RASFF PORTAL User manual - PDF by mjs76967

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									RASFF PORTAL
User manual




               EUROPEAN COMMISSION
This book has been made by the Application Services Team, for the DG Sanco.
                       You can contact the department via E-mail or phone:

                                         SANCO-APPS-SUPPORT@ec.europa.eu
                                                       +32 (0) 229.76.350
                                                                                         INDEX


                       I. THE APPLICATION ....................................................................................................................... 5

                                 I.1. INTRODUCTION................................................................................................................ 6




                                                                                                                                                                                RASFF PORTAL: user guide
                                 I.2. SYSTEM REQUIREMENTS ................................................................................................... 6

                                 I.3. ACCESS .......................................................................................................................... 6


                       II. HOME PAGE: SEARCH PAGE ........................................................................................................ 9

                                 II.1. SEARCH CRITERIA ........................................................................................................ 10

                                 II.2. FUNCTIONAL BUTTONS ................................................................................................. 11


                       III. NOTIFICATIONS LIST ............................................................................................................. 1

                                 III.1. THE TOOL BAR: SORTING OPTIONS ................................................................................ 14

                                 III.2. FUNCTIONAL BUTTONS ................................................................................................. 15


                       IV. NOTIFICATION DETAIL ............................................................................................................ 20
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                       I. THE APPLICATION
                                                           I.      THE APPLICATION


                                                           I.1.    INTRODUCTION

                                                           The RASFF is a tool enabling the quick and effective exchange of information between Member States and the
                                                           Commission when risks to human and animal health are detected in the food and feed chain. All Members of the
                                                           RASFF (EU-27, European Commission, EFSA as well as Norway, Liechtenstein, Iceland and Switzerland as partial
                                                           memberW) have a round-the clock service to ensure that urgent notifications are sent, received and responded
          RASFF PORTAL: user guide




                                                           to in the shortest time possible. Thanks to RASFF, many food safety risks have been averted before they could
                                                           harm consumers.


                                                           I.2.    SYSTEM REQUIREMENTS

                                                           The following items are required to the RASFF Window:

                                                           • A connection to internet
                                                           • A browser such as Netscape version 4.7, Internet Explorer version 6.0 or Firefox 1.0
                                     The application




                                                           I..    ACCESS

                                                           To access the application enter the URL of the application:
                                                           https://webgate.ec.europa.eu/rasff-window/portal
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                       II. HOME PAGE : SEARCH PAGE
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                                                               II.     HOME PAGE: SEARCH PAGE
                                                               II.1.   SEARCH CRITERIA

                                                               Notification:
                                                                       • Reference: it allows searching notifications by their reference number
                                                                       • Subject: it allows searching notification by any word/words known or expected to be in a notification
                                                                       subject. The notification subject consists always a hazard, a name of a product, its country of origin
                                                                       and transit countries if there were any.

                                                               Date: it allows searching notifications by their creation date or period
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                                                                       • week – by a given week of a year
                                                                       • notified between … end … - by a certain period of time
                                     Home page: search page




                                                                                                                                    Notified by: this field allows searching
                                                                                                                                    notifications by a country that issued a
                                                                                                                                    notification

                                                                                                                                    Type: it allows searching notifications
                                                                                                                                    depending on what criteria they were
                                                                                                                                    classified
                                                                                                                                        • Type: food – feed - contact material
                                                                                                                                        • Classification: alert notification -
                                                                                                                                        information notification – border
                                                                                                                                        rejection
                                                                                                                                        • Basis: it allows searching by type
                                                                                                                                        of controls - border control –
                                                                                                                                        consignment released; border
                                                                                                                                        Rejection; company’s own check;
                                                                                                                                        consumer complaint; food poisoning;
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                                                                                                                                        official control following RASFF
                                                                                                                                        notification; official control on the
                                                                                                                                        market

