M2 Performance Monitoring by hcj

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									 FORM M2                                                                                             Children’s Services Health and Safety Manual


                                                 Health and Safety Performance Monitoring Model

    Guidance on the Premises/Section Monitoring Form

INTRODUCTION
Norfolk County Council has adopted a policy on monitoring health and safety performance. The policy requires each department to measure
its performance against a number of health and safety performance indicators on an annual basis. To do this a Performance Monitoring Model
has been designed.

RESPONSIBILITIES
    Heads of premises/sections are responsible for ensuring that the Performance Monitoring Model questionnaire is completed for their area
     and returned to …………………………………………….. by ………………………………
    To assist the premises/section head, H&S co-ordinators may be appointed in each premise/section to complete the form on behalf of the
     area. Heads of premises/sections must ensure that the co-ordinators are given adequate information, time and assistance to enable them
     to carry out this role.
    For Non-Schools the Departmental Health and Safety Adviser will collate the responses and provide an overall report for Education DMT.
    For Schools the School Health and Safety Co-ordinator will complete the checklist and use findings to produce an annual report to
     governors on the effectiveness of the Health and Safety Management System.

WHAT HAPPENS TO THE INFORMATION?
    All returned forms will be collated into an overall report for the department/school. Overall departmental/school performance on each of the
     criteria will be ranked as one of the following:
     4 =         'High standard' (80% - 100% compliance)
     3 =         'Acceptable' (60% - 80% compliance)
     2 =         'Weak' (40% - 60% compliance)
     1 =         'Not acceptable' (less than 40% compliance)

The results of the model will also be used to identify areas and priorities for improvement and the actions and assistance required to improve
performance. These actions will then be included in the Education Department/school’s Annual Health and Safety Report and Action Plan.



 Revised Feb 2003                                                    Page 1 of 7                                        Performance Monitoring
FORM M2                                                                                          Children’s Services Health and Safety Manual


                                             Health and Safety Performance Monitoring Model

Premises/Section Monitoring Form
Department:                              Premises/Section:



Question/criteria                        Tick relevant box   Further information, comments or details of action to be taken
                                         (where provided)
Training and Communication
1. What health and safety training have managers, team       Please provide details of training received below.
   leaders and supervisors received?




2. Are health and safety issues          Yes     No        Please describe arrangements below.
   covered as part of employee
   induction?
3. Do temporary employees receive      Yes       No        N/A (No temporary employees) 
   the same level of H&S training,
   Personal Protective Equipment, etc.
   as permanent employees?
Policies and Manuals
4. Is the departmental H&S manual        Yes     No 
   accessible to staff within the
   premises/section? (Electronic or
   paper copy.)
5. If the manual is a paper copy, does   Yes     No        * Amendments to the H&S Manual can be accessed via ‘Manual Contents’
   it contain the latest amendments?*                        of the Health and Safety section of Education Esinet.


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FORM M2                                                                                           Children’s Services Health and Safety Manual


6. Have all employees within the         Yes      No         Please describe how employees have been made aware (e.g. at team
   premises/section been made aware                            meetings, through induction, follow-up actions from incidents, etc.)
   of their role and responsibilities
   under health and safety?


Recording and Reporting
7. Is a copy of the NCC Incident Book    Yes      No         Where is the incident book kept?
   available and accessible?

8. Are copies of completed incident      Yes      No         Describe storage arrangements below.
   forms kept in a secure location?
9. Have employees been made aware        Yes      No         Please describe how they have been made aware.
   of incident reporting procedures?

10. Are managers, team leaders and       Yes      No 
    supervisors aware of and
    understand incident reporting
    procedures?
11. Are managers, team leaders and       Yes      No         Please describe how they have been made aware.
    supervisors aware of their
    responsibilities under the RIDDOR
    Regulations? (i.e. the types of
    incidents that must be immediately
    notified to their Dept. Safety
    Adviser.)

