"Welcome to the Mechanical Engineering department!"
Welcome to the Mechanical Engineering department! The following information is a welcome package from the department. The purpose of this package is to aid you in becoming oriented with new environments and school programs. The following are five main steps to getting started successfully for a new school year. Step 1: Getting Started Registration Information Financial Services Off-Campus Housing Information International Students Services Students with Disabilities Step 2: Plan and Prepare Meet with Your Advisor Advice from Students Be Aware of Your Costs, Build a Budget Awards, Scholarships, and Bursaries Teaching Assistantships Step 3: Enroll in Graduate Classes Departmental Graduate Course Listing Enroll in Classes Graduate Seminars and Ethics Course Step 4: Get the Stuff You Need Library/Student ID Card Textbooks HSR Bus Pass Parking Pass Graduate Students Association (GSA) Step 5: Exploring McMaster and Hamilton Athletics and Recreation McMaster Student Union (MSU) The Student Centre Campus and Hamilton Maps 1 of 14 Step 1: Getting Started 1. Registration Information (a) Obtain your Student Card and Registration Sticker The very first thing a new student should do is obtain their student ID card and registration sticker. Florence Rosato is the Graduate Program Administrator, and she should be able to help you obtain your student card. You may find her at the John Hodgins Engineering (JHE) building in room 316 (the Mechanical Engineering office) or at extension 23097. Some information may be found on the Mechanical Engineering website: mech.mcmaster.ca Other information may be obtained from the Office of the Registrar, which is located at Gilmour Hall (GH) room 108. View their website here: registrar.mcmaster.ca (b) MUGSI: McMaster University Gateway to Student Information MUGSI provides individual student information and access to SOLAR. SOLAR is McMaster’s Student On-Line Academic Registration system. Students must use SOLAR to select courses and submit their Payment Agreement. You can connect to MUGSI and SOLAR at: mugsi.mcmaster.ca Please familiarize yourself with MUGSI, as it is important to be organized when registering and selecting your courses. The MUGSI and SOLAR registration features are as follows: My Academic My Student Accounts and Cashiers SOLAR / Registration – Course Selection: Student Account: Get your personal registration dates. View your financial account. Register and select your courses. Payment Agreement: Program & Course Summary: Submit your payment agreement. Track your registration review Revise your payment agreement in status. either SOLAR or MUGSI. Track your financial approval status. View your confirmation letter printed (date). 2 of 14 Course Timetable / Personal Timetable: View your personal timetable (beginning September 2nd). Grade Report: View your grade report. Degree Audit: Request degree audit report to determine outstanding credits required to complete a registered program. (c) Univmail: University E-Mail Service It is important to register your MAC ID. Students may register for an account through MUGSI (see above). Log into MUGSI, and from the menu at the bottom, click on “Activate/Renew MAC ID Services” and follow the instructions. For more information, please visit: www.mcmaster.ca/uts/macid Follow the instructions on the screen to register for the MAC ID services. Your account will be activated right away! You can access your University email here: univmail.mcmaster.ca 2. Financial Services The Office of Student Financial Aid & Scholarships administers government and institutionally funded financial aid programs. In addition to assisting students through OSAP, bursaries, work programs and undergraduate scholarships, the office provides financial and budgeting advice to current McMaster students and applicants to help them identify and address their post-secondary education expenses. For further information please visit their website: sfas.mcmaster.ca Entrance, In-course and Graduand Awards: firstname.lastname@example.org Federal and Provincial Student Aid Programs (OSAP) bursaries and work programs: email@example.com 3 of 14 3. Off-Campus Housing Information If you are looking for a place to live, the friendly staff at the Off-Campus Resource Centre (OCRC) will help you out! Here are a few services that they provide: Search for available student housing in the McMaster Area. Listings are updated everyday at 4:30 pm. With the new listing service there are many great new features to help you find that perfect house. All maps and listings use Google maps. The Housemate Connector is a service developed by the OCRC to contact potential housemates in order to discuss the possibility of renting an accommodation together. It is great for those who are coming to McMaster and want to get to know other students that live off-campus. Note that you need a valid McMaster ID in order to register. Sell, buy, and trade your furniture, books, computers, and so on, using a free classified website for the McMaster Environment. The OCRC serves primarily as a rental listing service for landlords. However, they also have a variety of housing-related resources for students and others visiting McMaster on a temporary basis. Go to the office to pick up a copy of the Hamilton Bus Route Map, inquire about referrals to local legal clinics, and of course to view the full listings in- person. Visit their website here for more information: macoffcampus.mcmaster.ca 4. International Students Services The International Student Services (ISS) office is a vibrant