THE UNIVERSITY OF NOTTINGHAM CONSULTATIVE COMMITTEE FOR SUPPORT STAFF Minutes of the meeting held on 19 October 2007 Present: Professor D Birch PVC (Chair) Ms P Campbell UNISON Dr P Greatrix Registrar Mrs J Kaur Director of HR Ms R J Ramsden Civil Engineering Mrs S J Willington UNITE Mr M Wynne-Jones Finance Mr S Pinfield Chief Information Officer Mr M I Dale UNITE Mr R Howard UNITE Mrs E J Stevenson Information Services Mrs J Humphrey Nursing Mr B Scott Newark Hall In attendance: Ms M Zipser (minute taker) Apologies: Professor B Webb, Mr A Whitfield, Mr R Dawn and Ms E Watts 335 Professor Birch welcomed everyone to the first committee of this academic year. 336 The Committee welcomed Stephen Pinfield as Chief Information Officer and two newly elected representatives namely Brian Scott for Constituency E (Operations and Facilities) and Elaine Watts for Constituency H (Technical Staff). The Committee also welcomed the re-election of representatives Rachel Ramsden, Jenny Humphrey and Andrew Whitfield. 337 The Terms of Reference to be updated to reflect the name change of AMICUS to UNITE. Paula Campbell requested that in future minutes it should be recorded she was attending on behalf of Unison and not the Safety Office. 338 Professor Birch advised of the imminent start of Chris Thompson, the University’s new Chief Financial Officer on 19 November 2007 and Jo Delves, Jaspal Kaur’s new PA, on 29 October who will be the Committee’s Secretary. Both are expected to be present at the next Committee meeting. Matters Arising 339 Minute 330 - Consultative Committee Structure. Jaspal Kaur reported that this item would be raised at the next meeting of the Joint Union Working Group (JUWG). Minute 315 – Contractors working wear in Coates coffee bar. Mark Dale reported that this concern was still ongoing but that it had improved. It was agreed that John Sutherland would be notified. Action: Jaspal Kaur Organisational Update 340 The Registrar reported the University’s success of winning the Energy Technologies Institute bid (with Birmingham and Loughborough) which would be worth approximately one billion pounds over 10 years. Nottingham is dealing with the research strands. This is a major achievement and is encouraging for staff at China and Malaysia campuses. 341 The Registrar reported that there had been an increase of student enrolment applications – 200 more Home/EU undergraduates, 80 more international undergraduates and 60 more overseas research students. For other categories, the level was predicted to be around the same as last year. 342 The Registrar advised of recent infrastructure issues which had increased student support facilities, namely the internal Hub inside the Library. Stephen Pinfield also reported the great impact on the three other libraries across campus. A new Student Services Centre had opened in the Portland Building which had a welcoming front desk operation and the Ark social/bar area has been refurbished and changed its name to “Mooch”. The Registrar wished to express thanks to Information Services for establishing the intranet portal which is becoming an effective communications tool across the University and where important messages and notices can be posted. The Communications team was encouraging staff and students to send them their latest news, information and anything of relevance to the University community. The Registrar reported that the University’s preferred option remained a system of Road User charging but recognised the need to contribute to funding an extended tram network and improved public transport infrastructure in Nottingham. The tram will be beneficial for the University. There is a public examination as part of the process. A final decision is unlikely to be made until 2009. 343 Liz Stevenson raised the question of whether there were plans for a student questionnaire to be surveyed about the Learning Hub. The Registrar reported that the Omnibus Survey will be undertaken with Student Services incorporating this and other new resources. Ray Howard highlighted the concern that the portal was not easy to use and navigate among his staff. Also all staff do not have regular access to it. It is important the portal is not the only means of communication. Stephen Pinfield reported that IS was developing a portal aimed specifically at support staff and encouraged members and their colleagues to be involved in this initiative. Any member of staff wishing to be involved should contact Stephen Pinfield. Terms and Conditions Review 344 Liz Stevenson reported that staff are particularly concerned about annual leave. Jaspal Kaur responded that HR is due to have their first meeting to present University proposals to Unions on 31 October 2007. Two days of negotiation are planned for 6 December 2007 and 31 January 2008. Parking 345 Jenny Humphrey reported concern at the parking on Science Road accessed by the ring road and people who drop off and pick up their children at the University Nursery causing a significant safety hazard. It was agreed that Chris Jagger would be advised so they could assess the whole issue and take necessary action. Action: Jaspal Kaur 346 Jenny Humphrey also reported that there were a lack of parking spaces outside the Business School when conference delegates arrived. Brian Scott said EMCC delegates should not be using the Business School car park. It was agreed clarification would be sought from the conference office. Action: Jaspal Kaur 350 Susan Willington reported that at City Hospital, parking had increased from £62 for all university staff to £220 for Trust employees and £440 for non-Trust staff. This gives a permit but does not guarantee a parking space. Jaspal Kaur commented that this issue came through to her department recently and it was agreed that Chris Jagger would take this up. The Trust had agreed to bring this up at the next Trust Board meeting. Chris Jagger is meeting with John Simpson, the Trust Estates Director, on 31 October. 