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					CHILDREN AND YOUNG PEOPLE’S PARTNERSHIP
EXECUTIVE BOARD

ACTION NOTES - 16TH MAY 2008

IN ATTENDANCE:

BOARD MEMBERS

Jan Ormondroyd, Chief Executive, Bristol City Council (Chair)
Councillor Peter Hammond, Executive Member, Cohesion and
Raising Attainment (Children and Young People’s Services
Representative)
Deborah Evans, Chief Executive – Bristol PCT
Richard Weatherhead, Chair – Bristol PCT
Trevor Jones, VOSCUR
Wendy Stephenson, VOSCUR
Keith Harrison, Chief Executive – Connexions
Kate Oliver, Care Forum
Anne Goymer, Chief Executive – Children’s Fund
Superintendent John Long, Avon and Somerset Police
Jude Ferguson, Avon and Somerset Police Authority
Pat Ahier, Avon and Somerset Police Authority
Moyra Pascoe, Learning and Skills Council

OTHER ATTENDEES – BRISTOL CITY COUNCIL OFFICERS

Heather Tomlinson, Director of Children and Young People’s
Services
Claudia McConnell, Programme Director – CYPS Health
Partnership
Nick Batchelar, Programme Director – CYPS Standards and
Achievement
Adrian Quinn, Youth Offending Service Manager, Youth
Offending Team
Lucia Dorrington, Strategy Leader, Strategic Planning and
Performance
Jeremy Livitt, Executive Support Officer

APOLOGIES

Councillor Derek Pickup, Executive Member – Care, Tackling
Deprivation and Crime


Board Paper                                                       Page 1 of 10
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AGENDA ITEM 1 – WELCOME AND INTRODUCTIONS

Jan Ormondroyd welcomed all present to her first meeting of
the CYPPEB as Chair and congratulated Heather Tomlinson
following her recent appointment as Strategic Director of
Children, Young People and Skills

All other attendees introduced themselves.

AGENDA ITEM 2 – ACTION NOTES – 13TH FEBRUARY 2008

These were noted.

Delivering a Prevention and Early Intervention Outcomes

Following a question from Trevor Jones, the importance of
the 5 ECM outcomes in the Children and Young People’s Plan
had been acknowledged to ensure flexibility for the Voluntary
Sector in the awarding of Local Network Grants.

AGENDA ITEM 3 – WORK STREAM GROUP REPORTS
AGAINST CYPP UPDATE 2007-2008

Raising Attainment

Nick Batchelar introduced the report concerning the above
and made the following comments:

    (1) There was a significant difference in achievement
        between Key Stage 2 and Key Stage 4 in English and
        Maths. The Fisher Family Trust D target contained the
        top 25% of pupils and so needed to be the target
    (2) There had been a decrease in the number of pupils with
        one or more Fixed Term Exclusions. However, there was
        a worrying lack of improvement in Special Schools
    (3) Permanent Exclusions had increased for Primary
        Schools and remained the same for Secondary Schools
    (4) Attendance Levels had remained the same in Primary
        Schools but had improved in Secondary Schools
    (5) There was encouraging news in terms of OFSTED grade
        judgements – there had been a further two confirmed as
        outstanding (1 Primary, 1 Special). However, the overall
        satisfactory grading needed to be improved


Board Paper                                                       Page 2 of 10
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    (6) There was increasing national concern about floor
        targets – further improvement was needed here. 2
        Secondary schools were projected to be below the
        required A to C grades and 3 were exactly on them
    (7) Whilst there was a strengthening of key aspects of
        primary leadership, there remained a need to encourage
        Primary teachers to translate this into improved
        performance
    (8) Whilst diversification had led to significant progress in
        Secondary Schools (ie through the growth of
        Academies), Primary School remained very traditional
        provision. The Primary Review had been established to
        address these problems – part of the review would be to
        change the structural relationships to improve
        leadership
    (9) The Consultant Governor Programme had been set up
        in order to increase the number of trained consultant
        governors. There was a need to recruit and develop
        more BME Governors
    (10) There were various options available to schools to
    address the problems of low attendance levels. These
    were:

         (a) predict and prevent – work with schools. The recent
             availability of data for schools was helping to tackle
             this issue
         (b) targeted programmes with children not attending
             schools – particularly to work with them on
             engagement and self-esteem

    Board Members and other officers made the following
    comments:

                  (1) The creation of Trusts offered one option but
                      there needed to be a willingness and capacity to
                      set them up. The example of Hartcliffe Trust
                      was an important model
                  (2) It was important to enhance the capacity of the
                      local community to engage as a means of
                      encouraging Governors from within those
                      communities
                  (3) A federation structure for schools, rather than
                      Trusts, seemed to offer more potential as it
                      provided internal leadership