and essential part of Student Affairs, and as a student service, aims to provide core services and programmes for international students, visiting scholars, post-doctoral fellows and faculty at McMaster University, and their families. ISS also provides information to students at McMaster on a range of options from independent study and externally sponsored programmes, to summer session and McMaster's formal student exchange programmes as well as opportunities to work and student abroad. ISS is also responsible for the administration of the University Health Insurance Plan (UHIP) for all international students. ISS has made it a priority to organize social activities that can include culture nights, international feasts, trips, dances and movies. During these, students can explore immediate community, meet people and make new friends. 4 of 14 The core services and programmes for international students, visiting scholars, post- doctoral fellows and faculty at McMaster University, and their families, include: Reception and orientation for newly arriving international students. Preliminary information on visa and passport renewal and other immigration matters. Organization of social activities and multicultural events. Liaison with sponsoring agencies, foreign governments, consulates and embassies. General advice and counseling regarding personal, financial and academic matters. Administration of student exchange programmes for incoming and outgoing students. Administration of the University Health Insurance Plan (UHIP). Please contact the ISS office here: oisa.mcmaster.ca 5. Students with Disabilities The Centre for Student Development (CSD) is a resource for all McMaster Students. It offers services in several main areas: personal counseling, academic skills (including English as a Second Language), and services for students with disabilities (including the ATLAS program for students with Learning Disabilities), leadership training, and services for international students (ISS). CSD offers a variety of volunteer opportunities through the Peer Helper Program whereby Peers are trained and supervised by professional staff to assist students with academic, disability, personal and career needs and goals. Students with disabilities are strongly encouraged to contact the CSD office as early as possible in the year, before classes start in September, to allow ample time to arrange for appropriate accommodations Please visit their website for more information: csd.mcmaster.ca Step 2: Plan and Prepare 1. Meet with Your Advisor It is important to meet with your advisor as early as possible in the year. It is recommended that you meet every week or bi-weekly. Create a plan for the next few weeks so that you have time to adapt to the new environment and get into the routine of your new courses. 5 of 14 Be sure to speak with your advisor and select the appropriate graduate courses that compliment your research. Register as quickly as possible by using SOLAR which may be accessed through MUGSI: mugsi.mcmaster.ca 2. Advice from Students For any further advice, be sure to ask other students in your research group or neighbouring lab. Generally speaking, the students in the Mechanical Engineering department are found to be very nice and approachable. Be sure to utilize them as they are a great collective resource! 3. Be Aware of Your Costs, Build a Budget As you pursue your university studies, you are responsible for managing many resources and covering many expenses. Think of all the money that is coming to you in the form of scholarships, bursaries, earnings from employment, OSAP, so on, and all the money that is leaving your hands to cover tuition, meals, housing, books and other education-related costs. For many of you, this is your first experience with managing your own finances. Overwhelming? It doesn’t have to be, if you budget! Budgeting is about understanding how much you earn; how much you spend (on what!); and the difference between your income and expenses. An excellent resource for budgeting, with many external links and calculators, may be found here: sfas.mcmaster.ca/budgeting 4. Awards, Scholarships, and Bursaries Be sure to know the deadlines for applying to graduate scholarships. The two main scholarships to be aware of are OGS and NSERC. The Ontario Graduate Scholarship (OGS) program is designed to encourage excellence in graduate studies at the master’s and doctoral levels. An Ontario Graduate Scholarship is awarded for one academic year, which may consist of two or three consecutive terms. One-term awards are not granted. For 2008-2009, the value of the OGS is $5,000 per term. Thus, you may receive $10,000 for two consecutive terms or $15,000 for three consecutive terms. The province of Ontario contributes two- thirds of this amount and the university provides one-third. The Natural Sciences and Engineering Research Council (NSERC) scholarship is a prestigious scholarship awarded to student’s who excel academically. 