EXAMPLE PROTOCOL FOR TEAM ACCESS TO RECORDS
This protocol has been provided by a practice. Before using any part of this material,
Practices should check the contents, especially clinical aspects, and adapt the text to
suit their circumstances and style
1. Policy Statement
All permanent team members will have sufficient access to patient records.
Paper records are held by Administration Team who are responsible for withdrawal
and return of records.
Electronic records are accessed via any terminal connected to the EMIS server, by
supplying correct user name and password. Level of access is dependant of that
agreed by the Management team as sufficient for needs.
Temporary team member will have sufficient level of access as agreed by the
System Administrators and Supervising Clinician for a specified duration.
Executive Responsibility - System Administrators
Operational Responsibility - All Staff
3. Review Procedure
Annually as part of the Practice Development. Additional review may occur if a
member of the practice teams requested additional access, which must be
approved by the Management Team.