Microsoft Outlook 2003 Installation Guide

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					           Microsoft Outlook 2003
             Installation Guide
                       Universiti Utara Malaysia
                      Messaging Migration Project
                              Computer Centre, UUM




Private and Confidential
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     Pre-requisite Preparation

     1. Ensure the user‟s PC meet the following requirements:
           a. Pentium II & above
           b. 512 MB of RAM
           c. 350 MB of free disk space
           d. Windows 2000 SP3 & above

     2. Ensure the user has AD ID and password (Equivalent to: myBox / myLab/Samba).
        Refer to Part 1 for the verification.

     3. Ensure that Microsoft Office 2003 or 2007 has been installed.
        i)     If Microsoft Office 2003 or 2007 is not installed, proceed with the installation
               (Install Microsoft Office 2003).
        ii)    If the PC is already installed with Microsoft Office 2003 or 2007, verify the
               outlook 2003 has install with Microsoft Office 2003 SP3. If not, precede to Part
               2for the Service Pack 3 installation guide.

                    How to check Office 2003 has installed with Office 200 SP3.
                    1. Go to Control Panel  Add/Remove Program.
                    2. Enable the Show Updates
                    3. Verify the Office 2003 Service Pack 3 is installed




Computer Centre, UUM                                                                        Page 2
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




          iii)      If the PC is already installed with Microsoft Office 2003 together with the SP3,
                    proceed to Part 3 for Outlook 2003 configuration. (For outlook 2007, please refer
                    to part 5)




Computer Centre, UUM                                                                            Page 3
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine



Part 1: Verification of Exchange ID & Password
     1. Launch the Internet Explorer, browse the following URL:

          http://uummail.uum.edu.my
          or
          http://10.2.1.230

     2. Enter the proper User name and password, and then click Log On.

          * Domain Name\UserName is: Staf\XXXXXX

          Username and password is myBox/myLab/Samba.
          (If user doesn’t have the mentioned ID & Password, please call back to ITD to create the
          ID immediately).




     3. Click OK to continue




Computer Centre, UUM                                                                         Page 4
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     4. Screen below shown the interface of Outlook Client.




Computer Centre, UUM                                                Page 5
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




Part 2: Install Microsoft Outlook 2003 SP3
     1. Next, we will install and update for Outlook 2003. Open the link below:

           \\bp1\outlook2003

          Select the file and double click it.




     2. Click Run to start install the Pack.




     3. Click Yes to confirm the installation




Computer Centre, UUM                                                              Page 6
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     4. Click “Yes” to accept the license agreement.




     5. Extracting the installer into the temp folder.




     6. Installation is in progress.




     7. Update applied successfully.

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Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     8. Installation of Outlook is completed.




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Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




Part 3: Configure Outlook 2003
This part will show you how to configure the Outlook 2003 and read your emails in the futures.

     1. Go to Start  Control Panel
     2. Double click Mail.




     3. Select the options of “Show Profiles”




     4. Click Add create a new user profile.




Computer Centre, UUM                                                                      Page 9
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     5. Name the Profile “Exchange”, Click OK to continue.




     6. Setup the User Mailbox; Select the option of “Add a new e-mail account”. Click Next
        to continue.




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Installation Guide – Install Outlook 2003 into the client machine




     7. Select the option of „Microsoft Exchange Server”, click Next to continue.




     8. Enter the Exchange Name (refer to below details) and User Name (AD Login Name)
        into the setup screen. Click Check Name to identify the account availability in AD
        Server.

     * Ensure the user has the AD ID, if the user does not have any AD ID or Password, please
     call to IT support.



Computer Centre, UUM                                                                     Page 11
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine


     Enter below parameter:
     exchange.staf.ad.uum




If below error occur after click on Check Name, you may verify the connection by pinging the
server name – exchange.staf.ad.uum. If failed to ping for the server name, contact the ITD
support for further assistance.




     9. After click the “Check Name” on the above step 8, you may receive the prompt for you
        to enter the authentication. If doesn‟t prompt you this, please ignore this steps.

          Username: staf\AD Username ID
          Password: AD Password




Computer Centre, UUM                                                                   Page 12
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     10. After click on Check Name, Outlook will refer to AD and find the user name. If it‟s
         available, full display will appear under the User Name column. Click Next to continue.