Board Paper                                                       Page 3 of 10
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                  (4) Police statistics frequently showed that those
                      children involved in criminal activity were
                      frequently those who did not attend school
                  (5) There were an estimated 7000 children acting as
                      informal carers throughout Bristol. However,
                      engagement with Young Carers was very low in
                      Bristol compared to other Local Authorities

ACTION: that a report be prepared to a future briefing
concerning a range of options to tackle absences in Bristol
and suggesting interventions – Nick Batchelar

Prevention and Early Intervention

Anne Goymer introduced the above report and made the
following comments:

    (1) The Group was spending greater focus on maximising
        inclusion and reducing the number of permanent and
        fixed term exclusions (paragraph 1.09)
    (2) Further efforts were required to ensure the provision of
        services to support the impact of domestic violence
        occurred in a more strategic way across the city
        (paragraph 2.3)
    (3) The provision of 600 practitioners through the Common
        Assessment Framework (CAF) to improve outcomes for
        vulnerable children and children in need, was set out in
        the report – however, schools did not believe this would
        be sufficient (paragraph 2.3)
    (4) The number of vulnerable children and children in need
        from the BME community was estimated at 6,000 to
        8,000. Further work would be carried out in this area.
        (paragraph 2.4)
    (5) A complex needs strategy was being developed to
        improve outcomes for children with learning difficulties
        and disabilities. Work was being carried out to set up an
        integrated assessment for provision of equipment for
        disabled children (paragraph 2.5)
    (6) A Parenting Support Strategy had been set up to
        improve parenting and family support. The current
        system was not sufficiently integrated. There was very
        little outcome data. Programmes were not sufficiently
        evidence-based (paragraph 3.06)


Board Paper                                                       Page 4 of 10
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    (7) Failure to reduce teenage pregnancy rates was a
        concern – this was one of the Council’s LAA targets
        (paragraph 5.6)
    (8) There was a need for integrated health provision to
        assist in securing early childhood services (paragraph
        6.4)
    (9) There was a need for greater pace in the implementation
        of Multi-Locality arrangements and lack of engagement
        from some schools – this was limiting swift and easy
        access to preventative services at local level (paragraph
        6.5)

    Board Members and officers made the following
    comments:

    (1) Teenage Pregnancy was an extremely important issue –
        the LAA target had been recently reduced from a
        previously less realistic figure
    (2) Funding for this service had been recently
        mainstreamed and a business unit set up. Whilst money
        had been released for commissioning for this issue,
        much of this had been used for additional
        Neighbourhood Funding CYPS political commitments
    (3) Data sharing was important in this area to avoid
        duplication of work
    (4) Much of the work in this area needed to start very early
        – in Nursery Education. The Primary Review would
        address this

    14 to 19

    Keith Harrison introduced the report and made the
    following comments:

    (1) Details of the JIP were set out in the report and it was
        noted that progress was encouraging
    (2) The challenge of engaging with NEETS was
        acknowledged – the need for young people to move into
        jobs with training was acknowledged
    (3) 14 to 19 Education provision and the Integrated Youth
        Service were currently running in parallel and needed to
        be brought together



Board Paper                                                       Page 5 of 10
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    (4) It was acknowledged that a mechanism needed to be
        found to ensure decisions can be taken in areas out of
        the system on a task by task basis

    Board Members and officers made the following
    comments:

    (1) My Place funding had been useful in enabling Councils
        to assist them in achieving the “Aiming High” Agenda.
        Funding of £1 Million to £5 Million was available for
        establishment of a “one-stop shop” in the centre of
        Bristol to provide advice to young people outside the
        formal education system
    (2) Other sources of funding included the area-based
        Mental Health Grant for CAMHS

AGENDA ITEM 4 – TASK AND FINISH GROUP FINAL REPORT
ON EXCLUSIONS

Anne Goymer introduced this report and referred to the list of
proposed immediate actions set out in the report:

    (1) There was a cohort of children whose needs had never
        been adequately assessed
    (2) There was a need to ensure arrangements were child
        centred, outcome focused and known to be effective
        (paragraph 1.7)
    (3) Most of the proposed action were systems issues –
        there was a need to ensure existing practices were
        properly implemented
    (4) The assessment had determined that the quality of
        school governors and the understanding of their role
        was very poor – there was not sufficient challenging of
        Head Teachers
    (5) Schools did not refer children to the relevant support
        service at an early enough stage – a greater role for
        CAMHS was required
    (6) Case studies of pupils showed a need to deal with this
        issue in a sensitive way – many of the children were
        very troubled and difficult backgrounds

Board Members and officers made the following points:



Board Paper                                                       Page 6 of 10
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    (1) Bristol City Council was very low in the national
        assessment of Authorised Absences – this issue
        needed to be tackled. If not properly addressed, this
        frequently led to an increase in unauthorised absences
    (2) Some of the actions needed to be more clearly defined –
        for example, the possibility of social workers being
        placed in schools and the need for greater cultural
        competence by teaching staff in dealing with certain
        groups, such as BME pupils (Anne Goymer confirmed
        that Action Point Number 6 in Appendix 3 should
        address this).

