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MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL

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MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL Powered By Docstoc
					MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL

                                FEBRUARY 3, 2004

Present from City Council: Richard R. Davis, Mayor; Harold Fowler, Mayor Pro-Tem;
Councilmen: Floyd Hilliard, Van Hunter, Billy Albritton


Staff Present: Michael Melton, City Administrator; Ursula Lee, City Clerk; Billy
Reynolds, Police chief; Steve Scholar, Director of Planning & Zoning; Allen Lancaster,
Planning & Zoning Chairman; David Aspinwall, City Engineer; Todd Hunt, OMI
Project Manager

Visitors: Jo Hickson, Tara Jennings, John Beall, Bobby Roberts, Wendy Sims, Jere
Settle, Ryan Settle, Linda & Larry Barker, Jimmie Norris, Janet & Owen Thayer, Gene &
Carol Brogdon, Dana Brown

Mayor Richard Davis called the meeting to order at 7:30 P.M. and Councilman Fowler
gave the invocation. A Boy Scout led the Pledge of Allegiance.

Minutes of the regular meeting held January 20, 2004 were approved as submitted
by Councilman Fowler, seconded by Councilman Hilliard and carried by all.

COMMITTEE REPORTS:

Administration and Personnel: Ursula Lee

Nothing to report.

Public Safety:

Police Department: Chief Billy Reynolds

1. Chief Reynolds introduced Tara Jennings of Bryan County Family Connections. Mrs.
   Jennings presented a Power Point Presentation on the Bryan County Juvenile
   Diversion Program.

   Mrs. Jennings introduced Dahlia Davis the Coordinator of the Program. Mrs. Davis
   presented the program goals and explained how the program has helped first time
   juvenile offenders.

   Mrs. Davis introduced her co-worker Wendy Sims. Ms. Sims gave a brief
   presentation on some of the offenses the program handles.

   Chief Reynolds explained how the program has helped the Police Department with not
   having to go through the regular juvenile system for those 48 cases the program is



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  handling. We wanted to give Council an update on the program.

 Mayor Davis thanked the group for their presentation and the fine job they are doing
 with the local youth. It’s a very gratifying thing to turn a youth around at an early age.

Fire Department: Fire Chief Vernon Rushing

Nothing to report.

Public Works: Todd Hunt

1. DOT mowing and maintenance agreement. City Administrator Melton told Council
   the City had to update their maintenance agreement with DOT for the mowing of the
   median at the second set of railroad tracks on down. The resolution is on file with the
   minutes

   Councilman Fowler made a motion to approve the DOT Mowing and
   Maintenance Agreement. The motion was seconded by Councilman Albritton
   and carried by all.

Parks, Recreation and Culture: Harvey Lashley

1. Resolution naming Wetlands Education Center. Mayor Davis read the Resolution as
   follows:

                                   CITY OF RICHMOND HILL

                                 A RESOLUTION NAMING THE

                          NEW WELTLANDS EDUCATION CENTER

                                    AT J. F. GREGORY PARK

                             “THE JOHN W. STEVENS BUILDING”

                                          February 3, 2004


WHEREAS, The City of Richmond Hill in recognition of the dedication of the new                 Wetlands
             Education    Center, an outstanding addition to Richmond Hill and      South Bryan County
             that will provide visitors and residents an opportunity to learn about protecting one of the
             most precious resources – wetlands; and


WHEREAS, This magnificent structure will cause an unquestioned impact upon, and become a
         tremendous asset to the development of the entire community; and




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 WHEREAS,      since August 1, 1994, John Stevens has provided a valuable service to this community as
               Building Inspector and General Contractor for several Government buildings; and

 WHEREAS,      his performance of the duties and responsibilities to which he has been
               entrusted has been characterized by excellent and constructive contributions to our
               municipal government in our city; and

 WHEREAS, throughout his career, he has earned the respect of many and the affection of a host of area
          residents and fellow co-workers;

NOW THEREFORE, by the virtue of my authority vested in me as Mayor of the City of Richmond Hill, I
          do hereby deem it an honor and pleasure to dedicate and name the Wetlands
               Education building, “ The John W. Stevens Building”.