351 Paula Campbell reported that traffic congestion and delays were building up at the back of Portland Building loading bay. It was agreed that this should be reported to Estates. Action: Jaspal Kaur Level 4/5 descriptions in R & T/APM and Technical job families 352 In response to a question about the justification for having a different definition of levels 4 and 5 for the R & T family compared with APM and Technical job families. Jaspal Kaur said that there are key generic traits that are common to the roles although the language will be specific to the nature of job family. The critical element is job size as assessed using the Hay methodology. Further clarification is available from Maureen Docherty. Update on the implementation of the Operations Family and clarification on unsociable hours. 353 A concern was expressed about the implementation of payments in the Operations job family if staff moved across to the new terms. Also clarification was sought about unsociable hours issue. Jaspal Kaur responded that the current position was that four members of staff have not signed from the entire group. If staff sign they will receive the associated terms. If they do not sign but the revised terms come into effect following a period of notice, the new terms will be effective from the end of the notice period. Liz Stevenson agreed to get Ray Dawn to direct his query to Jaspal Kaur if further clarification was required. Paula Campbell reported that some staff did not perceive the communication from HR outlining the new terms as an “amended contract”. Jaspal Kaur responded that the Operations Family was treated in the same way as all the other families. If people are unclear about their terms then HR are happy to provide assistance to help clarify this. In the event that a member of staff wishes to have an updated contract this could be provided but this would include the latest clauses being issued. Part-time workers 354 There was concern about claw back of hours from part-time staff who had rota-ed shifts when university buildings are closed and who are then required to pay this back unlike full-time staff. Jaspal Kaur responded that full time staff are entitled to all the 13 days paid PH/UH’s as opposed to part time staff who receive a pro rated entitlement. An adjustment is made to take account of which bank holidays are taken as days off. Day nursery on campus 355 Liz Stevenson advised that a constituent had raised a question about the possibility of the University taking over Merrivale Nursery located on Science Road on the main university Campus which is being closed by the Council. Paul Greatrix reported that he was contacted by the same individual and advised her, in the first instance, to approach Sue Mellors, Child Care Manager. Currently the needs were being met with the main nursery and TLC nursery which had 82% and 82%+ occupancy respectively. Additionally there was not a huge waiting list; however, if there was an on-going demand and a robust business plan developed, then the University would be interested to consider development of these services. Update on Redundancy scheme, Redeployment policy, Voluntary Severance scheme 356 Liz Stevenson said there were various drafts available and enquired what the current position was and whether any documents from previous policies were comparable. Jaspal Kaur said that there were a number of key changes to legislation, e.g. age discrimination, Fixed Term legislation. Some policies were replacing existing policies e.g., severance scheme and redundancy scheme. The existing policy can be found in the staff hand book. Other policies are new policies. Di Birch enquired whether the documents were ready from first stage of unions discussions with the management – essentially a consultation was needed and commentary up front. HR met with unions on 24 September and another meeting is planned for 2 November. Justification of increase in cost of membership for Sports Centre 357 In response to concern about the justification of the increase in cost of membership, Paul Greatrix outlined the payment structure to the committee. The structure had changed in order to offer students and staff the option of becoming either a bronze, silver or gold membership which from a student perspective enabled them to understand the costs associated with sports membership rather than the model where after the membership fee a further fee of £1. £1.50 or £2.00 was payable based on usage. Gold members last year paid £290 where this year will pay £220 before tax benefits which was still very competitive compared to external providers. It was noted that a small element of choice had been removed, and that in moving to a new system there would be winners and losers, but the change should benefit a greater number of staff. Paul Greatrix reminded committee members that the total income from students and staff does not cover the costs of running these facilities. Any Other Business 358 Paula Campbell had received the funding statement for CPAS raised the question of the funding shortfall under the CPAS scheme and queried whether in the light of this an evaluation would be brought forward. Martin Wynne-Jones informed the committee that an evaluation takes place every three years, the next one is planned for 2008. Results from 2005 were incorporated in 2006 and involved closing CPAS as a final salary scheme. There was a detailed review then which led to both the employee and employer’s contributions increasing and the introduction of salary sacrifice to mitigate this increase for staff. Deficit is shown to have reduced by £5-6 million. Paula Campbell queried this with Unison Pensions Officer and they have requested Statements Report and Accounts. She also added that pension entitlement settlements were due. Martin Wynne-Jones said these were not due to go out until January 2008. Requests for information should be addressed to the Trustees. 359 Mark Dale reported a pigeon problem in the overhang area between the L2 Civil Engineering block and the Shell building. Droppings were causing a health and safety issue as it makes the surface slippery. Estates office would be alerted. 360 Liz Stevenson reported that the constituency mailing list was out of date. This is to be updated. Next Meeting This is to be held on Monday 4 February 2008 at 2.15pm in the Trent Committee Room.
Pages to are hidden for
"consultative committee for support staff"Please download to view full document