     11. Click Finish to continue.




Computer Centre, UUM                                                                      Page 13
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Installation Guide – Install Outlook 2003 into the client machine




     12. Under the screen below, ensure you have select “Prompt for a profile to be used”. Click
         Apply and OK to finish the configuration.




Computer Centre, UUM                                                                     Page 14
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




Part 4: How to launch Outlook 2003
This chapter will show you how to launch the outlook and read your emails in the futures.

     1. Launch the Outlook 2003 from Start  Program  Microsoft Office  Microsoft
        Office 2003




     2. Select the Exchange Profile. If this screen doesn‟t appear, please go back to Part 2 and
        configure it properly. (To modify the profile, go to Start  Control Panel 
        MailShow Profile)




     3. Login to the AD; enter the users AD ID & Password.

Computer Centre, UUM                                                                        Page 15
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Installation Guide – Install Outlook 2003 into the client machine




     4. Screen below shown the interface of Outlook Client.




     5. After the cut over to new messaging system, users access their mailbox by following the
        steps on Part 3.




Computer Centre, UUM                                                                      Page 16
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




Part 5: Configure Outlook 2007
This part will show you how to configure the Outlook 2007 and read your emails in the futures.

     1. Go to Start  Control Panel




     2. Double click Mail.




Computer Centre, UUM                                                                     Page 17
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     3. Select the options of “Show Profiles”




     4. Click Add create a new user profile.




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Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     5. Name the Profile “Exchange”, Click OK to continue.




     6. Ensure that “Manually configures server setting or additional server types” is
        selected, and then click Next.




Computer Centre, UUM                                                                     Page 19
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     7. Select the option of „Microsoft Exchange”, click Next to continue.




     8. Enter the Exchange Name (refer to below details) and User Name (AD Login Name)
        into the setup screen. Click Check Name to identify the account availability in AD
        Server.

     * Ensure the user has the AD ID, if the user does not have any AD ID or Password, please
     call to IT support.

Computer Centre, UUM                                                                     Page 20
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     Enter below parameter:
     exchange.staf.ad.uum




     9. If there are name start with the same key word, you may prompt to select a proper name
        from the Change to list box, and then click OK.




     10. After click the “Check Name” on the above step, you may receive the prompt for you to
         enter the authentication. If doesn‟t prompt you this, please ignore this steps.

          Username: staf\AD Username ID
          Password: AD Password




Computer Centre, UUM                                                                     Page 21
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     11. After click on Check Name, Outlook will refer to AD and find the user name. If it‟s
         available, full display will appear under the User Name column. Click Next to continue.




     12. Click Finish to continue.




Computer Centre, UUM                                                                      Page 22
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     13. Under the screen below, ensure you have select “Prompt for a profile to be used”. Click
         Apply and OK to finish the configuration.




Computer Centre, UUM                                                                     Page 23
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine



Part 6: How to launch Outlook 2007
This chapter will show you how to launch the outlook and read your emails in the futures.

     14. Launch the Outlook 2007 from Start  Microsoft Office Outlook




     15. Select the Exchange Profile. If this screen doesn‟t appear, please go back to Part 4 and
         configure it properly. (To modify the profile, go to Start  Control Panel 
         MailShow Profile)




     16. Login to the AD; enter the users AD ID & Password.




Computer Centre, UUM                                                                         Page 24
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     17. Screen below shown the interface of Outlook Client.




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Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine



Part 7: How to Verify Outlook Mail Routing
Verify user able to send/receive message.

     1. Click on the New button to compose new message.




     2. In the New Message window, enter the user name itself in To field (you may click Check
        Names to validate the name entered), and enter a proper title in the Subject field.




Computer Centre, UUM                                                                   Page 26
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Installation Guide – Install Outlook 2003 into the client machine




     3. Click Send to send the email.




     4. You may click the Send/Receive button to check the mail routing status.

Computer Centre, UUM                                                              Page 27
Universiti Utara Malaysia
Installation Guide – Install Outlook 2003 into the client machine




     5. Ensures that user able to view the email in Inbox.




Computer Centre, UUM                                                Page 28