regular Library Board of Trustees
meeting of February 21, 2007 to an Executive Session at 8:59 P.M. to discuss Real Estate and Personnel.
Upon roll call, the motion carried as follows: Ayes: President Blasage, Trustees Kissane, Platt, Schwitzner
and Sweet (via telephone). Nays: None. Absent: Trustees Duner and Garvey.

Reconvene Regular Library Board of Trustees Meeting

Motion by Trustee Kissane, seconded by Trustee Platt, to reconvene the Regular Library Board of Trustees
meeting of February 21, 2007 at 9:36 P.M. Upon roll call, the motion carried as follows: Ayes: President
Blasage, Trustees Kissane, Platt, Schwitzner and Sweet (via telephone). Nays: None. Absent: Trustees
Duner and Garvey.

ADJOURNMENT

Motion by Trustee Kissane, seconded by Trustee Schwitzner, to adjourn the Regular Library Board meeting
of February 21, 2007 at 9:40 P.M. Upon roll call, the motion carried as follows: Ayes: President Blasage,
Trustees Kissane, Platt, Schwitzner and Sweet (via telephone). Nays: None. Absent: Trustees Duner and
Garvey.




                                                                        Barbara Garvey
                                                                           Secretary
                                                                    Brookfield Public Library
                                                                       Board of Trustees
                                                                                                /lls




                                                            Regular Library Board Meeting – February 21, 2007 4 of 4

								
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