                                           In Witness Whereof, I have hereunto set my hand and
                                           caused the Seal of the City of Richmond Hill, Georgia to
                                           be affixed this 3rd day of February 2004.

   Councilman Albritton made a motion to adopt the Resolution. The motion was
   seconded by Councilman Hunter and carried by all.


  Planning and Zoning & Code Enforcement: Steve Scholar

 1. Chairman Allen Lancaster presented a request from Turtle Landing, LLC for approval
    of the final subdivision plat for Turtle Landing, Phase III, consisting of .90 acres of
    three lots. Mr. Lancaster noted it is zoned PD and all infrastructure inspections have
    been approved and completed.

    Councilman Albritton made a motion to approve the final subdivision plat for
    Turtle Landing, Phase III, consisting of .90 acres of three lots for Turtle Landing,
    LLC. The motion was seconded by Councilman Hilliard and carried by all.

 Preservation and Beautification: Mike Melton

 Nothing to report.

     1. Ms. Jo Hickson gave Council and update on the Coastal Georgia Greenway
        project. Ms. Hickson presented Council with three Resolutions for the City of
        Richmond Hill to adopt.

         Mayor Davis asked Council if they had any questions. Mayor Davis asked Ms.
         Hickson by what date did City Council need to act on the resolutions. Ms.
         Hickson suggested the city attorney review them and be able to act on them by the
         second week in March. Ms. Hickson noted she would probably come back before
         Council in three months.

 Finance Department: Bob Whitmarsh


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   1. Submittal of December 2003 Financial Statement for review. Council will review
      statement for the next Council Meeting.

   2. Amendment to Financial Policy on the Purchasing Policy. Mr. Melton stated it
      was being presented to Council for approval. The amendment is more in line with
      how the purchasing is actually being done. It’s basically the same, just in
      different order.

       Councilman Fowler made a motion to adopt this amendment to the Financial
       Policy Section 7, Paragraph D, Purchase Orders. The motion was seconded
       by Councilman Albritton and carried by all.

Public Relations: Nothing to report.

Special Committees:

UNFINISHED BUSINESS:

Councilman Hunter asked about the second entrance to Richmond Place, if anything had
been done. Mr. Melton replied “No not that he was aware of”. Councilman Albritton
noted that the six months was about to expire and the developer was fixing to come back
before the Planning Commission.

Councilman Fowler asked about the update on the skate park. Mr. Melton told Council
he has received the signed contract back from Bryan County. Mr. Melton noted Mr.
Lashley will start on the skate park.


COMMUNICATIONS: Nothing to report.

NEW BUSINESS:

1. Chamber of Commerce request to use the J. F. Gregory Park for the Seafood Festival.
   The Festival would be held October the 15th, 16th, and 17th for the 2004 Great
   Ogeechee Seafood Festival. Mayor Davis noted Mr. Johnston, Chairman of the
   Seafood Committee was present.

   Councilman Fowler stated he didn’t see a problem with reserving those dates and the
   rest of the issues to be worked out prior to that time.

 Councilman Albritton made a motion to reserve the third weekend in October for
 the 2004 Great Ogeechee Seafood Festival. The motion was seconded by
 Councilman Fowler and carried by all.




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Councilman Hunter told Council he had been asked to resign from the Coastal Bryan
Development Authority because of not being able to make the attendance requirements
due to job requirements. Mr. Hunter verbally submitted his resignation from the board.

Mayor Davis noted everyone understands how your occupation can take you away from a
lot of things like that.

Councilman Fowler offered to be appointed to Councilman Hunter’s position on the
board.

Councilman Albritton made a motion to nominate Harold Fowler to the vacant
position on the Coastal Bryan Development Authority. The nomination was
seconded by Councilman Hunter and carried by all.

Councilman Albritton made a motion the nominations be closed. The motion was
seconded by Councilman Hunter and carried by all.

There being no further business, the meeting adjourned at 8:30 P. M. in a motion by
Councilman Hilliard seconded by Councilman Fowler and carried by all.

Respectfully submitted,


Ursula G. Lee
City Clerk




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