Risk Assessment
12. Who is responsible for ensuring that risk assessments      Please provide their name and position below.
    are carried out within the section/premises and reviewed
    at appropriate intervals?




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FORM M2                                                                                         Children’s Services Health and Safety Manual


13. Have risk assessments on the following issues been carried out?
   a) Hazardous substances                Yes       No     N/A (No hazardous substances used) 
      (COSHH)?
   b) Display screen equipment            Yes       No     N/A (No Display Screen Equipment used) 
      workstations (VDUs)?
   c) Manual handling of inanimate        Yes       No     N/A (No hazardous manual handling operations undertaken) 
      objects?
   d) 'Assisting people to move'          Yes       No     N/A (No 'assisting people to move' manual handling tasks undertaken) 
      manual handling tasks?
   e) Potentially violent situations?     Yes       No     N/A (No exposure to verbal or physical violence) 
   f) Work equipment (tools,              Yes       No     Please give examples of types of work equipment assessed.
      machinery, plant)?



   g) New and expectant mothers?          Yes       No     N/A (No new or expectant mothers within the section) 
   h) Young people at work (e.g. on       Yes       No     N/A (No people under 18 in section) 
      work placement)?
   i) Lone working tasks?                 Yes       No     N/A (No lone working tasks carried out) 
Visitors and Contractors
14. Are formal systems in place in the premises/unit for
    signing in and out:
   a) Visitors?                           Yes       No 
   b) Contractors?                        Yes       No 
15. Are contractors provided with         Yes       No 
    written information about the site
    (e.g. location of asbestos, fire
    assembly point)?



Revised Feb 2003                                                 Page 4 of 7                                       Performance Monitoring
FORM M2                                                                                          Children’s Services Health and Safety Manual


Fire
16. Has a fire risk assessment for the        Yes    No    Don't know 
    premises been carried out?
17. Is there a written fire procedure for     Yes    No 
    the premises?
18. Have fire drills been carried out in      Yes    No    How many fire drills have been carried out in the last year?
    the last year?

First Aid
19. Has a risk assessment of first aid        Yes    No 
    needs (number of first aiders, first
    aid facilities) been carried out?
20. Are first aiders available at all times   Yes    No 
    at the premises during normal
    working hours?
21. Has a risk assessment of first aid        Yes    No 
    needs been carried out for teams
    working away from the base/depot?
Incident Investigation
22. Have all reported incidents been          Yes    No 
    investigated?

23. Have all remedial actions been            Yes    No 
    implemented?


Inspections
24. Is lifting equipment regularly            Yes    No 
    inspected? (Passenger lifts, hoists,
    slings, etc.)


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FORM M2                                                                                       Children’s Services Health and Safety Manual


25. Are inspections of other             Yes      No     Please give examples of any types of plant/equipment that are regularly
    plant/equipment undertaken on a                        inspected.
    regular basis?




26. Are inspections of workplaces        Yes      No     If yes, please describe arrangements below.
    undertaken on the regular basis?




Control of Contractors
27. Have written risk assessments        Yes      No 
    been carried out for contractor
    work?
28. Has contractor’s health and safety   Yes      No     Don't know 
    performance been monitored?
Advice and assistance

29. When did the premises/section last have contact with   Please provide approximate date of contact and nature of contact e.g.
    your department's Safety Adviser?                      inspection, accident investigation, training, telephone advice, etc.




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FORM M2                                                                                            Children’s Services Health and Safety Manual


Please use the space provided below to give details of any further guidance, assistance or training required in the section/premises.




30. The person completing the form should sign below to show that they have made best efforts to ensure the accuracy of the information
    when completing the questionnaire.
Name of person completing the form:                        Signature:                                                  Date:




Premises/section manager should sign below to show that it is a correct reflection of current health and safety management within the
section/premises.
Name premises/section manager:                             Signature:                                                  Date:




Revised Feb 2003                                                   Page 7 of 7                                        Performance Monitoring

								
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