6 of 14 Please be sure to check with the department regarding OGS and NSERC, as the deadlines usually occur near the end of October each year. For more information about awards, scholarships, and bursaries, please visit the School of Graduate Studies website regarding Financial Support: mcmaster.ca/graduate/finance.htm 5. Teaching Assistantships Teaching Assistantships (TAs) are provided to many graduate students who are offered admission to regular full-time programs. Duties usually consist of conducting tutorials, lab demonstrations, or marking. A full teaching assistantship consists of 260 hours over two terms, but usually entails 130 hours for one term only. Visit the department to find out your teaching assignment. Once you know your course assignment, please visit that professor to get organized for the term. A time form is usually filled out between the TA and the professor. It outlines the expected number of hours and required tasks for the term. Also, please note that there is usually a one day training event provided by the department within the first two weeks of September. Dr. McDermid, the Graduate Student Advisor, will make an announcement and send out an email regarding the time and location. The training is usually given by two graduate students, and is offered in a relaxed environment. Step 3: Enroll in Graduate Courses 1. Departmental Graduate Course Listing There are a variety of courses offered by the department each term. Please visit the following site for the courses offered: mech.mcmaster.ca/courses.html 2. Enroll in Classes Once you have selected your courses, and have had them approved by your advisor, register for them using MUGSI and SOLAR. Please visit the Office of the Registrar’s website for more information: registrar.mcmaster.ca 7 of 14 3. Graduate Seminars and Ethics Course Each week there is a departmental graduate seminar. Usually two graduate students will present their research in a friendly and constructive environment. Don’t forget to register the course online (ME 758) for both terms. The department will send out an email regarding the time, location, and schedule for the graduate seminars. If you have not already taken SGS 101 (the Academic Integrity and Research Ethics Course), it is imperative that you do so. This zero-unit course is required for all graduate students at McMaster University. Be sure to register as soon as possible on MUGSI, as the course fills up very quickly. Step 4: Get the Stuff You Need 1. Library/Student ID Card As already mentioned, you should obtain your student ID card from JHE 316 or the Office of the Registrar: registrar.mcmaster.ca Your student ID also acts as your library card. The main library for engineering students is Thode Library. Any library information, including the library catalogue of books, may be found online at: library.mcmaster.ca The Thode Library hours (and other information) may be found here: library.mcmaster.ca/about/thode_hours.htm 2. Textbooks The majority of your textbooks may be purchased from the Campus Bookstore, Titles. Their website may be found here: titles.mcmaster.ca Also, Titles houses a full service postal outlet offering registered, express, post and courier mail. In addition to selling stamps, they sell money orders, provide a fax service and rent postal boxes. The Post Office is located in the main bookstore in Gilmour Hall and its hours are Monday to Friday – 9:00am to 4:00 pm (except on holidays where the main store is closed). During times where the main bookstore is open but the post office is closed, stamps are available at any main store cash register. Stamps are also available for purchase at any mediashop (Health Sciences) cash register. 8 of 14 3. HSR Bus Pass The Hamilton Street Rail (HSR) Bus Pass is integrated into your student ID card. During registration, you should have received a sticker. Place this sticker on your student ID and be sure to have it with you when planning on taking the bus. There is no replacement for lost or stolen stickers. If lost or stolen, you will have to purchase a new pass. If paying by cash, the current fare is $2.40. For further information regarding the HSR (including current bus schedules and maps), please visit: www.myhamilton.ca/myhamilton/CityandGovernment/CityServices/Transit 4. Parking Pass If you plan on driving to school, you need to obtain a parking pass from Parking and Transit Services. Typically most of the lots directly on campus are full and not available immediately (there is a long waiting list). Zone 6 and 7 passes are available and typically are the cheapest option. There is a white shuttle bus which picks you up at the parking lot (about a 10 to 15 minute walk from campus) and drops you off on campus. Visit the following site for more information: parking.mcmaster.ca 5. Graduate Students Association (GSA) The mandate of the GSA is to: promote the welfare and interests of the members through the provision of facilities and opportunities for social, athletic and intellectual activities; represent the members before the duly elected and appointed authorities of McMaster University, and promote communication and participation in all matters of common interest between the members of the Association and the members of other student organizations, both at McMaster and in other educational institutions. The GSA website (mcmaster.ca/gsa) has a lot of news regarding graduate student events and organizations. They also list important information about the McMaster student Health Plan (OHIP for Canadian residents and UHIP for international students) and Dental Plan. Please visit their website for this information. The GSA also owns the Phoenix, which is the graduate on-campus bar. It is currently located in the Wentworth House on the upper level. The Phoenix is popular among the department. If visited around lunch time on Friday, you will find a lot of the students eating and socializing. 