It was agreed that an Action Plan needed to be drawn up to
specify in detail each of the required pieces of action and
identify the individual responsible in each case.

ACTION:

    (1) Heather Tomlinson to arrange preparation of an
        Integrated Action Plan to specify in detail each of the
        required courses of action arising from the report and
        the officer responsible in each case

    (2) that a report be submitted to a future meeting on what
        measures will be introduced to ensure Action Point
        Number 6 in Appendix 3 is implemented – Heather
        Tomlinson:

    “ All school staff to receive training to develop clarity and
    confidence regarding ethnicity and diversity, cultural
    competence and community cohesion.”




AGENDA ITEM 5 – PERFORMANCE REPORTS

YOT Performance

Adrian Quinn introduced the report and made the following
comments:


Board Paper                                                       Page 7 of 10
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    (1) Whilst the number of first-time entrants had decreased
        from 8.9% to 4.5% following recent additional
        information, this was still a significant reduction from
        2006/07
    (2) The 90% target for ETE numbers in 25 hours per week
        could be seen as unrealistic since the figure achieved
        was 76.9%, close to the national average and the
        highest ever achieved
    (3) The number of Looked After Children had decreased
        from 13/14% to 9.7%
    (4) One major disappointment was the likely reduction in
        overall YOT performance due to one very poor quarter
        in October/December 2007. This was likely to increase
        from Level 3 to Level 2 for 2007/08. Despite an improved
        performance in the following quarter, this would not be
        taken into account due to the way the performance
        calculation was made
    (5) Re-offending rates had increased against the baseline
        figure for 2004/05. 5 out of 8 cities had shown an
        increase against this figure
    (6) One-stop shops provided a whole range of services in
        this area

Board Members made the following comments:

    (1) The work of YOT needed to be well integrated with other
        support services
    (2) The use of data to help earlier intervention was crucial

ACTION: that a report be prepared for a future meeting
concerning YOT Performance following consideration at a
future YOT Board meeting – Adrian Quinn/Jan Ormondroyd –
Chair of YOT Board

Quarter 4 Exception report

Lucia Dorrington introduced the report and made the
following comments:

    (1) The report set out the potential “hotspots” for
        performance levels
    (2) Following the move towards a new Performance
        Management Framework, the data would be matched
        against new indicators from July 2008

Board Paper                                                       Page 8 of 10
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AGENDA ITEM 7 – IMPLICATIONS OF THE WHITE PAPER –
RAISING EXPECTATIONS – ENABLING THE SYSTEM TO
DELIVER

This report was noted.

AGENDA ITEM 8 – NATIONAL CHILDREN’S PLAN – CHAPTER
7 – MAKING IT HAPPEN

Claudia McConnell tabled a copy of Chapter 7 of the NCP that
included details of the proposed Children’s Trust
arrangements.

It was noted that the deadline for responses to the
consultation paper was 26th June 2008.

AGENDA ITEM 9 – APA SUBMISSION 2008

Claudia McConnell tabled a paper setting out the grades
being aimed for and the key judgements. She explained that
the submission date for self-assessment of this document
was 26th June 2008.

It was noted that an assessment was being made concerning
the role of partnerships in relation to this. Details would be
circulated to Board Members when available.

ACTION: Claudia McConnell

AGENDA ITEM 10 – LSP AND LAA TARGETS

These were noted.

AGENDA ITEM 11 – RESULTS OF CONTESTABILITY
PROCUREMENT – CAMHs (Child and Adolescent Mental
Health Services) And CCHs (Community Child Health
Services)

The Board noted the outcome of the assessment process and
the next negotiation stages.

AGENDA ITEM 12 – DATE OF NEXT MEETING


Board Paper                                                       Page 9 of 10
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It was noted that the next meeting was scheduled for 2pm to
4pm on Thursday 24th July 2008 in a Committee Room in the
Council House, College Green, Bristol.




Board Paper                                                       Page 10 of 10
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