                                                                                                                                    Product:
                                                                                                                                       • Category: this field allows searching
                                                                                                                                       by a predefined product category
                                                                                                                                       • Distribution: this field allows
                                                                                                                                       searching by a country where a product
                                                                                                                                       was distributed to
                                                                                                                                       • Origin: this field allows searching by
                                                                                                                                       a country where a product comes from




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                       II.2.   FUNCTIONAL BUTTONS

                       • “Notifications list” button: it allows you seeing a notifications list where you can find the most
                       updated notifications
                       • “New search” button: it redirects you to a new search screen




                                                                                                                                                        RASFF PORTAL: user guide
                                                                                                                               Home page: search page
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                       • “Search” button: it allows you to run “search” with criteria that were entered
                       • “Clear form” button: you can delete the search criteria to introduce a new one




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                       III.   NOTIFICATIONS LIST
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                                                               III.    NOTIFICATIONS LIST
                                                               III.1. TOOL BAR: SORTING OPTIONS

                                                               Uppear bar (First - Previous 100 - Next 100 - Last):

                                                               customize your search depending on whether you want to go to the beginning or the end of the list of
                                                               notifications.
          RASFF PORTAL: user guide
                                     Notifications list
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                                                               Lower bar:

                                                               • Date of case: allows you to sort a notification according to the date of its creation
                                                               • Last change: allows you to sort a notification according to date when it was modified last time
                                                               • Reference: clicking on the reference number allows you to enter notification details (it is the same function
                                                                 like the magnifying glass icon).
                                                               • Country: it allows you to sort a notification according to the country that notified them
                                                               • Subject: in this field you can find a notifaction subject that consists always a hazard, a name of a product,
                                                                 its country of origin and transit countries if there were any
                                                               • Product category: allows you to sort notification by a category to which product belongs




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                       III.2. FUNCTIONAL BUTTONS

                       • Printer button: it allows you to transfer result of your search to screen with a printable list of
                       modifications.




                                                                                                                                                        RASFF PORTAL: user guide
                                                                                                                                   Notifications list
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                                                               • Excel button: clicking on this button allows you to transfer a notifications list into an Excel table.
                                                               It also gives you a choice to save it as a file or just to open it.
                                                               Please notice that you can modify the Excel table before or after saving.
          RASFF PORTAL: user guide
                                     Notifications list
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                                                          1
                       • Magnifying glass icon: clicking on this icon allows you to enter notification details (offers the same function
                       like the “Reference” button)




                                                                                                                                                                     RASFF PORTAL: user guide
                                                                                                                                                Notifications list
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                       • Close this window: by clicking this button you can close the window.



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                       IV.   NOTIFICATION DETAIL
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                                                                IV. NOTIFICATION DETAIL
                                                                This page shows the details of the selected notification and can be entered by clicking on a “reference number”
                                                                or “magnifying glass”.
                                                                • Reference number: it is a notification reference number
                                                                • Notification date: it is a date of a notification creation
                                                                • Last update: it is a date when a notification was modified last time
                                                                •  Notification type: it describes the type of a notification depending on the different aspects of a
                                                                classification
                                                                • Action taken: these are compulsory or voluntary measures taken by competent authorities or a company
          RASFF PORTAL: user guide




                                                                involved e.g. product (to be) recalled from consumers, product (to be): destroyed; physical treatment – acid
                                                                treatment
                                                                • Notification from: it informs which country issued a notification
                                                                • Distribution status: it shows the distribution status on the EU market of the consignment(s) involved at the
                                                                time of the original notification
                                     Notification detail




                                                                • Product category: it shows the type of product category
                                                                • Hazards: it informs about a hazard that was evaluated as unacceptable risks (according to legislation or
                                                                  risk evaluation)
                                                                • Distributed to: it shows a country where a product was distributed to
                                                                • Origin: it shows the country where a product comes from
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                                                           20
                       Your personal notes...




                                                     RASFF PORTAL: user guide
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