9 of 14 Step 5: Exploring McMaster and Hamilton 1. Athletics and Recreation The Department of Athletics and Recreation provides opportunities for students to participate in inter-university athletics, clubs, intramurals, outdoor recreation, instructional programs, fitness and a variety of recreational formal and informal activities at the physical education complex. The Pulse is the on-campus workout gym which is popular among the students. It offers competitive rates for good service. Please visit the following site for more information: www.athrec.mcmaster.ca 2. McMaster Student Union (MSU) The MSU provides political representation and services to almost 20,000 students at McMaster University. The MSU mainly deals with undergraduate students. However, they do have a variety of programs, services, student clubs, and student jobs. Visit their website here: www.msu.mcmaster.ca 3. The Student Centre The Student Centre houses a variety of important offices and venues, including (but not limited to): the Campus Health Centre, University Pharmacy, the MSU Student Store, Compass, and Quarters. (a) Campus Health Centre Campus Health is committed to providing the highest level of health care to all students of McMaster University throughout the year. Whether you have a health emergency, a concern about nutrition, or a bad case of the flu, you can expect care, dispensed by health professionals who are friendly, concerned and accessible. The Campus Health Clinic is located in the basement of the Student Centre (MUSC B101). The Health & Wellness Centre is located across from the clinic (MUSC B106). The centre offers the following services: medical assessment and treatment of illness or injury, annual health exams, immunizations and allergy injections, laboratory testing and screening, birth control counseling and low cost sale of birth control products, 10 of 14 Emergency Contraceptive Pill (ECP), pregnancy tests, Dietician, Naturopathic Doctor, and health education services which include resources such as: o books o videos o pamphlets o games o bulletin boards o workshops o health newsletters o web resources o volunteer opportunities o student placements If you require assistance dealing with relationship issues, family problems, nutrition and weight management, stress, depression, or other personal problems, a teams of health- care professionals are available to help you by providing support, discussions and education, and/or referrals to other campus or local resources. Please visit the following link for more information: mcmaster.ca/health (b) University Pharmacy The McMaster University Pharmacy offers personal products and medication. Contact the pharmacy at 905-540-3787 or visit them online at: universitypharmacy.ca/mcmaster (c) The Union Market Visit the old fashioned style general store with a modern touch in the Student Centre for all of your campus needs. The unique product selection includes a new quality line of giftware, gourmet and Fair Trade coffee, Great Canadian bagels, sandwiches, and other quick meals. They also carry an extensive line of grocery and hygiene products to help you through your busy student life on or off campus. The Union Market is student run and they understand student budgets. Make sure to check them out for the lowest prices on campus. Visit them online at: www.msu.mcmaster.ca/unionmarket 11 of 14 (d) Compass Compass is an MSU service located in the Marketplace of the Student Centre. They are your one stop shop on campus and can answer questions you have about services provided by the McMaster Students Union (MSU), the University, and McMaster community. They provide students with a convenient way to travel home. Hamilton Street Railway (HSR), Burlington Transit, GO Transit, Greyhound, and Coach Canada tickets can all be purchased through Compass. They have a multitude of transportation schedules and brochures that can be picked up to keep you informed and up-to-date. They also sell tickets to events on campus that include concerts, and events put on by MSU clubs and University departments. This includes tickets to McMaster sporting events. If you would like event tickets sold through Compass, please stop by and speak to Compass management. Note also that you can purchase long distance phone cards from the Compass (as well as the University Pharmacy). For more information please visit them online at: www.msu.mcmaster.ca/compass (e) Quarters Quarters is a bar and club for undergraduate students. It may be found in the basement of the Student Centre. They serve good quality pub food, drinks, and music. Visit them online at the following link: www.msu.mcmaster.ca/quarters 12 of 14 4. Campus and Hamilton Maps For a high-quality campus map, please visit: mcmaster.ca/welcome/campusmap.cfm Visit the following link for information on the City of Hamilton: myhamilton.ca The following legend is for the map shown on the next page. For those new to the area of Hamilton, the map will help orient you to important stores and areas around campus. Legend Description University Plaza: East Side Marios, LCBO, TD Canada Trust, The Barn A Grocery Store (and BMO), Shoppers Drug Mart, Home Hardware, University Bowling, The Source, The Dollar Store, The Bulk Bin Fortino’s Plaza: Fortino’s Grocery Store, Boston Pizza, Wendy’s Fast B Food, Burger King C Pancake House (breakfast and lunch food) D Gino’s Pizza, Subway, Cedar (Middle Eastern food) E The Pita Pit (wraps and sandwiches) Westdale: Westdale Cinemas, The Snooty Fox (pub), Westdale Dry F Cleaners, Mark’s Hair Salon, Shopper’s Drug Mart, Tim Horton’s, Westdale Walk-In Clinic, CIBC, Scotia Bank, TD Canada Trust G The Barn Grocery Store Fortino’s Plaza: McDonald’s, Tim Horton’s, Blockbuster, Canada H Computers, Shopper’s Drug Mart (24 hours), Fortino’s Grocery Store 13 of 14 Note: The above map was obtained from Google Maps at maps.google.ca 14 of 14